Smsvn pmp training_slides_chapter_2

SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013

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REVIEW CHAPTER 1

Why formal Project Management? What is Project? Reasons to start a project? Portfolio? Program? What is Project Management? What are 5 Process Groups? Triple contraint of project management? Contraints of project management? Project Sponsor? Project Manager? Project Coordinator? Project Expeditor? Project Team? Stakeholders? PMO? EEF?


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CHAPTER 2: ORGANIZATIONAL INFLUENCES AND PROJECT LIFE CYCLE

LET’S THINK AS A PROJECT MANAGER


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ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT

Organizational Cultures and Styles Shared visions, mission, values, beliefs, expectations Regulations, policies, methods, procedures Motivation and reward systems Risk tolerance View of leadership, hierachy, authority relationships Code of conduct, work ethic, work hours Operating environments

Organizational Communications Enterprise Environmental Factors Organizational Process Assets

Lessons learnt from earlier projects Templates, policies, standard operating procedures Risk register


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ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)

Organizational Structure Functional Structure Projectized Structure Matrix Structure

Week Balanced Strong


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Functional Structure Organization is grouped by areas of specialization Project generally occur within a single department


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Projectized Structure Entire company is organized by projects Personnel are assigned and report to a project

manager


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Weak Matrix Power rest with the functional manager Power of project manager = coordinator or expediter


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Balanced Matrix Power is shared between the project manager and

the functional manager


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Strong Matrix Power rest with the project manager It’s closed to projectized structure


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CompositeIt’s rarely


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Key project-related characteristics of the major types of organizational structure


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THE PROJECT LIFE CYCLE The project life cycle is the series of phases that a project

passes through from its initiation to its closure All projects are divided into phases, and all projects, large or

small, have a similar life cycle structure: starting the project , organizing and preparing , carrying out the project work closing the project

Each phase has a defined endpoint Example:

IT Project: Requirement -> Design -> Program -> Test -> Implement Construction: Feasibility -> Planning -> Design -> Production ->

Turnover -> Startup


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CHARACTERISTICS OF PROJECT LIFE CYCLE Cost and staffing levels are low at the start,

peak as the work is carried out, and drop rapidly as the project draws to a close.

Stakeholder influences, risk, and uncertainty, are greatest at the start of the project. These factors decrease over the life of the project.

Ability to influence the final characteristics of the project’s product, without significantly impacting cost, is highest at the start of the project and decreases as the project progresses towards completion. …or…The cost of changes and correcting errors typically increases substantially as the project approaches completion.


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PROJECT PHASES AND THE PROJECT LIFE CYCLE

A project life cycle is a collection of project phases that defines: What work will be performed in each phase What deliverables will be produced and when Who is involved in each phase How management will control and approve work

produced in each phase

A deliverable is a product or service produced or provided as part of a project


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PHASE-TO-PHASE RELATIONSHIPS

There are three basic types of phase–to–phase relationships : A Sequential relationship : where a phase can only start once

the previous phase is complete

An Overlapping relationship : where the phase starts prior to completion of the previous one (Fast tracking). Overlapping phase may increase risk and can result in rework .

An Iterative relationship : where only one phase is planned at any given time and the planning for the next is carried out as work progresses on the current phase and deliverables


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REVIEW

Organizational Influences on project management?

Functional Structure? Projectized Structure? Week Matrix? Balanced Matrix? Strong Matrix? Project Life Cycle? Phase to phase Relationship?

Business

Smsvn pmp training_slides_chapter_2