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Funded by: Data Management Plans & DMPonline EUDAT webinar, 12 th July 2013 Sarah Jones Digital Curation Centre [email protected] Twitter: sjDCC

DMP & DMPonline

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Slides from a webinar given for EUDAT on Data Management Plans and DMPonline. See the event notice at: http://www.eudat.eu/eudat-webinars

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Page 1: DMP & DMPonline

Funded by:

Data Management Plans & DMPonline

EUDAT webinar, 12th July 2013

Sarah JonesDigital Curation Centre

[email protected]: sjDCC

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BENEFITS AND DRIVERS FOR RDM

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What if you had to produce your data?

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What if this was your desk?

•www.computerweekly.com

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Why manage your research data?

• To make your research easier!

• To stop yourself drowning in irrelevant stuff

• In case you need the data later

• To avoid accusations of fraud or bad science

• To share your data for others to use and learn from

• To get credit and increase your citations

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Slide courtesy of Dorothea Salo and Ryan Schryver

www.slideshare.net/cavlec/escaping-datageddon

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Drivers for RDM

•Code of good research conduct•Data should be preserved and

accessible for 10 years +

Data policies of UK funders and universitieswww.dcc.ac.uk/resources/policy-and-legal

•Declaration on Access to Research Data from Public Funding

Notion that data are a public good and should be openly available

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Expectations of public access

“Publicly funded research data are a public good, produced in the public interest, which should be

made openly available with as few restrictions as possible in a timely and responsible manner that

does not harm intellectual property.”

RCUK Common Principles on Data Policywww.rcuk.ac.uk/research/Pages/DataPolicy.aspx

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•10www.bis.gov.uk/innovatingforgrowth

…open data

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...personal data

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Sharing data to advance research

www.nytimes.com/2010/08/13/health/research/13alzheimer.html?pagewanted=all&_r=0

“It was unbelievable. Its not science the way most of us have practiced in our careers. But we all realised that we would never get biomarkers unless all of us parked our egos and intellectual property noses outside the door and agreed that all of our data would be public immediately.”

Dr John Trojanowski, University of Pennsylvania

•... scientific breakthroughs

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DATA MANAGEMENT PLANNING

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What is a DMP?

A short plan that outlines

• what data you will create and how

• how you will manage it (storage, back-up, access…)

• plans for data sharing and preservation

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Why develop a DMP?

DMPs are often submitted with grant applications, but are useful whenever you are creating data to:

• Make informed decisions to anticipate and avoid problems

• Avoid duplication, data loss and security breaches

• Develop procedures early on for consistency

• Ensure data are accurate, complete, reliable and secure

• Save time and effort – make your life easier!

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Which UK funders require a DMP?

•www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policies

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Some other funders that require DMPs or equivalent

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What do research funders want?

• A brief plan submitted in grant applications

• 1-3 sides of A4 as attachment or a section in Je-S form

• Typically a prose statement covering suggested themes

• An outline of data management and sharing plans, justifying decisions and any limitations

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Five common themes1. Description of data to be collected / created

(i.e. content, type, format, volume...)

2. Standards / methodologies for data collection & management

3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality)

4. Plans for data sharing and access (i.e. how, when, to whom)

5. Strategy for long-term preservation

www.dcc.ac.uk/resources/data-management-plans/checklist

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Tips on writing DMPs

• Keep it simple, short and specific

• Seek advice - consult and collaborate

• Base plans on available skills and support

• Make sure implementation is feasible

• Justify any resources or restrictions needed

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A useful framework to get started

•Think about why the questions are

being asked

•Look at examples to get an idea of what to include

•www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html

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Example plans

• Technical plan submitted to AHRC by Bristol Unihttp://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Technical-Plan-v21.pdf

• Rural Economy & Land Use (RELU) programme exampleshttp://relu.data-archive.ac.uk/data-sharing/planning/examples

• UCSD example DMPs (20+ scientific plans for NSF)http://rci.ucsd.edu/dmp/examples.html

• My DMP – a satire (what not to write!) http://ivory.idyll.org/blog/data-management.html

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A satirical response – what not to do

“I will store all data on at least one, and possibly up to 50, hard drives in my lab. The directory structure will be custom, not self-explanatory, and in no way documented or described.

Students working with the data will be encouraged to make their own copies and modify them as they please, in order to ensure that no one can ever figure out what the actual real

raw data is. Backups will rarely, if ever, be done.”

My Data Management Plan – a satireC. Titus Brown

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Help from the DCC

•https://dmponline.dcc.ac.uk

•www.dcc.ac.uk/resources/ •how-guides/develop-data-plan

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DMPonline

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A web-based tool to help researchers write data management plans, based on the DCC Checklist for a DMP

A short history

•Launched in April 2010 at the Jisc conference

•Released v.2 in March 2011 with extra functionality

•Released v.3 in April 2012 with revisions in light of the DMPTool and work from the Jisc MRD programme

•v.4 due in Autumn 2013 after a detailed evaluation

What is DMPonline?

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• Developed funder-specific guidance in collaboration with funders

• Developed institutional templates (questions and locally-specific guidance) with key contacts in universities

• Developed and deployed discipline-specific guidance with Jisc MRD projects (e.g. DMTPsych at York)

• Provide ongoing advice to the DMPTool consortium

• The Australian National Data Service (ANDS) is trialing the tool and use of DMPonline has been mooted for Horizon 2020

Collaborations as DMPonline evolved

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Main features in DMPonline •Templates for different requirements (funder or institution)

•Tailored guidance (funder, institutional, discipline-specific etc)

•Ability to provide examples and boilerplate text

•Supports multiple phases (e.g. pre- / during / post-project)

•Granular read / write / share permissions

•Customised exports to a variety of formats

•API for systems interoperability

•Shibboleth authentication

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How does DMPonline work?

Create a plan based on relevant funder /

institutional templates...

...and then answer the questions using the tailored

guidance provided

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Evaluation of DMPonlinePOSITIVE COMMENTS

•Good to have an online tool

•Technically well-coded

•Liked ‘sharing’ feature

•Demand for customisations

•Has provided an impetus

•Desire to feed into plans – DMPonline community

CONCERNS RAISED

•Too detailed and in-depth

•Output too long to submit

•Difficulty understanding the tool and concept of mappings

•Small teething-troubles with UI design & workflows

what’s the minimum you can actually get away withwhat’s the minimum you

can actually get away withFuture plans for DMPonline: www.dcc.ac.uk/news/future-plans-dmponline

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Revising how the Checklist is used

Each funder question mapped to multiple DCC

Checklist questions

Funder or institutional questions asked & answered directly.

The new list of themes will match and present relevant guidance

from funder, unis and disciplines.

This change allows users to delve into

guidance as needed rather than always breaking questions

down for them

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Redevelopment timeframe

• Outsourced UI work complete and live in v.3

• Shortened version of the Checklist published www.dcc.ac.uk/news/new-checklist-data-management-plan

• Use cases and database re-design complete

• Expect v.4 beta by August for testing

• Roll-out of v.4 from September 2013

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Institutions can customise DMPonline

•Select / write desired questions

•Add your logo, colours, URL…

•Profile local support via custom guidance and

boilerplate text

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Institutional versions of DMPonline• University of Northampton

• Queen Mary University of London

• Oxford Brookes University

• Goldsmiths University of London

• University of the Arts

• University of Newcastle

• University of Oxford

• University of Hull

• University of Edinburgh

• + several more...•in development

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Want to use DMPonline?

• Register at: https://dmponline.dcc.ac.uk/users/sign_up

• Request new features on GitHub: https://github.com/DigitalCurationCentre/DMPOnline

• Contact us about collaboration on: [email protected]

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Thanks – any questions?

DCC guidance, tools and case studies:www.dcc.ac.uk/resources

Follow us on twitter: @digitalcuration and #ukdcc