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Personal Effectiveness of Managers
Time Management
Internal Environment
Are you a good time manager?Consider how you spent your timeduring one week of study leave?
Complete a time log for a typical study day. How much time did you waste needlessly?
Time Activity Pay Off
Duration Planned
0800 hours Coffee/Chatted with colleagues
Low 15 mins No
0815 hours Checked email Medium 15 mins Yes
0835 hours Tutor group High 10 mins Yes
0845 hours Worked on Advanced Higher
High 1 hour Yes
0945 hours Photocopying – chat with colleagues
Low 30 mins No
Access the Mindtools website. Test how good your time management skills really are.
Consequences of poor timemanagement on individuals?
Consequences of poor timemanagement on individuals?
stress poor organisation
missed deadlines
disciplinary action
mistakes
What affect will these consequences
have onan organisation?
Improving Time Management
Electronic/paper diaries
Avoid clashes, schedule recurrent meetings, view all networked diaries
Gantt charts
Plans jobs – highlights tasks depending on another and milestone dates
To do list
Daily/weekly lists of tasks that must be completed
Priorities list
A to do list in order of priority – not important to very important. Build in flexibility
Set SMART targets
Set yourself targets that are – specific, measurable, achieveable, realistic, time bound
Set yourself 3 SMART targets for S6
Action plans
A list of tasks that must be completed by whom and when
Delegate
Identify tasks that could be completed by less senior employees
Why may some managers findthis difficult?
Avoid time stealers
Minimise unnecessary events that can steal your time
Identify 6 time stealers – howcould you minimise their a
affects?
Personal Effectiveness of Managers
Personal Qualities
Internal Environment
What skills and qualities do yourequire to be an effective
manager?
Brainstorm – what are the differences between the skills and qualities required by a manager and an
entrepreneur?Entrepreneur ManagerV
Robert Katz
Analysed the skills necessary to be a manager.
Technical
Human
Conceptual
Having the right tools for the job. For instance the ability to manage a budget, presentation skills
Interpersonal skills. For instance, motivating staff, building a rapport
Ability to see the bigger picture.