Resolution Rescinding City Council Policies 03-03-15

CITY OF CARMEL-BY-THE-SEA

Council Report

March 3, 2015

To: Honorable Mayor and Members of the City Council Douglas J. Schmitz, City Administrator From: Leslie Fenton, Executive Assistant

Subject: Consideration of a Resolution rescinding City Council Policies C89-35: Firewood; C99-03: Fire Department Mutual Aid Response Reimbursement; C99-05: Named Gift Opportunities for the Campaign for Sunset; and Administration Policy A95-2: Smoking Breaks-City Hall.

RECOMMENDATION(S): Adopt the Resolution rescinding City Council Policies C89-35: Firewood; C99-03: Fire Department Mutual Aid Response Reimbursement; C99-05: Named Gift Opportunities for the Campaign for Sunset; and Administration Policy A95-2: Smoking Breaks-City Hall.

EXECUTIVE SUMMARY: In June of 1988, the City Council identified as one of its goals the preparation and adoption of a formal Policy and Procedure Manual and on March 21, 198, the City Council identified and approved 37 original policies/procedures. As new policies/procedures are developed they are added to the manual. The City Council has set a goal of commencing an update of the Manual in 2015.

ANALYSIS/DISCUSSION: The attached policies/procedures should be rescinded due to the following reasons:

1. C89-35 “Firewood – distribution of surplus wood” Per City Forester Mike Branson, the City no longer distributes firewood to residents and does not intend to provide this service in the future.

2. A95-2 “Smoking breaks-City Hall”

Effective January 1, 2004, California bill AB846 banned smoking within 20 feet (6.1 m) of the entrance or operable window of a public building ("public building" means a building owned and occupied, or leased and occupied, by the state, a county, a city, a city and county, or a California Community College district.) The law also prohibits smoking in state owned vehicles.

3. C99-03 “Fire Department Mutual Aid Response Reimbursement”

Due to the consolidation with the City of Monterey Fire Department, Carmel Fire Council Meeting Date: 3/3/15

Agenda Item: 7.HCouncil Agenda Packet for 3/3/15 Page 79Council Agenda Packet for 3/3/15 Page 82

Department no longer exists as a separate entity and no longer receives reimbursement funds from mutual aid responses. 4. C99-05 “Named gift opportunities for the campaign for Sunset” The Sunset Center Theater Project has been completed for several years and the day-to-day operations and fundraising efforts are handled by the Sunset Foundation and not the City of Carmel-by-the-Sea. FISCAL IMPACT: None

Budgeted (yes/no) Funding Source( general fund, grant, state)

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS:

1. Policy/Procedure C89-35 2. Policy/Procedure A95-2 3. Policy/Procedure C99-03 4. Policy/Procedure C99-05 5. Memo dated February 9, 2015 6. Resolution APPROVED: ____________________________________ Date: __________________ Douglas J. Schmitz, City Administrator

Council Meeting Date: 3/3/15 Agenda Item: 7.H

Council Agenda Packet for 3/3/15 Page 80Council Agenda Packet for 3/3/15 Page 83

Department no longer exists as a separate entity and no longer receives reimbursement funds from mutual aid responses. 4. C99-05 “Named gift opportunities for the campaign for Sunset” The Sunset Center Theater Project has been completed for several years and the day-to-day operations and fundraising efforts are handled by the Sunset Foundation and not the City of Carmel-by-the-Sea. FISCAL IMPACT: None

Budgeted (yes/no) Funding Source( general fund, grant, state)

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS:

1. Policy/Procedure C89-35 2. Policy/Procedure A95-2 3. Policy/Procedure C99-03 4. Policy/Procedure C99-05 5. Memo dated February 9, 2015 6. Resolution APPROVED: ____________________________________ Date: __________________ Douglas J. Schmitz, City Administrator





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!====================================================================! I I I CITY OF CARMEL-BY-THE-SEA I I I I POLICY AND PROCEDURE DATA SHEET I [====================================================================l

I Department I !Policy/Procedure No.: ~?~~ of Origin: Forest and Beach I

~Effective Date: 24 Feb 1984 Authority: Administrative memo I /Revision Date(s): I I

I ====================================================================

SUBJECT: Firewood -- distribution of surplus wood

RESPONSIBLE PARTY: City Forester I I

-------------------------------------------------------------1 PURPOSE: To implement a firewood policy that will

both serve municipal facilities and Carmel residents and be workable within City resources.

I I I I I

I I I I I

---------------------------------------------------------1 POLICY/PROCEDURE:

As set forth fully in the policy document, attached.

I I I I I I I I I I I I I I I I I I

------------------------~-------------------------------1 RESCINDED: (Date) CITY ADMINISTRATOR APPROVAL OF

DEPARTMENTAL POLICIES:

Date: Initial: --------

I I I I I

====================================================================== PAGE 106



MEMORANDUH

TO:

FROM:

Doug Schmitz, City Administrator

Gary Kelly, City Forester~¥-..

SUBJECT: Firewood Policy

DATE: 24 February 1984

With the hope of implementing a firewood policy that will both serve municipal facilities, Carmel residents and be workable with our resources, I have given considerable thought to this matter. There are a few changes to the draft policy of 31 October 1983. I will explain the reasons for these changes and hope that you will agree with them.

1. Wherever practical, wood will remain on the site it is cut for use by residents adjacent to the tree that is being pruned or removed.

2. Wood that cannot be left at the site will be delivered to Carmel-by~the~Sea residents. City residents who need firewood, may call the Department of Public Works to have their name placed on a list. They will be · phoned in the order that their name is listed, notifying them when wood will be delivered. If they cannot be contacted, the next person on the list will be phoned. Only wood that can be handled by residents, 18" in diameter or less, will be delivered. (Delivering wood is preferred to allowing people to pick it up for two reasons; we do not have a storage area that could be managed for this type activity and the liability created . by people loading wood on city property is eliminated.) ·

.3. Wood that is infected by insect's will be condemrteci by the City Forester. This wood mu~t be hauled to an appropriate site and disposed.

4. Wood that is not usable by municipal facilities or res·idents becaus·e of size o_r species may be taken .lj>.Y City employees after Public Works· close of business~ (.Since this· wood is not usa-ble by members of the' City it is i-n the city's best interest to have it hauled away,on a daily basis. We do not have a facility to store any firewood.)

I would like to announce this nolicy in the Pine Cone so that we ~ay compile a list of peopl~ needing wood. I will also note that amounts and species of wood will vary.

PAGE 107



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CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE DATA SHEET

====================================================================

Department Po 1 icy /Procedure No . : A 9 5-2 of Origin : _--=.A;:;.;drn=l=-· :.::n=i-=s--=t:..::r:...:a=-:t:::.:l::.. o=n ___ _

Effective Date: 6 February 1995 Authority: City Administrator

Revision Date(s) :

====================================================================

SUBJECT: Smoking breaks-City Hall

RESPONSIBLE PARTY: City Administrator

PURPOSE: To clarify the City's policy regarding smoking breaks during work hours for all departments/offices in the City Hall facility.

POLICY/PROCEDURE:

1. Employees may take two smoking breaks each during morning and afternoon hours.

2. The smoking breaks are limited to no more than five minutes each.

3. No more than one employee from any of the departments in City Hall shall take a smoking break at the same time.

4. Employees shall ensure that coverage of functions is maintained while a smoking break is being taken.

RESCINDED: ( Date) CITY ADMINISTRATOR APPROVAL OF DEPARTMENTAL POLICIES :

Date: :./;ck t) Initial:._ J ~ ==========================================================~=== \\

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CITY OF CARMEL-BY-THE-SEA POLICY AND PROCEDURE DATA SHEET

Policy/Procedure No: C99-03 Department of Origin: City Council

Effective Date: 14 September 1999 Authority: Resolution No. 99-102

Revision Date (s):

SUBJECT: Fire Department Mutual Aid Response Reimbursement

RESPONSIBLE PARTY: Fire Chief/Department of Administrative Services

PURPOSE: To establish a procedure for the handling of funds reimbursed for mutual aid responses by the Fire Department

POLICY PROCEDURE: 1. The Fire Chief will accept funds received by the Fire Department from agencies with which the City has mutual aid agreements on behalf of the City.

2. The Fire Chief shall deposit all such funds into the Fire Mutual Aid Response Reimbursement Account, a sub-account of the Equipment Acquisition Fund.

3. Funds from the account shall be transferred as necessary to Sl!-ch line item accounts as appropriate to offset expenses incurred by the City related to the mutual aid response effort.

4. Remaining funds, if any, shall be allocated for the purchase of Fire Department apparatus and equipment subject to approval via Resolution of the City Council

RESCINDED: (Date)

CITY ADMINISTRATOR APPROVAL OF DEPARTMENTAL POLICIES:

Date: Initial:

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CITY OF CARMEL-BY-THE-SEA POLICY AND PROCEDURE DATA SHEET

Policy/Procedure No: C99-05 Department of Origin: City Council

Effective Date: 14 September 1999 Authority: Resolution No. 99-99

Revision Date (s): 6 February 2001, Resolution No. 2001-22

SUBJECT: Named gift opportunities for the campaign for Sunset

RESPONSIBLE PARTY: Sunset Center Staff

PURPOSE: To establish a policy for named gift opportunities related to the Sunset Theater Project.

POLICY PROCEDURE: See attached

\

RESCINDED: (Date)

CITY ADMINISTRATOR APPROVAL OF DEPARTMENTAL POLICIES:

Date: Initial:

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RESOLUTION NO. 2001-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA AMENDING POLICY C99-05 -NAMED GIFT OPPORTUNITIES FOR THE

CAMPAIGN FOR SUNSET.

WHEREAS, Nancy Doolittle, President of Sunset Center for the Arts has made a presentation to the Community & Cultural Commission proposing new "Naming Opportunities; and

WHEREAS, the Community & Cultural Commission has identified and approved the Conductors Room, the Large Warm-Up Room, the two Warm-Up Rooms on the lower level, the Sound Control Room, the Lighting Booth, the Recording Room, and the Lighting Cat Walk as further naming opportunities for the Sunset Theater Renovation;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Amend Policy C99-05 increasing "Named Gift Opportunities" as submitted by the Community & Cultural Commission.

2. Authorize the Sunset Center of the Arts to solicit donations for these Named Gift Opportunities.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of February, 2001, by the following roll call vote:

AYES: COUNCIL MEMBERS: Ely, Hazdovac, Livingston, Rose, McCloud

NOES: COUNCIL MEMBERS: None

ABSENT: COUNCIL MEMBERS: None

ATTEST:

i{fkbJ~ Karen Crouch City Clerk

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SIGNED:

~k~ SUE McCLOUD, MAYOR City of Carmel-by-the-Sea



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I

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MEMORANDUM

TO: Ken White, Mayor Members ofthe City Council

FROM: Community and Cultural Commission

THROUGH: Elisabeth Ungaretti, Chair Carolyn Hardy and Linda Anderson, Subcommittee Members

SUBJECT: Campaign for Sunset--Establishing a Policy for Named Gift Opportunities

DATE: September 7, 1999

As requested by the Building Committee, our Commission appointed a subcommittee consisting of Carolyn Hardy and Linda Anderson to meet with representatives from Sunset Center for the Arts (referred to as "the Arts"), and their fundraising consultants from Ketchum, Inc. The purpose of their meetings was to explore Named Gift Opportunities in the Campaign for Sunset. Commissioners Hardy and Anderson presented their reports to the Commission at two special meetings held August 9 and again on September 3, 1999.

The Commission recognizes that an integral part of any successful fund-raising campaign is a donor recognition program. One of the many traditional ways to do this is to name a segment of the capital project in honor of a significant donor. Bearing in mind the longstanding tradition of naming after donors at Sunset Community and Cultural Center, we endorse the continuation of this practice within certain parameters.

The Community and Cultural Commission has approved the following and recommends that the City Council adopt these policies as set forth below:

1. The Sunset Community and Cultural Center is a historically significant name, tracing its origin to the original school. Because of its historical significance, the name of the center should remain unchanged.

Also, such a name change could cause much confusion, for the term Sunset Community and Cultural Center is used by the Commission to describe not only the theater, but also a complex ofbuildings. These include:

• Cottages and spaces surrounding Sunset Center • Scout House • Forest Theater, and • Vista Lobos.

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( 2. Portions of the Sunset Center buildings and cottages, spaces outside the scope of the theater renovation, have previously been named after significant donors. These areas should maintain their existing names. They include:

• Marjorie Evans Gallery • Chapman Room • Bingham Room • Carpenter Hall (and Bates Mural) • Harriet Rowntree Cottage • Hamilton-Brown Terrace • Information Directory/Kiosk at Eighth and San Carlos

dedicated to the late former Cultural Commissioner Ann Borden

3. The most appropriate areas for naming opportunities are within the scope of the theater renovation project. They include indoor elements and spaces, rooms, equipment, and the outdoor plaza.

The dollar value assigned to each "naming opportunity" should remain the responsibility ofthe Arts group.

4. Acknowledgements of these specific gifts should be tastefully displayed in a centralized prominent location (e.g., lobby wall) within the structure for which they are designated.

For all gifts of $25,000 or more, the donor's name will appear in a central ized prominent location, preferably in the lobby area on a "donor wall plaque." This could result in a total of 60+ names in the central location. If the campaign achieves fewer g ifts at the highest levels, more gifts at the lower levels will be needed. This could increase the number of names on the lobby plaque. (Thus the figure of60+.)

This location should include donations connected with the outside area. Donations for outside areas should not involve outside plaques. An exception currently existing in the garden is the Burl Ives plaque mounted on a rock. This should be retained and placed in an appropriate space in the new landscaping, perhaps at the base of another tree.

5. A selection of significant donors' names ($100,000 and above) may additionally be displayed more prominently, such as on the theater or lobby or .architectural elements. Such names should be displayed inside the building and not on an exterior wall. This eliminates any confusion with the Sunset Community and Cultural Center name disp layed outside.

6. When new seats are installed in the renovated theater, the fundraising group may start over with naming the seats. In 1968, the Cultural Commission raised funds by selling 116 theater seats for $50 each. Over the years, the small brass plaques have come off, some have been lost, and some have not been saved. There

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appears to be no registry or list of those donors. Donors of $25,000 and above will receive two prime seat plaques.

7. Any purchase, commission or donation for art or sculpture for the new facility must go through the Committee for Art in Publics Places and comply with the guidelines of Policy No. C97-01. Recommendations are made to the Community and Cultural Commission for approval and forwarded to the City Council for acceptance.

8. The Babcock Room will most likely be displaced in the renovation project. As far as can be ascertained, no members ofthe Babcock family remain in Carmel. Because this family has given $10-25,000 to the center, we recommend that some kind of acknowledgement of this remain somewhere within the structure. This is not intended to be included on the main donor wall plaque.

On August 11, 1999 the Building Committee reviewed our Commission's work to date. The Committee asked that the following work be completed before presenting to the City Council the subject of naming opportunities:

1. The Arts should assign dollar values to the various naming opportunities. 2. The Commission should address what is appropriate for Carmel with respect to

naming opportunities which could include donations from businesses, groups, foundations and corporations in addition to those from individuals.

3. The Commission should return the revised recommendations to the Building Committee before forwarding them to the Ci ty Council.

After further discussions with the Arts, Commissioners Anderson and Hardy recommended and the Cultural Commission adopted the following items at their September 3, 1999 meeting:

9. The Commission approved the Campaign for Sunset- Named Gift Opportunities with recommended donation amounts as submitted to them by the Campaign Committee for the Arts. They now forward them (via the Building Committee) to the City Council for approval. Naming opportunities can include "memorials" and "honorariums." At the present time, 26 naming opportunities have been identified.

Please refer to the "Campaign for Sunset- Named Gifts" attachment to this document.

The list has been pared down from 55 naming opportunities originally identified and approved by the Commission. It has been revised to 26 and includes the value of each named gift. The 26 items and the amounts assigned to these equals $15.95 million of the $16.65 million needed for the project.

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( 10. The "naming elements"** (e.g., plaques) should be discreet, be uniformly designed, be appropriate to the site and design of the renovation, be tastefully displayed, and be appropriate for Carmel. The specific size, style, font and material used should be approved by the Building Committee and like the entire design project, should pass further design review by appropriate commissions.

(**The Commission wished to use "Naming element" here to allow the architect all design considerations and djd not wish to limit the idea to "plaques"_]

In reviewing the naming opportunities the Commission evaluated the number ofthose naming elements potentially visible in public areas ("front of house") and those that would be displayed in "back of house", in other words backstage. While those in back of house may be less visible to the public they are no less desirable to donors_

We conclude that half would be in "front ofhouse" public areas. ofwhich 4 would be less visible_ Those more visible include:

l. Performance Hall (Theater) 2. Public Plaza 3. Lobby 4 _ Promenade 5_ Proscenium Arch 6_ House Curtain 7 _ Restrooms 8_ Heating-Ventilation-Air Conditioning (HVAC)- plaque positioned at front of

house_ 9_ Gift Shop

Those less visib le areas are: 10_ Balcony 11 . Mezzanine 12. Box 13_ Box

The remaining locations within the project would be displayed "back of house", behind the public areas and not as visible to the general public_

Based on the 55 naming opportunities originally identified, which included a number of outdoor elements, the Cultural Commission adopted a policy that donations for outside areas should not involve outdoor plaques. The list of naming opportunities now includes only one outside element. In acknowledgement of the difficult task of raising funds, we further recommend that if the Arts group receives a donation of $3 million for the Public Plaza, the display and placement of the naming element be open for negotiation and handled on an individual basis.

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11. The Commission recommends to the Sunset Center for the Arts and the Building Committee that in exchange for the City's $5 million commitment to the project the City of Carmel retain the name "Sunset Theater".

We recommend that this name remain unchanged. We believe by retaining the name "Sunset Theater", we honor the historical aspects of the center and former school.

12. The Commission recommends that donations not be limited in any way to exclude businesses or corporations from participation and recognition in the donor program. We recognize in any fundraising campaign that in addition to giving by individuals, foundations, families and groups there is the possibility of receiving donations from businesses and corporations.

Corporate names would appear alone, without addition of any corporate logos.

Many corporations contribute to the betterment of their communities and many community projects could not happen without the help of those entities. In today's world, it would be unrealistic to think otherwise. We do not find it objectionable nor offensive to have such names appear on a centralized "donor board" and would recognize that all those names are a part of a community "family", committed to the same goal of an improved community theater.

We believe that any group willing to contribute such amounts of money who want their name di splayed, can be so recognized by name. At the same time we do not feel it appropriate for corporate logos to be displayed anywhere in conjunction with this project. Not all donors will want their names prominently displayed. By limiting the number of names displayed and by requiring naming elements to be discreet and tastefu l this should be acceptable to the average, resident or visitor.

The Commission's recommendations adopted on August 9 and September 3, 1999 reflected in this Memorandum dated September 7, 1999 will be referred to the City Council (via the Building Committee) for placement on their September l41

h agenda for approval of naming opportunities relating to the Sunset Theater Project.

The Community and Cultural Commission recognizes that this is a work in progress. Further design changes or other circumstances may cause us to re-examine this policy.

Elisabeth Ungaretti, Chair: Community and Cultural Commission

cc: Nancy Doolittle, President, Sunset Center for the Arts Members of the Building Committee Members ofthe Community and Cultural Commission Brian Donoghue, Director

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\ Attachments:

1. Ketchum, Inc. Campaign for Sunset · Named Gift Opportunities Background Information and Guidelines

2. Campaign for Sunset - Named Gifts Prepared by Sunset Center for the Arts Corporation

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CAMPAIGN FOR SUNSET

NAMED GIFT OPPORTUNITIES

BACKGROUND INFORMATION AND GUIDELINES

Named gifts are an important philantlrropic tradition. Donors with the capacity to make major charitable investments have many options for their giving. Once they have researched and selected a not-for-profit organization for their gift, they take pride in their decision and want their investment to become a permanent part of the project or program. Donors fmd pleasure in giving when they know their investment is truly appreciated. Named gift opportunities allow an organization to express its appreciation to a donor by naming a part of the project or program in honor of their gift.

The Campaign for Sunset will benefit from having named gift opportunities. Gifts of $100,000 and above will be recognized by naming areas of the Sunset Theater, such as the performance hall or lobby, in honor of the donor. Gifts of $25, 000 and above will be recognized on a lobby wall plaque. Each of these gifts will also have two prime seats named in their honor. Remaining seats will be named for $5,000 each. All levels of giving will be recognized in written materials associated with opening events and historical documentation.

A listing of proposed giving opportunities is attached. The following guidelines were used by the Sunset Center for the Arts in making its determinations:

• Named gifts will be available at a variety of pledge levels to both attract giving interest and raise the sights of donors.

• The value assigned to named area will be based on desirability rather than actual costs. It will relate to perceived visibility and overall appeal.

• Named gift opportunities will be included in the campaign brochure and in presentation folders.

• Named gifts will assist campaign volunteers by providing an opportunity to "sell" a gift, especially one that is of interest to the donor but at a higher level of giving than the donor had originally planned. The volunteer will be assisted in motivating and raising the sights of the donor she/he is soliciting.

• Family gifts can be combined for naming purposes. • Memorials and honorariums can be designed for naming purposes. • If a change in the project affects the desirability of a reserved named gift, the donor

will be notified, and arrangements will be made for an alternative selection. • The Sunset Center for the Arts will maintain a named gifts registry for the accurate

and timely reservation of named gifts.

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Tills list of naming opportunities is prepared as a guideline to reassure the City Council that our approach to a successful campaign is to raise the sights of potential donors and show appropriate appreciation. The suggested dollar amounts are not meant to restrict the fundraisers who need maximum flexibility in assigning fmal dollar amounts.

DONOR WALL PLAQUE IN LOBBY All gifts of $25,000 and above. (Could result in 60+ names.) It is recommended that donors be listed by giving categories, without listing dollar amounts.

$5,000,000 (1 potential naming opportunity) Performance Hall

$3,000,000 (1 potential naming opportunity) Public Plaza

$2,000,000 (1 potential naming opportunity) Lobby

$1.,000,000 (2 potential naming opportunity) Promenade Stage - naming element to be positioned backstage

$500,000 (3 potential naming opportunity) Proscenium Arch House Curtain Green Room - backstage

$250,000 (5 potential naming opportunity) Balcony Mezzanine Box Box Electronic Enhancement System

$100,000 (13 potential naming opportunity) Most naming elements positioned backstage Star Dressing Rooms (2) Orchestra Pit Orchestra Shell Fly loft Sprung Dance Floor Chorus Dressing Rooms (2) Stage Right Wing Stage Left Wing Gift Shop - front of house Restrooms - front of house Heating, Ventilation, Air Conditioning (HV AC) - front of house

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TOTAL There would be 26 potential naming opportunities (i.e. individual naming elements where appropriate and desirable). Naming opportunities also mean memorial and honorarium naming opportunities.

If the Campaign achieves fewer gifts than required at the highest level, we will need to seek more gifts at the lower levels. This would increase the number of names on the lobby plaque.

Special Consideration Concession Stand: Reserved for Friends of Sunset Foundation

Naming Opportunities for Seats Donors of $100,000 or more will receive 2 prime seat plaques.

Donors of $25,000 to $99,999 will also receive 2 prime seat plaques.

Remaining seats will be designated for $5,000 each.

Recognition for all donations All donors at all levels will receive program credit for one year and/or listing in other commemorative/historical materials.

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CITY OF CARMEL-BY-THE-SEA MEMORANDUM

TO: Doug Schmitz, City Administrator FROM: Leslie Fenton, Executive Assistant DATE: February 9, 2015 SUBJECT: Policies to Rescind The following City of Carmel-by-the-Sea policies should be rescinded for the following reasons:

1. C89-35 “Firewood – distribution of surplus wood” This policy became effective February 24, 1984 with the purpose to implement a firewood policy that will both serve municipal facilities and Carmel residents and be workable within City resources. Per City Forester Mike Branson the City no longer distributes firewood to residents and does not intend on providing this service in the future. It was a difficult service to manage when it was in effect. The City Forester agrees that this policy should be rescinded.

2. A95-2 “Smoking breaks-City Hall”

This policy became effective February 6, 1995 with the purpose to clarify the City’s policy regarding smoking breaks during work hours for all departments/offices in the City Hall facility. Effective January 1, 1995 California banned smoking in all enclosed workplaces. At that time City Hall had employees who smoked so there was a need to accommodate these employees so they could leave the building to smoke without disrupting City services. Effective January 1, 2004, California bill AB846 banned smoking within 20 feet (6.1 m) of the entrance or operable window of a public building ("public building" means a building owned and occupied, or leased and occupied, by the state, a county, a city, a city and county, or a California Community College district.) The law also prohibits smoking in state owned vehicles. Currently there are few, if any, employees at City Hall who smoke. Therefore the need for a policy outlining the use of smoking breaks is not needed.

3. C99-03 “Fire Department Mutual Aid Response Reimbursement”

This policy became effective September 14, 1999 with the purpose to establish a procedure for the handling of funds reimbursed for mutual aid responses by the Fire Department. Due to the consolidation with the City of Monterey Fire Department, Carmel Fire Department no longer exists as a separate entity and no longer receives reimbursement funds from mutual aid responses.



4. C99-05 “Named gift opportunities for the campaign for Sunset” This policy became effective September 14, 1999 to establish a policy for named gift opportunities related to the Sunset Theater Project. The Sunset Center Theater Project has been completed for several years and the day-to-day operations and fundraising efforts are handled by the Sunset Foundation and not the City of Carmel-by-the-Sea.



RESOLUTION 2015-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

RESCINDING CITY COUNCIL POLICIES/PROCEDURES C89-35: FIREWOOD; C99-03: FIRE DEPARTMENT MUTUAL AID RESPONSE REIMBURSEMENT; C99-05:

NAMED GIFT OPPORTUNITIES FOR THE CAMPAIN FOR SUNSET AND ADMINISTRATIVE POLICY A95-2: SMOKING BREAKS-CITY HALL.

WHEREAS, City Council developed a formal Policy and Procedure Manual in

March 1989; and WHEREAS, the current City Council has identified one of its 2015 goals to commence updating the Policy and Procedure Manual; and WHEREAS, staff has identified four Policy/Procedures that are outdated and should be rescinded; WHEREAS, these four policies are the first step towards the continuing updating of the Policy and Procedure Manual. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Adopt a Resolution rescinding City Council Policies/Procedures C89-35: Firewood; C99-03: Fire Department Mutual Aid Response Reimbursement; C99-05: Named Gift opportunities For the Campaign for Sunset and Administration Policy A95-2: Smoking Breaks-City Hall.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this __ day of _________ 2015, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS:

SIGNED: ATTEST: _______________________________ ____________________________ Jason Burnett, Mayor Lee Price, MMC, Interim City Clerk



Documents

Resolution Rescinding City Council Policies 03-03-15