CTE Follow-up 2008 Workshop
Presented by IDEA Consultants, Inc.(800) 321-8076
Purposes and Uses Purposes and Uses
School / program improvement Perkins core performance (3S1 - Placement) Factor in review of added cost rankings Program review considerations (i.e. students
finding jobs / continuing education) Data used for Career Preparation System and in
Michigan consumer reports to show impact of CTE programs
Target Population 12th grade wage-earning program completers
from 2006-2007 school year
11th grade wage-earning program completers from 2005-2006 school year (if they did not complete as a 12th grader in 2006-2007)
Adult (grade 13) wage-earning program completers from 2006-2007 school year
Counts unduplicated statewide using UIC
What’s new for 2008? CTEIS (web) follow-up features
– Alphabetical listing of students by operating building across all programs
– List of students reported as completer at operating building but on follow-up list of different operating building (based on statewide unduplication by UIC)
Continued Response Rate requirements– Goal for 2008: 90-100% response rate– If < 50% response rate - possible noncompliance which may
result in withholding of state/federal funds– Districts with buildings with response rates of 50% or less must
send representative to technical assistance workshop Follow-up 2007 – Six (6) buildings with < 50% response
Follow-up 2007 - X0610 state level
Completers – 37,200
Responses – 31,988 - 86%
Placement - 30,136 - 94.2%
Perkins 3S1 (Grads/Placed) – 29,034 - 94.5%
Improving Response rates
Preparations before students leave school Phone numbers Family / permanent contacts Email Address Telephone vs. mail surveys Best time to contact student Dealing with noncontacts
– (i.e. disconnects, answering machines, caller ID)
Train InterviewersTrain Interviewers to: to:
Understand thoroughly the survey forms
Make every effort to interview the student
Be consistent
Follow question wording exactly
Be objective
Follow the survey script
Check their work
Prefaces to stay away from:Prefaces to stay away from:
Blameless: This is confidential, but the state needs it.
Estimates: Approximately how much?; About how much?
Apologetic: If you don’t mind my asking; Would you mind me asking?; I know this is sensitive, but...
On guard!: I have to ask this question.; Now I’m going to get real personal.
Proxy: You may not be able to answer, but. . .
Opt out: This is an optional question.; You don’t have to answer if you don’t want to.
SolutionSolution::
Just read the question.
There is nothing wrong with asking how much a student makes. And, while they have the option to refuse to answer, telling them upfront may indicate to them that you don’t want them to answer.
Ask it as though it’s just another question – which it is –and they are more likely not to hesitate. Be nonchalant, casual about it. This will help you be objective.
Potential Problem:.
The completer may want to know more information before answering.
Solution:Solution:
Why are you asking?– It helps us to know how our students are
doing.
Who gets this information?– The data is reported to the district and the
state, but your responses are confidential. Names are not included in the data that is reported.
Potential Problem:
Some completers may refuse to answer, however others may just be uncertain.
Solution:
If a person refuses to answer or clearly does not want to, then immediately skip the question and move on.
However, if the person suggests that they are uncertain by saying something like “I’m not sure,” then ask if they could give an estimate.
Adhere to Follow-up Time lines
Important so that data can be processed
Timely delivery of reports to district
2008 Follow-up Time lines2008 Follow-up Time lines Week of February 4, 2008
– Follow-up packets mailed to CEPD Administrators for distribution to local districts. All materials will also be made available online via the MDE web site. Upon receipt of packets, CEPD Administrators should distribute them to local district follow-up contacts, verifying receipt with 3 days of delivery.
Week of February 11, 2008– Local Districts begin the survey data collection process.
April 25, 2008– Districts are to authorize the submission of their follow-up data to their CEPD
Administrator by April 25th. – CEPD Administrators should notify Andrew Middlestead at OCTE (517-335-0375) of
districts which have not submitted along with a projected delivery date.
May 2, 2008– CEPD Administrators are to authorize release of follow-up data for their districts to
OCTE no later than May 2nd.
Week of September 1 , 2008– SSC mails survey results to CEPD administrators for distribution to local
superintendents
Support Services
The Survey Support Center provides a variety of services for follow-up. The SSC will:
– Supply additional needed materials for districts.– Answer questions related to the follow-up survey
forms.– Offer suggestions for solving problems you may have
in conducting your survey.– Provide advice for conducting an efficient and
effective follow-up survey.
Help is Available
If you have any technical or logistical questions regarding the survey forms, or need assistance with how to collect the survey data, please call the Survey Support Center at IDEA Consultants, Inc. at (800) 321-8076 or (248) 557-4332 or email us at [email protected].
For any issues relating to CTEIS operations or usage, please contact PTD Technology at (517) 333-9363 x27 or (800) 203-0614 x27 or email them at
Direct questions regarding MDE policy issues as well as suggestions for further improvement to Mr. Andrew Middlestead, Office of Career and Technical Education ( 517-335-0375).
Steps for SuccessSteps for Success
Follow-up 2008 using CTEIS has been designed as a step-by-step process.
By following these steps, you can be sure you will not overlook any of the necessary elements.
Step 6: Enter Survey Data
Step 8: Submission of Data to OCTP
Step 9: Review Results
Step 5: Student Contacts
Step 4: Review Follow-up ListingStep 7:
Submission of Survey Data to Fiscal Agent
Step 2: Identify non 4301 completed programs
Step 3: Generate follow-up listing
Step 1: Review Follow-up Packet
Step 1. Review your Follow-up packet.
• Memorandum from OCTE & SSC• Survey forms (introductory script, student,
proxy, mail) for duplication purposes• Follow-Up 2008 Protocol Manual• Follow-up 2008 - CTEIS Instructional
guide
Step 2.Identification of non 4301 completed programs.
Update completion status of other completed programs not captured on 2007 4301
Based on programs reported on 2006 and 2007 4483D reports
Allows choice of program if student is interviewed
Step 3.Generate Follow-up Listing. Login to CTEIS
– Access to Follow-up
Click Follow up, Survey
Check desired buildings
Create Follow up list
Step 4. Step 4. Review Listing.Review Listing.
UIC order within ProgramCounts based on 2007 4301
– Subject to OCTP unduplication (UIC)Status
– INIT: No data entered– COMP: Survey data entered– COMP NC: Noncontact reason entered
Step 5. Step 5. Student ContactsStudent Contacts..
Duplicate formsSurvey labelsWrite UIC or Name on Intro script or
attach labelUse proper survey form based on contact
type
Step 6. Step 6. Enter Survey DataEnter Survey Data..
Click Survey for desired building
Step 6. Step 6. Enter Survey Data.Enter Survey Data.
Search for student Select student Select program Select survey type
Survey Form.Survey Form.Section A: Current StatusSection A: Current Status
Survey Form.Survey Form.Section B: TrainingSection B: Training
Survey Form.Survey Form.Section C: EmploymentSection C: Employment
Survey Form.Survey Form.Section D: Looking for JobSection D: Looking for Job
Survey Form.Survey Form.CommentsComments
Survey Form.Survey Form.MiscellaneousMiscellaneous
Step 7.Step 7.Submission of Follow-up to Fiscal Submission of Follow-up to Fiscal Agency – April 25, 2008Agency – April 25, 2008
Choose Report from Follow up menu
Click View Report to review Survey Results
Click Mark Bldg Cmp to submit
Step 8.Step 8.CEPD Administrators release follow-up by CEPD Administrators release follow-up by May 2, 2008May 2, 2008
Step 9.Step 9.Review resultsReview results Shipment (CD) to CEPD Administrators
week of September 1, 2008
State level reports – OCTE web site– http://www.michigan.gov/octe, Data
Evaluations and Reports link, Follow-up Survey.
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