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To run effective meetings, this presentation aims to inform the steps needed to be done before, during and after the meeting.
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RUNNING EFFECTIVE MEETINGSRizzie Enriquez
Know the components of
an effective meeting
To be able to run an effective
meeting
Purpose and Objectives
Dilbert on Meetings
Purpose Agenda Place
Time Team Participation
Action Follow Through Value
Components
Determine the
objective.
Prepare the
agenda.
Make meeting
room reservations
.
Send invitations
.
Before the Meeting
Informing
Brainstorming
Status Reporting
Reviewing
Problem Solving
Decision Making
1. Determine the objective
Time
2. Prepare the agenda.
Size of the team.
Room set up.
3. Make reservations.
Email/Outlook
Agenda
Advance reading
Response
4.Send invitations.
Ground Rules
Effective Chairing
During the Meeting
Start and end on time.
Make sure that everyone is comfortable.
Ban technology.
Set an atmosphere of free expression.
1. Ground Rules
Follow the agenda.
Park questions that are off topic.
Purpose and summary.
Next steps.
2. Effective Chairing
Send minutes of the meeting
within 2 days.
Track progress of things decided
during the meeting.
Evaluate the value of the
meeting.
After the meeting
Meeting has a process. Follow the process but never overdo it.
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References:Running Effective Meetings. Retrieved from http://www.mindtools.com/CommSkll/RunningMeetings.htmAhmadsanadsalim (2014, March 22). Effective Meeting. Retrieved from http://www.slideshare.net/ahmadsanadsalim/effective-meeting-32596924?next_slideshow=1Laura Staley (2012, Feb.29). Leading effective meetings slides. Retrieved from http://www.slideshare.net/LauraStaley1/leading-effective-meetings-slides?related=1 Running Effective Meetings. Retrieved from http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetingsRunning effective meetings. Retrieved from http://www.diycommitteeguide.org/article/running-effective-meetingsSection 1. Conducting Effective Meetings. Retrieved from http://ctb.ku.edu/en/table-of-contents/leadership/group-facilitation/mainAdams, Scott (2001). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/2001-06-27/Adams, Scott (1996). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/1996-07-05/Various clip arts used in this presentation were from the internet using simple search keywords.
