TIME MANAGEMENT
PRESENTED BY: KHALED AL-ANZI
SENIOR PLANNING ENGINEER
PERFORMANCE MANAGEMENT TEAM
Benjamin Franklin
2CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
• Time Management:
is the ability or art of using time well to increase job productivity and life enjoyment.
• Time management is a set ofprinciples, practices, skills,tools, and systems that helpyou use your time toaccomplish what you want.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 3
Internal:- Lack of Knowledge & planning- Laze & carelessness- Postponement & procrastination- Forgetting - Goalless
External:- Incidents & accidents- Emergency & urgency
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 4
Time wasters:
How to manage your time?
• Training
• Planning
• Thinking smart
• Prioritization
• Delegation
5CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
Time management tools:
• Time planner
• To do list
• Activity logs
• Action plans
• Reminders
• Post note
• Scheduling
• Prioritization
6CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
Prioritization:
• Managing time effectively, and achievingthe things that you want to achieve, meansspending your time on things that areimportant and not just urgent.
• Important activities have an outcome thatleads to the achievement of your goals.
• Urgent activities demand immediateattention, and are often associated withthe achievement of someone else's goals.
7CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
Stephen Covey’s Time Management Matrix (4 D’s):
1Important and urgent:Deadlines, pressing problems, crises
(Do it Now)
2Important but not urgent:PC activities, relationship building, planning, recreation
(Decide when to do it)
3Urgent but not important:Interruptions, some (calls, emails, reports or meetings), popular activities
(Delegate it)
4Not important, Not urgent:Trivia, busy work, time wasters, pleasant activities
(Dump it)
Imp
ort
ant
No
t Im
po
rtan
t
Urgent Not Urgent
8CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
How to gain time?
• act: efficiently, hardly, within time.
• Improve productivity.
• Delegate some works & tasks.
• Say “NO”: you cannot do everything.
• Reward your self.
• Effective communication.
• Efficient Meetings.
• Being well organized.
• Avoid Procrastination & Distraction.
9CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
How to control the distractions?
• Avoid the following:
- Chatting
- unwanted visitors
- Repetition
- Multitasking
• Do the following:
- Limit phone calls.
- Organize your workplace.
- Be assertive.
- Shut your door if necessary.
10CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
Remember!!
” All time management begins with planning”.
Tom Greening
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM 11
The importance of Time Management:
• A reduction of stress.
• A sense of achievement.
• Increasing energy.
• Increasing productivity.
• Achieving a goal.
• An essential life skill.
12CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI
13CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI