Management by Objectives from the views of Project Management and Coordination

CREDENTIALS

We Are Following

Converting a dream, a vision or a need into reality, that is what we all do

Don't you think its great job that we do!!

Project is -- A job that has beginning and end time(Time)- A specified outcome(Scope)- A stated level of Performance(Quality)- At a budget(Costs)

Everyone was developing, no one was managing which resulted in:

• Undefined Deadlines

• Decision line was broken

• Milestone structure was hampered

• Developers were not able to concentrate

• Hampered company's revenue

Past Approach in Syscraft

Challenges we faced in absence of PM!

Generalization to Expertise

Now Syscraft has Increased skills and team size to work on multiple projects simultaneously :)

Various Stages of a Project

How various stages look like in Syscraft!

Presales, 24-48 hrs.SalesSignoff

ProductionRelease/Handoff/Closure

Post SalesMaintenance/service check

Sales Team & Client

Technical In-house team & PM

Sales Team

PM TeamPM Team Connecting Client and BD team with QA & Production

Now who do we need to execute a working project in various stages ??

Who can synchronize all the departments and keep them connected ??

Its Project Manager !!

But how PM is Perceived ??

My project manager is not technical. He won't ever understand my challenges

He just pass on the work and disappears for the rest of the day

My Project Manager takes up all the credit Always finds

a reason to complain

He gives me too much of work load.

Meetings & only meetings :(

But PM is Actually.. Responsible for

PM Responsible for

IntegrationScope

Time

Cost

QualityHuman

ResourceCommuni

cation

Risk

Procurement

Document

Change

Challenges at the Documentation level

1) Strong Project scope documents and SRS documents

2) Clearly defined milestones

3) Documented client details

4) Documented Handover

Challenges at the Communication Level1) Verbal Communication should be avoided

2) Client feedback should be documented instead of verbally communicated

3) There is no point of writing emails unless and until we read it

Example of Communication gap

Challenges we face

Timelines

No details on projects

Project Scope

Milestone plan

Client Information

Basic Idea of project

Technology

Benchmarks

Don't Forget !!!

We are a TEAM, For all the credits..

and For all the Loss!

SO WHAT IS THE SOLUTION for these challenges ???

MBO- Management By Objectives

Objective: Objective: Deliver Quality on Time (DQT)

DQT meansDQT means Happy customer >> Repeated Order >> More referral

KPI: KPI: Requirements Requirements Industry StandardsIndustry StandardsInternal QAInternal QAClient FeedbackClient Feedback

Our Agenda

Deliver Quality Services/Products on Time within defined Cost

Meeting the above KPI's would result in Happy customer and hence return business and More sales

To meet the above KPI's we need to make our following areas strong:

1) Presales2) Sales3) Handoff4) Task breakdown5) Project Plans 6) Strong QA

Management by Objectives is to cut down the larger task into smaller ones so they can be managed and worked out easily to achieve the target goal.

Utility of PM here comes to manage the smaller task within team

What is MBO and Utility for PM

Achieving smaller goals step by step helps to get on the Target

Goal !!

Work Breakdown plays major role in setting Objectives

Example : Getting a project with 500 hours of estimate will be tough one to complete isn't it???

but if we cut it down in modules and task are divided for today and tomorrow that would be

helpful to achieve entire Goal. So main objective will be complete the assignments

Project Management is the discipline of planning, Organizing and Managing resources to bring about the successful

completion of Project Goals

What is Project Management??

Primary Objectives For PM

•Deliver project objectives within time, resource and budget constraints.

•Identify and clear project issues.

•Identify innovative solutions and approaches.

•Lead teams to motive and energize talent.

•Sustain a sense of urgency around project critical paths and issues.

•Generate awareness of projects

•Implement strategies to achieve project objectives.

•Deliver to commitments.

Scope Management

•Determine project approaches.

•Define client needs.

•Identify project objectives and benefits.

•Subdivide a large project scope into into manageable project phases or subprojects.

•Develop work breakdown structures and define tasks, components and dependencies.

•Define project roles and responsibilities.

•Define project tasks and deliverables.

•Develop time, cost and resource estimates.

•Ensure that project activities are aligned with client objectives.

Time Management

•Prepare a baseline project schedule.

•Estimate effort and time.

•Identify resource requirements.

•Schedule project work, gates and milestones.

•Calculate probabilities of meeting project dates.

•Control project schedule.

•Control scope changes and impact to schedule.

•Manage change and revise schedule as required.

•Manage resource utilization.

Cost Management

•Manage budget approvals.

•Control project budget.

•Manage project cash flow.

•Assess impact of scope changes to budget.

•Control changes to project budget.

•Calculate probabilities of cost variances.

•Account for costs by task, time period and cost account.

•Report cost performance using methods such as earned value.

•Communicate costs and manage stakeholder cost expectations.

Quality Management

•Identify quality control standards

•Ensure project complies with quality control standards.

•Develop a quality management plan.

•Manage quality assurance and Meet Industry Standards

•Measure and report quality of project deliverables.

Risk Management

•Identify risks with stakeholders.

•Compare identified risks with lists of well known project risks to

ensure completeness.

•Evaluate risk probabilities and impacts.

•Evaluate risk interactions and assess possible risk outcomes.

•Prioritize risks based on probability, impact and stakeholder

priorities.

•Identify risk controls.

•Apply risks to cost and time estimates to develop confidence

levels.

•Gain acceptance for risk management plan.

•Manage risk events.

Ideal Project Methodologies

IT project management methodologies are all about specifying the best way to initiate, plan and execute IT projects.

- Waterfall Methodology

- Agile Methodology

The waterfall model

The waterfall model is a sequential design process, used in software development processes, in which progress is seen as flowing steadily downwards (like a waterfall) through different phases.

It includes:- Conception, - Initiation, - Analysis, - Design, - Construction, - Testing, - Production/Implementation and Maintenance.

The waterfall model

One of the main ideas of Waterfall is that by investing time in the early stages of a project to ensure the proper design and requirements have

been met ultimately saves significant time and effort correcting problems later on.

This is accomplished by ensuring that one phase of a project is 100-percent successfully completed before moving onto the next phase.

Agile MethodologyAgile methodology is described as “iterative” and “incremental.”

It involves regular cadences of work, known as Sprints or iterations.

Comparison:In waterfall, development teams only have one chance to get each aspect of a project right.

In an agile paradigm, every aspect of development — requirements, design, etc. — is continually revisited.

Agile Methodology

Agile development provides opportunities to assess the direction throughout the development lifecycle.

This is achieved through regular cadences of work, known as Sprints or iterations, at the end of which teams must present a potentially shippable product increment. By

focusing on the repetition of abbreviated work cycles as well as the functional product they yield, agile methodology is described as “iterative” and “incremental

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