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Streamlining the Payroll Process Be a Hero in 3 Easy Steps Save Time and Money by Going Paperless Michael Johnson| Presenter Vice President of ePayments [email protected] | 1-800-777-7359 www.relyco.com

Going Paperless in Payroll

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Page 1: Going Paperless in Payroll

Streamlining the Payroll ProcessBe a Hero in 3 Easy Steps

Save Time and Money by Going Paperless

Michael Johnson| Presenter Vice President of ePayments

[email protected] | 1-800-777-7359 www.relyco.com

Page 2: Going Paperless in Payroll

What is Going On?

• A new survey of 50 of the nation’s largest banks finds that basic banking costs jumped in just about every category in 2012.

• The minimum amount required to open an account jumped

• The higher this minimum becomes, the more poorer customers may be forced to go un-banked

• Monthly service fees also increased

• Overdraft fees increased

• Why: Durbin Amendment restricting the amount a bank can charge a retailer on swipe fees

• Banks are for profit and need to increase revenue – fees are their source

Page 3: Going Paperless in Payroll

More News

• According to a Bloomberg Businessweek article 2013 is shaping up to be a rough year:

• low growth, persistently high unemployment, and huge amounts of debt

• the monthly trade deficit in manufactured goods to a record

• Today’s monetary situation is more difficult

• U.S. exports fell more

“No matter who wins the election, from a truly economic standpoint, 2013 will be an extremely challenging year,” says David Rosenberg, chief economist at Gluskin Sheff + Associates.

Page 4: Going Paperless in Payroll


Time Hassle

The “Paper” Problem

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Reality: The End of Paper Checks

• The Federal Government is phasing out paper checks for all benefit programs - 73 million payments a month

• More than 76% of individual tax refunds were delivered via direct deposit in 2011

• More than 68% of Corporation are writing less checks

• Consumer moving rapidly to paperless payments and statements – Where is your checkbook?

Page 6: Going Paperless in Payroll

By The Numbers













Paper Checks

Page 7: Going Paperless in Payroll

The Costs

$10.00 - $25.00

How much does it cost to reprint the average tax document?

$ 1.90

What is the average cost per document to produce and distribute pay checks or direct deposit advices?

9 times

On average, how many times is a pay stub or check touched before it reaches the employee?

Page 8: Going Paperless in Payroll

The Solution

Payroll Cards - Online Paystubs

W-2s & 1099s

Page 9: Going Paperless in Payroll

Employer Benefits



Page 10: Going Paperless in Payroll

Potential Cost Savings to the EmployerSave Time

• Check delivery (manager/employee time)

• Adjustments and other off-cycle payments

• Termination pay/Lost/Stolen replacement

• Escheatment - the process of identifying customer's

deposit and accounts that are considered abandoned


• Number/frequency of paper checks

• Pay stub production/delivery

• Bank fees

• Fraudulent check losses

Page 11: Going Paperless in Payroll

Employee Benefits• Employees will never be hassled by cashing a check again…

• Employees will not waste time picking up and cashing checks

• Notify employees by Text Message when their pay is available

• Employees can make purchases on payday and over the Internet

• Allow for Instant Issue Branded Visa cards on date of hire

• Worldwide locations to access money - 43,000+ locations

• All Point and Money Pass Networks

• Surcharge free ATM access

• Visa Branded Card with no overdraft

• and More…….

Page 12: Going Paperless in Payroll

Employee Benefits

• Easy bill payments

• Easy transfer of money from card to any bank

• Cash back available when using the card

• Text Message Alerts

• Financial tools

Page 13: Going Paperless in Payroll

Cash AccessATM

PIN Debit Cash BackMoney Orders

OTC Cash AdvanceMoney Management

Interest Savings

Purchases & PaymentsSignature Debit

PIN DebitChekToday

Request a CheckBill Payment

Money MovementACH Transfer to a Bank Account

Card to Card Transfer

EmployeeFinancial Tools

Account AccessAutomated Response Phone

Consumer Web PortalATM Inquiry

SMS Text Alerts24x7 Live Agents

Page 14: Going Paperless in Payroll

Why - rapid! Payroll Card

Positive EMPLOYEE Experience:• Always free 24/7/365 customer support & service thru

phone, on-line and text

• The rapid! Payroll Card has more pay to the penny access points for the employee

• We never allow the card to overdraft charging the cardholder excessive fees

• Always an instant issue Visa branded card - compliant in all 50 states.

• Portability – employee can use at another job or for reloading and eliminates problems with termination payments

• Fee Schedule that promotes acceptance & usage by employees

Page 15: Going Paperless in Payroll

Why - rapid! Payroll Card

Positive EMPLOYER Experience• No cost to the employer all cards and materials are

FREE when ordered and/or as needed

• Customizable card, carrier, marketing materials and roll out plan

• Card Linking for lost/stolen card (non-event for employer)

• Developing and implementing long-term strategy and support

• A PayCard program that employees view as a benefit

• A effective deployment strategy

• Ongoing support and communication

Page 16: Going Paperless in Payroll

Must Provide… • Payroll Card Education• Training on Use• An Employee Satisfaction guide

Employee Training and Education is Critical for Adoption!

Successful Payroll Card Program

Page 17: Going Paperless in Payroll

Coming Soon: Mobile Application

Cardholders can access their card

accounts on their iPhones® or AndroidTM

powered devices. The first generation

focuses on the following standard

account maintenance functions:

• View current balance

• View recent transactions

• View transaction details

• Transfer fund

• Enroll & Manage Text Alerts

• Locate an ATM

The cardholder will have direct access to manage their money when on the go. The application provides a secure means to perform the most commonly used account maintenance functions as well as provides quick access to value added features such as finding ATM locations.

Page 18: Going Paperless in Payroll

Paystubs/W2s & 1099s Secure Cloud Environment

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Paperless Payroll and Tax FormsBenefits for Employees

Opt-In - for Paperless W-2s and Pay Stubs


View – Print – EmailEmployee-Authorized Access - Password Protection

Page 20: Going Paperless in Payroll

Less Timeto Produce, Handle, and Distribute

Greater Security

Reduce Support Calls

Paperless Payroll and Tax Forms–Benefits for Employers

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DocAgent Mobile App

Page 22: Going Paperless in Payroll

Solution Profile• Penmac Staffing Services, Inc. – Woman Owned

• Employees: 20,000 every year

• Locations: 30 Offices in 11 states

• The Challenge the cost both in dollars and environmental resources—to get people paid each week - Can’t wait for a paycheck to arrive in the mail -employees drive to our offices to pick up their paycheck - led to literally hundreds of thousands of dollars in lost billable time, inefficiencies or expense not to mention lost wages for our employees.

• The Solution Rapid Payroll Cards

• The Benefits

• Eliminated almost all checks

• 98% Direct Deposit

• Save $100,000 a year

Carmen Rost, Payroll Manager “We wereamazed at the level of resources used to deliver payroll each week”,Penmac was paying 75% of their workforce via paper check with theremaining on direct deposit.

Page 23: Going Paperless in Payroll

Solution Profile

Ashley Bruton, Manager of Marketing Communications for Richland Two, has estimated the reduction in paper from just this single application will save around 24 trees a year.

Richland School District TwoColumbia, South Carolina

Students: 24,000+Employees: 4,000+

The Challenge | Cut the 1.5 Day timeframe and associated costs of handling paper pay stubs each semi-monthly period. Reduce paper as much as possible in all business processes .

The Solution | DocAgent - Pay Stubs Online secure document portal.

The Benefits•Processing time reduced to 2.5 HOURS vs. 1.5 DAYS •Employee self-service 24 x 7 x 365 •Postage savings of $2,600 per month

•Saves 24 Trees each year

Page 24: Going Paperless in Payroll

Possible Next Steps

• Request Additional Information

– Agreement

– Rate Schedule

• Sign up for Rapid Card Program!

• Get Started Right Away!

• Request DocAgent Demo

• Plug Your Numbers into ROI Calculator to See How Much You’ll Save

• Easy Implementation

Page 25: Going Paperless in Payroll

Where Do We Go From Here?

Page 26: Going Paperless in Payroll





Michael [email protected] | Digital Designs, Inc.

Phone: 800-948-6293 ext. 123