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PERFORMER Project Coordination
Summary of project coordination & project management structure
PERFORMER Project Coordination
PERFORMER Project Coordination
WP7 - Project Coordination and & Liaison activities UPL
WP1 – Provide PERFORMER methodological guidelines
CSTB
WP2 – Build prototype tools for PERFORMER solution
CEA
WP3 - Pilot data gathering and information model
instantiation ECG
WP4 – Demonstration at Pilot Sites CCC
WP5 - Assessment & Replication BRE
WP6 – Dissemination & exploitation DRAGADOS
The project is structured in 6 Work Packages with one additional Work Package dedicated to overall project management, as below:
PERFORMER Project Coordination
• Project Handbook currently being drafted.
• Jointly written by UPL & CSTB
• Completed by end of Month 2
• Detailed guidelines on Project Coordination
• Read it!
PERFORMER Management Structure
Project Steering Committee• Highest level of management in the project• Includes representatives of all project partners• Overall responsibility for addressing technical, financial, administrative &
collaborative aspects of the project. The PSC, in particular:• Defines strategy for conducting the project according to terms of the contract; • Monitors project progress, identifies corrective actions & authorises
appropriate work plan amendments;• Reviews policy & strategy for dissemination & publicity of the project;• Reviews policy on Intellectual Property Rights & knowledge foreground &
sharing;• Assesses the impact of any changes to the contract suggested by the European
Commission & respond accordingly;• Resolves any conflict that may appear amongst the project partners;• Oversees & reviews the Project Co-ordinator’s administration arrangements • Agrees on the management of the knowledge generated during the project.
Project Steering Committee• PSC will meet normally twice yearly• PSC chaired by Project Coordinator, UPL• It will be made up key named representatives from each
project partner with decision making powers for their organisation
• All partners need to nominate a PSC representative as soon as possible
• PSC role is advisory, holds decision making role if there is disagreement on the Project Technical Committee
• PSC decisions are made by majority voting• Only one vote per partner organisation• Casting vote by Project Coordinator if required
PERFORMER Project Funding• Partners are only funded for tasks carried out in accordance
with the Consortium Plan• Partners are solely responsible for justifying their costs
• If you spend less than your allocation this is all you can claim• If you spend more than your allocation you cannot claim more
• Payments• One pre-financing payment made once GA comes into force• 2 interim payments after each reporting period after approval of
periodic reports & only for justified eligible costs• Final payment at end of project after approval of final reports. Consists
of difference between calculated EU contribution & amounts previously paid
• A party leaving the Consortium shall refund all contributions except for any contribution accepted by the EC.
• Defaulting parties may be responsible for additional costs to others
PERFORMER Project Meetings1 2 3 4 5 7 8 9 10 11 13 14 15 16 17 19 20 21 22 23
Sep-
13
Oct
-13
Nov
-13
Dec-
13
Jan-
14
Mar
-14
Apr-
14
May
-14
Jun-
14
Jul-1
4
Sep-
14
Oct
-14
Nov
-14
Dec-
14
Jan-
15
Mar
-15
Apr-
15
May
-15
Jun-
15
Jul-1
5
Kick
Off
Mee
ting
Tech
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l Com
mitt
ee
WP
Activ
ity R
epor
t
Stee
ring
Com
mitt
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Tech
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l Com
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WP
Activ
ity R
epor
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Stee
ring
Com
mitt
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Tech
nica
l Com
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WP
Activ
ity R
epor
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1st E
C Re
port
Stee
ring
Com
mitt
ee
Tech
nica
l Com
mitt
ee
WP
Activ
ity R
epor
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Stee
ring
Com
mitt
ee
Feb-
15
18
Aug-
15
24
Aug-
14
12
Feb-
14
6
25 26 27 28 29 31 32 33 34 35 37 38 39 40 41 43 44 45 46 47
Sep-
15
Oct
-15
Nov
-15
Dec-
15
Jan-
16
Mar
-16
Apr-
16
May
-16
Jun-
16
Jul-1
6
Sep-
16
Oct
-16
Nov
-16
Dec-
16
Jan-
17
Mar
-17
Apr-
17
May
-17
Jun-
17
Jul-1
7
Tech
nica
l Com
mitt
ee
WP
Activ
ity R
epor
t
Stee
ring
Com
mitt
ee
Tech
nica
l Com
mitt
ee
WP
Activ
ity R
epor
t
2nd
EC R
epor
t
Stee
ring
Com
mitt
ee
Tech
nica
l Com
mitt
ee
WP
Activ
ity R
epor
t
Stee
ring
Com
mitt
ee
Tech
nica
l Com
mitt
ee
WP
Activ
ity R
epor
t
Fina
l EC
Repo
rt
Stee
ring
Com
mitt
ee
Aug-
16
36
Feb-
17
42
Aug-
17
48
Feb-
16
30
PERFORMER Project Communication• Electronic communication is encouraged to save time & cost
• Email, Skype, Webex & video conference• PERFORMER email lists
• [email protected] contains all project members, maintained by CEA so if contacts change inform CEA.
• When replying to [email protected] emails, only reply to the relevant individuals to minimise emails to other partners.
• SIG Mailing list maintained by Technical Coordinator, CSTB• Email etiquette
• Include “PERFORMER” at beginning of email title• Include WP title & date if action required• Limit email to one topic. If not practical include clear topic headings &
list of topics at beginning of email• Speak to each other if issues are complex or need discussion, then
confirm understanding by email.
PERFORMER Project Communication4 workshops are planned towards the end of the project (dates tbc);
• Workshop 1: GDF/CSTB in Paris, France;• Workshop 2: Dragados/EUROCONSULT in Madrid, Spain;• Workshop 3: BRE/CU in Cardiff.• Workshop 4: ASM in Warsaw
Other activities during the project include;• ~4 project presentations per year at national & international events• Exhibition of project at one major international event each year.• ~12 contributions to scientific journals & technical magazines from all
partners based on work in the project.• Internal WP workshops organised as & when required by WP participants;• Joint workshops with projects funded under the same Call (FP7-2013-NMP-
ENV-EeB) and objective as PERFORMER and/or with members of the SIG;• (European) Public workshops;• National workshops;
PERFORMER KO meeting
Splendid Hotel, Nice, 12th September 2013
Technical Coordination
Marc Bourdeau
Management Structure
13
Technical Coordination & Technical Committee (TC)
TC composition
Chairman (Marc Bourdeau, CSTB, Technical Coordinator)
Project Coordinator (Helen Threlfall, UPL)
Members (all other WP leaders: CSTB/WP1, CEA/WP2, ECG/WP3, CCC/WP4, BRE/WP5, DRA/WP6) – Partners will have to appoint individuals as their representatives
Key roles of TC
Follow the technical progress
Manage interactions between Work Packages
Take technical decisions &, if necessary, propose adjustments to the technical content
Monitor compliance by the project partners in their technical obligations
Handle conflict resolutions of technical nature
Propose & select internal & external reviewers (SIG), & submit technical deliverables for review
Arrangement & frequency of TC meetings
Bi-monthly technical meetings through video or teleconferencing
Every month during the first 6 months
14
Technical Coordination: Special Interest Group
Special Interest Group (SIG) formed at the start of the project
Support the participation of key stakeholders in workshops, conferences and other activities.
Reports to Project Technical
Perform peer-review of project deliverables. The SIG will include:•Building Owners and Facility Managers; •Contractors and ESCOs that manage building energy performance•Industrial partners integrating energy systems, ICT and controls•End users associations and public bodies
SIG to follow strategy & innovation development of the project
Members will potentially be early-bird customers for PERFORMER outcomes
Help disseminate results to other stakeholders & increase project impact & exploitation.
15
16
Organisation Organisation Type CountryDALKIA ESCO FranceEmpresa Municipal de la Vivienda y Suelo de Madrid
Public Body (Social housing developer)
Spain
Agencia De L'habitage D CATALUNYA (Housing Agency of Catalonia)
Public Body (Social housing developer)
Spain
ECOLED ESCO (SME) SpainIRIDIUM Industry (FM) SpainUCLA – California Institute for Energy and Environment
University USA
Unit4 Industry: ICT UKConstructing Excellence Wales End user Association UKLeeWakemans Industry: FM UKSiemens Ltd. (Infrastructure & Cities, Building Technologies Energy Efficiency Solutions)
ESCO Poland
INSTALEXPORT JSC. Contractor Poland
Organisations that have already confirmed or indicated interest in becoming SIG members are detailed below
Technical Coordination: Special Interest Group
