Meeting Basics and Effective Meetings

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conducting meetings properly, can and will make you (and your organization) function more efficiently.

All meetings must have an agenda which includes:  topics for discussion   presenter or discussion leader for each topic   time allotment for each topic

Agenda

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Present information

Provide tools for meeting management

Share effective strategies to keep meetings on track

OBJECTIVES

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Administrative Regular Staff Meetings Monthly Executive Committee Meetings

Decision

Brainstorming

Combinations

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Types of Meetings

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Define the purpose of the meeting and the outcomes

Reserve a room, with appropriate equipment

Inform participants of any necessary preparation

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PREPARATION FOR A MEETING

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Change presentation style

Establish a “parking lot” of ideas to keep a running list of divergent points

Make meetings playful

IDEAS FOR CREATIVE MEETINGS

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Listen, but do not debate

Turn negative behaviours into positive contributions

Encourage the group to share the responsibility for handling difficult members

Don’t take it personally

Try different strategies, small groups/pairs

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IMPROVE YOUR ABILITY TO DEAL WITH DIFFICULT MEMBERS

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The techniques described in this presentation can be applied to any type of meeting your encounter.

Effective meetings are the result of deliberate planning.

Every day 83 million people attend 11.5 million meetings.

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Conclusion

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