Going Paperless: Tips for Improving Your Productivity

Why and How I Went

Paperless

The Problem

Everything was jumbled together. Projects consisted of paper documents, digital documents, emails, and websites.

Meeting notes were on legal pads and notebooks with followup communications in email.

The ProblemProfessional Responsibilities

• Large school: 2,000 students, 200 employees, two campuses

• Normal “stuff”

• Many Complex Projects

• New academic building

• New Master Plan

• Accreditation renewal

• 50th Anniversary

• Learning Unleashed

• New website

• New Development Office

Where is it?

Stress

Workflow “blow-

up”

Workflow “blow-

up”

• Reduce stress

• Find any document or message from any device, anytime, anyplace.

• Have one central “inbox” for everything.

• Become more efficient.

• Improve the ability to collaborate with my colleagues and associates anywhere in the world.

• Automatically backups of all of my documents, communications, research, books, etc.

• Take notes in meetings and instantly have them saved and available for retrieval and sharing as needed.

• Manage people and projects so that nothing falls through the cracks.

• Manage my calendar and schedule so that it does not manage me.

• Have an archive of all documents and communications for future reference.

• Reduce the cost of printing, filing, and mailing.

• Eliminate filing cabinets and free up space.

• Be more environmentally friendly.

• Have a clutter free enjoyable work space.

Not Complicated-Just Looks That Way

Why Asana?• Ubiquity across all platforms.• Collaboration with up to 30 people…for

free.• Meshing of email and task

management.• It can scale. Asana works for large

teams.• It syncs – in real-time. • Extremely active development,• Lowest barrier to entry of any other

comprehensive task manager available. • The folks behind it have the passion,

expertise and resources to build something stellar.

Paperless Board MeetingsDirectorpoint

The Challenges

• Changing old habits

• Processing incoming paper

• Consistency in naming, filing, and tagging documents

• Some things cannot yet be done paperless, e.g., working with architectural drawings

Bmosbacker@bcsk12.org

205.776.590

2

@Bmosbacker

linkedin.com/in/bmosbacker/

http://christianschooljournal.com

Blog