Ohsas 18001 2007 awareness training

OHSAS 18001:2007

OHSAS 18001: 2007 Awareness

M d l 4Module 4

Issue A Date 25/09/07 OHSAS 18001:2007

INTRODUCTION

Introduction About TUV Middle E tEastIntroduction About TutorIntroduction of ParticipantsIntroduction of ParticipantsGeneral Safety Rules Course structure includes: lecture, discussions & case studies, quiz … etc.


COURSE OUTLINE

Introduction to OHSMS (Occupational Health and Safety Management System)Introduction to StandardsDifference between old and new standardsTerminology and Definitions Policy Statements

d d f d kHazard Identification and Risk AssessmentImplementation and OperationMonitoring and MeasurementManagement ReviewManagement Review


INTRODUCTION TO OHSAS 18001: 2007

Occupational Health and Safety Assessment Series 18001: 2007

DevelopmentDevelopment (BS OHSAS 18001:2007)

Occupational Health and safety management system requirementsmanagement system requirements


INTRODUCTION TO OHSAS 18001

This Occupational Health and A S i (OHSAS )Assessment Series (OHSAS ) Specification and the accompanying OHSAS 18002 guidelines for the gimplementation of OHSAS 18001 have been developed in response to customer demand for a recognizablecustomer demand for a recognizable OHSMS (Occupational Health and Safety Management System) Standard

i t hi h th i tagainst which their management system can be assessed and certified.


CHANGES IN OHSAS 18001

The importance of Health has been now given greater emphasisOHSAS-18001- StandardPDCA – Model diagram introducedClause 2 Reference to InternationalClause 2 Reference to International documentsAlign with 9001 and 14001Tolerable risk Acceptable riskTolerable risk –Acceptable riskAccident- IncidentHazard- No longer with property and environment4.3.3 and 4.3.4 have been merged4.3.1 consider hierarchy of controls


4.3.1 consider hierarchy of controls

CHANGES IN OHSAS 18001

4.3.1 and 4.4.6 – Management change4 5 2 Evaluations of compliances4.5.2 Evaluations of compliances4.4.3.2 New requirements Introduce for participation and consultation4 5 3 1 N i I d4.5.3.1 New requirements Introduce for Investigation of incidents


Elements of successful OH&S Management

Measurement and Monitoring

Continual Improvement

Measurement and MonitoringOH&S Policy

PlanningManagement Review

Planning

Implementation and operationChecking andChecking and

Corrective action


INTRODUCTION TO OHSAS 18001:2007

The Contents of Standards1.Scope2.Reference and Definitions3.Terms and Definitions4 0 OH&S Management System Elements4.0 OH&S Management System Elements4.1General Requirements 4.2 OH&S Policy4 3 Pl i4.3 Planning4.4 Implementation and Operation4.5 Checking 4.6 Management Review.


Standard Scope

This standard is applicable to any organization that wishes to:Establish, implement, maintain and continually improve an effective SMS.

Assure itself of its conformance with its stated occupational health & safety (OH&S) policy.

Demonstrate such conformance to others.

Seek certification / registration./ g

Make self determination / declaration of conformance with this OHSAS specification.


Standard Scope

All the requirements in this OHSAS standard are d d b d O &Sintended to be incorporated into any OH&S

management system. The extent of the application will depend on such factors as the OH&S Policy of the p yorganization, the nature of its activities and the risks and complexity of its operations.

This OHSAS standard is intended to address occupational health and safety rather than product and service safety.and service safety.


OHSAS 18001: 2007

3 T d3.Terms and Definitions


Acceptable RiskAcceptable Risk

Risk that has been reduced to a level that can be Tolerated by the organization, having regards to its obligationsregards to its obligations and its own OH&S Policy.


AuditAudit

A Systematic independent y pand documented process for obtaining audit evidence and evaluating itevidence and evaluating it objectively the extent to which audit criteria are f lfill dfulfilled.


Continual Improvement

Improve Process

The SMS must be used for continual improvement ...

Plan Do

through PDCA Cycle

Plan DoResults

Act Check Recurring process of enhancing OH&S management system

SMS

Baseline PerformanceImprovement Objective


Corrective actionCorrective action

Action to eliminate theAction to eliminate the detected non conformity or other undesirable situation


DocumentDocument

Information and supportingInformation and supporting medium


HazardHazard

Source, situation or actSource, situation or act with a potential for harm, in terms of human injury or ill health oror ill health or combination of these.


Ill HealthIll Health

Identifiable adverseIdentifiable adverse physical or mental condition arising from and / or made worse by a work/ or made worse by a work activity and / or work related situations.


INCIDENT

Work related events in which an injury or ill health (Regardless of severity) or fatality occurred or couldfatality occurred or could have occurred


Non Conformity

Non Fulfillment of a requirement


Terminology and Definitions

• Occupational Health pand safety : Conditionsand Factors that affect the well being of thethe well being of the employees , temporary workers , contractors, i it d thvisitors and any other

person in the work place.


OH&S Management SystemOH&S Management System

Part of the overall management system used to develop and implement its policy and management system


ObjectivesObjectives

OH&S Goals in terms of OH&S Performance that an organization sets itself to achieveachieve


PerformancePerformance

Measurable results of organizations Management of its g gOH&S risk.


OrganizationOrganization

Company , operation, firm, enterprise, institution, or passociation, or part thereof, whether incorporated or not public or private that has its ownpublic or private that has its own function and administration.


Preventive ActionPreventive Action

Action to eliminate the cause of a potential nonconformity or other undesirable potentialundesirable potential situations


ProcedureProcedure

Specified way to carryout an activity or a process


Record

• Documents stating results achieved or providing evidenceachieved or providing evidence of activities performed


RISKRISK

COMBINATION of the OO fLIKELIHOOD of an

occurrence of a hazardous event or exposure and pSEVERITY of injury or ill health that can be caused by the event or exposureby the event or exposure


RISK ASSESSMENTRISK ASSESSMENT

Process of evaluating the i k i i f h drisk arising from a hazard

taking into account the adequacy of any existing controls and deciding whether or not the risk is acceptableacceptable


Work placeWork place

Any physical location in which work related activities are performed under control of the organizationorganization.


OHSAS 18001:2007

General requirements


4. OH&S Management System 4. OH&S Management System

4 1 Th i ti4.1 The organization shall establish, document, implement, maintain and improve OH&MS in accordance with standardwith standard requirements.Define and document scopescope


Standard

4.1 This will enable organization to;Ad t t hAdopt to changes

Facilitate planning, control … etc

Establish structure & programme

Set objectives & targetsj g

Identify legislative & regulatory req.

Establish OH&S Policy

Identify OH&S Risks


OHSAS 18001:2007

4.2 OH&S Policy


4.2 OH&S Policy

4.2 OH&S policy:This is the driver for implementingThis is the driver for implementing and improving SMS.

This should:This should:

- Appropriate.

Include commitment for Prevention of- Include commitment for Prevention of injury and continual improvement.

- Include commitment to comply with- Include commitment to comply with relevant OH&S legislations and with others which are applicable to the

i iIssue A Date 25/09/07 OHSAS 18001:2007

organization.

Policy

- Provide frame work for setting & reviewing objectives & targets.

- Be documented, implemented & maintained.

- Be communicated and understood to all persons pworking under the control.

- Be reviewed periodically and revised.


Development of Policy

Exercise No 1. Review the policy statement with standard Health and safety policy ABC Chemical CompanyABC Chemical Company

It i th li f th ABC C t d t th i ti iti i hIt is the policy of the ABC Company to conduct their activities in such a way to protect the people and the environment. Each employee has the responsibility in ensuring that our products and operation meet applicable legal and company’s code of practiceoperation meet applicable legal and company s code of practice.

Our goal is to eliminate all injuries , prevent adverse environmental and health impacts, reduce wastes and emissions and promote resource conservation at every stage of life cycle of our products.resource conservation at every stage of life cycle of our products. We will report our progress and be responsive to the public.


OH&S Policy

1. Write a SAFETY policy for a transport company, who is carrying the passengers from the office

Measurement and Monitoring

carrying the passengers from the office

Points to be considered as mentioned in 4.2 OH&S Policy.

2. Write a SAFETY policy for your companyMeasurement and Monitoring


Risk Assessment

4.3 Planning for Hazardfor Hazard

Identification, Risk Assessment and

Determining ControlDetermining Control


4.3.1 Hazard Identification

Procedure for Hazard Identification Consider• Routine and non routine work• Activities of all persons• Human behavior and factors

d f d k l• Hazards originating from outside work place• Hazards created in the vicinity of work place• Infrastructure equipments

Proposed changes in the management• Proposed changes in the management• Modifications • Legal obligations• Design of areasDesign of areas


4.3.1 Methods for Hazard Identification and RA

Methodology includesgy• Defined with respect to scope, nature,

timings, • Approach proactiveApproach proactive • Identification, Prioritization, and

documentation of risks Management changes• Management changes


4.3.1 Hierarchy of controls

• Elimination• Substitution• Engineering control

Administration control• Administration control• PPE


Why Risk Assessment?

• Increases Awareness of Workplace Hazards

• Provides opportunity to identify and control yworkplace hazards

• Can lead to increased productivityp y

• May prevent an Occupational Injury or Illness


Risk Assessment

• Severity1. Slightly Harmful ; Superficial injuries1. Slightly Harmful ; Superficial injuries

like eye irritation, minor cuts and injuries ,leading to temporary discomfort. It is important to take pcontrol to limit the frequency

2. Harmful : Deafness, Burns, serious sprains asthma, work related upper p pplimb disorders,leading to permanent minor disability

3. Extremely harmful : amputations, y pmajor fracture, poisoning fatal injuries, occupational cancer,life shorting disease ,leading to fatal


Risk Assessment

• Likelihood of Harm• When establishing likelihood

of harm the following should be considered

1. existing risk controls in place2. Frequency and duration of

exposure to the hazardsexposure to the hazards3. Exposure to the elements4. Normally rated as 1. Unlikely

2 Likely 3 Highly likely2. Likely. 3. Highly likely


Risk Assessment

RISK = Severity X Likelihood


Risk Assessment

Slightly Harmful (L)

Harmful(M) Extremely harmful (H)Harmful (L) harmful (H)

Highly unlikely(L)

1 2 3unlikely(L)

Unlikely (M) 2 3 4

Likely(H) 3 4 5


Risk Assessment

Trivial (1) No actions required but documentary records need to be kept

Tolerable (2) No additional controls are required. Consideration may be to the most cost effective solution. Monitoring is required to ensure the controls are maintained

Moderate (3) Efforts should be made to reduce the risk. Risk reduction measures should be implemented within a defined time of period.need for improved control measures

Substantial (4) Work should not be started until the risk has been reducedSubstantial (4) Work should not be started until the risk has been reduced. Considerably resources may have to allocated to reduce the risk. Where the risk involves work in progress, urgent action should be taken

Intolerable (5) Work should not be started or continued until the risk has been reduced it is not possible risk even with unlimited resources. Work has to remain prohibited


HIERARCHY OF CONTROL

C l h k li iControl: the measures we take to eliminate or reduce the risk to an acceptable level.

Hierarchy of Control: The order in which controls should be considered when selecting methods of controlling a risk.



•EliminationElimination •Substitution •Isolation Engineering Controls•Engineering Controls •Administrative Controls •Provide Personal Protective Equipment .



ELIMINATIONELIMINATIONThe Best method of dealing with a hazard is to

eliminate it. Once the hazard has been eliminated the potential for harm has gone.


SUBSTITUTION

SUBSTITUTION

HIERARCHY OF CONTROLThis involves substituting a dangerous process or substance with one that is not as dangerous.as dangerous. This may not be as satisfactory as elimination as there may still be a risk (even if it is reduced)be a risk (even if it is reduced).



IsolationSeparate or isolate the hazard from people. This method has its problems in that the hazard hasproblems in that the hazard has not been removed. The guard or separation device is always at risk of being removed or circumvented.



ADMINISTRATION

Administrative solutions usually involve modification. This can be done by reducing the number of people exposed toreducing the number of people exposed to the danger reducing the amount of time exposed and providing training to those people who are exposed to the hazard.



PERSONAL PROTECTIVEPROTECTIVE EQUIPMENT

Provision of personal protective equipment should only beconsidered when all other control methods are impracticalcontrol methods are impractical, or to increase control when used with another method higher

i th Hi h f C t lup in the Hierarchy of Control.


Residual Risk

Residual Risk.After treating the risk with controls thewith controls the remaining risk which exits is called Residual Risk


Exercise 2

Do the risk assessment for given scenario. Use Hazard identification check list and risk register form.Use Qualitative Risk MatrixUse Qualitative Risk MatrixUse Hierarchy controls and find the residual risks



4.3.2 Legal Requirements

Procedures IncludesIdentifying and accessing legal and

other requirements

Consider this requirements for establishing the QHSMSInformation –up to date


4.3.3 Objectives and programs

Document the objectives SMART ObjectivesShould considerShould consider

Legal, technical options, financial Etc..

P R ibilit dPrograms- Responsibility and time frame


OHSAS 18001:2007

4.4 IMPLEMENTATION AND OPERATION


Standard

4.4 Implementation and operation:

Structure and responsibilityTraining, awareness and competenceTraining, awareness and competenceConsultation & communicationDocumentationDocumentation Control of documents O ti l t lOperational control Emergency preparedness and response


Standard

4.4.1 Structure and responsibilityDefine document & communicate rolesDefine, document & communicate roles, responsibilities & authorities.

Ensure adequate resourcesEnsure adequate resources.

Define interrelation.

Appoint management representative.

- To ensure SMS is established, implemented & , pmaintained.

- Reporting to top management (to improve).


p g p g ( p )

Standard

4.4.2 Training, awareness & competenceShould identify the training needs This shall cover:Should identify the training needs. This shall cover:

- OH&S Policy.

OH&S l i l f- OH&S consequences , actual or potential, of personnel work activities.

Their roles and responsibilities in achieving- Their roles and responsibilities in achieving conformance to the OH&S policy.

Provide the training & maintain the recordsProvide the training & maintain the records.

Establish & maintain procedures to ensure staff are aware of SMS.


aware of SMS.

Standard

4.4.3 Communication Participation and consultation

4.4.3.1 Communication

bl h & d fEstablish & maintain procedures for:

- Internal communication between various levels of management.

- Receiving, documenting & responding toReceiving, documenting & responding to comm. form external interested parties.

Also consider how organization willIssue A Date 25/09/07 OHSAS 18001:2007

Also consider how organization will communicate with external.

Standard

4.4.3 Communication Participation and consultation

4.4.3.2 Participation and consultation

Procedure for

Participation of worker by their involvement in

Hazard Identification and RA

Incident investigation

Review of policies

Representation of OH & S Matters

C l i i hConsultation with contractors

Employees representatives


Standard

4.4.4 Documentation

Establish and maintain information in paperEstablish and maintain information, in paper or electronic form, to:

O &S l d bOH&S Policy and objectives

Scope

Main elements of standards and interactions

R dRecords


Standard

4.4.5 Control of Documents

Establish & maintain procedures forEstablish & maintain procedures for controlling all documents for:

- Locating.

- Review & approval.

- For reviewing periodically and revising as necessary.necessary.

- Ensure current versions available.


Standard

- Obsolete documents are properly controlled.

Issue & amendment- Issue & amendment.

All should be legible, dated and identifiable.

Retention shall be controlled.


Standard

4.4.6 Operational controlIdentify the operations and activities associated withIdentify the operations and activities associated with OH&S aspects in line with policy, objectives & targets. Includes Goods, contractors visitors etc..

Plan these operations & activities:

- Establish and maintain procedures to cover situations pwhere absence could lead to deviations.

- Stipulating operating criteria in the procedures.

- Establish and maintain procedure to the identifiable OH&S risks & communicating this.


An Emergency Situation!An Emergency Situation!


Standard

4.4.7 Emergency preparedness & response

E t bli h d i t i d tEstablish and maintain procedures to:

- Identify potential accident & emergency situations.

- Respond to such situations.

P ti & iti ti i k i t d ith th t- Preventing & mitigating risks associated with that.

Review and revise these as necessary.

Test these periodically.


OHSAS 18001:2007

4.5 CHECKING


Standard

4.5 Checking and corrective action:

Performance measurement and monitoring.Evaluations of compliancesEvaluations of compliances Incidents investigation non-conformances and corrective and preventive actioncorrective and preventive action.Control of records. I t l ditInternal audits.


Standard

4.5.1 Performance measurement & monitoring Have documented procedure to measure & monitor keyHave documented procedure to measure & monitor key characteristics of operations and activities that lead to OH&S risks.

Objectives, targets … etc should be monitored.

Proactive and reactive measures of performance andProactive and reactive measures of performance and periodically evaluate compliance with legisl. & regulations.

Monitoring equipments should be calibrated and g q pmaintained, maintain the records also.


Standard

4.5.2 Evaluation of compliances

C i t t ith it li ith l l i tConsistent with its compliance with legal requirements

Keep records for periodic evaluations


Standard

4.5.3 Incidents Investigation, non-conformances and corrective and preventive action

4.5.3.1 Incident Investigation

Determine the underlying deficienciesDetermine the underlying deficiencies

Need for corrective action

Opportunity for preventive action continual improvementOpportunity for preventive action, continual improvement

Communicate the results


Standard

4.5.3 Non-conformances and corrective and preventive actionaction

Should establish and maintain procedures for:

Correction, corrective action and preventive action

- Recording the actions taken.g

- Reviewing of effectiveness


Standard

4.5.4 Control of records

Sh ld t bli h d i t i d fShould establish and maintain procedure for identification, maintenance & disposition of records.

Records should be legible, traceable & retrievable.

Protected well against damage, deterioration / loss.g g ,

Retention time should be established and recorded.


Standard

4.5.5 Internal audit

E t bli h d i t i d f i di ditEstablish and maintain procedure for periodic audit to ensure:

- whether SMS conforms to planned arrangement.

- Whether properly implemented and maintained.p p y p

Should be done based on the importance of activity.

Audit scope, frequency and methodology should be defined, also the responsibility & requirement for conducting the audit


conducting the audit.

Standard

4.6 Management review

I tInput: Results of internal audit

Participation and consultation

External party communication

OH&S Performance

Extent to objectives metExtent to objectives met

Status of incident and corrective actions

F ll ti f i tiIssue A Date 25/09/07 OHSAS 18001:2007

Follow up actions fro previous meetings

Recommendation for improvement

Standard

4.6 Management review

O t tOutput: OH&S Performance

OH&S Policy

Resources

Other elements of OH&S MS


Standard

Review of standards

THANKSTHANKS


Health & Medicine

Ohsas 18001 2007 awareness training