PP Sahar MounirIDS 2015-2016

RC Sphinx

District 2451

Essentials of District Administration

Efficient hand over

Efficient Communication at District & RI Level

Efficient Administration with the Team & Clubs

Efficient Reporting to DG and RI

Efficient Hand Over

I’m in charge now !!!

Take office and assume official duties:

Secure documents from outgoing DS

Form a Team and set a work plan

Update District Team on RI & District websites

Review Manual of Procedure

Follow up on collections of documents

Efficient Communication at District & RI Level

District Governor (or DG Representatives)

Past District Governors (in order of seniority)

District Governor Elect

District Governor Nominee

DG Aide

District Treasurer

District Committee Coordinator

Assistant Governor Coordinators

Continued ….

Efficient Communication at District & RI Level

Presidents

Incoming Presidents

Secretaries

Incoming Secretary

RI Coordinators

Service Providers

Assure all clubs use their gmail

Efficient Administration with the Team & Clubs

Respond to inquiries by clubs and District Team

Make sure announcements are well received

Design unified templates & stationary

A support team will work on the following:

Introduce the proper usage of new

RI theme and Logo Brand

Assure new classification system is

applied

Continued ….

Efficient Administration with the Team & Clubs

Coordinate with Chair of District website, Social Media

& Magazine

Liaison with Chair of Newsletter

Work with District Focus Team on

promotional material and announcements

District Governor appointments (District Calendar)

Supervise organizational and Administration aspects at

Rotary Offices

Efficient Reporting to DG & RI

Prepare, update and circulate Reports

Assist DG on high level assignments

Continuous assessment, follow up and evaluation

Maintain updated Directory for the District

Follow up on report to be submitted to DG & RI

Efficient Reporting to DG & RI

Collecting required reports from Clubs

EREY form

Club membership goal form

Club Central

Copy of club Bylaws

Copy of strategic plan

Roaster of the Club

Receipts of dues settlements

Monthly attendance report update on District websites

By June 2016