Meeting Basics and Effective Meetings
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conducting meetings properly, can and will make you (and your organization) function more efficiently.
All meetings must have an agenda which includes: topics for discussion presenter or discussion leader for each topic time allotment for each topic
Agenda
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Present information
Provide tools for meeting management
Share effective strategies to keep meetings on track
OBJECTIVES
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Administrative Regular Staff Meetings Monthly Executive Committee Meetings
Decision
Brainstorming
Combinations
04/10/2023 Meeting Basics and Effective Meetings
Types of Meetings
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Define the purpose of the meeting and the outcomes
Reserve a room, with appropriate equipment
Inform participants of any necessary preparation
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PREPARATION FOR A MEETING
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Change presentation style
Establish a “parking lot” of ideas to keep a running list of divergent points
Make meetings playful
IDEAS FOR CREATIVE MEETINGS
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Listen, but do not debate
Turn negative behaviours into positive contributions
Encourage the group to share the responsibility for handling difficult members
Don’t take it personally
Try different strategies, small groups/pairs
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IMPROVE YOUR ABILITY TO DEAL WITH DIFFICULT MEMBERS
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The techniques described in this presentation can be applied to any type of meeting your encounter.
Effective meetings are the result of deliberate planning.
Every day 83 million people attend 11.5 million meetings.
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Conclusion
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