Atlassian Confluence as universal document management system
Boris ZinchenkoIgor Morenko
Andrew KashulinAlexey Fisher
Atlassian User GroupMoscow, June, 30, 2016
Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge
base, web site or documetation
Convenience and prevalence of Confluence prompted us to consider this product as a
managed content repository to handle large and linked business process model
We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within
a hude folder structure.
Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows.
Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using
Atlassian JIRA.
Atlassian Confluence have REST API and can be used as managed repository with access from
external application.
Product doing this: Enterprise Explorer.
Presenting you our experience using Confluence as a managed document repository.
● Local repository: model in folder hierarchy● Confluence based repository-● Import into Confluence based repository-● Open and save document to repository● Document versioning ● Model export
Agenda
Local repository
Local model is a folders hierarchy with busines process model «Russian business», opened in Windows Explorer: not suitabe for collaboration
Open local model with Enterprise Explorer
Open model «Russian business»
Model opened in a local reposirory, file system
Confluence repository
Save model to Confluence repository and get advantages of collaboration with remote team
Connect to Confluence
Connection successful
Choose Confluence space to work
Import folders hierarchy into the repository
Create a new folder to work with, as a result at the Confluence side page will be created and used as root of hierarchy
Choose recently created folder «Russian business»
Import model folders hierarchy into folder «Russian business»
Import in progress
Folders hierarchy import completed successfully
Open Confluence and take look for imported hierarchy
Open and save documents to Confluence repository
Open Confluence repository
Choose folder «Russian business», expand node and open a document
Every user any time can check out any model subset, make changes and submit to repository
Possible actions are common: «cut», «paste», «copy», «delete», «rename» using Confluence repository.
Possiable actions within folders: create new folder or MS Office document, diagram, presentation, spreadsheet
Recently opened documents
Confluence side
Confluence space used to store model: «BPM Demo»
Confluence space «BPM Demo» with already imported model «Russian busines»
Imported folder hierarchy became Confluence pages hierarchy
Document versioning
Open Confluence page containing document
Currently document have version «1», open it
Document may be opened with appropriate application and saved to Confluence repository
Saving document into Confluence similar to work with a file system. After saving document will have version «2».