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SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become a
solution exactly meeting thespecific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
workcubeSERVICES
A special solution for Advertisement Agencies,Public Relations Companies, Media ProcurementAgencies, Media Tracking Agencies and DirectMarketing Companies; Workcube Services
12 01
What does Workcube Services provide you?
Web Tabanl›Mimari
WorkCube %100 webtabanl›d›r. Sadece internet
ba¤lant›s› ve browser ile sistemeeriflilebilir.
Scalable andHigh Performance
Workcube can be scaled inorder to meet your company’spresent and future requirements,
regardless of your businessvolume, product, customer,
personnel and office number.
High LevelSecurity
Workcube has high securitystandards. Latest security
technologies used in internettechnology are actively used in
Workcube.
GlobalSupport
Workcube supports allEuropean and Asian (exceptChinese) languages, currency
and different time zones
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Workcube HTML pages aredesigned in a simplicity which even
beginner level users canunderstand. Users start to useWorkcube like using their web
browsers.
ClearInterface
Effective AccessControl
Only the people youallow can access the
system and the content.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Your InvestmentsAre UnderProtection
It protects your existinginvestments as it is operated onIntel and RISC based hardwareand different operating systems
and databases.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.
It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,car, logo, proposal, agreement andmoreover all of your digital and physicalassets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become a
solution exactly meeting thespecific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.
It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become a
solution exactly meeting thespecific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
04 www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
05www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.
It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
06 www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
07www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.
It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
08 www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become a
solution exactly meeting thespecific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
09www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become a
solution exactly meeting thespecific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
10 www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.
All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
11www.workcube . com
You can easily manage CD, book,projection device, computer, software,
car, logo, proposal, agreement andmoreover all of your digital and physical
assets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
SinglePlatform
It is the only web-basedsoftware offering the highest
number of features on acommon database until
today.
Structure OpenFor DevelopmentWorkcube is sold with opensource code to requesting
customers. You develop andrevise Workcube as you want
according to yourrequirements.
Workcube is developed byobserving the industry standardswith ColdFusion and Java. It doesnot make you dependent to any
product and platform.
Industry StandardsSupport
Workcube is licensedper server and there is
no user limitation.
UnlimitedUser
Solution Specific toYour Requirements
Web BasedArchitecture
Workcube is 100% web-based. You can only accessthe system with internetconnection and browser.
More than 3.500 businessobjects in Workcube become asolution exactly meeting the
specific needs of your business.
You areready fortomorrow
withWorkcube
With Workcube Services• You access detailed information about potential sales instantly at any place.• You record tracking related to opportunities and grade opportunities.• You can add proposals and documents related to the opportunities.• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.• You can easily make project record related to that opportunity and assign work.• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
www.workcube . com
Develop your business bymanaging your opportunitiescorrectlyObtaining new customers and following the new projectopportunities of the existing customers are the mostcoerced and omitted matters in communication agencies.Poor management of opportunity process may sometimescause you to loose the project and even the customer.
www.workcube . com
"There are many functions increasing andfacilitating communication such as literature,
correspondence, address book, onlinemessage, conference meeting, note pad,approval warning etc. within Workcube.”
Manage your digital assetWorkcube Services allows you to store all documents and digitalassets in your company securely on a central database and share withall of your employees independently from the geography.All documents uploaded to the system during transactions such ascustomer record, project, work, invoice and order on the system arecollected in the Assets module centrally.It is possible to display the digital assets in list or thumbnail format, torecord keywords related to the assets and to make search with differentcriteria such as word, document type, saved by etc. is possible inWorkcube. All formats of documents such as logos, product visuals,package designs, design samples and brochures etc., presentations, videoand audio records can be uploaded.
Workcube Services allows you to easily find the document and digitalassets, to maintain your company’s and customers’ standards by ensuringthat everyone in the company use the most correct document or visual,to reduce your costs and to increase the productivity of your employees.It develops teamwork and cooperation by allowing everyone to accessthe required information and document at the required time.
www.workcube . com
You can easily manage CD, book,projection device, computer, software,car, logo, proposal, agreement andmoreover all of your digital and physicalassets with Workcube.
Plan and manage the time of youremployees effectively.Workcube Services provides simple, easy and quick time management,which is very difficult to monitor for communication agencies whosemain expense item is employees and the time spent by theseemployees. The employees use the data available in the system andmake the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over thedefinitions of all costs to the company such as salary, additional allowanceetc. of the employee recorded for the entered time. With theconsolidated reports created automatically over the records for timespent by each employee, you can see which employee spent howmuch time for which job for a certain time interval and the real costand profitability of the campaigns, projects and your customers, evaluatethe performances of the employees by comparing the ones performinga similar work and make work planning among the employees.
With Workcube Services Time Management module• You monitor the time utilization of your employees with most up-to-
date version.• You know the real time spent for every work.• You can compare planned and realized time of the works.• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.• You can monitor time spent based on employee, customer, work,
campaign, department and branch.• You can save the records for the time spent as PDF and Excel document,send as e-mail through the system or print them.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human ResourcesManagement, you can manage all informationand operations related to your employees from
personnel transactions to hiring.
Finance, Accounting, Budget and Invoice modules, which take place within WorkcubeServices and work as fully integrated with each other and other Workcubemodules, allow you to manage the expenses and incomes and cash flow of yourcompany in the most effective manner.Besides classical finance management functions such as current account, cash, bankand check/bond etc., the finance module also has Finance Scenario module allowingyou to better monitor your cash flow by performing financial scenario assemblies forthe future and cost management module which allows effective management of allprocurement and expenses.For any kind of financial statement and book registry suitable to international andTurkish accounting standards, Workcube Accounting module works fully integratedwith Finance and Invoice modules and allows to prepare all legal calculations anddocuments (including e-statement convenience).Workcube is a suitable solution for all companies operating in international marketsor working with international customers as it supports different language, currencyand tax calculations.
• You can add unlimited amount of line tothe invoice.
• You can issue invoice over the templatesprepared according to your request (youdetermine the amount of details on it).
• From the invoice, you can track the paymentsand the procurements made based on thework or project subject to this invoice.
• It allows you to perform time spendingintegration, man/day, man/hour invoiceseasier and faster.
• Received and issued invoice records arereflected instantly to the budgets as realizedfigures.
• You can associate other relevant documentsand procurement invoices with the invoice.
Manage your money and the budget of yourcustomers in the most effective manner
You do not skip any invoice with WorkcubeThe invoice module works as integrated with project and order modules and makes it veryeasy to issue invoice. The work, which the relevant employee states over the order recordthat it will be invoiced, is converted into invoice with one click by the finance departmentby automatically using the details in this record.
• You can define unlimited amount of budget.• You can perform budget record based on
Campaign/Project, Customer and CustomerCampaign Team.
• You can define unlimited amount ofexpense/income center, budget item and activitytype for being used in the budgets.
• As the budget module is directly integratedwith invoice, finance and accounting modules,you can obtain the planned and realized reportsrelated to the budgets with a single button.
• You can convert the budgets you have preparedinto PDF and Excel table and print them.
• You can copy the budgets and do not loosetoo much time for the budgets you preparefor similar projects.
• You can add logo and contact details of yourcompany to your budgets and make themspecific to your company.
You can make your budget plans more comfortably and quickly with WorkcubePreparing a budget specific to each work and campaign for your customers is a time-consumingwork and generally submitted to the customer by being prepared in different ways by everyaccount executive. Workcube Services Budget module allows you to record and monitor campaignbudgets you will develop for your customers and also allows you to monitor your general budgetwithin your company. As all plans are recorded in the system, retrospective controls on budgetscan be made by all relevant employees. A standard is brought for your budget plans and itbecomes easier to prepare and manage.
www.workcube . com
You can obtain, save and share allinformation of your customer with a certain
standard with the templates (brief,preliminary sales, job analysis etc.) included
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with yourcustomers as integratedWorkcube Services ensures you to carry out a relation with requiredflexibility even with multinational companies having subsidiary companies,geographical sections, different offices and departments. It provides youto establish a multi-level and layered relation with your customers. Forexample, while you can access information such as industry type, salesvolume and head office address of your customer in company level, youcan save the duty, mobile number and e-mail addresses of the employeesof your customer separately in personal level.• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposalsyou have given, agreements you have made, accounting and financedetails, bank accounts, credit cards and related projects (campaigns)and to create a team responsible from the customer within yourcompany.
• You will have the opportunity to analyze your customer’s realprofitability, financial risks, projects and the procurement and man/hourexpenses made for the customer as a whole with 360°'a1 customerperformance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) andreceive approval for creative works, proposals and budgets and allowyour customer to closely monitor the campaign works.
Manage your works and campaignsWorkcube Services help the company employees and project/campaign teamsto realize their work effectively. It allows full-time employees, freelance andfield employees, suppliers and even the customers to carry out aproject/campaign together.It allows all activities and information such as creating campaign team, jobassignment, campaign budget tracking, campaign meetings, relevant informationand documents (customer brief, agreements etc.), project sales and procurements,time spent etc. to be managed from a single center. It allows you to performwork planning according to different criteria such as work priorities, employee’swork situation, relevant works etc.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for eachProject/Campaign.
• You assign job to team members togetherwith detailed information such as targetedcompletion date, work priority, otherrelevant works, projected budget, projectedtime etc. (job assignments made are bothprocessed to the organizers of theemployees and notified to them by e-mail).
• You ensure that nothing is overlooked byperforming automatic reminders and e-mail warnings related to work.
• You categorize the works and evaluatethe performance of the employees bycomparing similar works.
• You can compare the estimated andrealized times of the works.
• You allow the employees to access theinformation and documents when theyneed by adding the files and digital assetsrelated to the work to project/campaignpage.
• You can associate works with each otherand create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,application, to be invoiced etc.).
• You can enter work-specific note andcontent while assigning works.
• You can see all works in progress of anemployee, all work records within aproject/campaign with a single click andtake the completed works out of theorganizer.
• You receive and give proposal within thescope of the Project/Campaign.
• You can record all notes related to theProject/Campaign and upload the relevantdocuments to the system.
• You monitor the progress of theProject/Campaign and determine thedelays.
• You can send a common e-mail to allproject team and contact them online.
• You monitor and manage theProject/Campaign budget.
• You receive realistic reports for man/hourcosts, procurement expenses, materialsused and other expenses related to anywork, campaign or project.
With Workcube Services
Activate your procurements andrelations with your suppliers.Workcube Services Procurement module allows you to manage allprocurements you perform for your company or your customers withthe most efficient and optimum cost. It is possible for you to includeyour suppliers as a part of your campaign and projects.
www.workcube . com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations withyour suppliers and also significantly reduces yourprocurement costs. It transforms the business and
relations with your suppliers into flexible andcooperation based business processes."
Finance and BudgetsComprehensive finance management (CurrentAccount, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from orderrecord – Defining Expense / Income centers –Customer current situation reports – Real-time,versatile corporate financial reports – Budgetplanning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and CampaignsCreating Project/Campaign team - Projectschedule – Project calendar – Relateddigital assets – Mass mailing to projectteam - Project/Campaign procurements– Versatile graphical campaign reports(campaign revenues, labor force andprocurement costs, profit/loss etc.)
ExecutivesCampaign / Project situation andprofitability tracking – Personnel’sproductivity and time managementtracking – Company’s cash flow tracking– Versatile customer analysis –Comparative current activity summaries– Finance agenda tracking and more
PersonnelLabor force planning – Personnel time management- Expense reports – Company organizer – Quick accessto digital assets – Quick job approval- Personnel hiringmanagement – Personnel transactions- Performance
evaluation – Personnel trainings – Authority andresponsibility assignment – Careerplanning
CustomersCustomer and business opportunities tracking -Proposals – Creating order from proposal – Versatilecentral corporate customer information trackingfrom bank account to contact information /Customer Balanced Scorecard Reports / Relatedmeetings / Related documents - Online customerapprovals – Providing the customers the opportunityto track campaign and works
Suppliers- Collecting procurement proposals- Procurement orders- Agreementmanagement- Delivery/Shipment
tracking- Supplier corporateinformation tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solutionof Workcube designed for communication companies, is the software solution increasing the performance ofcommunication agencies, providing saving from time and expenses and developing the management skills of theagency. Offering the agency management tools and the communication and marketing tools which the agenciescan use for their customers together, Workcube Services provides competitive advantage to communicationagencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,it makes all components of the projects (campaigns) from customers to freelance employees and even to supplierscan work, share information and communicate over the same system.
What is Workcube Services?
With Workcube Services Procurement Module• You carry out the request and procurement plans in realistic and with
maximum profit.• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer andproject.
• You can issue automatic invoice from the procurement order record.• You can perform verification controls by comparing the procurement
records and received invoices.• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargainingpower on your supply chain.
• You can define non-approved procurement freedom up to a certain amountof money (budget) to ensure your procuring employees become moreeffective and to control them and create approval and notification hierarchyfor procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a singleproposal record with the procurement proposals and monitor requestedand received proposals from a single center.
Manage your corporate & personalcalender and work trafficWith Workcube Services Calender Module, you can record and track detailedappointment, event, meeting as daily, weekly and monthly. In events, when youselect the participators or the person or communication groups to be notified,the details of the event are automatically added to the organizer of theseindividuals. In this way, you can enter event records specific to work groups,departments or branches or for the whole company.
• With Workcube calender module, warning message from different channelscan be created for an event record. You can make warning record throughWeb with e-mail or SMS delivered on a certain date and time related to theevent records. In e-mail and Web warnings, the warning information is transmittedtogether with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets(meeting room, car, projector etc.) related to the events jointly used in yourcompany. In this way, the meeting and transportation traffic within the companyis organized significantly.
• With share feature of Workcube calender, the shared calender of an individualbecomes accessible by other users. In this way, directors can closely monitorthe organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making arecord. With this feature, people in different geographies can participate to theevent at the same time for events such as online video conference, onlinetraining etc.
• Workcube calender module works integrated with “Project Management”module. All work records added from the Project module is automaticallyadded to the calender of the relevant employee.
02 03 04 05 06 07 08 09 10 11
www.workcube.com, [email protected], +90 212 2700522 (pbx)
12 01
What does Workcube Services provide you?
www.workcube.com, [email protected], +90 216 428 39 39 (pbx)
