WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

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EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

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EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

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PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

3

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

3

4

PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

#

109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

3

4

PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

#

109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

2

EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

3

4

PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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8

Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

#

109

BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

11

WELLERS event

planner

555 West Michigan Ave.

Saline, Michigan 48176

http://www.wellersweddings.com

wellers2@aol.

734-429-2115

2021

1

PLANNING YOUR WEDDING

PLANNING MEETINGS:

90-Day Planning Meeting

We will send you an email with possible dates and times for this meeting.

1. Please complete the 90-day Planning Worksheet our event planner.

2. At the end of this meeting we give you a print-out with everything you wanted/ordered

3. You will be given your first Invoice at the close of the meeting

4. Pay two-thirds of this invoice with a personal check, cashiers checks or cash.

Final Meeting

The final meeting is scheduled at the close of your 90-day meeting

1. It is 7-10 days prior to your wedding

2. We will review your entire event with you.

3. You will need to submit your final seating diagram

4. Pay final invoice: personal check

5. Pay bartenders : personal check

WELLERS NEEDS TWO CONTACT PEOPLE FROM YOUR EVENT FOR OUR TEAM

Wellers needs a main contact person from your event in case something comes up. It can be a paid coordinatorr, however,

because our timeline is so structured you may want to have someone in your family or a friend do this for you.

MAIN CONTACT PERSON

1. Give them a copy of your 90-day Final Worksheet and a copy of your Vendor Contact List (included in this package)

2. This person should not be in the wedding party or bride or grooms moms or dads

3. The most common person to do this an Aunts.

4. The main contact person, having the information you give them from the worksheets, will be able to facilitate any thing that

may arise and meet with our banquet manager if something needs to be corrected.

Name of your Main Contact Person_________________________________________ Cell # ________________________

At Table # ________ Give them: Vendor Contact List ____ Final Worksheet _____

BAR CONTACT PERSON:

1. The father of bride or groom

2. The bartenders will let them know if you are running out of anything, give them tip at end of night if no tip jar etc.

3. The Bar Contact person should introduce themselves to the bartenders.

Your Bar Contact Person is __________________________________________ Cell___________________

Sitting at Table # _________ Cell Phone # _______________________ Will they be taking the leftover alcohol ________

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

TIME LINE

Insert your start time in the blanks.

____ PM Hospitality House Rental 4 hrs

____ PM Pictures B-4 Ceremony 1 hr

____ PM Room Opens 3 hrs b4 ceremony

____ PM Ceremony at Wellers 30 min

____ PM Ceremony Away from Wellers

____ PM Bride bustling dress? ____min ?

____ PM Bar Opens 6 hrs start to close

____ PM Hors Time 30-45 min

____ PM Seat guests: allow 20 min

____ PM B & G Grand Entrance 10 min

____ PM Toast 3-10 min

____ PM Prayer 3-5 min

____ PM Salad Served at Tables 20 min

____ PM Buffet Starts 45 min to 1 hour

____ PM B&G Walk -About

____ PM Cake Cutting Time

____ PM Bridal Dance 10 min

____ PM Bar/Music Stops 6 hrs after open

____ PM Remove decorations 45 min

CEREMONY INFORMATION

____Thursday Rehearsal Time

____ Who is overseeing rehearsal?

____Ceremony at Wellers

____Ceremony at other location

____ Round Unity Table

____ DJ supplying music & microphones?

____ Rent Wellers PA $100

____ Rent Podium-Microphone $100

____ Rent Reading Stand $25

HORS D’OEUVRES

_________________________ $_____

_________________________ $_____

_________________________ $_____

MENU No. & Name_________________________________

CAKE CUTTING OPTIONS

____ Wedding Cake Cutting Time

____ Wellers cuts & serves $2.25 PP

____ Client Cuts Cake $0

____ Client Cuts Cake rents china $.75

____ Cupcakes

____ Wellers cupcake set-up display $150

ALCOHOL PURCHASE

A &L Wine Castle 734-665-9463 Maher

Bar Contact Person:

____ Liquor

____ # Kegs____ (Carriage House)

____ # cases beer ____( Raisin River Room)

____ Red Wine at Bar

____ White Wine at Bar

____ Tip Jar Allowed at Bar

____ OUTDOOR BAR Carriage House $175

____ Kegs at Outdoor Bar

____ # BARTENDERS

____ Bar Contact (father of bride/goorm)

____ TOAST TIME Toast Options:

____ One bottle Champagne at each table

____ Champagne at Head Table only

____ Toast with regular drinks

____ # people presenting a toast

____ How many minutes for toasting?

____ Prayer after toast

GLASS RENTAL OPTIONS

____ All-glass-bar w/ wine glasses included

____ Champagne Glasses for toast

LATE NIGHT SNACKS

Not available after 11 pm

____ Pizza

____ Pretzels

____ Potato Chips

____ Peanuts

____ Chex Mix

____ Mixed Nuts

____ Mulled Cider

____ Warm Donuts & Mulled Cider

____ Donuts only

____ Warm Bavarian Pretzels

DESSERTS –from Wellers

____ Fancy Dessert Cakes Display $6.95 PP

____ Dessert Bars $2.95 PP if wedding cake

____ Dessert Bars $4.95 PP if no cake cake

____ Handmade Cake Lollipops $2.25 PP

____ Bringing in outside pastries $100 Storage of pastries/desserts in Wellers coolers.

BANQUET ROOM SET UP

____ # Guests

____ # Seats @ Bridal Table _____

____ # Highchairs ____ # Booster Seats

____ White or Ivory Overlays

____ Napkin Color

____ CH White Skirting Rental $570

RENTAL ITEMS

____ Candle Holders w/ candles # $2 ea

____ Farm Lanterns $5 each w candle

____ # Skirted Service Tables $25 ea

____ Flower Tower Vases __ $5

____ Portable PA w/1 microphone $100

____ Podium Microphone

____ Floor Easel $25

____ Table Easel $5

____ Speaker Sound System $175

Placard table, gift table & tables numbersand mailbox are provided

DANCE PAVILION/GAZEBO

____ # Round Tables w/6 chairs $25 ea

____# High Top tables with linen $20 ea

____ DJ Table $25

____Dance floor company?

____Photo Booth company?

YOUR SERVICE PEOPLE

Your main contact person or paid coordinator

___________________ Cell _____________

Person setting up _______________________

Coordinater ___________________________

Officiant _____________________________

Who is bustling bridal dress? ______________

Florist _______________________________

Photographer _________________________

Ceremony Music _______________________

DJ/Band_____________________________

Baker ________________________________

Shuttle Name ______________ #_________

Hotel Name __________________________

Who takes leftover alcohol ______________

Who takes gifts ________________________

Who takes envelopes____________________

Who removes your decorations ____________

90-DAY WORKSHEETComplete and bring to your 90-day planning meeting. After meeting you will pay 2/3 of estimate by personal check or cash. No credit cards.

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EXPANDED TIME LINE for DJ & PHOTOGRAPHER .

________ PM KEEPING ROOM OR HOTEL Rental begins 4 hrs prior to your ceremony time

________ PM ROOM OPEN FOR SETTING UP Your banquet room is opened 3 hours prior to your ceremony for deliveries & set-up

________ PM PICTURES B4 CEREMONY Allow 15 minutes FIRST LOOK? _______________________________

________ PM CEREMONY TIME Allow at least 30 minutes for ceremony

________PM BUSTLING BRIDAL DRESS Allow 15 minutes Who is helping? _______________________________

________ PM BAR OPENS 1/2 hour after ceremony start time. BAR CONTACT PERSON ______________________

________ PM HORS D’OEUVES Served when Bar Opens. Allow 30 minutes . Hors are passed inside and outside,

________ PM PICTURES AFTER CEREMONY Allow 30 minutes during cocktails and hors d’oeuvre service

________ PM SEAT GUESTS Start 1/2 hr to 45 min after bar opens. Allow 20 minutes for seating guests

________ PM BREAD BASKETS & PLATED SALADS on tables when guests come in.

________ PM GRAND ENTRANCE 20 minutes after “Seat Guests” time. DJ makes announcement for them to enter

________ PM TOAST before dinner buffet. Allow 15 minutes Give copy of your timeline to DJ & Photographer!!

________ PM BLESSING Allow 5 minutes

________ PM SALAD SERVICE AT TABLES. Allow 20 minutes

________ PM DINNER BUFFET SERVICE STARTS Allow 45 minutes to one hour. Release two tables at a time, according to table number. See room seating diagram

________PM BRIDE & GROOM WALK-ABOUT Allow 30 minutes

________ PM CAKE CUTTING 3 options for cake cutting

a. Typically starts one hour after Dinner buffet service starts

b. Bride & Groom cut first piece while guests are still eating.

c. The rest of the cake is cut and served to guests or placed around the wedding cake.

d. Let us know if you want the top of your cake saved. Baker should supply cake boxes

________ PM GOLDEN HOUR PHOTOS Bride & Groom go outside for photos while guests are enjoying wedding cake

________ PM FIRST DANCE DJ makes announcement “Please join us for the first dance as husband and wife”

a. In gazebo ________ PM or b. In banquet room _________ PM

________ PM BAR CLOSES six hours after bar opens

a. Last call will be give 15 minutes prior to bar closing time

b. Band must stop at this time; You have 1 hour to vacate building

c. Liquor boxed up and placed in your designated car

d. Gifts & decorations broken down and packed up and placed in designated car

e. Property gate locked one hour after close of bar. Cars left on property can be access next day by 8 am

________ PM ROOM CLOSES one hour after bar closes

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PREPARE A PHOTO SHOT-LIST FOR YOUR PHOTOGRAPHER A shot list is simply a checklist of the individual shots that you need or want to take. It helps photographers be efficient

with their time and stay within your timeline. At your Thursday rehearsal, give everyone a copy of this shot list so wedding

party and family remain at ceremony grounds for photos. Modify as needed. :)

Pre-Ceremony: 3 hrs prior to ceremony Specific Names: of people you want in photos:

The bride getting her hair and makeup done Time_________________________________________

The bride putting on her dress ___________________________________________

Still lifes of the bride's dress, shoes, headpiece, jewelry, and bouquet ___________________________________________

The bride pinning a corsage on her mom ___________________________________________

At Venue before ceremony: 1 hr prior to ceremony

The groom with the best man Time__________________________________________

The groom with the groomsmen, ushers, and ring bearer ___________________________________________

The groom pinning a boutonniere on his dad ___________________________________________

Bridal Party leaving for Ceremony: 30 minutes prior to ceremony

The bridal party leaving for the ceremony Time__________________________________________

The wedding party arriving at venue ___________________________________________

The bride and her dad arriving ___________________________________________

The groom and his best man at the altar ___________________________________________

Processional (Walking down aisle)

The bridal party walking down the aisle Time__________________________________________

The bride and her dad walking down the aisle ___________________________________________

The bride's mom walking down the aisle ___________________________________________

The groom's mom and dad walking down the aisle ___________________________________________

The bride's and groom's grandparents walking down the aisle ___________________________________________

The groom's reaction to seeing the bride ___________________________________________

Ceremony Vows

The bride's dad giving her away Time__________________________________________

The person doing the readings ___________________________________________

The bride and groom listening to the officiant ___________________________________________

The bride and groom during the vow exchange ___________________________________________

The bride's and groom's parents watching from their seats ___________________________________________

The officiant performing the ceremony ___________________________________________

The newlyweds exchanging a kiss ___________________________________________

The bride and groom walking up the aisle as newlyweds ___________________________________________

After Ceremony: allow 40 minutes

Freelance photos: bride, groom, bridal party Time_________________________________________

Family portraits on property ___________________________________________

Reception

The bride and groom making grand entrance Time__________________________________________

The toasts ___________________________________________

After Dinner

The cake cutting and the bride and groom feeding each other Time__________________________________________

Freelance photos of b & g outdoors while guests finishing dinner ___________________________________________

First Dances

The bride and groom's first dance together as husband & wife Time__________________________________________

The groom dancing with his mom ___________________________________________

The bride dancing with her Dad ___________________________________________

The groom removing the bride's garter ___________________________________________

The garter toss, flower toss ___________________________________________

Freelance romantic photos b & g on property ___________________________________________

VENDOR- CONTACT LIST

Wellers’ Hospitality House Rental

name: Keeping Room

address: 113 West McKay

Saline, Michigan 48176

May be rented for 4 hours for bridal party

Transportation/ Shuttle

name:

address:

phone:

cell:

Invitations

name:

address:

phone:

cell:

Hotel

name:

address:

phone:

cell:

Hair Stylist

name:

address:

phone:

cell:

Make-Up Stylist

name:

address:

phone:

cell:

Reception Venue:

name: Wellers’ Inc

address: 555 W. Michigan

Saline, Michigan 48176

Phone: 734-429-2115

wellers2@aol.com

Ceremony if not at Wellers

name:

address:

phone:

cell:

Baker

name:

address:

phone:

cell:

Florist

name:

address:

phone:

cell:

DJ or Band

name:

address:

phone:

cell:

Photographer

name:

address:

phone:

cell:

Liquor Supplier

name: A&L Wine Castle

address: 2424 West Stadium

Ann Arbor, Michigan 48103

phone: 734-665-9463

fax: 734-665-9350

Ceremony Officiant

name:

address:

phone:

cell:

Ceremony Music-Microphone

name:

address:

phone:

cell:

Ceremony Usher Leader

name:

address:

phone:

cell:

Bridal Gown & Bustling Dress

name:

address:

phone:

cell:

Tuxedo Rental

name:

address:

phone:

cell:

THURSDAY CEREMONY REHEARSAL CHECKLIST

• Rehearsals are on Thursdays: Friday weddings rehearse @ 4 pm and Saturday weddings rehearse at 6 pm.

• Wellers staff does not attend nor oversee your rehearsal or ceremony.

• Assign someone from your party to go over this sheet. Text to wedding party

An informed wedding party is the key to a smooth event.

ARRIVAL TIMES OF YOUR CEREMONY PARTICIPANTS Ceremony Time: ________ Thursday Rehearsal Time _______

• Who will be seating guests Arrival Time: ________ Where? ___________________________

• Officiate Arrival Time: ________ Where? __________________________

• Groomsmen Arrival Time: _________ Where? __________________________

• Parents Arrival Time: _________ Where? __________________________

• Flower girl & Ring Bearer Arrival Time: _________ Where? __________________________

• Name of DJ or person(d) providing music Arrrival Time: _________ here is power and both ceremony sites.

1. If ceremony is not at Wellers: Location _______________________________________________________ Time__________________

2. Rehearsal Dinner location: Name ________________________Location _____________________________Time__________________

3. Name of shuttle from hotel to Wellers ________________________ Pick up Time________________ Return Time (s) _____________

4. If you are not providing a shuttle what is the transportation plan for guests who have been drinking? ______________________________

5. Cars may be left at Wellers overnight. They must be picked up between 7 am and 11 am the following morning.

6. Hotel: ___________________________________ Location: ___________________________________ Phone ____________________

7. Bridal party getting ready at:: Time: ____Hospitality House _____ Hotel _____ Host Home _____ Other _____________________

8. Grooms men getting ready at: Time: ____ Hospitality House _____ Hotel _____ Host Home _____ Other ______________________

9. PHOTOS: Wedding party participants should stay at the ceremony site after the ceremony for photos.

10. Make copies of "Photo Shot-List" for your photographer and participants know which pictures they will be in after ceremony

11. Who is bringing the wedding rings ___________________________ marriage license ___________________________

12. Who will help with bustling brides dress? ________________________ Where? __________________ Did you practice ?___________

13. Who will help with post-party clean up?. Boxes may be left under skirting of entrance tables, or coffee station in Raisin River Room.

14. a. ___________________________________ b. __________________________________ c. __________________________________

15. Who is taking leftover alcohol at bar closing _________________________________ gifts? ____________________________________

16. Who is getting money envelopes the day of the reception: ________________ Wellers provides a mail box for this

17. Who is doing final walk-through of the room to check for things left behind: _________________________________________________

OTHER INSTRUCTIONS:

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 6

WEDDING CEREMONY WORKSHEET

Attendants involved in ceremony: Place them in the diagram below.

1. ________________________________ Title __________________________

2. ________________________________ Title __________________________

3. ________________________________ Title __________________________

4. ________________________________ Title __________________________

5. ________________________________ Title __________________________

6. ________________________________ Title __________________________

7. ________________________________ Title __________________________

8. ________________________________ Title __________________________

9. ________________________________ Title __________________________

10. ________________________________ Title __________________________

11. ________________________________ Title __________________________

12. ________________________________ Title __________________________

13. ________________________________ Title __________________________

14. ________________________________ Title __________________________

TIMING OF CEREMONY

Pictures taken before ceremony _______ pm

Seat guests for ceremony at _______ pm

Wedding processional starts _______ pm

Wedding vows start time _______ pm

Length of entire ceremony _______ min

Pictures taken after ceremony _______ min

ORDER OF PROCESSIONAL

• Officiate stands at the altar facing audience

• Groom and best man enter from side and stand at the altar

• Bridesmaids and groom’s men walk in pairs (if there are uneven numbers,

the odd person can walk alone, or two maids or groomsmen can walk to-

gether).

• The maid or matron of honor walks alone

• The ring bearer walks alone, followed by the flower girl, or the children can

walk together.

• Bride & escort (typically her father)

WHERE YOU STAND AT THE ALTAR:

1. Bride stands on the left, the groom on the right, facing the officiant.

2. The best man stands beside the groom, with the ring bearer and groom’s men

to his right.

3. The maid of honor stands beside the bride, with the flower girl and brides-

maids to her left.

4. If your child attendants are too young to stand quietly throughout the wedding ceremony, it's fine to have them stop at the end of

the aisle and sit with a waiting parent.

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Head Table Table 1 Table 2 Table 3 Table 4

Table 5 Table 6 Table 7 Table 8 Table 9

Table 10 Table 11 Table 12 Table 13 Table 14

Table 15 Table 16 Table 17 Table 18 Table 19

Table 20 Table 21 Table 22 Table 23

# Adults _______ + # Children five and under _______ # Service People ________ _________ Total Guest Count

YOUR SEATING CHART FOR YOUR FINAL MEETING

Carriage House Tables: Bridal Table : 18 seats max ; 15 Rectangle Tables: 6-10 each 8 Round s: 4-8 each

Raisin River Room Tables: Bridal Table, 15 Round Tables (6 each), 6 Square Tables by windows (4 each)

• Your SEATING CHART ensures guests will be seated with friends and that all of your tables/seats are utilized

• For a visual of the table layout print your ROOM DIAGRAM : http://wellersweddings.com

• In the Carriage House it is better to spread guests out and fill the sunroom for a more comfortable dining experience

• Indicate children (5 and under) who need a booster with a “B”, highchair with an “H” and a “C” for children who will sit in a chair.

• Wellers has table numbers or you may bring in something of your own.

• Indicate gluten free guests with “GF” and the name of the guests . We will deliver a gluten free meal to them.

• Display your seating chart at the entrance. Make sure your seating chart is done in alphabetical order by last name.

• Indicate vendors with a “V” : photographers, DJs, or any hired vendors that will be staying for dinner.

BRIDE’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Select a wedding date and time.

_____Make a preliminary budget.

_____Determine your wedding theme or style.

_____Reserve your ceremony and reception location. Wellers' will hold a date for seven days without obligation.

_____Book your ceremony, reception (contracts and deposits). Wellers': 734-429-2115 email: wellers2@aol.com

_____Decide on your color scheme.

_____Determine the guest list.

_____Start compiling names and addresses of guests.

_____Select bridal attendants.

_____Have fiancé select his attendants.

_____Plan reception the style of reception you want to have.

_____Select your dress

_____Select bridesmaids’ dresses.

_____Select engagement ring with fiancé, if he has not already done so

_____Announce your engagement in the newspaper.

FOUR MONTHS BEFORE

_____Make appointment for Ninety-Day Planning Meeting with Wellers’: 734-429-2115 or email: wellers2@aol.com

_____Make final arrangements for ceremony location and officiants.

_____Make sure all bridal attire is on order with your vendor.

_____Have both mothers coordinate and select their dresses.

_____Register at a bridal registry in the towns of both families.

_____Complete the guest lists and compile them in order.

_____Select the men’s wedding attire and reserve the right sizes.

_____Check requirements for blood test and marriage license in your state. Make appointment for physical exam.

_____ Write wedding vows together if doing non-traditional ceremony.

_____Shop for wedding rings.

_____Start planning the honeymoon.

THREE MONTHS BEFORE

_____NINETY DAY PLANING MEETING with Wellers’ Date & Time_______________________________________

_____Finalize menu, linen, glassware details and estimated guest count at Ninety-Day Planning Meeting with Wellers’

_____Pay Two-Thirds of your Estimated Invoice at this time. To view Base estimates go to ROOMS page

_____Give Wellers' name of your CONTACT PERSON. Usually a friend, they will handle: guest book, favors, gifts, cake parts

_____Give CONTACT PERSON a copy of your Worksheet once you have it filled out.

TWO MONTHS BEFORE

_____Order invitations and personal stationary. (Don’t send invitations until one month prior to wedding)

_____Address invitations and announcements. They should be mailed four to six weeks before wedding.

_____Finalize all details , photographer, florist, menu, linens, etc.

_____Let your florist, cake person and band or DJ know that rooms open 3 hours prior to your event for deliveries.

_____Order wedding cake. Make sure you also order cake boxes for guests to take home cake.

_____ Finalize ceremony details with officiate.

_____Make rehearsal arrangements & plan rehearsal dinner. You may rehearse at Wellers' on Thursdays between 3-6pm

_____Plan bridesmaids' luncheon

_____Make appointments with hairdresser

_____Finalize honeymoon plans.

ONE MONTH BEFORE

_____Have a final fitting for your gown and bridal attendants’ gowns.

_____Have a formal bridal portrait taken.

_____Complete all physical or dental appointments.

_____Get blood test and marriage license.

_____Purchase gifts for attendants.

_____Purchase gift for fiancé, if gifts are being exchanged.

_____Have the bridesmaids’ luncheon.

_____Make sure you have all accessories, toasting goblets, ring pillow, garter, candles, etc.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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BRIDE’S CHECKLIST (con’t)

TWO WEEKS BEFORE

_____Attend to business and legal details.

_____Complete forms to change names on Social Security card, driver’s license, insurance and medical plans, bank accounts

_____Prepare wedding announcements to be sent to newspaper.

_____Reconfirm the accommodations for out-of-town guests. Arrange to have possessions and gifts moved to your new home.

_____Give a change-of-address card to the post office.

_____Finish addressing Thank You cards and announcements to be mailed the day after your wedding.

_____Contact guests who have not responded.

_____Give photographer your photo shot list.

_____Give the videographer a list of shots you would like included in the video.

_____Give all musicians and or DJ the list of music for the ceremony and reception.

_____Email driving directions to all service people. to Wellers' map quest. 555 West Michigan Ave. Saline, MI 48176

_____Email or text the Ceremony Worksheet and Rehearsal Worksheet to wedding party and family involved in ceremony

_____Make sure you have the wedding rings, and they fit.

_____Make sure all wedding attire is picked up and fits properly.

ONE WEEK BEFORE

_____Final Meeting at Wellers’: Final guest count and make final one-third payment. DATE & TIME _____________

_____Review details of your wedding with Wellers’ planner.

_____Give copy of Final seating arrangements to Wellers'.

_____Give final guest count to Wellers'.

_____Make final payment to Wellers'.

_____Give Wellers' your change of address if you are moving so refund is sent to correct mailing address.

_____Send or email map and directions to Hospitality House: 113 W. McKay Saline, MI 48176

_____Arrange for friend or relative to assist with last-minute errands and to help you dress.

_____Practice having your hair done to make sure it comes out properly, and determine the time it will take.

_____Practice bustling dress with person who will be helping you the day of wedding

_____Practice using your make-up in the same type of lighting you will have on the wedding date.

_____Keep up with the writing of your thank-you notes.

_____Pack your suitcase for the honeymoon.

_____Rehearsal with all participants, reviewing their duties.

_____Email Map and driving directions to rehearsal participants

_____Attend rehearsal dinner party. Stay calm and enjoy yourself.

_____Stay with the family the night before the wedding.

_____Get to bed early. You will want to look and feel great the next day.

ON YOUR WEDDING DAY

_____Arrive at Keeping Room Hospitality House or Hotel staging

_____Fix hair or have an appointment to have it done at least three to four hours before the ceremony.

_____Start dressing one to one-and-a-half hours before the ceremony.

_____Wedding party & family should arrive two hours prior to ceremony if you are doing pre ceremony photos

_____Have the music start 15 minutes before ceremony.

_____Immediately before procession, the bride’s mother is seated

AFTER THE WEDDING

_____Send announcements and wedding picture to newspapers.

_____Write and mail thank-you notes.

_____Set up meeting with photographer to make selections

_____Honeymoon

_____Moving etc… life goes back to normal!

_____Send flowers or a telegram of appreciate

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20 10

GROOM’S CHECKLIST

SIX TO TWELVE MONTHS BEFORE

_____Purchase the bride’s engagement ring.

_____Compile list “A” and list “B” guest lists. List “A” goes out two months prior to wedding. List “B” one month prior.

_____Choose best man and ushers.

_____Start planning and making necessary arrangements for the honeymoon.

_____Arrange hotel “bank of rooms” for out-of-town guests.

_____Arrange for ushers & officiant.

FOUR MONTHS BEFORE

_____Shop with fiancée for wedding rings.

_____Check requirements for blood test and marriage license in your state, or the state you are being married in.

_____Select and order men’s wedding attire with your fiancée.

_____Arrange hotel accommodations for out-of-town attendants or guests.

_____Finalize all honeymoon plans and send in deposits if required (don’t delay-some resorts fill up fast in popular months)

THREE MONTHS BEFORE

_____90-Day Planning meeting with Wellers’: Date & Time ________________

_____Finalize menu, linen, glassware details and estimated guest count with Wellers’; Pay 2/3 of your estimate.

_____Need names of your Main Contact & Bar Contact Persons to Wellers'. Go over details with you Main Contact Person

_____Set up final meeting with Wellers, the Friday, one week prior to your wedding.

TWO MONTHS BEFORE

_____Meet with officiate to finalize ceremony details.

_____Assist parents with plans for the rehearsal dinner party.

_____Discuss the amount and the financial arrangement for the flowers that are the groom’s responsibility.

_____Send out list “A” invitations with RSVP for one month prior to wedding

_____Give all ushers, and contact people a copy of your worksheet with time line

_____Arrange wedding day transportation

ONE MONTH BEFORE

_____See that all attendants have been fitted and wedding attire has been ordered.

_____Purchase gifts for best man and ushers. Purchase wedding gift for fiancée, if gifts are being exchanged.

_____Make transportation arrangements for the wedding day to and from the reception and hotel.

_____Pick up wedding rings and make sure they fit.

_____Take care of business and legal affairs for joint accounts i.e. insurance policies and medical plans, checking accounts.

_____If you have both agreed to a pre-nuptial agreement, have it drawn up and signed.

_____Send out list “B” invitations with RSVP for two weeks prior to wedding

_____Reconfirm accommodations for out-of-town guests as RSVP start coming in.

_____Send completed Ceremony Worksheets (page 5) to your attendants, ushers and officiant, with rehearsal time info & map.

TWO WEEKS BEFORE

_____Get your marriage license. 200 North Main Street, Suite 100, Vital Records, Ann Arbor, Michigan, 734-222-6720.

_____Meet with A&L Wine Shoppe Contact Person: Maher 734-665-9463

_____See that attendants get their wedding attire.

THE WEEK BEFORE

_____Final Meeting and payment to Wellers, Contracted Bartenders.

_____Checks prepared for service people you will be paying the day of your wedding.

_____Pack clothes for honeymoon and reconfirm reservations. _____If flying, make sure you have plane tickets.

_____Rehearsal at Wellers on Thursday the week of your wedding

THE WEDDING DAY

_____Give the best man the bride’s wedding ring.

_____Place the officiates fee in a sealed envelope.

_____Don’t forget to take the marriage license to the ceremony, or make sure the best man will bring it.

_____Have the best man and the maid of honor sign the wedding certificate as witnesses.

Wellers Weddings 555 W. Michigan Ave. Saline, MI 48176 8-18-20

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