for Data Management Plans

Sherry LakeCarly Strasser

https://dmptool.org

July 31, 2012 University of Florida Data Management Workshop

DMPTool Project

• Partners:

• Started working in January 2011• Developed requirements, divided work among

partners, self-funded

CDLDataONESmithsonianUCLA

UCSD UIUCUVaDigital Curation Centre (UK)

Step-by-step wizard for generating DMP

Create | edit | re-use | share | save | generate

Open to community

Links to institutional resources

Directorate information & updates

http://dmptool.org

Goals of the DMPTool

I. To provide researchers a simple way to create a DMP for their funding agency

• Questions asked by the agency• Additional explanation/context provided by the agency• Links to the agency website for policies, help, guidance

Goals of the DMPTool

II. To provide researchers with DMP information from their home institution

• Resources and services to help them manage data• Help text for specific questions• Suggested answers to questions; easy to cut-N-paste • News & events related to data management on campus

https://dmptool.org/

https://dmp.cdlib.org/institutional_login

Accessing DMPTool

• DMPTool added to campus single sign-on service (InCommon / Shibboleth)

• Researchers use their campus login to use the DMPTool

• Access to institution-specific resources

Institution-Specific Information

• Help text• Links to resources and services• Suggested answers

• Can provide specific info at different levels– All DMPs– All DMPs for a particular funding agency– A question within a data management plan

American University Arizona State UniversityCal Poly State UniversityCal State ChicoCal State FresnoCal State Los AngelesCal State Office of the ChancellorClemson UniversityGeorge Mason UniversityGeorgia TechHumboldt State University (CSU)Indiana UniversityIowa State UniversityJames Madison UniversityJohns Hopkins University

Michigan State UniversityMoss Landing Marine Laboratories (CSU)North Carolina State UniversityNorthwestern UniversityOhio StateOld Dominion UniversityPenn StatePurdueRice UniversitySmithsonian InstitutionTexas A&MTexas State University San MarcosTulane UniversityUniversity of ArizonaUC Los AngelesUC BerkeleyUC DavisUC IrvineUC MercedUC Office of the President

UC San DiegoUC San FranciscoUniversity of ChicagoUniversity of Illinois at ChicagoUniversity of Illinois at Urbana-ChampaignUniversity of IowaUniversity of MiamiUniversity of MichiganUniversity of Nebraska-LincolnUniversity of North Carolina-Chapel HillUniversity of Notre DameUniversity of Texas at AustinUniversity of VirginiaUniversity of Wisconsin-MadisonYale University

Organizations with Shibboleth log-in set up

Increasing Participation

Increasing Use

Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12

Unique Users 180 548 772 1146 1399 1624

Plans 114 398 582 882 1090 1291

Institutions 65 155 206 288 331 381

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Yes No

Assessment: User SurveyDid you use these features? (n = 62)

Ongoing Work

• Continually updating DMP requirements• Adding funders: NOAA, NASA• Adding functionality for editors• Addressing accessibility issues• Improving speed and performance• Articulating security & privacy policies• Providing multi-author access to DMPS

(sharing)

Future Work

• Integration with other systems initiatives (e.g., Databib)

• Routing DMPs to institutional support personnel

• Analytics• Integrating educational materials

Governance and Sustainability

• Ideal model: Transparent | Nimble | Community input• Meeting July 23-24

– Funded by DataONE – Will include 2 experts to facilitate discussion of sustainability

and governance issues– Cost of service will be determined prior to meeting by CDL

Self-funded initiative

Sustainable model

Final Takeaways

1. Potential to be a data management focal point for the community

2. Can function as the coordinating mechanism for an institution

3. Can be used to scale services at both big and small institutions, with or without dedicated staff

How UF Can Participate

• Configure Shibboleth login (“single sign-on”)• Add links to local resources, help text, suggested

answers, contact information• Blog for local news and events• Stay tuned for updates and changes after July

governance meeting