YSB Admin RFP

BIDDERS CONFERENCE

WEDNESDAY, MARCH 13, 2013

GOVERNMENT CENTER SOUTH

CONFERENCE CENTER ROOM #19:00-11:00 AM

YSB Admin RFP

OVERVIEWAND

PURPOSE

YSB Admin RFP

• DCS is seeking proposals for the state-wide administration of the Youth Service Bureau (YSB) funding as outlined in IC 31-26-1.

• The Youth Service Bureau funding is part of DCS’ comprehensive array of Prevention Services to all 18 Regions in the State of Indiana.

• It is the intent of this RFP for the vendor to assume responsibility for directly contracting with DCS-accredited and identified YSB Fund Grantees.

YSB Admin RFP

• The purposes of this service are to administer the YSB funds to selected YSB programs, to provide oversight of service provision by the YSB Fund Grantee, and to administer the accreditation process.

YSB ADMIN RFP

YSB ADMIN RFP

TIMELINES

YSB Admin RFP

3/21/2013 by 10:00 amsubmit to: DCS.PreventionServices@dcs.in.gov

Activity DateIssue of RFP 3/08/2013

Deadline to submit written questionsSubmit to: DCS.Preventionquestions@dcs.in.gov

3/21/2013 by 10:00 am

Answers to Vendor questions posted on DCS website

www.in.gov/dcs/3414.htm

4/01/2013

Submission of Proposals3 hard copies and one electronic copy-either CD or USB drive

4/15/2013 by 10:00 am

Notification of Awards 5/03/2013

Contract Term 7/01/2013-6/30/2014

YSB ADMIN RFP

Submission of ProposalsNote: Proposals must be delivered to the following address:

Ginny MorrisIndiana Department of Child ServicesATTN: ProposalsRoom E306302 West Washington Street, MS 47Indianapolis, Indiana 46204

YSB Admin RFP

YSB ADMIN RFP

ATTACHMENTS

YSB ADMIN RFP

ATTACHMENT A

COVER SHEET

NOTE: Agency Legal name must match your registered name with the Secretary of State

YSB ADMIN RFP

ATTACHMENT B

Statement of Work

Details duties of the YSB Admin

YSB ADMIN RFP

ATTACHMENT C

PROVIDER NARRATIVE

Information specific to your agency

YSB ADMIN RFP

ATTACHMENT D

SERVICE NARRATIVE

Outlines the specific services to be delivered(One per proposal)

YSB ADMIN RFP

ATTACHMENT E

BUDGET TEMPLATE

Budget is required for all proposals. Budget template must be completed for one

contract year.

YSB ADMIN RFP

ATTACHMENT F

SCORE TOOLNOTE: IF ANY ONE OR MORE OF THE LISTED CRITERIA ON WHICH THE RESPONSES TO THIS RFP WILL BE EVALUATED ARE FOUND TO BE INCONSISITENT OR INCOMPATIBLE WITH APPLICATION FEDERAL LAWS, REGULATIONS ORPOLCIIES, THE SPECIFIC CRITERION OR CRITERIAWILL BE DISREGARDED AND THE RESPONSES WILLBE EVALUATED AND SCORED WITHOUT TAKING INTO ACCOUNT SUCH CRITERION OR CRITERIA.

YSB ADMIN RFP

ATTACHMENT G

LIST OF YSB GRANTEES

First year list of sub-contractors (YSBs)July 1, 2013-June 30, 2014

YSB ADMIN RFP

ATTACHMENT H

SAMPLE CONTRACT

Term of Contract: The term of the contract shall be for twelve months, beginning July 1, 2013 and ending June 30, 2014. The State may exercise the option to extend the contract for up to three (3) additional years.

YSB ADMIN RFP

ATTACHMENT I

YSB FUND SAMPLE CONTRACT(YSB Grantees)

YSB ADMIN RFP

ATTACHMENT J

YSB GRANTEE SERVICE STANDARDS

YSB ADMIN RFP

ATTACHMENT K

ASSURANCES

Note: The signed Cover Sheet in BLUE INKcertifies the assurances.

YSB ADMIN RFP

ATTACHMENT LEXHIBIT 3

CERTIFICATION OF COMPLETION OF REQUIRED CRIMINAL AND BACKBROUND CHECKS

Note: The State intends to sign a contract with one Respondent to fulfill the requirements of this RFP (Exhibit 3 must be completed). Sub-grantees must also complete Exhibit 3.

YSB ADMIN RFP

ATTACHMENT M

FEDERAL SELECTED DISALLOWED EPXENSES

Note: For your information, Expenses that arenot allowed and cannot be included in theBudget (Attachment E).

YSB ADMIN RFP

PROPOSAL PREPARATION INSTRUCTIONS

Each proposal must include:1. RFP Cover Sheet-completed and signed in

BLUE ink2. Provider Narrative-Attachment C template

must be used3. Service Narrative-Attachment D template

must be used and one (1) Service narrative should be completed.

4. Budget-Budget template must be used (Attachment D)

Questions?