Atlassian Confluence as universal document management system

Boris ZinchenkoIgor Morenko

Andrew KashulinAlexey Fisher

Atlassian User GroupMoscow, June, 30, 2016

Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge

base, web site or documetation

Convenience and prevalence of Confluence prompted us to consider this product as a

managed content repository to handle large and linked business process model

We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within

a hude folder structure.

Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows.

Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using

Atlassian JIRA.

Atlassian Confluence have REST API and can be used as managed repository with access from

external application.

Product doing this: Enterprise Explorer.

Presenting you our experience using Confluence as a managed document repository.

● Local repository: model in folder hierarchy● Confluence based repository-● Import into Confluence based repository-● Open and save document to repository● Document versioning ● Model export

Agenda

Local repository

Local model is a folders hierarchy with busines process model «Russian business», opened in Windows Explorer: not suitabe for collaboration

Open local model with Enterprise Explorer

Open model «Russian business»

Model opened in a local reposirory, file system

Confluence repository

Save model to Confluence repository and get advantages of collaboration with remote team

Connect to Confluence

Connection successful

Choose Confluence space to work

Import folders hierarchy into the repository

Create a new folder to work with, as a result at the Confluence side page will be created and used as root of hierarchy

Choose recently created folder «Russian business»

Import model folders hierarchy into folder «Russian business»

Import in progress

Folders hierarchy import completed successfully

Open Confluence and take look for imported hierarchy

Open and save documents to Confluence repository

Open Confluence repository

Choose folder «Russian business», expand node and open a document

Every user any time can check out any model subset, make changes and submit to repository

Possible actions are common: «cut», «paste», «copy», «delete», «rename» using Confluence repository.

Possiable actions within folders: create new folder or MS Office document, diagram, presentation, spreadsheet

Recently opened documents

Confluence side

Confluence space used to store model: «BPM Demo»

Confluence space «BPM Demo» with already imported model «Russian busines»

Imported folder hierarchy became Confluence pages hierarchy

Document versioning

Open Confluence page containing document

Currently document have version «1», open it

Document may be opened with appropriate application and saved to Confluence repository

Saving document into Confluence similar to work with a file system. After saving document will have version «2».

Model publication

MS Visio documents export formats: PDF, AutoCAD, EMF, SVG, XPS, BMP, GIF, JPEG, PNG, TIFF

Thumbnails generated from Visio documents

Visio document exported as a graphics

Atlassian Confluence as universal document management system

Atlassian User GroupMoscow, June, 30 2016