ohsas 18001-2007

OHSAS 18001:2007Whats change?And the new scenario Stefano Bonetto BSI Management SystemsMay 2008

Special edition for Confindustria Bergamo

2BSI Group

Turnover: about 360 million Euros

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Location in 100 countries

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3BSI A Royal Charter Company

4Contents

Introduction (why we are here!)

BS OHSAS in Italy

OHSAS 18001 Revision Process

Changes in OHSAS 18001:2007

Operational Implication of New Requirements

Transition to OHSAS 18001:2007

Conclusion

5Forward

Copyright BSI (worldwide) Technical material only for a BSI seminar (internal

use for training activities) Information

www.bsi-italy.com

6The speaker

Sales & marketing [email protected]

La prima persona a cui dovetepensare quando avete

un problema di certificazione!

7Why Im here!

To know the new OHSAS

To be able to present the new OHSAS

Contest

New requirements

Whats the 18001

8Whats 18001 - Three aspects

Field of OHSAS 18001 Managing risk (health and safety) Legal compliance (presumption)

Recognition Worldwide (80 countries 16K companies) Accreditation (RVA for BSI)

Applicability Significant risks Good opportunity for improvement Safe taxes

9Exercise

New standardsCertification trends

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Exercise

Problems in the OHSAS application

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BS OHSAS in Italy 1

Testo unico (D.Lgs. 81/08)Articolo 30 ... Omissis In sede di prima applicazione, i modelli di organizzazione aziendale definiti conformemente alle Linee guida UNI-INAIL per un sistema di gestione della salute e sicurezza sul lavoro (SGSL) del 28 settembre 2001 o al British Standard OHSAS 18001:2007 si presumono conformi ai requisiti di cui ai commi precedenti per le parti corrispondenti. Agli stessi fini ulteriori modelli di organizzazione e gestione aziendale possono essere indicati dalla Commissione di cui allarticolo 6.

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BS OHSAS in Italy 2

D.Lgs. 123 del 2007 Articolo 30 ... Omissis La Legge n. 123 dell'agosto 2007 ha introdotto due nuovi reati-presupposto nella disciplina del D.Lgs. 231/01, vale a dire i reati di "Omicidio colposo e lesioni colpose gravi o gravissime, commessi con violazione delle norme antinfortunistiche e sulla tuteladell'igiene e della salute sul lavoro" (art. 25 septies).

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OHSAS 18001 Revision Process (1/2) OHSAS 18001 was developed and came into effect in April 1999

modeled after BS8800:1996 - Guide to Occupational Health and Safety Management Systems and other documents.

December 2005 A systematic review conducted

A large majority of respondents indicated revision necessary to be aligned to ISO 14001:2004.

February 2006

The first "Working Draft, WD1, was developed against the comments received during the "systematic review and circulated for general review and comment.

Approximately 500 individual comments were received against WD1.

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OHSAS 18001 Revision Process (2/2) October 2006

The second and final Working Draft, WD2, was developed and circulated for general review and comment.

March 2007 Additional 560 comments received against WD2 were reviewed.

Key areas of discussions during revision process: Does the organization have to take account of its neighbours? What is the workplace that the organization is responsible for OH&S? What about workers who are travelling or working at a customers

premises? To what extent should human behaviour or capability be considered? To what extent should workers, (sub)contractors, or other interested

parties, be consulted on OH&S matters?

Decision reached to issue revised standard July 2nd, 2007

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Summary of Key Changes (1/3) Title (requirements) OHSAS now refers to itself as a Standard (ISO IEC

directive and reference as a national standard) Changes in both definitions and system requirements

that bring OHSAS 18001 into closer alignment with ISO 9001 and ISO 14001 (Integration)

Changes that draw information from OHSAS 18002 making them clearer and more prescriptive requirements

Importance of health has now been given greater emphasis

PDCA more emphasis

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Summary of Key Changes (2/3) Definition:

of the term hazard no longer refers to "damage to property or damage to the workplace environment.

Tolerable and acceptable (3.1) Accident and incident (3.9) The definition of the term hazard no longer refers to damage to

property or damage to the workplace environment (see 3.6)

Normative reference (only international document) New requirements have been introduced for employee

participation (4.4.3.2) Now an introduction is present (ILO OSH and 18002)

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Summary of Key Changes (3/3) New clause for Evaluation of Compliance similar to that

under ISO 14001 (4.5.2) New requirements including consideration of not just

direct employees, but health and safety of all relevant parties who are affected by the organization

Change management (4.3.1 and 4.4.6) New requirements have been introduced for the

consideration of the hierarchy of controls as part of OH&S planning and change management

New requirements have been introduced for the investigation of incidents (4.5.3.1)

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establish an OH&S management system to eliminate or minimize risk to personnel and other interested parties who could be exposed to OH&S hazards associated with its activities

This OHSAS standard is intended to address occupational health and safety and is not intended to address other health and safety areas such asemployee wellbeing/wellness programs, product safety, property damage or environmental impacts

OHSAS 18001:2007 Scope

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3.1 acceptable risk (revised)risk that has been reduced to a level that can be tolerated by the organization having regard to its legal obligations and its own OH&S policy

3.4 corrective action (new)action to eliminate the cause of a detected nonconformity or other undesirable situation

3.8 ill health (new)identifiable, adverse physical or mental condition arising from and /or made worse by a work activity and/or work-related situation

OHSAS 18001:2007 Terms and Definitions

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3.6 hazard (revised): source, situation, or act with a potential for harm in terms of human injury or ill health (3.8), or a combination of theseNote: modified definition removes reference to damage to property and the workplace environment and includes cross reference to new definition of ill health


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3.9 incident (revised)work-related event(s) in which a injury or ill health (regardless of severity) or fatality occurred or could have occurred NOTE 1 An accident is an incident which has

given rise to injury, ill health or fatality. NOTE 2 An incident where no injury, ill health, or

fatality occurs may also be referred to as anear-miss, "near-hit", "close call" or"dangerous occurrence".

NOTE 3 An emergency situation (see 4.4.7) is aparticular type of incident.


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3.10 interested party (revised)person or group, inside or outside the workplace, concerned with or affected by the OH&S performance of an organization

3.11 nonconformity (revised)non-fulfilment of a requirement

3.16 OH&S policy (new)overall intentions and direction of an organization related to its OH&S performance as formally expressed by top management


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3.18 preventive action (new)action to eliminate the cause of a potential nonconformity (3.11) or other undesirable potential situation

3.19 procedure (new)specified way to carry out an activity or a process

3.20 record (new)document stating results achieved or providing evidence of activities performed


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3.21 risk (revised)combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of injury or ill health that may be caused by the event or exposure(s)

3.22 risk assessment (revised)process of evaluating the risk(s)(3.21) arising from a hazard(s), taking into account the adequacy of any existing controls, and deciding whether or not the risk is acceptable


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3.23 workplace (new)any physical location in which work related activities are performed under the control of the organization

NOTE When giving consideration to what constitutes a place of work, the organization should take into account the OH&S effectson personnel who are, for example, travelling or in transit (e.g. driving, flying, on boats or trains), working at the premises of a client or customer, or working at home


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4.1 General requirements (revised)The organization shall establish, document, implement, maintain and continually improve an OH&S management system in accordance with the requirements of this OHSAS standard and determine how it will fulfil these requirements.The organization shall define and document the scopeof its OH&S management system.

OHSAS 18001:2007 System Elements

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4.2 OH&S Policy (revised)b) includes a commitment to prevention of injury and ill health and continual improvement in OH&S management and OH&S performance g) be communicated to all persons working under the control of the organization with the intent that they are made aware of their individual OH&S obligations;


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4.3.1 Hazard identification, risk assessment and determining controls (revised)The procedure(s) for hazard identification and risk assessment shall take into account:c) human behaviour, capabilities and other human factors;d) identified hazards originating outside the workplace capable

of adversely affecting the health and safety of persons under the control of the organization within the workplace

g) changes or proposed changes in the organization, its

activities, or materials; h) modifications to the OH&S management system, including

temporary changes, and their impacts on operations, processes, and activities.


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4.3.1 Hazard identification, risk assessment and determining controls (continued)

For the management of change, the organization shall identify the OH&S hazards and OH&S risks associated with changes in the organization, the OH&S management system, or its activities, prior to the introduction of such changes.


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4.3.1 Hazard identification, risk assessment and determining controls (continued; new)

When determining controls, or considering changes to existing controls, consideration shall be given to measures that reduce the risks according to the following hierarchy:

a) eliminationb) substitutionc) engineering controld) signage/warnings and/or administrative controlse) personal protective equipment.


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4.3.2 Legal and other requirements (revised)The organization shall ensure that these applicable legal requirements and other requirements to which the organization subscribes are taken into account in establishing, implementing and maintaining its OH&S management system.

employees now personnel working for or on its behalf


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4.3.3 Objectives and program(s) (Combined 4.3.3 / 4.3.4 and revised)

The objectives shall be measurable, where practicable, and consistent with the OH&S policy, including the commitments to the prevention of injury and ill-health, to compliance with applicable legal requirements and with other requirements to which the organization subscribes, and to continual improvement.


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4.4.1 Resources, roles, responsibility, accountability and authority (revised; new)

The identity of the top management appointee shall be made available to all persons working under the control of the organization.The organization shall ensure that persons in the workplace take responsibility for aspects of OH&S over which they have control, including adherence to the organizations OH&S rules and requirements.


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4.4.2 Competence, training and awareness (revised)

The organization shall identify training needs associated with its OH&S risks and its OH&S management system. It shall provide training or take other action to meet these needs, evaluate the effectiveness of the training or action taken, and retain associated records.

people is working under control


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4.4.3.1 Communication (new sub-clause) the organization shall establish, implement and maintain a procedure(s) fora) internal communication among the various levels

and functions of the organization, b) communication with contractors and other

visitors to the workplace,c) receiving, documenting and responding to

relevant communications from external interestedparties.


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4.4.3.2 Participation and consultation (new sub-clause)The organization shall establish, implement and maintain a procedure(s) for:

a) the participation of workers by their : appropriate involvement in hazard identification,

risk assessments and determination of controls,

consultation where there are any changes that affect their OH&S;

representation on OH&S matters.b) consultation with contractors where there are

changes that affect their OH&S. (wider)


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4.4.4 DocumentationRestructures this section for clarity, and lists specific documents required

4.4.5 Control of documentsAmends title to remove data control no longer necessary because of definition of document in 3.5Specifies control of records and references new requirement 4.5.4 external origin


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4.4.6 Operational control (revised)

The organization shall determine those operations and activities that are associated with the identified hazard(s) where the implementation of controls is necessary to manage the OH&S risk(s). This shall include the management of change

visitor and contractors


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4.4.7 Emergency preparedness and response (revised)

The organization shall respond to actual emergency situations and prevent or mitigate associated adverse OH&S consequences.

In planning its emergency response the organization shall take account of the needs of relevant interested parties, e.g. emergency services and neighbours.


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4.5 Checking4.5.1 Performance measurement and monitoring

Section 4.5 has been restructured and expanded to clarify the requirements c. monitoring the effectiveness of controls d. proactive measures of performance that monitor conformance with the OH&S programme, operational criteria .


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4.5.2 Evaluation of compliance (new clause)

4.5.2.1 Consistent with its commitment to compliance, the organization shall establish, implement and maintain a procedure(s) for periodically evaluating compliance with applicable legal requirements

4.5.2.2 The organization shall evaluate compliance with other requirements to which it subscribes. The organization may wish to combine this evaluation with the evaluation of legal compliance referred to in 4.5.2.1 or to establish a separate procedure(s)


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4.5.3.1 Incident investigation (new sub-clause)

The organization shall establish, implement and maintain a procedure(s) to investigate and analyze incidents in order to:

a) determine underlying OH&S deficiencies and other factors that may be causing or contributing to the occurrence of incidents

b) identify the needs for corrective action

c) identify opportunities for preventive action

d) identify opportunities for continual improvement


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4.5.3.2 Nonconformity, corrective and preventive action(new sub-clause)

The organization shall establish, implement and maintain a procedure(s) for dealing with actual and potential nonconformity(ies) and for taking corrective action and preventive action. The procedure(s) shall define requirements for

a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their OH&S consequences,

b) investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence,


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4.5.4 Records (clarify)

disposal of records (new)

4.5.5 Internal audit (revised)

in line with ISO 14001

specify that are internal

not periodical but at planned intervals


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4.6 Management Review (revised)Input to management reviews shall include

a) results of internal audits and evaluations of compliance b) the results of participation and consultation

The outputs from management reviews shall include any decisions and actions related to possible changes

a) to OH&S performanceb) to OH&S policy and objectives c) to resources,


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Annexes

Two annexes informative but very useful1. Correspondence between OHSAS

18001:2007, ISO 14001:2004 and ISO 9001:2000

2. Correspondence between OHSAS 18001, OHSAS 18002, and the ILO-OSH:2001 Guidelines on occupational safety and health management systems

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Transition Period: 24 months ending 1 July 2009

Process in place to work with existing BSI OHSAS clients to be transitioned to OHSAS 18001:2007

Phased transition assessment to be carried out as a part of normal continuing assessment process

Checklist will be provided to ease transition

No additional cost

Gap assessment to verify transition status

OHSAS 18001:2007 Transition Process

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Example of some customers

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1. Recognize and understand new requirements: specific training

2. Verify current practices in place: internal audit

3. Do not jump to changing your documentations: integration (based on BS PAS 99)

4. Identify potential gaps: gap analysis or pre-audit

5. Categorize and prioritize actions for transition

OHSAS 18001:2007 Operational Issues

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BSI Italy services conclusion

Material Training Lead auditor course Up-grade course Seminars (open and in-house)

Gap-analysis (Customized audit) Pre-assessment (pre-audit) Certification (including pre-assessment)

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BSI world other services

Publications Guides Entropy

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Contact us (BSI Italy)

Stefano Bonetto Sales and marketing manager

Phone: ++39.039.2465001Mail: [email protected]: www.bsi-italy.com

Thank you for participating!

Documents

ohsas 18001-2007