AHBM Time Management

Personal Effectiveness of Managers

Time Management

Internal Environment

Are you a good time manager?Consider how you spent your timeduring one week of study leave?

Complete a time log for a typical study day. How much time did you waste needlessly?

Time Activity Pay Off

Duration Planned

0800 hours Coffee/Chatted with colleagues

Low 15 mins No

0815 hours Checked email Medium 15 mins Yes

0835 hours Tutor group High 10 mins Yes

0845 hours Worked on Advanced Higher

High 1 hour Yes

0945 hours Photocopying – chat with colleagues

Low 30 mins No

Access the Mindtools website. Test how good your time management skills really are.

Consequences of poor timemanagement on individuals?

Consequences of poor timemanagement on individuals?

stress poor organisation

missed deadlines

disciplinary action

mistakes

What affect will these consequences

have onan organisation?

Improving Time Management

Electronic/paper diaries

Avoid clashes, schedule recurrent meetings, view all networked diaries

Gantt charts

Plans jobs – highlights tasks depending on another and milestone dates

To do list

Daily/weekly lists of tasks that must be completed

Priorities list

A to do list in order of priority – not important to very important. Build in flexibility

Set SMART targets

Set yourself targets that are – specific, measurable, achieveable, realistic, time bound

Set yourself 3 SMART targets for S6

Action plans

A list of tasks that must be completed by whom and when

Delegate

Identify tasks that could be completed by less senior employees

Why may some managers findthis difficult?

Avoid time stealers

Minimise unnecessary events that can steal your time

Identify 6 time stealers – howcould you minimise their a

affects?

Personal Effectiveness of Managers

Personal Qualities

Internal Environment

What skills and qualities do yourequire to be an effective

manager?

Brainstorm – what are the differences between the skills and qualities required by a manager and an

entrepreneur?Entrepreneur ManagerV

Robert Katz

Analysed the skills necessary to be a manager.

Technical

Human

Conceptual

Having the right tools for the job. For instance the ability to manage a budget, presentation skills

Interpersonal skills. For instance, motivating staff, building a rapport

Ability to see the bigger picture.