2008-2009 MTAP Work Plan

Work Plan Development in Progress

• Current Work Plan Tasks1. MTAP Communication2. MTAP Membership3. MTAP Meetings4. MTAP Budget5. MTAP Coordination6. Technical Initiatives7. Federal Initiatives


Let’s look at the Let’s look at the elements of the elements of the

TASKSTASKS..


1. MTAP Communication– Newsletter & Alerts– Website– Project Steering Group Conference Calls


2. MTAP Membership– Membership Renewal– Technical Assistance Directory– Customer Satisfaction Survey– Spring Election– Outstanding Service Award


3. MTAP Meetings– Spring Technical Meeting– Annual Meeting


4. MTAP Budget– Prepare and monitor budget


5. MTAP Coordination– Association Coalition Building– Federal Transit Administration

Issues/Communication– SAFTEA-LU Implementation– Accessibility Standards– Federal Motor Carrier Issues


6. Technical Initiatives– Issues Conference Calls– National Coordination Consortium & United

We Ride Initiative– Standing Committee on Public

Transportation Safety and Security Taskforce Liaison

– Statewide Pooled Procurement Review


7. Federal Initiatives– NCHRP Projects Updates– National Transit Database


Let’s take a closer lookLet’s take a closer look..


• Maintain quarterly MTAP newsletter. Provide newsletter in pdf format by electronic mail and the MTAP website.– Staff: MTAP Coordinator– Schedule: On-going

• Maintain e-mail announcements on an as-needed basis. E-mail announcements will be distributed to share immediate information on a special case basis.– Staff: MTAP Coordinator– Schedule: As needed

1. MTAP Communication– Newsletter & Alerts

• Oversight: Ken LaRue, OK DOT


• Broadcast all MTAP Alerts requests within two (2) business days of receipt. Distribute Alert follow-up requirements to requestor. When appropriate, report results of key alerts in quarterly newsletter. Provide an annual summary report of all Alerts and responses. Explore ways to make responding to MTAP Alerts easier.– Staff: MTAP Coordinator– Schedule: On-going

1. MTAP Communication, continued

– Newsletter & Alerts, Continued



• Maintain member networking fund balances on the MTAP website– Staff: MTAP Coordinator – Schedule: Monthly updates

• Update state directory on the MTAP website.– Staff: MTAP Coordinator– Schedule: December of 2008

• Update PSG members and their contract information on the MTAP website– Staff: MTAP Coordinator– Schedule: September 2009


– Web Site• Oversight: Ken LaRue, OK DOT


• Provide links to other sites and documents including the AASHTO Reauthorization Bottom Line report, FTA clauses, apportionments, certifications and assurances, Third Party Regulation, Administration, FTA Challenger session, reauthorization, CUTR project, safety and security, APTA, CTAA, and state DOTs.– Staff: MTAP Coordinator– Schedule: On-going

• Post information for upcoming MTAP meeting and conferences.– Staff: MTAP Coordinator– Schedule: 3 months prior to event


– Web Site, continued



• Add state best practices information to the website. List best practices by state and send periodic alerts to share best practice information.– Staff: MTAP Coordinator– Schedule: On-going

• Maintain current information for all categories on the MTAP website.– Staff: MTAP Coordinator– Schedule: On-going





• Maintain University of Wisconsin-Milwaukee’s Fundamentals of Public Transit course information on the MTAP website. Maintain Financial Management course information on the MTAP website.– Staff: MTAP Coordinator– Schedule: On-going



• Oversight: David Spacek, Il DOT


• MTAP Coordinator will schedule a monthly Project Steering Group Conference Call.– Staff: MTAP Coordinator– Schedule: 2:00 PM (ET) on 2nd Tuesday of each month

• MTAP Coordinator will distribute the monthly agenda to the PSG members by e-mail.– Staff: MTAP Coordinator– Schedule: No later then 3 business days prior to event

• PSG Chair will structure the call so that whenever possible the conference calls are limited to one hour– Staff: MTAP Coordinator– Schedule: Monthly


– Project Steering Group Conference Calls• Oversight: Ken LaRue, OK DOT


• MTAP Coordinator will prepare minutes of the PSG conference calls and distribute them prior to the next month’s call.– Staff: MTAP Coordinator– Schedule: Monthly

• MTAP Coordinator will update MTAP activities, products schedule, and follow up action items.– Staff: MTAP Coordinator– Schedule: Update as requested by PSG


– Project Steering Group Conference Calls• Oversight: Ken LaRue, OK DOT


• MTAP Coordinator will prepare and disburse membership renewal notices and invoices.– Staff: MTAP Coordinator– Schedule: May 2008 – January 2009

• MTAP Coordinator will maintain the MTAP brochure on the website with current information.– Staff: MTAP Coordinator– Schedule: On-going

2. MTAP Membership– Membership Renewal

• Oversight: Lenny Howard, MD DOT


• MTAP Coordinator will conduct MTAP marketing on a case-by-case basis for non-member states.– Staff: MTAP Coordinator– Schedule: On-going

2. MTAP Membership, continued– Membership Renewal



• MTAP Coordinator will update the membership phone book directory.– Staff: MTAP Coordinator– Schedule: Fall 2009

2. MTAP Membership, continued– Technical Assistance Directory

• Oversight: Jerry Wray, NE DOR


• MTAP Coordinator will conduct a short form survey of MTAP member states. The survey will be designed to follow the work plan emphasis areas and rotate questions from the long form survey. Responses will be used to develop the subsequent year’s Work Plan.– Staff: MTAP Coordinator– Schedule: April, Annually

2. MTAP Membership, continued– Customer Satisfaction Survey, short form



• MTAP Coordinator will conduct a survey, using the long form, of MTAP member states. The survey will be designed to follow the work plan emphasis areas. Responses will be used to develop the subsequent year’s Work Plan.– Staff: MTAP Coordinator– Schedule: April, Tri-annually

2. MTAP Membership, continued– Customer Satisfaction Survey, long form



• MTAP Coordinator will conduct an election PSG Representatives, by electronic ballot, as prescribed within the MTAP Operating Procedures.– Staff: MTAP Coordinator– Schedule: May, Annually

• MTAP Coordinator will conduct an election of the PSG Chair and Vice-Chair.– Staff: MTAP Coordinator– Schedule: First scheduled PSG conference call of the new fiscal

year.

2. MTAP Membership, continued– Spring Elections



• MTAP Coordinator will establish an awards committee who will solicit candidates from the membership. The committee will make the selection and make a presentation during the MTAP Annual meeting.– Staff: MTAP Coordinator– Schedule: Annually during April

2. MTAP Membership, continued– Outstanding Service Award



• Hold a spring technical meeting and/or promote member participation in technical sessions of other conferences.– Staff: MTAP Coordinator– Schedule: April – May, annually

3. MTAP Meetings– Spring Technical Meeting



• Hold annual winter meeting.– Staff: MTAP Coordinator– Schedule: Late November – Early December, annually

3. MTAP Meetings, continued

– Annual Meeting• Oversight: Jerry Wray, NE DOR


• MTAP Coordinator will prepare and comment on the AASHTO budget for the MTAP program– Staff: MTAP Coordinator– Schedule: April – June, annually

• MTAP Coordinator will prepare and provide quarterly budget reports for the PSG’s review.– Staff: MTAP Coordinator– Schedule: On-going

4. MTAP Budget– Budget Updates



• Conduct monthly communication with the Federal Transit Administration, Community Transportation Association of America, American Public Transportation Association, and the Rural Transit Assistance Program to discuss current and/or forthcoming legislative and technical issues.– Staff: MTAP Coordinator– Schedule: On-going

5. MTAP Coordination– Association Coalition Building

• Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT


• Coordinate with APTA and CTAA, when appropriate, to provide opportunities or information conference calls. Report on any coordination activities during PSG conference calls.– Staff: MTAP Coordinator– Schedule: On-going

5. MTAP Coordination, continued

– Association Coalition Building• Oversight: Bobby Killebrew, TX DOT and Charles Carr, MS DOT


• Coordinate with APTA, CTAA, and RTAP to identify appropriate links to other transportation websites.– Staff: MTAP Coordinator– Schedule: On-going




• Provide on-going MTAP and public transportation representation in AASHTO through AASHTO Annual Meeting agenda modifications and expanded modal coverage in the AASHTO Resource Book.– Staff: MTAP Coordinator– Schedule: On-going




• Increase communication with APTA, CTAA and RTAP through conference calls or invitations to association representatives to present or attend MTAP meetings.– Staff: MTAP Coordinator & PSG representation– Schedule: On-going




• Initiate communications with FTA on issues relevant to MTAP members including providing feedback on FTA State Management Reviews and other reviews.– Staff: MTAP Coordinator & PSG Chair/Vice-Chair– Schedule: On-going


– FTA Issues/Communication• Oversight: Peter Hallock, IA DOT


• Follow-up with FTA on implementation of Rural National Transit Database reporting issues relevant to MTAP members.– Staff: MTAP Coordinator & PSG Chair/Vice-Chair– Schedule: On-going


– FTA Issues/Communication• Oversight: Peter Hallock, IA DOT


• Coordinate with the Standing Committee on Public Transportation of SAFETEA-LU changes including providing comments on proposed circulars and rule making including Charter Bus issues. Keep members informed of proposed FTA circulars and rules.– Staff: MTAP Coordinator & PSG representation– Schedule: On-going


– SAFETA-LU Implementation• Oversight: Dave Spacek, IL DOT and Steve Billings, MO DOT


• Work with APTA,CTAA,RTAP and other organizations to see if there is an opportunity to begin a dialog with mobility aid manufactures to include design considerations on size and weight set forth By ADA legislation and how to safely secure these new mobility aids in public and specialized vehicles.– Staff: MTAP Coordinator

– Schedule: On-going


– Accessibility Standards• Oversight: Dave Spacek, IL DOT


• Monitor ongoing discussions between FTA ant the FMCSA to address overlapping requirements on small providers.– Staff: MTAP Coordinator/PSG repersentation– Schedule: On-going


– Federal Motor Carrier Issues• Oversight: Marianne Freed, OH DOT


• Schedule conference calls on topics such as; research issues, insurance, intercity bus, Section 5311, and sub-recipient oversight on an as-needed basis– Staff: MTAP Coordinator/PSG representation– Schedule: On-going

6. Technical Initiatives– Issue Conference Call

• Oversight: MTAP Coordinator


• Provide MTAP members with updates on the FTA UWR initiative and the activities of the National Consortium on Coordinated Transportation during MTAP meetings, through email, MTAP alerts and conference calls– Staff: MTAP Coordinator/PSG representation– Schedule: On-going

6. Technical Initiatives– National Coordination Consortium & UWR

• Oversight: Kimberly Gayle, CA DOT


• Maintain an MTAP liaison with the SCOPT taskforce to discuss issues regarding the implementation of the FTA Bus Safety Program, including development of the state DOT technical assistance such as the CUTR-housed resource website and a safety & security planning toolkit. Continue meetings and conference call with AASHTO/SCOPT Safety Taskforce. Advocate research, networking, and training for bus safety & security.– Staff: MTAP Coordinator/PSG representation– Schedule: On-going

6. Technical Initiatives– Standing Committee on Public Transportation and Security Taskforce Liaison



• Monitor FTA workgroup on Bus Safety and Security and provide updates to the PSG– Staff: MTAP Coordinator and Kimberly Gayle (temporary)– Schedule: On-going

6. Technical Initiatives– Standing Committee on Public Transportation and Security Taskforce Liaison



• Gather information from states regarding pooled procurement of vehicles and other commodities. Other areas of study may include insurance, healthcare and office supplies– Staff: MTAP Coordinator/PSG representation– Schedule: Fall, annually

6. Technical Initiatives– Statewide Pooled Procurement Review

• Oversight: John Dockendorf, PA DOT


• Keep MTAP membership informed of progress of SCOPT’s Nation Cooperative Highway Research Program research projects.– Staff: MTAP Coordinator/PSG representation– Schedule: Fall, annually

• Encourage MTAP members to submit timely research projects to NCHRP call for projects by establishing call to discuss potential research topics– Staff: MTAP Coordinator/PSG representation– Schedule: On-going

7. Federal Initiatives– NCHRP Project Updates



• Work with FTA through the SAFETEA-LU implementation process to comment and provide recommendations on useful national data and data collection administration.– Staff: MTAP Coordinator/PSG representation– Schedule: On-going

7. Federal Initiatives– NCHRP Project Updates



Documents

2008-2009 MTAP Work Plan