Time management ih Head Start

Deborah Fears, LPN BATraining and Health Consultant

Aunt Martha’s Youth Services, Inc.Pre-service Training

August 18, 2013

Time Management & Workplace Productivity =

A Job Well Done !


A Job Well Done

Time Management is the art and practice of scheduling and using the time available to you for a task.

Time Management is a set of principles, practices, skills, tools, and systems, that help you use your time for what you want.

Why Is Time Management Important?


A Job Well Done

Workplace Productivity is a term referring to how much work is accomplished in a work environment. It could be a classroom, office, kitchen, or even your home. Basically it refers to how efficiently workers complete tasks at their workplace.

Why Is Workplace Productivity Important?

When a company/agency is functioning at capacity, it is producing as much as it can given its technology/infrastructure and workforce---in other words, when productivity is maximized optimal potential and outcomes are achieved!


A Job Well DoneOne of the main determinants in a businesses’ ability to meet its obligations and or turn a profit is productivity.

Improving Workplace Productivity is a Managers and Human Resource responsibility-to constantly look for ways to improve workplace productivity.

Five Factors In Workplace Productivity


A Job Well DoneIncreased Productivity means Higher Profits and Improved Outcomes

Sustained Productivity Means Driven and Satisfied Employees

Happy and Satisfied Customers

Optimal Goal Achievement and Potential

What Are The Most Important Ways To Improve and Sustain Productivity?

Tools: Especially up to date technology/infrastructure

Resources: The means to complete the work.

Another Key Factor Is . . . .Keeping Workers happy with their jobs


A Job Well Done

Time Management Tips That will Increase Your Productivity in the Workplace include:•Personal Goal setting•Beat Procrastination•Understanding Time

Activity 10 minutes pleaseSelect a partner1. Develop three workplace goals you

will achieve the first week that classes start in September.

2. What do you need to put in place to beat procrastination?

3. How will managing your time affect your goal?

Share answers with your partner I will


A Job Well Done

Understanding Time

DETERMINE WHAT IS URGENT AND NOT URGENT

DETERMINE WHAT IS IMPORTANT AND NOT IMPORTANT.

Urgent Not Urgent

Important Urgent and Important

Important but Not Urgent

Not Important Urgent but Not Important

Not Urgent and Not Important


A Job Well DoneGoal ManagementRemember: Goal setting is deciding what you want to accomplish and planning.

Employers must: Engage the workplace and the workforce.Encourage the employees to focus successfully as individuals and as a team to achieve goals together.

MANAGERS CAN HELP STAFF FOCUS ON MOST IMPORTANT TASKS.


A Job Well Done

Understanding Time

DETERMINE WHAT IS URGENT AND NOT URGENT

DETERMINE WHAT IS IMPORTANT AND NOT IMPORTANT.

Activity 10 minutes pleaseLet’s go back to the workplace goals you

developed for the first week of class.In groups of four:Determine how you will prioritize your goals:Use the charts we just discussedIs this task urgent and important?I will come around and throw you some

curveballs to consider.


A Job Well Done

Time Management Tips

1.Plan Each Day: To-do-lists, Tickler Lists2.Prioritize Your Tasks3.Keep A Schedule Of Daily Activities4.Say No To Non-essential Tasks5.Delegate6.Break Large Tasks Into Small Tasks7.Practice The 10 Minute Rule (Work On A Dreaded Task At Least 10 Minutes Per Day.)


A Job Well Done

Time Management Tips Continued:

8.Evaluate how you spend your time to determine how much time you need. (Keep a journal for two days).

9.Make a schedule for all your tasks. (Use OutLook, etc.)

10.Limit distractions

11.Take a break when needed and get plenty of rest, eat healthy and exercise.


A Job Well Done

Tools and Equipment Can Help To Manage Time and Raise Productivity!

The Workplace Must Have Equipment, Machines, and Devices that enhance productivity i.e.:

Door entry systems (buzzers) strategically placed

Copiers and Fax MachinesInternet Software: COPA, Curriculum ToolsLaptops, Smart phones, Tablet

Computers, etc.

10 Key Points To Increase Productivity

#1. Accountability•Actions•Decisions•No Passing The Buck•No Blaming Someone Else


#2. Follow-up

•Set Targets, Deadlines, Goals, and Follow-up•Every Target Set and Every Milestone Met Requires Follow-up•Check-in At Least Three Designated Intervals•Can interim changes be made to correct a situation before it’s too late.


#3. Manage•But don’t Micro-Manage•Employees are motivated, the work is managed!•Provide direction, give assistance, praise, and encourage.

10Key Points To Increase Productivity

#4. Set Realistic Targets and Goals•Unrealistic goals may cause worker burnout and frustration•Rewards poor performers•Reduce the number of goals if necessary


#5. Team Work•Always increases worker productivity.•Working alone is not always the best situation.•Find ways to work together.


#6. Ensure That Staff Enjoy The Work•Find ways for more employees to be happy.•Human Resource and Management should work on this.•Happy Employees are the best Employees and Most Productive.•Eliminate the boring and mundane .


#7. Break the Monotony and Rotate•Can some assigned tasks be rotated?#8. Take A Course•Enhance your skills•Take on additional learning opportunities.•Learn new skills to add to your resume’


#9. Make Meetings Timely•Less time on open discussions•More time on reviewing results and sharing ideas•Limit reports and keep planning sessions focused.


# 10. Use Tools: Equipment and Technology •Smart phones•Laptops•Tablet Computers•Software•Digital Recorders•Bluetooth•GPS

Key Points To Increase Productivity

Motivation•You need to feel good about what you do.•Know what role you play and the job you perform.•Some employees are only money motivated.•Others find motivation in recognition and rewards.Motivation +++ Impacts +++ Productivity


Incentives•Drive behavior•What incentives can be developed to increase your productivity?


Self- Motivation•What gives you a sense of accomplishment?•What personal and professional goals have you set for yourself? Are you on track?


Self- Discipline•Are you confident in your abilities?•Self disciplined and confident people perform productively.•They perform for the sake of the personal challenge their work provides.


A Job Well Done

•What will you take back to the workplace and implement immediately

Government & Nonprofit

Time management ih Head Start