TIME MANAGEMENT

PRESENTED BY: KHALED AL-ANZI

SENIOR PLANNING ENGINEER

PERFORMANCE MANAGEMENT TEAM

Benjamin Franklin

2CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

• Time Management:

is the ability or art of using time well to increase job productivity and life enjoyment.

• Time management is a set ofprinciples, practices, skills,tools, and systems that helpyou use your time toaccomplish what you want.

CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 3

Internal:- Lack of Knowledge & planning- Laze & carelessness- Postponement & procrastination- Forgetting - Goalless

External:- Incidents & accidents- Emergency & urgency

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Time wasters:

How to manage your time?

• Training

• Planning

• Thinking smart

• Prioritization

• Delegation

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Time management tools:

• Time planner

• To do list

• Activity logs

• Action plans

• Reminders

• Post note

• Scheduling

• Prioritization

6CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

Prioritization:

• Managing time effectively, and achievingthe things that you want to achieve, meansspending your time on things that areimportant and not just urgent.

• Important activities have an outcome thatleads to the achievement of your goals.

• Urgent activities demand immediateattention, and are often associated withthe achievement of someone else's goals.

7CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

Stephen Covey’s Time Management Matrix (4 D’s):

1Important and urgent:Deadlines, pressing problems, crises

(Do it Now)

2Important but not urgent:PC activities, relationship building, planning, recreation

(Decide when to do it)

3Urgent but not important:Interruptions, some (calls, emails, reports or meetings), popular activities

(Delegate it)

4Not important, Not urgent:Trivia, busy work, time wasters, pleasant activities

(Dump it)

Imp

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ant

No

t Im

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Urgent Not Urgent

8CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

How to gain time?

• act: efficiently, hardly, within time.

• Improve productivity.

• Delegate some works & tasks.

• Say “NO”: you cannot do everything.

• Reward your self.

• Effective communication.

• Efficient Meetings.

• Being well organized.

• Avoid Procrastination & Distraction.

9CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

How to control the distractions?

• Avoid the following:

- Chatting

- unwanted visitors

- Repetition

- Multitasking

• Do the following:

- Limit phone calls.

- Organize your workplace.

- Be assertive.

- Shut your door if necessary.

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Remember!!

” All time management begins with planning”.

Tom Greening

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The importance of Time Management:

• A reduction of stress.

• A sense of achievement.

• Increasing energy.

• Increasing productivity.

• Achieving a goal.

• An essential life skill.

12CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI

13CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI