A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF …

Page 1 of 3

RESOLUTION NO. 2021-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT AMENDING

THE FISCAL YEAR 2021 BUDGET BY APPROVING REVISIONS TO REVENUE AND

AUTHORIZING SUPPLEMENTAL APPROPRIATIONS

WHEREAS, the City of Belmont Fiscal Year 2021 Budget includes adopted Revenue,

Appropriations, and Capital Improvement Program Budgets; and,

WHEREAS, the City is facing overlapping financial crises: the fiscal and operational

impacts of the COVID-19 pandemic, and the ongoing takeaway of key revenue sources by

Sacramento; and,

WHEREAS, fiscal prudence and implementation of the Council approved COVID-19

Action Plan strategies have reduced overall year to date (YTD) expenditures compared to Fiscal

Year 2021 Budget; and,

WHEREAS, several key General Fund revenues are trending below year-to-date estimates,

including property tax revenues taken by Sacramento; and,

WHEREAS, the City Council finds that it is necessary to amend the Fiscal Year 2021

Revenue Budget, as identified in Exhibit A, and reduce the estimated Fund balance; and,

WHEREAS, the City of Belmont has determined that additional funding is required for

certain expenditures identified in Exhibit A; and,

WHEREAS, the City Council finds that it is necessary to augment the budget for those

expenditures; and,

WHEREAS, the City seeks to create two new Funds in the Fiscal Year 2021 Budget to

account for recently adopted Public Art Requirement in-lieu fees, and to account for Measure W

revenues and expenditures.

NOW, THEREFORE, the City Council of the City of Belmont resolves as follows:

SECTION 1. The Fiscal Year 2021 Budget is hereby amended as reflected in Exhibit A.

SECTION 2. The summary effect on funds is shown in the table below.

Page 2 of 3

Summary Combined Effect on Funds

Fund

Description

Revenues

Increase

(Decrease)

Expenditures

Increase

(Decrease)

Net Change on Fund

Balance

Increase (Decrease)

101 General Fund (1,298,475) 271,399 (1,569,874)

102 Measure I 446,500 (650,000) 1,096,500

205 Co-Sponsored Recreation (1,171,970) (821,599) (350,371)

206 Library Maintenance & Ops - (50,000) 50,000

207 Athletic Field Maintenance (15,000) (100,000) 85,000

210 Development Services (175,000) - (175,000)

212 General Plan Maintenance 10,000 15,100 (5,100)

231 Street Maintenance (400,000) (30,480) (369,520)

232 RMRA - (230,000) 230,000

233 Measure W - (400,000) 400,000

234 Street Improvement 748,347 655,500 92,847

275 Housing Successor (2,616,000) (154,146) (2,461,854)

277 Inclusionary Housing Fund (1,600,000) 100,000 (1,700,000)

308 General Facilities - (69,750) 69,750

310 Infrastructure 413,334 (300,000) 713,334

341 Planned Park (961,300) 67,533 (1,028,833)

342 Park Impact Fees (268,000) - (268,000)

503 Sewer Operations-Capital (959,000) (569,090) (362,910)

505 Sewer Collections (207,000) - (207,000)

525 Storm Drainage (75,000) (362,277) 287,277

573 Fleet & Equipment Management - (30,000) 30,000

574 Facilities Management (284,303) (126,000) (158,303)

575 Benefit Prefunding (210,000) (29,648) (180,352)

SECTION 3. Two new Funds will be created to account for Public Art Requirement in-

lieu fees and Measure W effective beginning FY 2021.

* * *

Page 3 of 3

ADOPTED February 23, 2021, by the City of Belmont City Council by the following

vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor

APPROVED AS TO FORM:

City Attorney

City of Belmont

FY 2021

Mid‐Year Budget Augmentations

Revenues

Ref # Fund Account # Description

Amount Increase

(Decrease)

Community DevelopmentR‐1 210 5‐905‐6511 Deferral of Large Project Plan Check Fees to FY22. ($100,000)

R‐2 212 5‐906‐6380 Contribution from Penninsula Clean Energy. $10,000

FinanceR‐3 101 0‐000‐6101 Routine adjustment based on County estimates. $37,000

R‐4 101 0‐000‐6103 Routine adjustment based on County estimates. ($35,000)

R‐5 101 0‐000‐6108 Forecasted decrease in residual RDA distrubutions. ($695,000)

R‐6 101 0‐000‐6110Decrease in ERAF distribution based on newly implemented methodology in

calculation. ($48,000)

R‐7 101 0‐000‐6111 Decrease in VLF in Lieu from decreased property tax funds available. ($896,664)

R‐8 101 0‐000‐6129 Routine adjustment based on County estimates. $18,000

R‐9 101 1‐501‐6434 Adjust Budget to Actual BSCFD Reimbursement ($1,591)


R‐11 101 0‐000‐6121Forecasted increase in Sales Tax based on current trends, increased County pool,

and FY20 accrual.$570,000

R‐12 101 0‐000‐6125 Forecasted decrease in Transient Occupancy Tax based on current trends. ($60,000)

R‐13 101 1‐501‐6201 Forecast increase of Business License Tax Revenues $184,500

R‐14 101 1‐501‐6452 Decrease in Admin Reimbursement to match actual. ($3,781)

R‐15 101 1‐504‐7676FY20 transfer was not required as anticipated, therefore no repayment of transfer

required in FY21.($354,646)

R‐16 101 1‐501‐6425 Adjust Public Safety Reimbursement to Actual. ($2,812)

R‐17 101 1‐501‐6434 Increase in Admin Reimbursement due to budget error $1,591

R‐18 101 2‐601‐6123 Forecasted increase in Public Safety Sales Tax Revenue $24,500

R‐19 102 3‐730‐6122 Forecasted increase in Measure I Sales Tax based on current trends. $446,500

R‐20 275 5‐902‐7501Deferral of Firehouse Square Phase‐2 Market Rate Project sale of real property to

FY22.($2,616,000)

R‐21 277 5‐902‐6996 Deferral of Firehouse Square Phase‐2 Market Rate Project fees to FY22. ($1,600,000)

R‐22 575 1‐503‐6467 Reduction of Benefit Prefunding Service Charges due to vacancies ($210,000)

PoliceR‐23 101 2‐601‐6690 Reduction in School Resource Officer service fees. ($6,572)

Public Works

R‐24 210 3‐780‐6231 Forecasted decrease in Development Review related fees based on current trends. ($75,000)

R‐25 231 3‐750‐7252Move O'Neil Undercross Study revenue to Fund 234 consistent with project

expenditures($400,000)

R‐26 234 1‐504‐7619

Transfer from Fund 102 to Fund 234 due to Ralston Avenue Corridor Improvement

Project Segment 3, increase in scope. Council action on 1/26/21, Resolution 2021‐

009

$400,000

R‐27 234 1‐504‐7620

Transfer from Measure W to Fund 234 due to Ralston Avenue Corridor

Improvement Project Segment 3, increase in scope. Council action on 1/26/21,

Resolution 2021‐009.

$400,000

Items previously approved Routine variances New items

1

City of Belmont

FY 2021


Revenues


Amount Increase

(Decrease)


R‐28 234 3‐730‐6380

C/CAG grant funding for the Ralston Avenue Adaptive signalization System Project.

Council action on 11/10/20, Resolution 2020‐098. The amount increase is to

modify the budget to match expected.

$30,000

R‐29 234 3‐730‐7252Move O'Neil Undercross Study revenue to Fund 234 consistent with project

expenditures$400,000

R‐30 310 3‐760‐6359Update to amount expected to receive from California Natural Resources Agency

Grant.$413,334

R‐31 503 3‐730‐6820 Deferred Sewer Connection Fees ($959,000)

R‐32 505 3‐730‐6820 Deferred Sewer Connection Fees ($207,000)

R‐33 525 0‐000‐7252 Deferred payment of Storm Study Fee for Firehouse Square Phase‐1 ($75,000)

Parks and Recreation

R‐34 205 4‐820‐6921Reduction in Recreation class revenues due to state guidelines restricting indoor

gatherings.($1,132,476)

R‐35 205 4‐823‐6913Reduction in Senior Citizen class revenues due to state guidelines restricting

indoor gatherings.($39,494)

R‐36 207 4‐812‐6950Reduction in Athletic Field Registration fees due to state guidelines restricting

outdoor gatherings.($15,000)

R‐37 234 4‐822‐6941 Reduction in Day Care fees due to state guidelines restricting class size. ($481,653)

R‐38 341 4‐810‐6995 Deferral of Firehouse Square Phase‐2 Market Rate Project fees to FY22. ($965,300)

R‐39 341 4‐810‐6347 Update to amount expected to receive from Prop 68 per capita grant program. ($6,000)

R‐40 341 4‐810‐7272

Belmont Park Boosters donation to help towards City's matching fund

requirement for Prop 68 Per Capital Grant. Council action on 2/9/21, Resolution

2021‐015.

$10,000

R‐41 342 4‐810‐6997 Deferral of Firehouse Square Phase‐2 Market Rate Project fees to FY22. ($268,000)

R‐42 574 0‐000‐7127Reduction in Manor Building rental fees due to reduction in demand for facility

rentals.($19,000)

R‐43 574 4‐803‐7150Reduction in Picnic Area rental fees due to state guidelines restricting outdoor

gatherings.($25,000)

R‐44 574 4‐803‐7151Reduction in Lodge & Cottage rental fees due to state guidelines restricting indoor


R‐45 574 4‐803‐7154Reduction in Senior Center rental fees due to state guidelines restricting indoor


R‐46 574 4‐803‐7158Reduction in Belmont Sports Complex rental fees due to state guidelines

restricting indoor gatherings.($53,000)

TOTAL REVENUE ADJUSTMENT ($8,622,867)

2

City of Belmont

FY 2021


Expenditures


Amount Increase

(Decrease)

FinanceE‐1 101 1‐501‐8119 Leave payout for retiree. $23,200

E‐2 101 1‐502‐8119 Leave payout for retiree. $23,200

E‐3 101 1‐501‐8612

Anticipated increase in COVID‐19 expenditures due to continuation of pandemic.

This includes the need for additional cleanings and supplies and COVID‐19 social

distancing office modification. The office modification is offset by the CARES Act

allocation already received by the City.

$185,000

E‐4 212 5‐906‐8351

Amended Service Agreement with Economic and Planning Systems, Inc. for public

financing advisory and implementation services recommended in the Belmont

Village Specific Plan. Council action on 10/27/20, Resolution 2020‐094.

$15,100

E‐5 275 5‐104‐9601FY20 transfer was not required as anticipated, therefore no repayment of transfer

required in FY21.($354,646)

E‐6 275 5‐902‐8351 Housing Element CEQA Consultant $200,500

E‐7 277 5‐902‐8589 Increased contribution of housing funds to Firehouse Square Phase‐1 Affordable $100,000

E‐8 277 0‐000‐1392Partial conversion of FHS affordable housing loan to a grant, pursuant to DDLA

and Grant Agreements. ($100,000)

E‐9 277 5‐902‐8589Partial conversion of FHS affordable housing loan to a grant, pursuant to DDLA

and Grant Agreements. $100,000

E‐10 575 1‐503‐8519 Updated Actuarial calculation of the Pension Soft Restart payment and CalPERS ($29,648)

PoliceE‐11 101 2‐604‐8430 One time fee for software upgrades to meet new DOJ reporting standards. $40,000

Public Works

E‐12 102 1‐504‐9607

Transfer from Fund 102 to 234 due to the Ralston Avenue Corridor Improvement

Project Segment 3, increase in scope. Council action on 1/26/21, Resolution 2021‐

009.

($400,000)

E‐13 102 3‐730‐9030 Deferring 3108 Pavement Reconstruction Project expenses to FY22. ($250,000)

E‐14 231 3‐701‐8351 C/CAG Congestion Relief Plan Assessment‐Installment Plan. ($30,480)

E‐15 232 3‐730‐9030 Deferring RMRA Slurry Seal Project expenses to FY22. ($230,000)

E‐16 233 1‐504‐9607

Transfer from Measure W Fund to 234 due to the Ralston Avenue Corridor

Improvement Project Segment 3, increase in scope. Council action on 1/26/21,

Resolution 2021‐009.

($400,000)

E‐17 234 3‐730‐9030 Funding agreement for the Ralston Avenue Adaptive Signalization System Project $255,500

E‐18 234 3‐730‐9030Ralston Avenue Corridor Improvement Project Segment 3, increased in scope.

Council action on 1/26/21, Resolution 2021‐009.$400,000

E‐19 310 3‐760‐9030 Deferring Hillside Slippage Area Study project expenses to FY22. ($300,000)


1

City of Belmont

FY 2021


Expenditures


Amount Increase

(Decrease)


E‐20 503 3‐730‐9030 Deferring Island Parkway Pump Station Rehabilitation project expenses to FY22. ($475,000)

E‐21 503 3‐730‐9374 Adjusts Debt Service Payment to actual. ($121,090)

E‐22 525 3‐730‐9030 Deferring Storm Drainage Rehabilitation and Storm Drain CIP projects to FY 22. ($362,277)

Parks and Recreation

E‐23 205 4‐820‐8103Decrease in need for temporary part‐time staff due to reduction of in‐person

programs offered.($60,000)

E‐24 205 4‐820‐8351 Decrease in instructor payments due to reduction programs offered. ($586,000)

E‐25 205 4‐820‐8441 Elimination of rental expense in anticipation of pool not being used. ($29,364)

E‐26 205 4‐820‐8550 Reduction in printing costs due to Seasonal Activity guides moving to eguides. ($20,000)

E‐27 205 4‐822‐8103Reduction in part‐time staff hours due to reduced hours of operation and health

and state licensing guidelines.($40,000)

E‐28 205 4‐822‐8351 Reduction in need for outside assistance due to smaller class sizes. ($13,000)

E‐29 205 4‐823‐8103Reduced part‐time staff hours. Shuttle service hours have shifted to help with the

grab and go lunch program.($30,000)

E‐30 205 4‐823‐8351 Decrease in instructor payments due to reduction programs offered. ($30,000)

E‐31 205 4‐823‐8660Decrease in senior meals program costs due to state guidelines moving the

program mostly outdoors.($13,235)

E‐32 206 4‐801‐8423Decrease in custodial services needed for the library due to state guidelines

restricting in‐door activities.($30,000)

E‐33 206 4‐801‐9030 Deferring Maker Space project to FY22. ($20,000)

E‐34 207 4‐812‐9030 Deferring McDougal Field Improvements to FY22. ($100,000)

E‐35 308 4‐802‐9030Deferring Corporation Yard Modernation and Pest Control for Corporation Yard

projects to FY22.($69,750)

E‐36 341 4‐810‐9030Prop 68 Per Capital Grant Funds require a 20% match. Council action on 2/9/21,

Resolution 2021‐014.$67,533

E‐37 574 4‐803‐8103Decrease in need for temporary part‐time staff because in‐person gatherings are

not permitted due to state guidelines.($66,000)

E‐38 574 4‐803‐8423 Decrease in need for custodial services due to reduction of facilities being rented. ($20,000)

E‐39 574 4‐803‐8423Decrease in need for repair and maintenance services due to reduction of

facilities being rented.($10,000)

E‐40 574 4‐803‐8641Decrease in need for repair and maintenance supplies due to reduction of

facilities being rented.($10,000)

E‐41 574 4‐803‐9030Decrease in need for Barrett & Recration Facility Improvement projects due to

reduction of facilities being rented.($20,000)

2

City of Belmont

FY 2021


Expenditures


Amount Increase

(Decrease)


Information TechnologyE‐42 573 1‐301‐8351 Decrease in need for additional technical support. ($30,000)

TOTAL EXPENSE ADJUSTMENT ($2,840,458)

3

Page 1 of 1


A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BELMONT FIRE

PROTECTION DISTRICT AMENDING THE FISCAL YEAR 2021 BUDGET BY

APPROVING REVISIONS TO REVENUE AND REDUCING APPROPRIATIONS

WHEREAS, the Belmont Fire Protection District (“BFPD”) Fiscal Year 2021 Budget includes

adopted Revenue and Appropriations Budgets; and,

WHEREAS, several key District revenues are trending below year-to-date estimates,

including property tax revenues taken by Sacramento; and,

WHEREAS, the Board of Directors finds that it is necessary to amend the Fiscal Year 2021

Revenue Budget, as identified in Exhibit A, and reduce the estimated Fund balance.

NOW, THEREFORE, the Board of Directors of the Belmont Fire Protection District resolves

as follows:

SECTION 1. The Fiscal Year 2021 Budget is hereby amended as reflected in Exhibit A.



Fund

Description

Revenues

Increase (Decrease)

Expenditures

Increase (Decrease)

Net Change on Fund Balance

Increase (Decrease)

223

Belmont Fire

Protection District

$(956,845) $(187,585) ($769,260)

ADOPTED February 23, 2021, by the Board of Directors of the Belmont Fire Protection

District by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

Board Secretary

Board President


Board Attorney

Belmont Fire Protection District

FY 2021


Revenues


Amount Increase

(Decrease)

FireR‐1 223 0‐000‐7252 Reimbursement from CERBT now that it is overfunded $95,155

R‐2 223 0‐000‐6101 Routine adjustment based on County estimates. $62,000


R‐4 223 0‐000‐6108 Forecasted decrease in residual RDA distrubutions based on January distribution. ($1,053,000)

TOTAL REVENUE ADJUSTMENT ($956,845)


1

Belmont Fire Protection District

FY 2021


Expenditures


Amount Increase

(Decrease)

FireE‐1 223 2‐115‐8502 Revised estimate from SMC Fire reducing annual member contribution ($200,000)

E‐2 223 2‐119‐8519 Updated to match new actuarial study. $12,415

TOTAL EXPENSE ADJUSTMENT ($187,585)


1

Page 1 of 2


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT AMENDING

THE FY 2021 BUDGET TO REFLECT THE COVID-19 ACTION PLAN STRATEGIES

THAT HAVE BEEN IMPLEMENTED BY THE CITY MANAGER AND PREVIOUSLY

APPROVED BY THE CITY COUNCIL

WHEREAS, the COVID-19 pandemic has resulted in significant and immediate economic

and social impacts to the City; and,

WHEREAS, the FY 2021 Budget was adopted on June 9, 2021 and included a COVID-19

Action Plan that identified revenue recovery and budget reduction strategies to address the

estimated $1.5 million economic impacts of the COVID-19 crisis; and,

WHEREAS, the City Council of the City of Belmont authorized the City Manager to use

discretion in implementing the revenue recovery and budget reduction Strategies.


SECTION 1. The City Manager is authorized to amend the Fiscal Year 2021 budget to

reflect the COVID-19 Action Plan Strategies that have been implemented as previously approved

by the City Council.



Fund

Description

Revenues

Increase

(Decrease)

Expenditures

Increase

(Decrease)

Net Change on Fund

Balance

Increase (Decrease)

101 General Fund $581,064 ($320,991) $902,055

208 City Trees - 3,573 (3,573)

210 Development Services - (141,938) 141,938

231 Street Maintenance - (175,844) 175,844

501 Sewer Enterprise-Operations - (93,897) 93,897

525 Storm Drainage - (17,957) 17,957

530 Solid Waste - (5,169) 5,169

573 Fleet & Equipment Management - (235,921) 235,921

574 Facilities Management - (41,500) 41,500

SECTION 3. The City Manager shall consider the timing and eventuality of

implementing any of the “Other Remedies”, as circumstances require, subject to the City Council’s

approval.

Page 2 of 2

SECTION 4. Pursuant to this resolution, City Council further authorizes the City

Manager to make ministerial action to address minor drafting inaccuracies or adjustments to

transfers to effectuate the implementation of the FY 2021 Budget.

* * *

ADOPTED February 23, 2021, by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor


City Attorney

Page 1 of 2



PROTECTION DISTRICT AMENDING THE FY 2021 BUDGET TO REFLECT THE

COVID-19 ACTION PLAN STRATEGIES THAT HAVE BEEN IMPLEMENTED BY

THE DISTRICT MANAGER AND PREVIOUSLY APPROVED BY THE BOARD OF

DIRECTORS

WHEREAS, the COVID-19 pandemic has resulted in significant and immediate economic

and social impacts to the City; and,

WHEREAS, the FY 2021 Budget was adopted on June 9, 2021 and included a COVID-19

Action Plan that identified revenue recovery and budget reduction strategies to address the

estimated $1.5 million economic impacts of the COVID-19 crisis; and,

WHEREAS, the Board of Directors of the Belmont Fire Protection District authorized the

City Manager to use discretion in implementing the Revenue and Reduction Strategies.

NOW, THEREFORE, the Board of Directors of the Belmont Fire Protection District

resolves as follows:

SECTION 1. The District Manager is authorized to amend the Fiscal Year 2021 budget

to reflect the COVID-19 Action Plan Strategies that have been implemented as previously

approved by the City Council.



Fund

Description

Revenues

Increase (Decrease)

Expenditures

Increase (Decrease)

Net Change on Fund Balance

Increase (Decrease)

223

Belmont Fire

Protection District

$- $250,000 $250,000

SECTION 3. The District Manager shall consider the timing and eventuality of

implementing any of the “Other Remedies”, as circumstances require, subject to the Board’s

approval.

* * *

Page 2 of 2



Ayes:

Noes:

Absent:

Abstain:

ATTEST:

Board Secretary

Board President


District Counsel

Page 1 of 2


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BELMONT

AUTHORIZING THE CITY MANAGER TO IMPLEMENT FISCAL STRATEGIES TO

RESPOND TO MONEY TAKEN BY SACRAMENTO AND TO AMEND THE FISCAL

YEAR 2021 BUDGET

WHEREAS, the City of Belmont Fiscal Year 2021 Budget includes adopted Revenue,

Appropriations, and Capital Improvement Program Budgets; and,

WHEREAS, the City has estimated that State actions affecting the distribution of certain

property tax revenues have resulted in significant, immediate and ongoing revenue shortfalls to

the City totaling $1.8 million annually, including:

1. Changes to the way Residual Redevelopment Property Tax Trust Fund (RPTTF)

money is allocated to all taxing entities.

2. A State mandated allocation formula for Property Tax in Lieu of Vehicle License Fees

(VLF) has created a significant County-wide shortfall of Property Tax in Lieu of VLF.

3. A State mandate that the San Mateo County Controller’s Office change the calculation

of Excess Education Revenue Augmentation Fund (ERAF) revenues.

WHEREAS, to address the estimated money taken by Sacramento, the City has developed

a list of potential locally controlled fiscal strategies, including both budget expenditure reduction

strategies and revenue recovery strategies, which are included herein as Exhibit A; and,

WHEREAS, the Fiscal Year 2021 Mid-Year adjustments will be the first of several

corrective actions anticipated to address this fiscal challenge.


SECTION 1. The City Manager is authorized to implement any of the fiscal recovery

strategies identified in Exhibit A as needed to replace certain property tax revenues lost as a result

of actions taken by Sacramento.

SECTION 2. The City Manager is authorized to amend the budget up to the amounts

identified in Exhibit A based on implemented strategies.

* * *

Page 2 of 2

ADOPTED February 23, 2021, by the City of Belmont City Council by the following vote:

Ayes:

Noes:

Absent:

Abstain:

ATTEST:

City Clerk

Mayor


City Attorney

Fund Name Department Account Account Offset Proposed Strategy Consequence Amount

R1 Development Services Community Development

210-5-905-6515

Increase Environmental Impact Review Revenues. Changes in state environmental and housing laws allow for a number of new Categorical Exemptions from the California Environmental Quality Act. The City currently levies a flat fee of $282 for a categorical exemption, as the work involved in processing most exemptions is slightly more than an hour of fully-burdened staff time; however, these new categorical exemptions are intended for large multi-family housing projects, and require significantly more staff time for review of numerous technical reports (i.e., noise, traffic, geotechnical, air quality, biological, cultural and historical resources, etc.), and for review of projects for consistency with the General Plan Environmental Impact Report (EIR).

An initial deposit of $11,000 is recommended for the processing of categorical exemptions for large multi-family housing projects, and EIR Addendums as the staff time involved is very similar. These estimates are based on planning staff’s experience processing large multi-family housing projects. These estimates are based on planning staff experience with processing these projects. Projects will be billed at approved productive hourly rates as provided for in the Master Revenue Schedule.

$44,000

R2Co-Sponsored

Recreation Parks and Recreation 205-6921A nominal fee increase for recreation programs: Hideout, aquatics, summer camp; increase refund processing fee from $10 to $20.

May slightly reduce enrollment, but the Parks and Recreation department is planning a modest fee assistance program for families who need a helping hand. TBD

R3 Co-Sponsored Recreation

Parks and Recreation 205-6921 Additional recreational programs at Belmont Sports Complex, additional rooms at Barrett, Belmont Redwood Shores School District.

Offering additional programs and additional rooms would require additional maintenance in the use of the facilities, but will be a benefit to the community and may be offset by the additional fees received.

TBD


Parks and Recreation 205-6941 10% increase beginning FY 2022 to aim towards parity with comparable local programs; annual increases for subsequent years subject to the outcome of independent study.

Increased fees may produce increased economic burden on families. Local childcare demand remains high, and the fee proposal aims towards parity with comparable local programs.

84,000$

R5Athletic Field Maintenance Parks and Recreation 207-6950 Increase player registration fees which have not increased for the past 8 years. Increased fees may produce increased economic burden on families. 15,000$

R6 Athletic Field Maintenance

Parks and Recreation 207-6950 Establish new Belmont Sports Complex use fee. Increased fees may produce increased economic burden on families. 5,000$

Subtotal $148,000

E1 General FundCity Council/City

Manager 101-1-102-8599 Reduce the recurring allocation of contingency funds from $250,000 to $150,000.This will substantially limit the City's ability to respond to unforeseen risk exposures and/or to take advantage of new opportunities. 100,000$

E2

General Fund/Co-Sponsored

Recreation/Facilities Mgmt

Parks and Recreation101/205/574-4-

811/820/822/823/803 Personnel

Freeze 1.0 FTE currently vacant position in the Recreation Division.

This will require a resdistribution of select responsibilities to other positions within the Recreation Division. This will have a significant adverse impact in management oversight and quality control. This will increase response time and reduce service levels to the community, and be detrimental to the quality of life services to seniors and youth.

$100,000 - $240,000

E3 General Fund Police 101-2-601-Personnel Freeze 1.0 FTE currently vacant Police Cadet position.

Implementation of this strategy results in a freeze on the Police cadet position, which has proven to be a valuable asset for police recruitment. Filling a future police officer openings with a police cadet position provides an opportunity for the department to learn about an applicant’s skills and abilities first hand to ensure a proper hire that is matched to the community's expectations. Cutting the Police Cadet position will have a significant impact on risk management when hiring new Police Officers. Cadets are transitional positions that provide the Department a unique opportunity to thoroughly get to know police officer candidates. The Cadet program significantly reduces the risk of hiring problematic employees who may potentially become liabilities to the City. The position provides the department the ability to accurately assess a person’s abilities and ensure they have the highest morale standards and intentions prior to being hired as Belmont Police Officers.

105,000$

E4Development

Svcs/Street Mtnc/Storm Drainage

Public Works 210/231/525-3-780/701-Personnel

Freeze 1.0 FTE currently vacant Assistant Engineer position.

The impact of not filling the Assistant Engineer position will decrease the delivery of Street and Traffic related efforts and to a lesser extent, service delivery in Development Services. Staff will be reallocated work assignments to minimize the impact on pavement projects and street related reporting and efforts required to meet grant requirements (LSR Network, ADA, and DBE reporting, Pavement assessment, etc.). This will delay non pavement related transportation efforts including the development of the Alameda de las Pulgas Corridor Study (4 Corners) design, the O’Neill Grade Crossing Feasibility Study and the Ralston Avenue Corridor Segment 4 design. The position has previously supported Development Services, and a recruitment is currently underway for a new Associate Engineer who will be dedicated to Development Services.

140,578$

Further Budget Reduction Strategies

City of BelmontFY 2021

Proposed Strategies to Replace Revenues Lost as a Result of Actions Taken by Sacramento

Revenue Recovery Strategies

Note: Strategies listed are not in any order of ranking or priority.




E5 Street Mtnc/Sewer Collections

Public Works 231/501-3-750/710-Personnel

Freeze 1.0 FTE currently vacant Maintenance Worker II position

The consequences of freezing the currently vacant Maintenance Worker II position means less work in the area of street maintenance and storm related activities. These activities are critical to the maintenance and up-keep of the City infrastructure and hinder progress towards addressing the back-log of deferred maintenance.

117,046$

E6Street Mtnc/Sewer Collections/Storm

DrainagePublic Works

231/501/525-3-751/710/720-

PersonnelFreeze 1.0 FTE currently vacant Maintenance Worker II position


120,616$

E7 General Fund Parks and Recreation 101-4-811-8411Amend Belmont Redwood Shores School District (BRSSD) Joint Use Agreement (JUA) to remove provision for water reimbursement at 4 school sites, or cooperate with school district on pass-through water fee to youth sports.

Quality of school sports fields will decline, creating liability for BRSSD, youth sports programs and City. May result in restricted access to school fields and facilities for recreation programming.

45,000$

E8 Benefit Prefunding Finance 575-1-503-8519 Reduce the amount of additional discretionary payment towards the City's unfunded pension liability.

Addressing the ever-growing pension liabilities has been a long-term priority. The City started making additional discretionary payments since fiscal year 2017-18. Permanently reducing the amount of additional discretionary payment will slow the City’s progress in addressing its unfunded pension liability and increase its pension costs.

TBD

Subtotal 628,240$

CR1 General Fund Police 101-1-501 223-2-115-Administrative

The Police Department supports the Belmont Fire Protection District (BFPD) by providing response to fire- and medical-related calls, addressing fire-related code enforcement deficiencies, and performing administrative management services including 911 response, oversight of the emergency operation center, and liaision services to the San Mateo Consolidated Fire Department. Historically, the police department has received minimal reimbursement from the BFPD.

30% of the assigned command staff is performing administrative management of fire and emergency medical services. The 30% calculation is based on the average time the assigned comman officer spends annually conducting BFPD related duties related to 911 services, EOC management and serving as the City’s liaison to the San Mateo Consolidated Fire Department. As such, the proposed strategy is to fund 30% of the assigned command staff to the BFPD.

Implementation of this strategy avoids a staffing reduction in the Police Department . A staffing reduction will have a direct impact on policing services to the Belmont community. Response times for non-emergency calls for service will be lengthened, and the potential to have delayed responses to emergency calls will be increased. Additionally, overtime costs will increase, proactive preventative policing measures will be lessened, and various extra services may have to be cut.

122,732$

CR2 General Fund Police 101-1-501223-2-115-

Administrative


A review of the PD RMS indicates the code enforcement officer (CEO) spent an average of 9.37% of his time on fire-related calls over the past three fiscal years. As such, it is recommended 9.37% of the CEO’s salary is funded by the BFPD each year. The three year average should be re-calculated every three years.


18,296$

Cost Realignment Strategies







A review of the PD RMS indicates the department spent an average of 6.88% of total efforts on fire & medical related calls over the past three fiscal years. As such, it is recommended that up to 6.88% of the Department’s total comp. salaries for filled positions be funded through the BFPD each year. (Note: The Code Enforcement Officer’s and assigned command staff’s work percentages are calculated separately, as their job duties do not conform with the basic activities of the Police Department. Additionally, the Detective assigned to the San Mateo County Narcotics Task Force is not included because the NTF Detective’s duties do not conform to the basic activities of the police department.) The three year average should be re-calculated every three years.


596,808$

Subtotal 737,836$

O1 General Fund Citywide 101-Revenue enhancing options. The City is exploring a multitude of revenue enhancing options. While these options will generate more revenues, they are also intended to get the City on par with trends in surrounding jurisdictions. At the direction of Council, the City will consider revenue enhancements where appropriate

The consequence of not implementing this strategy could leave the City economically disadvantaged as compared to surrounding jurisdictions. This could result in the City's inability to meet demands and adequately address its strategic focus areas.

TBD

O2General Plan Maintenance

Community Development 212-5-906-6530

Increase General Plan Maintenance fees in an amount not to exceed full cost recovery, presently 0.51%. General Plan Maintenance fees are collected as part of the building permit application process. The City reviewed its General Plan Maintenance Fee as part of a comprehensive fee update in 2015. At that time, the City’s consultant recommended an increase in General Plan Maintenance Fee from its current level of 0.25% to 0.51% (times the cost of project valuation) to achieve full cost recovery for a comprehensive update of the General Plan in 2035 (see Table in Attachment 1); however, the fee was adjusted to 0.3% as part of subsequent budget review. The General Plan Maintenance fee is intended to cover the cost of a comprehensive General Plan update, and also includes numerous measures that require implementation for the document to be effective. In addition, the General Plan is not a static document, and it needs to be periodically updated to address changing development conditions, modifications in state law, and updates to the City’s required housing allocations. These implementation actions and updates require the work of consultants and City staff. The General Plan Maintenance fund has not been tracked for the eventual comprehensive update of the Genera Plan, and only the cost of consultants has been charged against the account. Staff time for implementation and for management of consultants has not been charged against the account.

The consequence of not implementing this strategy would require the General Fund to subsidize the required General Plan maintenance work such as the General Plan Update in 2035; this work can be reasonably recovered by fees, consistent with the City's cost recovery principles.

TBD

O3 Development Services Community Development

210-5-905-6512

Increase Single Family Design Review fees. The City reviewed its Single-Family Design Review (SFDR) Fees as part of a comprehensive fee update in 2015. At that time, the City’s consultant recommended an increase in fees to achieve full cost recovery for SFDR projects; however, the City Council determined that the full cost recovery rates were too high for SFDR projects, and the fees were not increased. A lower rate was set, and the Council has continued to direct staff to collect lower fees for SFDR Projects since 2016. The department has tracked SFDR fees over the last four years, and determined that approximately $50,000/year of these fees are provided from the City’s General Fund (i.e., not covered by development review fees). It is recommended that the City Council reconsider increasing SFDR fees to achieve a higher partial level or full level of cost recovery. In 2019, the General Fund contributed $56,897 to cover the SFDR fees. As such, it is not unreasonable to anticipate that approximately $50,000 of additional revenue could be generated from increasing the SFDR fees.

The consequence of not implementing this strategy results in the General Fund subsidizing Development Review Services, which can be reasonably recovered by fees, consistent with the City's cost recovery principles.

50,000$

O4 Co-Sponsored Recreation

Parks and Recreation 205-822/823 External independent program review of the Belmont Community Learning Center (BCLC) and Senior Center. The consequence of not implementing this strategy would result the City's difficulty to ascertain appropriate service levels and delivery model for the Belmont community.

TBD

Subtotal 50,000$ Total 1,564,076$

Other Strategies


Page 1 of 2



PROTECTION DISTRICT AUTHORIZING THE DISTRICT MANAGER TO

IMPLEMENT FISCAL STRATEGIES TO RESPOND TO MONEY TAKEN BY

SACRAMENTO AND TO AMEND THE FISCAL YEAR 2021 BUDGET

WHEREAS, the Belmont Fire Protection District Fiscal Year 2021 Budget includes

adopted Revenue and Appropriations amounts; and,

WHEREAS, the District has estimated that State actions affecting the distribution of certain

property tax revenues have resulted in significant, immediate and ongoing revenue shortfalls to

the District totaling $0.9 million annually, including:

1. Changes to the way Residual Redevelopment Property Tax Trust Fund (RPTTF)

money is allocated to all taxing entities.

2. A State mandated allocation formula for Property Tax in Lieu of Vehicle License Fees

(VLF) has created a significant County-wide shortfall of Property Tax in Lieu of VLF.

3. A State mandate that the San Mateo County Controller’s Office change the calculation

of Excess Education Revenue Augmentation Fund (ERAF) revenues.

WHEREAS, to address the estimated money taken by Sacramento, the District has

developed a list of potential locally controlled fiscal strategies including both budget expenditure

reduction strategies and revenue recovery strategies, which are included herein as Exhibit A; and,

WHEREAS, the Fiscal Year 2021 Mid-Year adjustments will be the first of several

corrective actions anticipated to address this fiscal challenge.

NOW, THEREFORE, the Board of Directors of the Belmont Fire Protection District

resolves as follows:

SECTION 1. The District Manager is authorized to implement any of the fiscal recovery

strategies identified in Exhibit A as needed to replace certain property tax revenues lost as a result

of actions taken by Sacramento.

SECTION 2. The District Manager is authorized to amend the budget up to the amounts

identified in Exhibit A based on implemented strategies.

* * *

Page 2 of 2



Ayes:

Noes:

Absent:

Abstain:

ATTEST:

Board Secretary

Board President


District Counsel


R1 Development Services Community Development

210-5-905-6515

Increase Environmental Impact Review Revenues. Changes in state environmental and housing laws allow for a number of new Categorical Exemptions from the California Environmental Quality Act. The City currently levies a flat fee of $282 for a categorical exemption, as the work involved in processing most exemptions is slightly more than an hour of fully-burdened staff time; however, these new categorical exemptions are intended for large multi-family housing projects, and require significantly more staff time for review of numerous technical reports (i.e., noise, traffic, geotechnical, air quality, biological, cultural and historical resources, etc.), and for review of projects for consistency with the General Plan Environmental Impact Report (EIR).

An initial deposit of $11,000 is recommended for the processing of categorical exemptions for large multi-family housing projects, and EIR Addendums as the staff time involved is very similar. These estimates are based on planning staff’s experience processing large multi-family housing projects. These estimates are based on planning staff experience with processing these projects. Projects will be billed at approved productive hourly rates as provided for in the Master Revenue Schedule.

$44,000

R2Co-Sponsored

Recreation Parks and Recreation 205-6921A nominal fee increase for recreation programs: Hideout, aquatics, summer camp; increase refund processing fee from $10 to $20.

May slightly reduce enrollment, but the Parks and Recreation department is planning a modest fee assistance program for families who need a helping hand. TBD


Parks and Recreation 205-6921 Additional recreational programs at Belmont Sports Complex, additional rooms at Barrett, Belmont Redwood Shores School District.

Offering additional programs and additional rooms would require additional maintenance in the use of the facilities, but will be a benefit to the community and may be offset by the additional fees received.

TBD


Parks and Recreation 205-6941 10% increase beginning FY 2022 to aim towards parity with comparable local programs; annual increases for subsequent years subject to the outcome of independent study.

Increased fees may produce increased economic burden on families. Local childcare demand remains high, and the fee proposal aims towards parity with comparable local programs.

84,000$

R5Athletic Field Maintenance Parks and Recreation 207-6950 Increase player registration fees which have not increased for the past 8 years. Increased fees may produce increased economic burden on families. 15,000$

R6 Athletic Field Maintenance

Parks and Recreation 207-6950 Establish new Belmont Sports Complex use fee. Increased fees may produce increased economic burden on families. 5,000$

Subtotal $148,000

E1 General FundCity Council/City

Manager 101-1-102-8599 Reduce the recurring allocation of contingency funds from $250,000 to $150,000.This will substantially limit the City's ability to respond to unforeseen risk exposures and/or to take advantage of new opportunities. 100,000$

E2

General Fund/Co-Sponsored

Recreation/Facilities Mgmt

Parks and Recreation101/205/574-4-

811/820/822/823/803 Personnel

Freeze 1.0 FTE currently vacant position in the Recreation Division.

This will require a resdistribution of select responsibilities to other positions within the Recreation Division. This will have a significant adverse impact in management oversight and quality control. This will increase response time and reduce service levels to the community, and be detrimental to the quality of life services to seniors and youth.

$100,000 - $240,000

E3 General Fund Police 101-2-601-Personnel Freeze 1.0 FTE currently vacant Police Cadet position.

Implementation of this strategy results in a freeze on the Police cadet position, which has proven to be a valuable asset for police recruitment. Filling a future police officer openings with a police cadet position provides an opportunity for the department to learn about an applicant’s skills and abilities first hand to ensure a proper hire that is matched to the community's expectations. Cutting the Police Cadet position will have a significant impact on risk management when hiring new Police Officers. Cadets are transitional positions that provide the Department a unique opportunity to thoroughly get to know police officer candidates. The Cadet program significantly reduces the risk of hiring problematic employees who may potentially become liabilities to the City. The position provides the department the ability to accurately assess a person’s abilities and ensure they have the highest morale standards and intentions prior to being hired as Belmont Police Officers.

105,000$

E4Development

Svcs/Street Mtnc/Storm Drainage

Public Works 210/231/525-3-780/701-Personnel

Freeze 1.0 FTE currently vacant Assistant Engineer position.

The impact of not filling the Assistant Engineer position will decrease the delivery of Street and Traffic related efforts and to a lesser extent, service delivery in Development Services. Staff will be reallocated work assignments to minimize the impact on pavement projects and street related reporting and efforts required to meet grant requirements (LSR Network, ADA, and DBE reporting, Pavement assessment, etc.). This will delay non pavement related transportation efforts including the development of the Alameda de las Pulgas Corridor Study (4 Corners) design, the O’Neill Grade Crossing Feasibility Study and the Ralston Avenue Corridor Segment 4 design. The position has previously supported Development Services, and a recruitment is currently underway for a new Associate Engineer who will be dedicated to Development Services.

140,578$

Further Budget Reduction Strategies



Revenue Recovery Strategies





E5 Street Mtnc/Sewer Collections

Public Works 231/501-3-750/710-Personnel

Freeze 1.0 FTE currently vacant Maintenance Worker II position


117,046$

E6Street Mtnc/Sewer Collections/Storm

DrainagePublic Works

231/501/525-3-751/710/720-

PersonnelFreeze 1.0 FTE currently vacant Maintenance Worker II position


120,616$

E7 General Fund Parks and Recreation 101-4-811-8411Amend Belmont Redwood Shores School District (BRSSD) Joint Use Agreement (JUA) to remove provision for water reimbursement at 4 school sites, or cooperate with school district on pass-through water fee to youth sports.

Quality of school sports fields will decline, creating liability for BRSSD, youth sports programs and City. May result in restricted access to school fields and facilities for recreation programming.

45,000$

E8 Benefit Prefunding Finance 575-1-503-8519 Reduce the amount of additional discretionary payment towards the City's unfunded pension liability.

Addressing the ever-growing pension liabilities has been a long-term priority. The City started making additional discretionary payments since fiscal year 2017-18. Permanently reducing the amount of additional discretionary payment will slow the City’s progress in addressing its unfunded pension liability and increase its pension costs.

TBD

Subtotal 628,240$



30% of the assigned command staff is performing administrative management of fire and emergency medical services. The 30% calculation is based on the average time the assigned comman officer spends annually conducting BFPD related duties related to 911 services, EOC management and serving as the City’s liaison to the San Mateo Consolidated Fire Department. As such, the proposed strategy is to fund 30% of the assigned command staff to the BFPD.


122,732$

CR2 General Fund Police 101-1-501223-2-115-

Administrative


A review of the PD RMS indicates the code enforcement officer (CEO) spent an average of 9.37% of his time on fire-related calls over the past three fiscal years. As such, it is recommended 9.37% of the CEO’s salary is funded by the BFPD each year. The three year average should be re-calculated every three years.


18,296$

Cost Realignment Strategies







A review of the PD RMS indicates the department spent an average of 6.88% of total efforts on fire & medical related calls over the past three fiscal years. As such, it is recommended that up to 6.88% of the Department’s total comp. salaries for filled positions be funded through the BFPD each year. (Note: The Code Enforcement Officer’s and assigned command staff’s work percentages are calculated separately, as their job duties do not conform with the basic activities of the Police Department. Additionally, the Detective assigned to the San Mateo County Narcotics Task Force is not included because the NTF Detective’s duties do not conform to the basic activities of the police department.) The three year average should be re-calculated every three years.


596,808$

Subtotal 737,836$

O1 General Fund Citywide 101-Revenue enhancing options. The City is exploring a multitude of revenue enhancing options. While these options will generate more revenues, they are also intended to get the City on par with trends in surrounding jurisdictions. At the direction of Council, the City will consider revenue enhancements where appropriate

The consequence of not implementing this strategy could leave the City economically disadvantaged as compared to surrounding jurisdictions. This could result in the City's inability to meet demands and adequately address its strategic focus areas.

TBD

O2General Plan Maintenance

Community Development 212-5-906-6530

Increase General Plan Maintenance fees in an amount not to exceed full cost recovery, presently 0.51%. General Plan Maintenance fees are collected as part of the building permit application process. The City reviewed its General Plan Maintenance Fee as part of a comprehensive fee update in 2015. At that time, the City’s consultant recommended an increase in General Plan Maintenance Fee from its current level of 0.25% to 0.51% (times the cost of project valuation) to achieve full cost recovery for a comprehensive update of the General Plan in 2035 (see Table in Attachment 1); however, the fee was adjusted to 0.3% as part of subsequent budget review. The General Plan Maintenance fee is intended to cover the cost of a comprehensive General Plan update, and also includes numerous measures that require implementation for the document to be effective. In addition, the General Plan is not a static document, and it needs to be periodically updated to address changing development conditions, modifications in state law, and updates to the City’s required housing allocations. These implementation actions and updates require the work of consultants and City staff. The General Plan Maintenance fund has not been tracked for the eventual comprehensive update of the Genera Plan, and only the cost of consultants has been charged against the account. Staff time for implementation and for management of consultants has not been charged against the account.

The consequence of not implementing this strategy would require the General Fund to subsidize the required General Plan maintenance work such as the General Plan Update in 2035; this work can be reasonably recovered by fees, consistent with the City's cost recovery principles.

TBD

O3 Development Services Community Development

210-5-905-6512

Increase Single Family Design Review fees. The City reviewed its Single-Family Design Review (SFDR) Fees as part of a comprehensive fee update in 2015. At that time, the City’s consultant recommended an increase in fees to achieve full cost recovery for SFDR projects; however, the City Council determined that the full cost recovery rates were too high for SFDR projects, and the fees were not increased. A lower rate was set, and the Council has continued to direct staff to collect lower fees for SFDR Projects since 2016. The department has tracked SFDR fees over the last four years, and determined that approximately $50,000/year of these fees are provided from the City’s General Fund (i.e., not covered by development review fees). It is recommended that the City Council reconsider increasing SFDR fees to achieve a higher partial level or full level of cost recovery. In 2019, the General Fund contributed $56,897 to cover the SFDR fees. As such, it is not unreasonable to anticipate that approximately $50,000 of additional revenue could be generated from increasing the SFDR fees.

The consequence of not implementing this strategy results in the General Fund subsidizing Development Review Services, which can be reasonably recovered by fees, consistent with the City's cost recovery principles.

50,000$

O4 Co-Sponsored Recreation

Parks and Recreation 205-822/823 External independent program review of the Belmont Community Learning Center (BCLC) and Senior Center. The consequence of not implementing this strategy would result the City's difficulty to ascertain appropriate service levels and delivery model for the Belmont community.

TBD

Subtotal 50,000$ Total 1,564,076$

Other Strategies


Documents

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF …