Smsvn pmp training_slides_chapter_1

SMSVN – PMP Training Course 2013 - Chapter 1

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Prepared by Nam Trung - 02/07/2013

SMSVN – PMP TRAINING CLASS 2013 (PMBOK 5TH)

Course Introduction Purposes Schedule Ground Rules

Chapter 1: Introduction to Project Management


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COURSE INTRODUCTION

Purposes: Provide PMP basic knowledge -> help members to

understand about PMP Create a common knowledge about Project

Management -> Improve the work effectiveness of members


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COURSE INTRODUCTION

Schedule: 15 sessions (13 chapters, 2 exams) 2 sessions /week: Tuesday and Friday Class time: 16:00 to 17:00 2 Exams:

Midterm: cover 50% of knowledge and take 30% of mark Final: cover 100% of knowledge and take 70% of mark Exam structure:

Each exam includes 50 questions Pass: over 60% mark


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COURSE INTRODUCTION

Ground rules: Class-monitor: ? Late:

5 minutes -> ?VND 10 minutes -> ?VND 15 minutes -> ?VND

Absent: -> ?VND Mobile phone: -> silent mode Ipad/tablet: -> dictionary function only


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CHAPTER 1: INTRODUCTION TO PROJECT MANAGEMENT

LET’S THINK AS A PROJECT MANAGER


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ADVANTAGES OF USING FORMAL PROJECT MANAGEMENT

Better control of financial, physical, and human resources

Improved customer relations Shorter development times Lower costs Higher quality and increased reliability Higher profit margins Improved productivity Better internal coordination Higher worker morale (less stress)


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WHAT IS PROJECT?

A Project is a temporary endeavor undertaken to create a unique, product, service, or result. temporary endeavor: with a beginning and an end unique: only one example?

Project vs Operation (ongoing) work


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REASONS TO START A PROJECT?

Market demand Strategic opportunity/business need Customer request Technological advancement Legal requirements Ecological Impacts Social need


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PROGRAMS AND PORTFOLIO A portfolio refers to a collection of projects, programs,

subportfolios, and operations managed as a group to achieve strategic objectives,

A program is defined as a group of related projects, subprograms or other work which support portfolio

Projects within a program are related through the common outcome or collective capability.


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WHAT IS PROJECT MANAGEMENT? The application of knowledge, skills, tools and technique

to project activities to meet project requirements Project Management is accomplished through the

application and integration of the processes such as Initiating Planning Executing Monitoring and Controlling Closing

Due to the nature of change, managing project is iterative and goes through progressive elaboration throughout the project’s lifecycle


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THE TRIPLE CONSTRAINT OF PROJECT MANAGEMENT

It is the project manager‘s duty to balance and achieve these three often-competing goals.


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CONSTRAINTS OF PROJECT MANAGEMENT


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WHO INVOLVE IN PROJECT? Project Sponsor is the person who is providing the financial resources

for the project, Formally accepts the product of the project. Project Manager is the person responsible for accomplishing the

project objectives. Project Coordinator

has some power to make decisions has some authority reports to a higher-level manager

Project Expediter acts primarily as a staff assistant as communications coordinator. cannot personally make or enforce decisions

Project Team includes PM and the group of individuals who act together in performing the work of project to achieve its objectives.


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WHO INVOLVE IN PROJECT?

Stakeholders: are persons or organizations who are actively involved in the project or whose interests may positively or negatively affected by the performance or completion of the project.

Stakeholders have varying levels of responsibility and authority and can change over the project life cycle

Project management team must continuously identify both external and internal stakeholders

Project manager must manage the influence of various stakeholders in relation to the requirements and balance stakeholders’ interest


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ROLE OF PROJECT MANAGER

Responsibilities and Competencies of the PMPMs have the responisibility to satisfy the needs:task needs, team needs and individual needs.Effective PMs need the following competencies:

Knowledge: know about project management Performance: what able to do or accomplish Personal: how PMs behave when performing the

project


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ROLE OF PROJECT MANAGER Interpersonal Skills of a PM: Effective PMs require a balance of

ethical, interpersonal, and conceptual skills that help them analyze situations and interact appropriately. Important skills: Leadership Team building Motivation Communication Influencing Decision making Political and cultural awareness Negotiation Trust building Conflict Management Coaching


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PMO – PROJECT MANAGEMENT OFFICE

A department that centralizes the management of projects. A PMO performs a number of functions that may include but are notlimited to: Managing shared resources across projects Coaching, mentoring, training and oversight Monitoring compliance with PM standards,

policies, procedures and templates Developing and managing project policies, procedures,

templates and other shared documentation (Organizational Process Assets)

Coordinating communication across projects


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EEF - ENTERPRISE ENVIRONMENTAL FACTORS

Refer to both internal & external environmental factors that surround or influence a project’s success

As an input in almost all project management process

May enhance or constrain project management options

May have positive or negative influence on the outcome


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EEF - ENTERPRISE ENVIRONMENTAL FACTORS EEF Examples:

Organizational culture, structure, and processes Government or industry standards Infrastructure Existing human resources Personnel administration Company work authorization systems Marketplace conditions Stakeholder risk tolerances Political climate Organization’s established communications channels Commercial databases Project management information


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REVIEW Why formal Project Management? What is Project? Reasons to start a project? Portfolio? Program? What is Project Management? What are 5 Process Groups? Triple contraint of project management? Contraints of project management? Project Sponsor? Project Manager? Project Coordinator? Project Expeditor? Project Team? Stakeholders? PMO? EEF?

Technology

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