REQUEST FOR PROPOSAL FOR ENGAGEMENT OF …ssdm.mp.gov.in/Admin/CMS/fileman/Uploads/RFP for MPSSDEGB for... · request for proposal for engagement of technical resource agency for

REQUEST FOR PROPOSAL

FOR

ENGAGEMENT OF TECHNICAL RESOURCE AGENCY FOR

MADHYA PRADESH STATE SKILL DEVELOPMENT &

EMPLOYMENT GENERATION BOARD (MPSSDEGB)

RFP No. 01/TRA/MPSSDEGB/2017-18

Dated: 02/04/2018

MADHYA PRADESH STATE SKILL DEVELOPMENT &

EMPLOYMENT GENERATION BOARD (MPSSDEGB)

DEPARTMENT OF TECHNICAL EDUCATION AND SKILL

DEVELOPMENT,

GOVERNMENT OF MADHYA PRADESH, ITI GOVINDPURA

CAMPUS,

GOVINDPURA, BHOPAL – 462023

Madhya Pradesh State Skill Development & Employment Generation Board– RFP for Technical Resource Agency 1

Notice Inviting Proposals

Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB),

earlier known as the Madhya Pradesh State Skill Development Mission (MPSSDM) and

Madhya Pradesh Council of Vocational Education and Training (MPCVET), is the nodal agency

in the State of Madhya Pradesh to coordinate, synergize and implement the Skill

Development and employment initiatives supported by central and state governments.

MPSSDEGB’s primary objective is to build the capacity of the youth of Madhya Pradesh and

equip them with employability and entrepreneurship skills through targeted skilling

programmes.

This document invites proposals from resource agencies which are of national and

international repute in government consulting to provide technical resources for

MPSSDEGB as detailed in the Scope of Work in this RFP document. The last date for

receipt of the proposals is 04/05/2018. The proposals shall reach MPSSDEGB latest

by 4:00 PM of the afore-mentioned last date. The Resource Agency will be selected

through a QCBS process. Interested bidders will have to submit the bid through

three envelop system. The first envelop will have the eligibility/qualification criteria,

the second envelop will include the technical proposal and the third envelop will

contain the financial proposal.

The Request for Proposal (RFP) is available at our website: ssdm.mp.gov.in and

www.mpskills.gov.in

The proposals may be sent to the undersigned at the below mentioned address:

The Chief Executive Officer

Madhya Pradesh State Skill Development & Employment Generation Board

Reception Desk, MPSSDEGB

Gas Rahat ITI Campus

Raisen Road, Govindpura

Bhopal – 462023

http://ssdm.mp.gov.in/


Table of Contents

Notice Inviting Proposals ......................................................................................................... 1

List of Abbreviations ....................................................................................................................... 5

Schedule of Activities .................................................................................................................. 6

Other Key Information .................................................................................................................... 7

DISCLAIMER ................................................................................................................................ 10

Definitions and Glossary........................................................................................................... 11

Section A – Preface .................................................................................................................... 13

1. Introduction to MPSSDEGB .......................................................................................... 13

2. Objectives of MPSSDEGB ............................................................................................. 13

3. Functions of MPSSDEGB .............................................................................................. 13

Section B – Instruction to the Technical Resource Agency............................................... 14

4. Introduction to RFP ........................................................................................................ 14

5. Compliant Process/Completeness of Response ...................................................... 14

6. Language of the Proposal ............................................................................................. 14

7. Pre Submission Meetings and Clarifications ............................................................ 14

8. Right to Terminate the Process .................................................................................... 15

9. Conflict of Interest .......................................................................................................... 15

10. Corrupt or Fraudulent Services ................................................................................ 15

11. Confidentiality .............................................................................................................. 17

12. Late Receipt of Proposals ......................................................................................... 17

13. Disqualification ............................................................................................................ 17

14. Right to Accept Any Proposal and to Reject Any or All Proposals ................... 18

15. Signing of Contract ..................................................................................................... 18

Section C – Preparation of Proposals .................................................................................... 18

16. General Considerations ............................................................................................. 18

17. Proposal Validity ......................................................................................................... 18

18. Consortium and Subcontracting ................................................................................... 19

19. Selection to be non-exclusive ................................................................................... 19

20. Clarifications and Amendments of RFP ...................................................................... 20

21. Earnest Money Deposit .............................................................................................. 20

Section D – Proposal Submission and Evaluation .............................................................. 22

22. Submission of Proposals – General Considerations .................................................. 22

23. Submission of Proposals – Technical Proposal ................................................... 22


24. Submission of Proposals – Financial Proposal .................................................... 23

25. Price Adjustment ......................................................................................................... 24

26. Taxes ............................................................................................................................. 24

27. Submission of the Proposal ...................................................................................... 24

28. Opening of the Proposal ............................................................................................ 25

29. Proposal Evaluation.................................................................................................... 25

30. Evaluation of Pre-qualification and Technical Proposals ................................... 26

31. Opening of Financial Proposals ............................................................................... 26

32. Correction of Errors .................................................................................................... 26

33. Contract Award ............................................................................................................ 27

34. Performance Guarantee ............................................................................................. 27

35. Liquidity Damages ...................................................................................................... 27

36. Commencement of Services ..................................................................................... 29

37. Project deliverables .................................................................................................... 29

38. Period of Completion of assignment: ..................................................................... 29

39. Payment Schedule ...................................................................................................... 29

40. Deliverables and Penalty Clause: ............................................................................ 29

41. Payments to the Technical Resource Agency:...................................................... 30

42. Conduct of Technical Resource Agency Manpower: ........................................... 30

43. Earnest Money Deposit (EMD): ................................................................................. 31

44. Interpretation: .............................................................................................................. 31

45. Governing Law ............................................................................................................. 32

46. Force Majeure .............................................................................................................. 32

47. Change Orders and Contract Amendments ........................................................... 33

48. Termination Clause ..................................................................................................... 33

49. Cessation of Services ................................................................................................. 36

50. Disputes Resolution ................................................................................................... 36

51. Disqualification ............................................................................................................ 37

52. Intellectual Property Rights of the Project ............................................................. 37

53. Responsibilities of the MPSSDEGB ......................................................................... 37

Section F – Data Sheet and Instruction to Technical Resource Agency (ITC) ............... 39

Section G – Compliance Sheet Format (Form Pre-Qualification-2) .................................. 56

Section H – Technical Forms ................................................................................................... 58

1. Checklist of Required Forms ........................................................................................ 58


Form TECH-1 ........................................................................................................................... 59

Form TECH-2 ........................................................................................................................... 61

Form TECH-3 ........................................................................................................................... 62

FORM TECH-4: ........................................................................................................................ 63

Work Plan for the activities proposed in the Technical Proposal. ................................ 63

Form TECH-5 ........................................................................................................................... 64

FIN-1 Financial Proposal Submission Form ................................................................. 67

FIN-2 Financial Proposal Submission Form ................................................................. 69

Section J – Terms of Reference (ToR) .................................................................................... 70

1. Introduction to MPSSDEGB ............................................................................................. 70

2. Objectives of MPSSDEGB ............................................................................................... 70

3. Functions of MPSSDEGB................................................................................................. 70

4. Scope of Work for the Technical Resource Agency ...................................................... 71

5. Initiatives of the Board ...................................................................................................... 71

6. Other Areas of support ..................................................................................................... 73

Annexure-I: Power of Attorney............................................................................................. 75

Annexure-2: Performance Bank Guarantee Format ........................................................ 77

Annexure 3 – Submission of pre-bid queries .................................................................... 79

Annexure 4 – Declaration from the Firm ............................................................................ 80


List of Abbreviations

Terms Description

BG Bank Guarantee

DoTESD Department of Technical Education and Skill Development

EMD Earnest Money Deposit

GoI Government of India

ITI Industrial Training Institute

LoI Letter of Invitation

MoSDE Ministry of Skill Development and Entrepreneurship

MMKSY Mukhya Mantri Kaushal Samvardhan Yojna

MMKY Mukhya Mantri Kaushalya Yojna

MPCVET Madhya Pradesh Council for Vocational Education & Training

MPSSDM Madhya Pradesh State Skill Development Mission

MPSSDEGB Madhya Pradesh State Skill Development & Employment

Generation Board

NOS National Occupational Standard

NSDC National Skill Development Corporation

PG Performance Guarantee

PMKVY Pradhan Mantri Kaushal Vikas Yojna

QP Qualification Pack

QCBS Quality Cost Based Selection

RFP Request for Proposal

SDC Skill Development Centre

SSC Sector Skill Council

ToR Terms of Reference


Schedule of Activities

Sl. No. Milestone Date

1. Circulation of the RFP document through

advertisement in national newspapers

followed by uploading it on our web-portal

02/04/2018

2. Submission of pre-bid queries through email.

The email id for receiving the RFP queries is

[email protected]

09/04/2018 (till 2.00 pm)

3. Pre-bid meeting 09/04/2018 at 04.00 pm at Model

ITI Auditorium, MPSSDEGB

Campus, Govindpura, Bhopal –

462023

4. Issue of pre-bid meeting clarifications and its

circulation

13/04/2018

5. Deadline for submission of Technical and

Financial Proposal

04/05/2018 till 04.00 PM

6. Opening of Technical Proposal 04/05/2018 at 05.00 PM at the

Office of CEO, MPSSDEGB, Gas

ITI, Govindpura, Bhopal – 462023

7. Date of Financial Bid opening 14/05/2018

8. Signing of Agreement with Technical

Resource Agency

Till 29/05/2018

9. Commencement of work by Technical

Resource Agency

15/06/2018

mailto:[email protected]


Other Key Information

Item Reference

RFP No. & Date 01/TRA/MPSSDEGB/2017-18 dated 02.04.2018

Title Request for Proposal for engagement of Technical Resource

Agency for Madhya Pradesh State Skill Development &

Employment Generation Board

Issuing Authority Madhya Pradesh State Skill Development & Employment

Generation Board (MPSSDEGB)

Contact person

details

Chief Executive Officer, MPSSDEGB

Contact No.: 0755-2985883; email – [email protected]

E-mail address for

Pre-bid queries

Please send your queries regarding this proposal prior to stipulated

date on [email protected]

Queries received on above email address before stipulated time

would only be considered in the pre bid meeting.

Website address ssdm.mp.gov.in & www.mpskills.gov.in

Brief Description The Madhya Pradesh State Skill Development and Employment

Generation Board(MPSSDEGB) earlier known as Madhya Pradesh

State Skill Development Mission (MPSSDM) was incorporated as a

society in 2010 for the development of skill training initiatives in the

state of Madhya Pradesh. MPSSDEGB invites technical and

financial proposals from reputed Technical Resource Agencies of

national and international repute in government consulting (in

sealed cover) to undertake technical consulting for MPSSDEGB as

detailed in the Scope of Work in this RFP.

Venue for Pre-bid

Meeting

Madhya Pradesh State Skill Development & Employment

Generation Board

Gas ITI Rehabilitation Auditorium, Mezzanine Floor,

Gas Rehabilitation ITI Campus


Bhopal – 462023

Bid Price/Tender Fee INR 20000 (Non-Refundable) payable in form of a demand draft /

pay order / bankers’ cheque in favour of CEO, MPSSDEGB with the

proposal

Earnest Money INR 3,00,000 in form of a bank guarantee of scheduled commercial



http://ssdm.mp.gov.in/

http://www.mpskills.gov.in/


Deposit bank in favour of CEO, MPSSDEGB with validity of 6 months of

submission of proposal.

Performance

Guarantee

10% of total sanctioned project cost in form of bank guarantee of

scheduled commercial bank in favour of CEO, MPSSDEGB at the

time of signing of agreement with validity of 24 months from

selection

Address for

submission of

Technical Proposal


Madhya Pradesh State Skill Development & Employment

Generation Board

Reception Desk, MPSSDEGB

Gas Rahat ITI Campus


Bhopal – 462023

Validity of the

Proposal

90 days from the last date of submission of the Technical Proposal.

However, this may be extended by MPSSDEGB. In such a case,

consent from the Technical Resource Agency TSPs would be

sought in advance. If the Technical Resource Agency is not willing

to provide its consent for extension, then its proposal with EMD

would be returned.

Important Notes:

1. MPSSDEGB reserves the right to amend any or all conditions of this RFP document

before the last date of submission of proposals, or to change the above schedule at

any time, without assigning any reasons whatsoever.

2. In case any Technical Resource Agency fails to submit the original Demand

Draft/Banker’s Cheque of Tender Fee and Bank Guarantee for Earnest Money

Deposit along with the bid, then the Technical Proposal of the Resource Agency will

be returned unopened. The Technical Bid will not be considered for further

evaluation. The Demand Draft / Banker’s Cheque should be of a Scheduled

Commercial Bank drawn in favor of “CEO, MPSSDEGB”, payable at Bhopal. The

Tender Fee/Bid Fee and BG of EMD need to be placed inside a sealed envelope and

marked as “Tender Fee/Bid Fee and BG of EMD" and should be placed in the main

envelope alongside the sealed envelope of Technical Proposal clearly marked as "

Technical Proposal".

3. Unconditional proposals need to be submitted before the last date & time for

submissions of the proposals under this RFP.

4. Contact Person for communication:



Madhya Pradesh State Skill Development & Employment Generation Board

Phone: 0755-2985883

Email: [email protected]


DISCLAIMER

The information contained in this Request for Proposal (RFP) document or subsequently

provided to Technical Resource Agency, whether verbally or in documentary form or any

other form by or on behalf of the Authority/Client or any of their employees or advisers, is

provided to Technical Resource Agency on the terms and conditions set out in this RFP and

such other terms and conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the

Authority/Client to the prospective Technical Resource Agency or any other person.

The purpose of this RFP is to provide interested parties with information that may be useful

to them in the formulation of their Proposals pursuant to this call for proposal. This RFP

may include information, which may reflect the assumptions arrived at by the

Authority/Client in relation to the programme implementation. Such assumptions,

assessments and statements do not purport to contain all the information that each

Technical Resource Agency may require. The assumptions, assessments, statements and

information contained in this RFP, may not be complete, accurate, adequate or correct.

Each Technical Resource Agency is therefore encouraged to conduct its own investigation

and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments and information contained in this RFP and

obtain independent advice from appropriate sources.

The Authority/Client accepts no responsibility for the accuracy or otherwise for any

interpretation or opinion on the law expressed herein. The Authority/Client, its employees

and advisers make no representation or warranty and shall have no liability to any person

including any Technical Resource Agency under any law, statute, rules or regulations or

tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost

or expense which may arise from or be incurred or suffered on account of anything

contained in this RFP or otherwise, including the accuracy, adequacy, correctness,

reliability or completeness of the RFP and any assessment, assumption, statement or

information contained therein or deemed to form part of this RFP or arising in any way in

this Selection Process. The Authority/Client also accepts no liability of any nature whether

resulting from negligence or otherwise however caused arising from reliance of any

Technical Resource Agency upon the statements contained in this RFP. The

Authority/Client may in its absolute discretion, but without being under any obligation to do

so, update, amend or supplement the information, assessment or assumption contained in

this RFP.

The issue of this RFP does not imply that the Authority/Client is bound to empanel

one or more Technical Resource Agency(s) or to appoint the Selected Technical

Resource Agency, as the case may be, for the implementation of the programme and

the Authority/Client reserves the right to reject all or any of the Proposals without

assigning any reasons whatsoever.


Definitions and Glossary

“Client” means the nodal agency (Madhya Pradesh State Skill Development &

Employment Generation Board, a Society formed under Department of Technical

Education, Skill and Employment, Government of Madhya Pradesh) that signs the

Contract for the Services with the selected Technical Resource Agency.

“Technical Resource Agency” means a firm with the requisite capability to provide

the services desired by the client and which fulfills the eligibility criteria as set in the

RFP.

“Contract” means a legally binding written agreement signed between the Client and

the Technical Resource and includes all the attached documents listed in its Clause

1 (the General Conditions of Contract (GCC)

“Data Sheet” means an integral part of the Instructions to Technical Resource

Agency (ITC) Section 2 that is used to reflect specific country and assignment

conditions to supplement (but does not overwrite the conditions in ITC)

“Full time employee” means an employee on the payrolls of the employer. A

contractual employee is not a full time employee.

“Day” means a calendar day

“State Government” means the Government of Madhya Pradesh.

“Key Expert(s)” means an individual professional whose skills, sector experience,

qualifications, knowledge and experience are critical to the performance of the

Services under the Contract. Key Experts would be placed full-time at Madhya

Pradesh (SPMU).

“ITC” (Section B of the RFP) mean the Instructions to Technical Resource Agency

that provides Technical Resource Agency with the required information needed to

prepare their Proposals.

“Proposal/Bid” means the Eligibility Proposal, Technical Proposal and the Financial

Proposal of the Technical Resource Agency in response to the RFP.

“Proposal due date” means the last date for submission of bid.

“RFP” means the Request for Proposals prepared by the Client for the selection of

Technical Resource Agency

“Services” means the work to be performed by the Technical Resource Agency

pursuant to the Contract.

“TOR” (Section J of the RFP) means the Terms of Reference that explain the

objectives, scope of work, activities, and tasks to be performed, respective

responsibilities of the Client and the Technical Resource Agency, and expected

results and deliverables of the assignment.

“MPSSDEGB” means Madhya Pradesh State Skill Development & Employment

Generation Board, a Society formed under Department of Technical Education &

Skill Development, Government of Madhya Pradesh.


"Tender Evaluation Committee" means a committee constituted under the

chairmanship of the Additional CEO MPSSDEGB.

“Coordinators” means the resources other than the Key Experts. Their CVs will also

be scored.


Section A – Preface

1. Introduction to MPSSDEGB

Madhya Pradesh State Skill Development & Employment Generation Board is the nodal

agency for Skill Development and Employment in the State. The Mission is registered as a

Society under the Indian Societies’ Act and aims at developing the State level agenda for

skilling, and coordinating &guiding the 20 other departments engaged in implementing skill

development programmes in the State. The mission is chaired by the Hon’ble Chief Minister

of Madhya Pradesh and the Hon’ble Minister – Department of Technical Education and Skill

Development is the Executive Chairman of MPSSDEGB. The Principal Secretary -

Department of Technical Education and Skill Development is the Mission Director and the

CEO – MPSSDEGB is the Member Secretary.

2. Objectives of MPSSDEGB

The key objectives of MPSSDEGB are:

a. To establish and to carry out the administration and management of the "Madhya

Pradesh State Skill Development & Employment Generation Board" (Earlier known as

“Madhya Pradesh Council for Vocational Education & Training")

b. To provide access to sustainable quality vocational education to the target group of

citizens of the state to meet the challenges of skilled human resource required for

various sectors of economy.

3. Functions of MPSSDEGB

The functions of the board have been identified as under:

a. To plan, execute, co-ordinate and monitor Skill Development and employment

generation programmes and prepare youth for self-employment and for various jobs

available in Industrial & Service Sectors.

b. To develop competency based curricula, and to train, assess and certify school

dropouts, labor working in unorganized sectors, service sector and unskilled workers

engaged in various industries.

c. To prepare need based training programme of different levels as per the requirement

of various groups, industrial sectors, which have recognition at national &

international level and also to recognize such programmes for further education.

d. To develop a flexible delivery mechanism to impart training in part-time, weekends,

full time, onsite/offsite mode.

e. To frame policy &programmes to link non-formal vocational training with the formal

education system and to develop system of recognizing prior acquired learning

(RPL).

f. To converge and develop available training resources in the state through Public

Private Partnership (PPP).

g. To provide access to vocational education & training with inclusive growth for all the

groups of the society eligible to receive skill training as defined by the society from

time-to-time.

h. To provide training of trainers (ToT), to promote innovation in training & also to

render consultancy services.


i. To affiliate institutes as vocational Technical Resource Agency on payment of

prescribe fee.

j. To forecast the needs of skilled manpower to cater to the needs of various

stakeholders in the State on regular basis.

k. To institute and award scholarships, prizes and medals in accordance with the rules

and bye-laws.

Section B – Instruction to the Technical Resource Agency

4. Introduction to RFP

a. MPSSDEGB intends to select a Technical Resource Agency in accordance with the

method of selection specified in the Other Key Information.

b. The Technical Resource Agency is invited to submit a Technical Proposal and a

Financial Proposal as specified in the Other Key Information, for consulting services

required for the assignment named in Other Key Information.

c. The Technical Resource Agency should familiarize themselves with the local

conditions and take them into account in preparing their Proposals; including

attending a pre-bid meet as specified in the Data Sheet. Attending any such pre-bid

meet is optional and is at the Technical Resource Agency’s expense.

d. MPSSDEGB will timely provide, at no cost to the interested Technical Resource

Agency, the inputs, relevant project data, and reports required for the preparation of

the Technical Resource Agency’s Proposal as specified in the Other Key Information.

5. Compliant Process/Completeness of Response

Technical Resource Agency is advised to study all instructions, forms, terms,

requirements and other information in the documents carefully. Submission of the

proposal shall be deemed to have been done after careful study and examination of the

document with full understanding of its implications. Failure to comply with the

requirements of this paragraph may render the Proposal non-compliant and the

Proposal may be rejected. Technical Resource Agency must:

i. Include all documentation specified in this document

ii. Follow the format of this document and respond to each element in the order as

set out in this document

iii. Comply with all the requirements as set out within this document.

6. Language of the Proposal

The proposal as well as all the supporting documents relating to the proposal exchanged

by the Technical Resource Agency shall be written in English language only. Proposal

received in any other language shall not be allowed / evaluated.

7. Pre Submission Meetings and Clarifications

The pre submission meeting of all the Technical Resource Agency would be held at the

scheduled date and time as indicated in the “Schedule of Activities” section. Intending

Technical Resource Agency may submit their pre submission queries or suggested

suitable modifications in the format enclosed as Annexure - II. The interested consulting

firm shall submit the queries via e-mail to MPSSDEGB before the scheduled date of pre

submission meeting. MPSSDEGB will communicate such changes that are accepted to


all the intending Technical Resource Agency. These would be available at the

MPSSDEGB’s website as mentioned in the Other Key Information. All such changes

will become a part of this document and binding on all the Technical Resource Agency.

8. Right to Terminate the Process

MPSSDEGB may terminate the Proposal Evaluation process at any point of time and

without assigning any reason thereof. MPSSDEGB makes no commitments, expressed

or implied that this process will result in a business transaction with anyone.

This document does not constitute an offer by MPSSDEGB. The Resource Agency’s

participation in this process may result in MPSSDEGB selecting the proposal to

engage towards execution of the contract.

9. Conflict of Interest

MPSSDEGB requires that the selected technical resource agency provides

professional, objective and impartial services and at all times hold the Client ’s

interests paramount, strictly avoid conflicts with other assignments/jobs or their own

corporate interest and act without any consideration for future work. Without limitation

on the generality of the foregoing, the Technical Resource Agency shall be considered

to have a conflict of interest and shall not be recruited, under any of the circumstances

set forth below:

i. The selected Technical Resource Agency shall not receive any remuneration in

connection with the assignment except as provided in the Agreement. The

Technical Resource Agency shall not engage in consulting activities that

conflict with the interest of the MPSSDEGB/Government of Madhya Pradesh

(GoMP) under the contract. It should be the requirement of the consultancy

contract that the Technical Resource Agency should provide professional,

objective and impartial advice and at all times hold the MPSSDEGB/GoMP

interest paramount, without any consideration for future work, and that in

providing advice they avoid conflicts with other assignments and their own

corporate interests. Technical Resource Agency shall not be hired for any

assignment that would be in conflict with their prior or current obligations to

other assignments of MPSSDEGB / GoMP, or that may place them in a position

of being unable to carry out the assignment in the best interest of the client.

ii. The Technical Resource Agency has an obligation to disclose to MPSSDEGB

any situation of actual or potential conflict that impacts its capacity to serve the

best interest of its Client. Failure to disclose such situations may lead to the

disqualification of the Technical Resource Agency or the termination of its

Contract.

10. Corrupt or Fraudulent Services

a. The Technical Resource Agency and their respective officers, employees,

agents and advisers shall observe the highest standard of ethics during the

Selection Process. Notwithstanding anything to the contrary contained in this

“RFP”, MPSSDEGB shall reject a Proposal without being liable in any manner

whatsoever to the Technical Resource Agency, if it determines that the


Technical Resource Agency has, directly or indirectly or through an agent,

engaged in corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice (collectively the “Prohibited Practices”) in the

Selection Process. In such an event, the MPSSDEGB shall, without prejudice

to it’s any other rights or remedies, forfeit and appropriate the Proposal

Security or Performance Guarantee as damages payable to the MPSSDEGB

for, inter alia, time, cost and effort of the MPSSDEGB, in regard to the “RFP”,

including consideration and evaluation of such Technical Resource Agency’s

Proposal.

b. Without prejudice to the rights of the MPSSDEGB under Clause 9.a.

hereinabove, and the rights and remedies which the MPSSDEGB may have

under the LOA or the Agreement, if a Technical Resource Agency, as the case

may be, is found by the MPSSDEGB to have directly or indirectly or through

an agent, engaged or indulged in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice during the

Selection Process, or after the issue of

c. the LOA or the execution of the Agreement, such Technical Resource Agency

or shall not be eligible to participate in any tender or “RFP” issued by the

MPSSDEGB during assignment period from the date such Technical

Resource Agency , is found by the MPSSDEGB to have directly or through

an agent, engaged or indulged in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice, as the case may

be.

d. For the purposes of this Clause, the following terms shall have the meaning

hereinafter respectively assigned to them:

“corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly

or indirectly, of anything of value to influence the action of any person

connected with the Selection Process (for avoidance of doubt, offering of

employment to or employing or engaging in any manner whatsoever, directly

or indirectly, any official of the MPSSDEGB who is or has been associated in

any manner, directly or indirectly with the Selection Process or the LOA or has

dealt with matters concerning the Agreement or arising there from, before or

after the execution thereof, at any time prior to the expiry of one year from the

date such official resigns or retires from or otherwise ceases to be in the

service of the MPSSDEGB, shall be deemed to constitute influencing the

actions of a person connected with the Selection Process; or (ii) engaging in

any manner whatsoever, whether during the Selection Process or after the

issue of the LOA or after the execution of the Agreement, as the case may be,

any person in respect of any matter relating to the Project or the LOA or the

Agreement, who at any time has been or is a legal, financial or technical/

adviser of the MPSSDEGB in relation to any matter concerning the Project;

“fraudulent practice” means a misrepresentation or omission of facts or

disclosure of incomplete facts, in order to influence the Selection Process;

“coercive practice” means impairing or harming or threatening to impair or


harm, directly or indirectly, any persons or property to influence any person’s

participation or action in the Selection Process;

“undesirable practice” means (i) establishing contact with any person

connected with or employed or engaged by the MPSSDEGB with the objective

of canvassing, lobbying or in any manner influencing or attempting to influence

the Selection Process; or (ii) having a Conflict of Interest; and

“Restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Technical Resource Agency with the objective of

restricting or manipulating a full and fair competition in the Selection Process.

11. Confidentiality

i. From the time, the submitted proposals are opened to the time the Selection

is announced, the Technical Resource Agency should not contact MPSSDEGB

on any matter related to its Proposal Evaluation. Information relating to the

evaluation of Proposals and award recommendations shall not be disclosed

to the Technical Resource Agency which has submitted the Proposals or to

any other party not officially concerned with the process, until the publication of

the Selection announcement.

ii. Any attempt by shortlisted Technical Resource Agency or anyone on behalf of the

Technical Resource Agency to inf luence the Client improperly in the

evaluation of the Proposals or Agreement award decisions may result in the

rejection of its Proposal.

iii. Notwithstanding the above provisions, from the time of the Proposals’ opening

to the time of selection notification, if a Technical Resource Agency wishes to

contact MPSSDEGB on any matter related to the selection process, it should do

so only in writing.

12. Late Receipt of Proposals

i. Proposals received after the due date and specified time (including the

extended period, if any) for any reason whatsoever, shall not be entertained and

shall be returned unopened.

ii. The Proposals shall be accepted in hard copy on or before the proposal

submission deadline only in person/ registered post/ speed post or courier.

iii. The Technical Proposals submitted by telex/telegram/fax/e-mail etc. shall not be

considered. No correspondence will be entertained on this matter.

iv. MPSSDEGB shall not be responsible for any postal delay or non-receipt/

non-delivery of the documents. No further correspondence on the subject will be

entertained.

v. MPSSDEGB reserves the right to modify and amend any of the above -

stipulated condition/criteria depending upon project priorities vis -à-vis

urgent commitments.

13. Disqualification

The proposal submitted by the applicant firm would be disqualified at any time during

the Technical Evaluation process at the sole discretion of the MPSSDEGB, for the

following reasons:


i. Submitted the Proposal after the due date and specified time;

ii. Made misleading or false representations or suppressed relevant information in

the proposal (including documents, forms, statements, attachments, etc.)

submitted as proof of the eligibility requirements or as part of their proposal;

iii. Incomplete proposals or proposals with incomplete information shall be rejected.

Technical Resource Agency shall not be allowed to submit any supplementary

information / document after submission of proposal to MPSSDEGB;

iv. Failure to meet any of the eligibility criteria as mentioned in the document; and

v. Bankrupted or Blacklisted by the Government of India (GoI), State Government or

any other Government owned company or any Bank for reasons related to non-

performance in an engagement as on date of opening of the proposal.

14. Right to Accept Any Proposal and to Reject Any or All Proposals

MPSSDEGB reserves the right to accept or reject any proposal, and to annul the

evaluation process and reject all proposals at any time prior to award of contract, without

thereby incurring any liability to the affected proposal or Technical Resource Agency or

any obligation to inform the affected proposal or Technical Resource Agency of the

grounds for MPSSDEGB action.

15. Signing of Contract

After the notification of selection of Technical Resource Agency, MPSSDEGB will sign an

agreement with the selected Technical Resource Agency which will have detailed terms

and conditions and other relevant details. The contract template will be shared with

Technical Resource Agency who becomes eligible for selection after evaluation of

Techno-Financial Proposals submitted by interested Technical Resource Agency.

Section C – Preparation of Proposals

16. General Considerations

i. In preparing the Proposal, the Technical Resource Agency is expected to examine

this RFP in detail. Material deficiencies in providing the information requested in the

RFP may result in rejection of the Proposal and will be the sole responsibility of the

Technical Resource Agency.

ii. The Technical Resource Agency shall bear all costs associated with the preparation

and submission of its Proposal. MPSSDEGB shall not be responsible or liable for

those costs, regardless of the conduct or outcome of the selection process.

MPSSDEGB is not bound to accept any proposal, and reserves the right to annul the

selection process at any time prior to the Selection, without thereby incurring any

liability to the Technical Resource Agency.

iii. All correspondence and documents relating to the Proposal exchanged between the

Technical Resource Agency and MPSSDEGB shall be written in English language

only. The Technical Resource Agency shall submit only one Proposal.

17. Proposal Validity

i. The Technical Resource Agency’s Proposal must remain valid for at least 90 days

after the Proposal submission deadline. A bid valid for a shorter period shall be

rejected by MPSSDEGB as non-responsive bid.


ii. During this period, the Technical Resource Agency shall maintain its original

Proposal without any change.

iii. In exceptional circumstances, prior to the expiration of the proposal validity period,

the Client may request Technical Resource Agency, who has submitted their

proposals, to extend the period of validity of their Proposals. The EMD shall also be

extended for a corresponding period, if required. A Technical Resource Agency may

refuse the request without forfeiting its EMD. A Technical Resource Agency granting

the request shall not be required or permitted to modify its Proposal. The request and

the responses shall be made in writing.

iv. If any of the proposed team member becomes unavailable for the extended validity

period, the Technical Resource Agency shall provide a written adequate

justification and evidence satisfactory to MPSSDEGB together with the

substitution request. In such case, the replacement resource shall have equal or

better qualifications and experience than the originally proposed team member. If

the Technical Resource Agency fails to provide a replacement of any Key Expert

with equal or better qualifications, or if the provided reasons for the replacement or

justification are unacceptable to MPSSDEGB, such proposal will be rejected.

v. If the Technical Resource Agency agrees to extend the validity of its Proposal, it shall

be done without any change in the original Proposal and with the confirmation of the

availability of the Team Members.

vi. The Technical Resource Agency has the right to refuse to extend the validity of its

Proposal in which case such Proposal will not be further evaluated.

18. Consortium and Subcontracting

i. Consortium model is not allowed. Only a single entity can apply.

ii. Sub-Contracting in case of the Team Leader is not allowed. The team leader has

to be a permanent employee (Third Party/Contractual Employees will not be

allowed) of the resource agency and should be available full time for at least

one year.

iii. All positions are full time and will have to be available at the disposal of the

MPSSDEGB.

iv. Technical Resource Agency cannot sub contract all or any of the components /

activities / tasks / deliverables under this RFP.

v. In case any Technical Resource Agency is found violating Clause 18 (i) to (iv), the

MPSSDEGB may consider cancelling the contract, withholding all payments and

forfeiture of the Performance Guarantee.

19. Selection to be non-exclusive

This selection of the Technical Resource Agency is being done on non-exclusive basis.

MPSSDEGB reserves the right to select more Technical Resource Agency as and when

required, for any geography/location, sectors or for any other reason and in the manner in

the sole discretion of MPSSDEGB. The successful party may participate in any such

competitive processes.


MPSSDEGB may also request additional resources from the selected Resource Agency in

case required.

20. Clarifications and Amendments of RFP

i. The Technical Resource Agency may request a clarification of any part of the RFP

during the period indicated in the Data Sheet before the Proposal submission

deadline. Any request for clarification must be sent in writing, or by standard

electronic means, to MPSSDEGB’s address indicated in the Other Key Information.

MPSSDEGB will respond in writing, or by standard electronic means and will send

written copies of the response (including an explanation of the query but without

identifying its source) to the Technical Resource Agency. Should MPSSDEGB deem

it necessary to amend the RFP as a result of a clarification, it shall do so following

the procedure described below:

a. At any time before the proposal submission deadline, MPSSDEGB may

amend the RFP by issuing an amendment in writing or by standard electronic

means. The amendment shall be binding on the Technical Resource Agency.

The Technical Resource Agency shall acknowledge receipt of all

amendments in writing.

b. If the amendment is substantial, MPSSDEGB may extend the proposal

submission deadline to give the Technical Resource Agency reasonable time

to take an amendment into account in their Proposals.

c. The Technical Resource Agency may submit a modified Proposal or a

modification to any part of it at any time prior to the proposal submission

deadline. No modifications to the Prequalification or Technical or Financial

Proposal shall be accepted after the deadline. In any such case, the modified

proposal should be submitted, with “MODIFIED BID” written on the outer

envelope of the revised bid.

21. Earnest Money Deposit

i. Every Technical Resource Agency participating in the bidding process must furnish

the required interest-free Earnest Money Deposit (EMD) as specified in the “Other

Key Information” {INR 3,00,000.00 (Rupees Three Lakh only) in form of a bank

guarantee only of scheduled commercial bank in favour of CEO, MPSSDEGB with

validity of 3 months of submission of proposal}.

ii. EMD of a Technical Resource Agency lying with MPSSDEGB in respect of other bids

awaiting decision will not be adjusted towards EMD for the fresh bids. The EMD

originally deposited may, however, be taken into consideration in case proposals are

re-invited.

iii. The EMD should be deposited in the form of a bank guarantee from a scheduled

commercial bank drawn in favor of “CEO, MPSSDEGB”, payable at Bhopal.

iv. The EMD shall be valid for the period of Proposal Validity period of 90 days (3

months).

v. In case the time taken for selection process stretches beyond the validity period of

the EMD, the Technical Resource Agency will have to furnish a fresh BG for EMD

with further3months validity till the time period the selection is completed.


vi. Refund of EMD: The EMD of unsuccessful Technical Resource Agency shall be

refunded within 30 days of completion of agreement signing process.

vii. Forfeiture of EMD: MPSSEDEGB may decide to forfeit the EMD submitted by the

Technical Resource Agency in any of the following cases:

a. When the Technical Resource Agency does not signs the agreement within the

stipulated period as mentioned in the letter of invitation or the work order.

b. When the Technical Resource Agency withdraws or modifies the proposal after

opening of proposals.

c. When the Technical Resource Agency does not deposit the Performance

Guarantee in the form of Bank Guarantee before the Agreement is signed.

d. Rejection of proposal on account of Corrupt and Fraudulent Practices.


Section D – Proposal Submission and Evaluation

22. Submission of Proposals – General Considerations

i. The Technical Resource Agency shall prepare its proposal as per the provisions

of RFP.

ii. It is mandatory to meet all the pre-qualification criteria mentioned in data sheet.

iii. The Proposal shall comprise all the documents as listed in Section–H

(Technical Forms – Tech 1 to Tech 5) to Section – I (Financial Forms

– Fin 1 and Fin 2).

iv. The Technical Resource Agency shall bear all costs associated with the

preparation and submission of its proposal, and MPSSDEGB shall not be

responsible or liable for those costs, regardless of the conduct or outcome of the

selection process. MPSSDEGB is not bound to accept any proposal, and

reserves the right to annul the selection process at any time prior to the

Selection, without thereby incurring any liability to the Technical Resource

Agency.

v. An authorized representative of the Technical Resource Agency shall sign all the

original documents in the proposal in the required formats. The proposal covering

letter shall be enclosed with an authorization in the form of a written power of

attorney (Annexure –I), executed on a non-judicial stamp paper of Rs. 100.00

attached with the Proposal. Alternatively, the Technical Resource Agency is

allowed to provide official minutes of Board resolution as the authorization for

signing the bid.

vi. The Tender Fee/Bid Fee and BG of EMD need to be placed inside a sealed envelope

and marked as "Tender Fee/Bid Fee and BG of EMD". This envelop should be

placed in the main envelope alongside the other three sealed envelopes

a. Envelop A: Comprising Qualification documents

b. Envelop B: Technical Proposal clearly marked as "Technical Proposal"

c. Envelop C: Financial Proposal clearly marked as “Financial Proposal”.

Any proposal received without the Tender Fee/Bid Fee and EMD will not be considered

for evaluation.

The main envelope shall highlight the consignor and consignee's name, address

and contact details.

23. Submission of Proposals – Technical Proposal

i. All pages of the proposal and where corrections or amendments have been made

shall be signed by the authorized signatory except where the attestation by

Chartered Accountant is required. In case of detection of any forgery, the proposal

shall summarily be rejected, and MPSSDEGB may also resort to a legal action

against the Technical Resource Agency.

ii. Any modifications, revisions, interlineations, erasures, or overwriting shall be valid

only if they are signed or initials by the person signing the Proposal.

iii. The signed Proposal shall be marked “ORIGINAL”, and its copies marked “COPY”

as appropriate. All copies shall be made from the signed original and shall be

stamped on each page. If there are discrepancies between the original document

and the copies, the original shall prevail.


iv. The original and two copies of the Proposal shall be placed inside a sealed envelope

clearly marked “Request for Technical Proposal for Selection of Technical

Resource Agency under MPSSDEGB”. Further, soft copy of the technical proposal

also has to be provided in a Pen Drive.

v. If the envelopes and packages with the Proposal are not sealed and marked as

required, MPSSDEGB will assume no responsibility for the misplacement, loss,

or premature opening of the Proposal.

vi. The Proposal must be sent to the address and must be received by MPSSDEGB no

later than the deadline indicated in the Notice Inviting Technical Proposal

section, or any extension to this deadline. Any Proposal or its modification received

by MPSSDEGB after the deadline shall be declared late and rejected, and promptly

returned unopened.

vii. The Prequalification or Technical Proposal shall not include any financial

information. A Prequalification or Technical Proposal containing material financial

information shall be declared as non-responsive.

viii. Technical Resource Agency shall not propose alternative Key Experts. Only one

CV shall be submitted for each Key Expert position. Failure to comply with this

requirement will make the Proposal as non-responsive.

ix. Technical Resource Agency cannot change the Key Experts as submitted in

response to the bid, except in case of resignation, medical incapacity or death, or

with the written approval of the Proposal Evaluation Committee of MPSSDEGB.

All team members will have to be full-time on this project and at the location

(State Headquarter Bhopal) mentioned as per the RFP. This clause is non-

negotiable and penalties as provided in Clause XX may be levied for the entire

balance period of the contract for such change request, unless an acceptable

replacement is provided within 60 days of such change request. For any change

request of Key Expert, the substitute has to be an individual with similar / better

experience & qualifications and accepted in writing by Chief Executive Officer of

MPSSDEGB.

x. The Technical Resource Agency is required to submit a Technical Proposal, as

indicated in the Data Sheet and using the Standard Forms provided in Section H

(Form Tech 1 to Tech 5) of the RFP.

24. Submission of Proposals – Financial Proposal

i. The Financial Proposal shall be prepared using the Standard Forms provided in

Section I (Form Fin 1 and Fin 2) of this RFP. The Financial Proposal shall also

contain the man-month cost of the proposed resources. MPSSDEGB may use the

man-month rates to request the Technical Resource Agency to provide more

resources at those rates. Costs associated with proposed team including

outstation travel, lodging, boarding, office space and office consumables etc. will

be reimbursed by MPSSDEGB. The eligibility criteria have been detailed out in

Section F – Data Sheet and Instruction to Technical Resource Agency.

The Technical Resource Agency may choose to build in cost for local travel of the

team and project management support separately in the commercial proposal.


25. Price Adjustment

i. There is no provision for rate adjustment during the initial two year period

ii. The Technical Resource Agency shall agree to carry out any additional assignment

during the assignment period as per instruction of the MPSSDEGB, the remuneration

of the change request will be arrived upon by mutual agreement of the scope of work

and the Rate-Card provided by the Technical Resource Agency as Fin-2 will be used

for the same.

iii. The contract period will be of 2 years. However, MPSSDEGB at its discretion and

with the approval of its Governing Board can extend the contract period for a

maximum period of two years on the same terms & conditions on which the Contract

is awarded to Selected Technical Resource Agency. In such a case, the financial

quote may be renegotiated.

26. Taxes

i. The Financial Proposal of the Technical Resource Agency shall be inclusive of GST,

and any other applicable tax payable by MPSSDEGB at actual along with the Fee to

Technical Resource Agency.

ii. The TDS and other statutory deductions etc., if applicable, shall be deducted at

source from the payment to the Selected Technical Resource Agency as per the

prevailing law in force at the time of execution of contract.

iii. In the event of increase in any other applicable taxes, levies, duties, fees, etc.

whatsoever and other charges during tenure of contract, MPSSDEGB will reimburse

the same on actual.

iv. If any tax exemptions, reductions, allowances or privileges may be available to the

selected Technical Resource Agency, MPSSDEGB shall make its best efforts to

enable the successful/selected Technical Resource Agency to benefit from any such

tax savings to the maximum allowable extent.

27. Submission of the Proposal

i. The bids shall be submitted in three envelopes which comprise the following

documents:-

a. Envelope-1 (Pre-Qualification): The Technical Resource Agency shall

submit thePre-Qualification bid in the formats specified in Section-G. One

original and two copies of pre-qualification response have to be submitted.

b. Envelope-2 (Technical Bid): The Technical Resource Agency shall submit

the Technical Bid in the formats specified in Section-H, duly signed on each

page by the authorised signatory of the Technical Resource Agency. The Bid

document shall also have the Technical Resource Agency’s stamp on each

page along with signature of the authorised representative of the Technical

Resource Agency.

c. Envelop-3 (Financial/Price Bid): The Technical Resource Agency shall

submit the Financial/Price Bid in the format specified in Section-I.


The three envelopes should be enclosed in one larger envelop. The EMD and the Bid

Cost also have to be enclosed in the larger envelop. A pen drive with the soft copy of the

pre-qualification and the technical bid should also be submitted.

ii. Original documents to be submitted by the Technical Resource Agency:

The Technical Resource Agency shall be required to submit the following

documents in Original in sealed envelope before the bid submission date as

mentioned in the Other Key Information:

a) DD towards Tender Fee

b) EMD in the form of BG for the requisite amount

c) Power of Attorney authorizing the signatory of bid to commit the Technical

Resource Agency in the format as specified in Annexure I. In case Minutes of the

Governing Board authorizing the individual to sign a bid, a copy of the same can

be submitted.

d) The sealed envelope carrying the Original Bid shall bear the name of the

Technical Resource Agency and super scribe as “RFP FOR ENGAGEMENT OF

TECHNICAL RESOURCE AGENCY FOR MADHYA PRADESH STATE SKILL

DEVELOPMENT & EMPLOYMENT GENERATION BOARD”.

28. Opening of the Proposal

i. MPSSDEGB shall conduct the opening of the Prequalification Proposals in the

presence of the all Technical Resource Agency’ authorized representatives who

choose to attend (in person). The opening date, time and the address are stated in

the Data Sheet. The envelopes with the Technical and Financial Proposal shall

remain sealed until they are opened (if the proposals are properly marked and

sealed).

ii. At the opening of the Prequalification Proposals the following shall be read out: (a)

the name of the Technical Resource Agency (b) the presence or absence of a duly

sealed envelope with the Technical and Financial Proposal; and (c) any other

information deemed appropriate or as indicated in the Data Sheet.

29. Proposal Evaluation

i. The Technical Resource Agency is not permitted to alter or modify its Proposal in any

way after the proposal submission deadline. While evaluating the Proposals, the

Client will conduct the evaluation on the basis of the submitted Prequalification,

Technical and Financial Proposals. However, the MPSSDEGB may seek

clarification on the submitted historical information.

ii. The Evaluation Committee of the Prequalification proposal or Technical Proposals

shall have no access to the Financial Proposals until the technical evaluation is

concluded.

iii. The Project Appraisal / Bid Evaluation Committee constituted by MPSSDEGB

shall evaluate the responses to the Proposals and all supporting documents/

documentary evidence. Inability to submit requisite supporting documents/

documentary evidence, may lead to rejection.


iv. The decision of the Committee in the evaluation of responses to the proposal shall be

final. No correspondence will be entertained outside the process of negotiation/

discussion with the Committee.

v. The Committee reserves the right to reject any or all proposals on the basis of any

deviations.

vi. Each of the responses shall be evaluated as per the criterions and requirements

specified in this document.

30. Evaluation of Pre-qualification and Technical Proposals

i. The Technical Resource Agency shall be selected on the basis of Combined Quality

cum Cost Based System (QCBS), whereby technical proposal will be allotted weight-

age of 75% and financial proposal will be allotted weight-age of 25%.

ii. The proposal with the lowest financial bid shall be given a financial score of 25 and

the other proposals shall be given financial scores that are inversely proportionate to

their financial bid.

iii. The formula for determining the financial score (Sf) of all other Proposals is

calculated as following:

a. Sf = 25 x Fm/F in which “Sf” is the financial score, “Fm” is the lowest price,

and “F” is the proposal being evaluated

iv. Proposals are ranked according to their combined Technical (St) and Financial (Sf)

scores using the formula (St + Sf = 100) as follows: -

a. S = St + Sf

v. Any Technical bid with score less than 700 (out of 1000 maximum) or 70% of the

marks will be rejected and their financial bids will not be opened.

31. Opening of Financial Proposals

i. After the technical evaluation is completed, MPSSDEGB will only notify qualified

bidders for financial bid opening.

ii. The Financial Proposals shall be opened by MPSSDEGB in the presence of the

representatives of those Technical Resource Agency. At the opening, the names of

the Technical Resource Agency, and the overall technical scores, shall be read

aloud. The Financial Proposals will then be inspected to confirm that they have

remained sealed and unopened. These Financial Proposals shall be then opened,

and the total prices read aloud and recorded.

32. Correction of Errors

i. Activities and items described in the Technical Proposal but not priced in the

Financial Proposal, shall be assumed to be included in the prices of other activities or

items, and no corrections are made to the proposal.

ii. MPSSDEGB will (a) correct any computational or arithmetical errors, and (b) adjust

the prices if they fail to reflect all inputs included for the respective activities or items

in the Technical Proposal. In case of discrepancy between (i) a partial amount

(sub-total) and the total amount, or (ii) between the amount derived by


multiplication of unit price with quantity and the total price, or (iii) between

words and figures, the former will prevail.

33. Contract Award

i. After issuance of Letter of Invitation (LoI) by MPSSDEGB, the selected Technical

Resource Agency shall submit Performance Bank Guarantee and shall sign the

contract with MPSSDEGB within 15 days. MPSSDEGB shall then issue the letter of

award to the selected Technical Resource Agency and publish the award

information as per the instructions in the Data Sheet; and promptly notify the other

shortlisted Technical Resource Agency.

ii. The Technical Resource Agency is expected to commence the assignment on the

date and at the location specified in the Data Sheet.

34. Performance Guarantee

i. Within 15 days from the date of Letter of Invitation (LOI) from MPSSDEGB, the

successful Technical Resource Agency shall furnish the Performance Guarantee

(PG) of an amount equal to 10% of its Financial Proposal, by way of Bank Guarantee

issued by one of the Nationalized Banks in India for the due performance of the

Assignment in the format at Appendix-I. The Performance Guarantee as submitted

by the Technical Resource Agency shall be valid for 6 months more than the contract

period (Since the contract period is of 24 months the Performance Guarantee will be

valid for 30 Months). Failure to provide the same in the manner provided herein shall

be deemed as a Technical Resource Agency Event of Default and MPSSDEGB may

terminate the Contract Agreement as per the provisions therein. The Performance

Guarantee shall be maintained and kept valid at all times from the date of issue

thereof until 6 (six) months following expiry/earlier termination of the Contract

Agreement.

ii. Refund of PG: The PG shall be refunded at the end of six months from the date of

successful completion of the assignment

iii. Forfeiture of PG: PG shall be forfeited in the following cases:

a. When any terms and condition of the contract is breached.

b. When the selected Technical Resource Agency fails to commence the

services or fails to provide deliverables after partially executing the

purchase/work order

The Resource has to follow the working hours, working days and Holidays of Government of

Madhya Pradesh. However resource shall be available on a holiday if so is required by

MPSSDEGB. No extra payments will be made for working on extended

hours/Saturdays/Sundays/Holidays to meet the committed/required time schedules.

35. Liquidity Damages

i. The time specified for delivery in the tender form shall be deemed to be the essence

of the contract and the selected Technical Resource Agency shall arrange services

within the specified period.


ii. Delivery period may be extended by MPSSDEGB without imposing the liquidity

damages, if the delay in the supply of service is on account of hindrances or

performance of a third party, beyond the control of the selected Technical Resource

Agency.

iii. The selected Technical Resource Agency shall request in writing to tendering

MPSSDEGB giving reasons for extending the delivery period of service, if it finds

itself unable to complete the supply of service within the stipulated delivery period.

This request shall be submitted as soon as a hindrance in delivery of service occurs

or within 15 days from such occurrence but before expiry of stipulated period of

delivery of service after which such request shall not be entertained

iv. MPSSDEGB shall examine the justification of causes of hindrance in the delivery of

service and the period of delay occurred due to that and grants extension with or

without liquidated damages.

v. If MPSSDEGB agrees to extend the delivery period/ schedule, an amendment to the

contract with suitable denial clauses and with or without liquidated damages, as the

case may be, shall be issued.

vi. It shall be at the discretion of the concerned MPSSDEGB to accept or not to accept

the supply of services rendered by the Technical Resource Agency after the expiry of

the stipulated delivery period, if no formal extension in delivery period has been

applied and granted. MPSSDEGB shall have right to cancel the contract with respect

to undelivered service.

vii. If MPSSDEGB is in need of the service rendered after expiry of the stipulated

delivery period, it may accept the services and issue a letter of extension in delivery

period

viii. Delivery period may be extended if the delay is on account of hindrances beyond the

control of the Technical Resource Agency.

ix. Limitation of Liability- In no event shall either party be liable for consequential,

incidental, indirect, or punitive loss, damage or expenses (including lost profits). The

selected Technical Resource Agency shall not be liable to the other hereunder or in

relation hereto (whether in contract, tort, strict liability or otherwise) for more than the

value of the fees to be paid (including any amounts invoiced but not yet paid) under

this Agreement.


Section E – Project Deliverables and Payment Terms & Schedule

36. Commencement of Services

i. The date for the commencement of services is within 15 calendar days of contract

signing. The selected Technical Support Agency shall complete the deployment of

the entire work force within 45 days of the contract signing.

37. Project deliverables

i. A two month inception phase has been proposed at the onset of the assignment. The

technical resource Agency will develop a two year Strategic plan for MPSSDEGB.

This will be further broken down into annual and quarterly action plans. The

Technical Resource Agency along with MPSSDEGB will identify annual and quarterly

payment milestones.

ii. The Technical Resource Agency will conduct knowledge transfer exercise on

quarterly basis indicating the deliverables and shall be linked to quarterly payment

milestones.

iii. The Technical Resource Agency will initiate the knowledge transfer to the

MPSSDEGB staff six months prior to the scheduled termination of the contract.

38. Period of Completion of assignment:

i. The project duration is of 24 months from the date of the signing of the contract. This

may be extended by another 24 months.

39. Payment Schedule

i. The technical resource agency will be required to raise the invoice on a quarterly

basis.

ii. The payment will be made on the basis of achieving the payment milestones agreed.

iii. Please refer to Section K of the document for the milestones & quarterly performance

based payment schedules. All payments will be strictly done as per the conditions put

in Section K.

40. Deliverables and Penalty Clause:

i. The Mission along with Technical Resource Agency will develop an annual action

plan. These plans will be further broken down into quarterly plans and deliverables

will be mutually agreed upon. The performance of the Technical Resource Agency

will be reviewed against these mutually agreed deliverables.

ii. All the deliverables for the quarter will be mutually agreed upon at the start of the

quarter. In case, if it is established that the delay in a deliverable is due to the

Resource Agency’s non-performance alone, MPSSDEGB may decide to penalize the

Technical Resource Agency by deducting 2.5% of the payment linked to the

deliverable for every 15 days delay up to an upper limit of 10% of the payment linked

to the deliverable.

iii. The sum-total of all penalties will be subject to maximum of 10% of the amount of

payment linked to that deliverable.


iv. Penalty for replacement of Key Personnel

a. Replacement of key expert shall not be allowed during the initial 12 months of

the contract period in normal circumstances. The Resource Agency will be

allowed to replace any key personal only in the event of:

i. The key expert resigns from the organization

ii. The key expert is left incapable of discharging the services due to any

medical condition

iii. In case, MPSSDEGB requests the Technical Resource Agency to

replace the personnel due to any reason (which may include

efficiency, cooperation, discipline and performance).

b. In case of replacement of a team member, the Technical Resource Agency

will have to share 3 replacement CVs. MPSSDEGB will have the right to

select the suitable replacement from the 3 CVs. The outgoing personnel

should complete the knowledge transfer with the replaced personnel as per

the satisfaction of the MPSSDEGB in the agreed time-frame.

i. The penalty of INR 1,00,000 per personnel would be imposed if

personnel are replaced for any reason other than the one listed in a

(i), a(ii) and a(iii) above. Further, the Technical Resource Agency will

also have to furnish 3 replacement CVs within 15 Days of withdrawal

of the personnel.

ii. The CEO MPSSDEGB reserves the right to exempt the Technical

Resource Agency from the penalty based on his/her discretion.

c. However, MPSSDEGB is free to relieve any personnel at any time during

contract period for reasons recorded in writing, by serving 30 days advance

notice. In such case(s), the Technical Resource Agency will be liable to

provide the suitable replacement as per the terms mentioned within one

month.

41. Payments to the Technical Resource Agency:

i. Technical Resource Agency will follow a quarterly invoicing process. All the

deliverables for the quarter will be mutually agreed upon at the start of the quarter.

Payments will be linked to deliverables mutually agreed upon.

ii. The consolidated quarterly invoice will be generated and submitted on the last

working day of the quarter to the MPSSDEGB. MPSSDEGB will then pay to

Technical Resource Agency in next 15 days.

42. Conduct of Technical Resource Agency Manpower:

i. The conduct of Technical Resource Agency will be in line with best practices

throughout the term of the contract. Attendance and punctuality will be minimum

expectations from the resources deployed at State Headquarters (Bhopal).


ii. Any absenteeism (other than for valid reasons (submitted & approved either before

or after the leave) will not be acceptable and MPSSDEGB will have the right to

deduct the cost of manpower at the rate of 100% of the per day cost quoted by the

Technical Resource Agency against the said expert for each day beyond the

acceptable limit. This will be calculated on a monthly basis and the amount will be

deducted from the Quarterly Payments.

iii. The Technical Resource Agencyteam members shall be eligible for a leave policy as

applicable to the department.

43. Earnest Money Deposit (EMD):

i. The Technical Resource Agency shall furnish an interest free EMD of Rs. 3,00,000

(Rupees Three Lakh only) at the time of submitting the proposal in the form of a Bank

Guarantee issued by Scheduled Commercial Bank in India in favour of “Madhya

Pradesh State Skill Development & Employment Generation Board”, refundable not

later than 120 days from the date of submission of offer except in case of the two

highest ranked Technical Resource Agency. In the event that the first ranked

Technical Resource Agency commences the assignment, the second ranked

Technical Resource Agency, who has been kept in reserve, shall be refunded its

EMD within 180 days from the date of submission of offer.

ii. The Selected Technical Resource Agency’s EMD shall be refunded upon the

Technical Resource Agency submitting the performance guarantee.

44. Interpretation:

i. Entire Contract: The Contract constitutes the entire agreement between the

MPSSDEGB and the Selected Technical Resource Agency and supersedes all

communications, negotiations and agreements (whether written or oral) of parties

with respect thereto made prior to the date of Contract.

ii. Amendment: No amendment or other variation of the Contract shall be valid unless it

is in writing, is dated, expressly refers to the Contract, and is signed by a duly

authorized representative of each party thereto.

iii. Non-waiver: Subject to the condition below, no relaxation, forbearance, delay, or

indulgence by either party in enforcing any of the terms and conditions of the

Contract or the granting of time by either party to the other shall prejudice, affect, or

restrict the rights of that party under the Contract, neither shall any waiver by either

party of any breach of Contract operate as waiver of any subsequent or continuing

breach of Contract.

iv. Any waiver of a party’s rights, powers, or remedies under the Contract must be in

writing, dated, and signed by an authorized representative of the party granting such

waiver, and must specify the right and the extent to which it is being waived.

v. Severability: If any provision or condition of the Contract is prohibited or rendered

invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect

the validity or enforceability of any other provisions and conditions of the Contract.


45. Governing Law

i. The Contract shall be governed by and interpreted in accordance with the laws of the

Madhya Pradesh State/ the Country (India) and under the jurisdiction of Court of

Bhopal.

46. Force Majeure

i. For the purposes of this Agreement, “Force Majeure” means an event which is

beyond the reasonable control of a Party, and which makes a Party’s performance of

its obligations hereunder impossible or so impractical as reasonably to be considered

impossible in the circumstances, and includes, but is not limited to, war, riots, civil

disorder, earthquake, fire, explosion, storm, flood or other adverse weather

conditions, strikes, lockouts or other industrial action (except where such strikes,

lockouts or other industrial action are within the power of the Party invoking Force

Majeure to prevent), confiscation or any other action by government agencies.

ii. Force Majeure shall not include (i) any event which is caused by the negligence or

intentional action of a Party or agents employees thereof, nor (ii) any event which a

diligent Party could reasonably have been expected to both (A) take into account at

the time of the conclusion of this Agreement and (B) avoid or overcome in the

carrying out of its obligations hereunder

iii. Force Majeure shall not include insufficiency of funds or failure to make any payment

required hereunder

iv. MPSSDEGB will decide the eventuality of Force Majeure which will be binding on

both the parties

v. No breach of Agreement- The failure of a Party to fulfill any of its obligations

hereunder shall not be considered to be a breach of, or default under, this Agreement

insofar as such inability arises from an event of Force Majeure, provided that the

Party affected by such an event has taken all reasonable precautions, due care and

reasonable alternative measures, all with the objective of carrying out the terms and

conditions of this Agreement. The Technical Resource Agency shall not be liable for

forfeiture of its PG or/ and BG, if and to the extent that it’s delay in performance or

other failure to perform its obligations under the Contract is the result of the Force

Majeure.

vi. Measures to be taken

a. A Party affected by an event of Force Majeure shall take all reasonable

measures to remove such Party’s inability to fulfill its obligations hereunder

with a minimum of delay.

b. The Technical Resource Agency is expected to report any such event within

three days to MPSSDEGB in writing.

c. A Party affected by an event of Force Majeure shall notify the other Party of

such event as soon as possible, and in any event not later than fourteen (14)

days following the occurrence of such event, providing evidence of the nature

and cause of such event, and shall similarly give notice of the restoration of

normal conditions as soon as possible.


d. The Parties shall take all reasonable measures to minimize the

consequences of any event of Force Majeure.

vii. Extension of time - Any period, within which a Party shall, pursuant to this

Agreement, complete any action or task, shall be extended for a period equal to the

time during which such Party was unable to perform such action as a result of Force

Majeure.

viii. Payment – In the event of Force Majeure is applied, then MPSSDEGB will continue

to follow the payment schedule by giving concession to Technical Resource Agency

of non-submission of deliverables for the period of 3 months. Post which, either party

is allowed to terminate the contract under the clause Termination for Convenience.

ix. Consultation not later than thirty (30) days after the Technical Resource Agency has,

as the result of an event of Force Majeure, become unable to perform a material

portion of the Services, the Parties shall consult with each other with a view to

agreeing on appropriate measures to be taken in the circumstances.

47. Change Orders and Contract Amendments

i. MPSSDEGB may at any time order the selected Technical Resource Agency through

written Notice to make changes within the general scope of the Contract in case of

services to be provided by the selected Technical Resource Agency. The change in

scope will be discussed with the resource agency and mutually agreed.

ii. If any such change causes an increase or decrease in the cost of, or the time

required for, the selected Technical Resource Agency’s performance of any

provisions under the Contract, an equitable adjustment shall be made in the Contract

Price or in the Delivery and Completion Schedule, or both, and the Contract shall

accordingly be amended. Any claims by the selected Technical Resource Agency for

adjustment under this clause must be asserted within thirty (30) days from the date

of the selected Technical Resource Agency’s receipt of the order from

MPSSDEGB. The rate-contract enclosed in the Fin-2 will be used to calculate the

cost of the additional work/ change request.

iii. This Rate-Card will be valid for the period of 24 months from the commencement

date.

48. Termination Clause

i. Termination for Insolvency

a. MPSSDEGB may at any time terminate the Contract by giving a written notice

of at least 30 days to the selected Technical Resource Agency, if the selected

Technical Resource Agency becomes bankrupt or otherwise insolvent. In

such event, termination will be without compensation to the selected

Technical Resource Agency, provided that such termination will not

prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to MPSSDEGB.

ii. Termination for Convenience


a. MPSSDEGB, by a written notice of at least 90 days sent to the selected

Technical Resource Agency, may terminate the Contract, in whole or in part,

at any time for its convenience. The Notice of termination shall specify that

termination is for MPSSDEGB’s convenience, the extent to which

performance of the selected Technical Resource Agency under the Contract

is terminated, and the date upon which such termination becomes effective.

b. In such case, MPSSDEGB will pay for all the pending invoices as well as the

work done till that date by the Technical Resource Agency.

c. Limitation of Liability- In no event shall either party be liable for consequential,

incidental, indirect, or punitive loss, damage or expenses (including loss of

profits). The selected Technical Resource Agency shall not be liable to the

other hereunder or in relation hereto (whether in contract, tort, strict liability

or otherwise) for more than the value of the fees to be paid (including any

amounts invoiced but not yet paid) under this Agreement.

iii. Termination by MPSSDEGB

a. The MPSSDEGB may, by not less than sixty (60) days written notice of

termination to the Technical Resource Agency, such notice to be given after

the occurrence of any of the events, terminate this Agreement if:

i. The Technical Resource Agency fails to remedy any breach hereof or

any failure in the performance of its obligations hereunder, as

specified in a notice of suspension, within sixty (60) days of receipt of

such notice of suspension or within such further period as the

MPSSDEGB may have subsequently granted in writing;

ii. The Technical Resource Agency becomes insolvent or bankrupt or

enters into any agreement with its creditors for relief of debt or take

advantage of any law for the benefit of debtors or goes into liquidation

or receivership whether compulsory or voluntary;

iii. The Technical Resource Agency fails to comply with any final decision

reached as a result of arbitration proceedings.

iv. The Technical Resource Agency submits to the MPSSDEGB a

statement which has a material effect on the rights, obligations or

interests of the MPSSDEGB and which the Technical Resource

Agency knows to be false;

v. Any document, information, data or statement submitted by the

Technical Resource Agency in its Proposals, based on which the

Technical Resource Agency was considered eligible or successful, is

found to be false, incorrect or misleading; or

vi. As the result of Force Majeure, the Technical Resource Agency is

unable to perform a material portion of the Services for a period of not

less than sixty (60) days

b. If the Government of Madhya Pradesh wishes to terminate the contract for

reasons not attributable to the Technical Resource Agency’s performance,


they will need to clear all invoices for the services up to the date of their

notice along with 1 month fee applicable on date.

c. If the Government of Madhya Pradesh wishes to terminate the contract for

reasons attributable related to the Technical Resource Agency performance,

the government will give a rectification notice for 3 months to TC in writing

with specific observations and instructions.

iv. Termination by Technical Resource Agency

a. The Technical Resource Agency may, by not less than three (03) month

written notice to the MPSSDEGB, such notice to be given after the

occurrence of any of the events, terminate this Agreement if:

i. The MPSSDEGB is in material breach of its obligations pursuant

to this Agreement and has not remedied the same within forty-five (45)

days (or such longer period as the Technical Resource Agency may

have subsequently agreed in writing) following the receipt by the

MPSSDEGB of the Technical Resource Agency’s notice specifying

such breach;

ii. If there are more than 2 un-paid invoices and MPSSDEGB fails to

remedy the same within 45 days of the submission of the last un-paid

invoice

iii. as the result of Force Majeure, the Technical Resource Agency is

unable to perform a material portion of the Services for a period of not

less than sixty (60) days; or

iv. The MPSSDEGB fails to comply with any final decision reached as a

result of arbitration.

v. The Technical Resource Agency is unable to continue the services.

b. Payment upon Termination

i. Upon termination of this Agreement all pending payments due till the

date of the termination of the contract will be made by MPSSDEGB to

the Technical Resource Agency within 30 days of the contract

termination. All terms and conditions in the contract will be referred

including but not limited to Penalty Clause mentioned in this RFP.

c. Suspension

i. The MPSSDEGB may, by written notice of suspension to the

Technical Resource Agency, without any obligation (financial or

otherwise) suspend all the payments to the Technical Resource

Agency hereunder if the Technical Resource Agency shall be in

breach of this Agreement or shall fail to perform any of its obligations

under this Agreement, including the carrying out of the Services;

provided that such notice of suspension

1. shall specify the nature of the breach or failure, and


2. shall provide an opportunity to the Technical Resource

Agency to remedy such breach or failure within a period not

exceeding thirty (30) days after receipt by the Technical

Resource Agency of such notice of suspension.

d. Cessation of rights and obligations

i. Upon termination of this Agreement or upon expiration of this

Agreement, all rights and obligations of the Parties hereunder shall

cease, except

1. such rights and obligations as may have accrued on the date

of termination or expiration,

2. the obligation of confidentiality set forth in RFP

49. Cessation of Services

Upon termination of this Agreement by notice of either Party to the other the Technical

Resource Agency shall, immediately upon dispatch or receipt of such notice, take all

necessary steps to bring the Services to a close in a prompt and orderly manner and shall

make every reasonable effort to keep expenditures for this purpose to a minimum.

50. Disputes Resolution

i. Amicable Settlement

a. The parties shall use their best efforts to settle amicably all disputes arising

out of or in connection with this Agreement or the interpretation thereof. In the

event a dispute, differences or claim arises in connection with the

interpretation or implementation of this agreement, the aggrieved party shall

issue a written notice setting out the Dispute/differences or claim to the other

party, parties shall first attempt to resolve such dispute through mutual

consultation. If the dispute is not resolved as aforesaid within 15 days from

the date of receipt of written notice, the matter will be referred to Principal

Secretary Department of Technical Education and Skill Development (Mission

Director – MPSSDEGB), who will take decision within 15 days after such

reference. If the dispute is still not resolved the matter will be referred for

Arbitration.

ii. Arbitration

a. In case the dispute is not resolved, any party may issue a notice of reference,

invoking resolution of disputes through arbitration in accordance with the

provisions of the Arbitration Conciliation Act, 1996. The arbitral proceedings

shall be conducted by a sole arbitrator that may be appointed with the

consent of Parties to such dispute. If there is no agreement among the parties

to the identity or appointment of such sole arbitrator within 30 days of issue of

notice of reference, then the arbitral proceedings will be conducted by a panel

of three arbitrators, one arbitrator to be appointed by MPSSDEGB and other

appointed by Technical Resource Agency and the third arbitrator to be

mutually appointed by the other two arbitrators in accordance with provisions

of Arbitration and Conciliation Act, 1996. Arbitration proceedings shall be


conducted in and the award shall be made in English language. Arbitration

proceedings shall be conducted at Bhopal and following are agreed.

iii. The arbitration award shall be final and binding on the Parties, and the Parties agree

to be bound thereby and to act accordingly.

iv. The arbitrator may award to the Party that substantially prevails on merit, its costs

and reasonable expenses (including reasonable fees for counsel).

v. When any dispute is under arbitration, except for matters under dispute, the Parties

shall continue to exercise their remaining respective rights and fulfill their remaining

respective obligations under this Agreement.

51. Disqualification

i. The bid is liable to be disqualified if:

a. Not submitted in accordance with this document.

b. During validity of the bid or its extended period, if any, the Technical

Resource Agency increases his quoted prices.

c. During the bid process, if a Technical Resource Agency indulges in any such

deliberate act as would jeopardize or unnecessarily delay the process of bid

evaluation and finalization.

d. Bid received in incomplete form or not accompanied by bid security

amount/all requisite documents.

e. Bid received after due date and time.

f. Technical Resource Agency submits conditional bids.

g. Technical Resource Agency indulges in canvassing in any form to win the

contract.

h. Technical Resource Agency sub-contracts any part of the project to or

employs the goods or services of any of the parties having interest in the

project.

52. Intellectual Property Rights of the Project

i. During the operational phase, the responsibility to maintain the IPR would lie with the

Technical Resource Agency. The Technical Resource Agency shall transfer the

Source Code &IPR to MPSSDEGB, at the time of completion of the assignment. All

outputs and deliverables will be the property of MPSSDEGB. However, any product

owned by the technical Resource Agency or their standard methodology used for

delivery of such products will be free from such binding.

53. Responsibilities of the MPSSDEGB

i. All work regarding creation of MPSSDEGBProposal Evaluation Committee.

ii. Appointment of a single point of contact person, who will coordinate with all

departments/ Technical Resource Agency/ TSPs. Coordination with various

departments and stake holders.


iii. Issuance of various government orders/policy amendments as per requirement of the

project.

iv. Facilitate Technical Resource Agency to set-up offices at State HQs (payment of rent

and/ or any other charges towards the office setup and operations to be borne by the

Technical Resource Agency)

v. Assigning of relevant officials as per project need.

vi. Resolution of problems and disputes arising.

vii. In coordination with Technical Resource Agency, steps would be taken for additional

funding from State/ Centre for smooth functioning of this scheme

viii. Timely payments to the Technical Resource Agency

ix. Facilitate coordination with Placement Agencies/ Certification Agencies/ and other

service providers on need-basis

x. Coordinate & timely Roll-Out of Social Mobilization program. Social Mobilization is

critical for the success of this project and hence MPSSDEGB will take all necessary

steps to get this program launched through an experienced 3rd party agency in this

area and the selection process for such an agency will be initiated around the time

the TC kicks off the project.

xi. The Technical Resource Agency will work closely with other resource agencies such

as the Social Mobilization Agency, the Training Service Providers etc. and coordinate

operations as per plans jointly agreed between MPSSDEGB/ Government of Madhya

Pradesh and Technical Resource Agency.


Section F – Data Sheet and Instruction to Technical Resource Agency (ITC)

A. General

Clause Reference

1. Location of the Project: Madhya Pradesh, India

2. Name of the Client: Madhya Pradesh State Skill Development & Employment Generation

Board (earlier known Madhya Pradesh State Skill Development Mission (MPSSDM), a Society

registered under the Department of Technical Education, Skill Development & Employment,

Govt. of Madhya Pradesh).

Method of selection: Combined Quality cum Cost Based System (QCBS) 75:25 with 700

marks as the qualifying score in Technical Evaluation (out of 1000).

EMD:INR 3,00,000 (Three Lakh Only) in the form of a bank guarantee in favour of “CEO,

MPSSDEGB”

Tender Document Cost - Cost of Rs. 20,000/- (non-refundable) is to be submitted vide

crossed demand draft on any Scheduled Commercial Bank in favour of “CEO, MPSSDEGB”

payable at Bhopal.

3. Financial Proposal to be submitted together with Prequalification and Technical

Proposal: Yes

The name of the assignment is: Engagement of Technical Services Agency for Madhya

Pradesh State Skill Development & Employment Generation Board.

4. A pre-bid meet will be held: Yes

Date of pre-bid meeting: 09.04.2018

Time: 04.00 pm

Venue: - MPSSDEGB, Model ITI Auditorium, Govindpura, Bhopal 462023

5. MPSSDEGB will provide the following inputs, project data, reports, etc. to facilitate the

preparation of the Proposals:

All relevant information and guidelines related to Madhya Pradesh State Skill Development &

Employment Generation Board.

B. Preparation of Proposals

6. This RFP has been issued in the English language.

Proposals shall be submitted in English language.

All correspondence exchange shall be in English language.

7. The Proposal shall comprise the following:

Envelope-1 (Pre-Qualification):


(1) The Pre-Qualification bid in the formats specified in Section-G.

Envelope-2 (Technical Bid):

(2) Technical Bid in the formats specified in Section-H

(3) Copy of the entire bid document (along with its addendum, if any) duly signed and stamped

on each page by the authorised signatory of the Bidder.

(4) Declaration from the firm

Envelope-3 (Financial/Price Bid):

(5) The Financial/Price Bid in the format specified in Section-I.

In addition the bid price/cost and the EMD should also be enclosed.

For PHYSICAL SUBMISSION:

1st Inner Envelope with the Prequalification Proposal:

(1) Prequalification Proposal Form as per Pre-Qual-1

(2) Compliance sheet to prequalification criteria as per Form Pre-Qual-2

(3) Supporting for prequalification proposals as mentioned in section 20a.

2nd Inner Envelope with the Technical Proposal:

(4) Power of Attorney to sign the Proposal

(5) TECH-1

(6) TECH-2

(7) TECH-3

(8) TECH-4

(9) TECH-5

3rd Inner Envelope with the Financial Proposal:

(1) Financial Proposal Form FIN-1

(2) Financial Proposal Form FIN-2

8. Statement of Undertaking is required

As per RFP.

9. Participation of Team Leader, Key Experts and coordinators in more than one Proposal

is permissible: No

10. Proposals must remain valid for 90 calendar days after the proposal submission deadline

(i.e., until:[insert the date])

11. Clarifications may be requested no later than 10 days prior to the submission of the bid


up to 5:00 PM. The bidders are encouraged to seek clarification at the earliest possible,

as MPSSDEGB does not take the responsibility for responding to all queries raised after

the pre-bid meeting.

The contact information for requesting clarifications is:


Madhya Pradesh State Skill Development & Employment Board (MPSSDEGB)

Gas Rahat ITI Campus, Govindpura Bhopal 462023

E mail – [email protected]

12. Technical Resource Agency should note that

Formation of Consortium – Not allowed

Type of Allocation: All resources will be full time resources. No part time resources are

required

Station of Work: All resources need to be based out of Bhopal, unless otherwise mentioned.

Further, all resources should be dedicated to the project only.

Subcontracting– The team leader should be on the payrolls of the Agency and a permanent

employee. Contractual form of employment will not be allowed for the Team Leader.

13. Resources Required (Period of 24 months)

S

c

h

e

m

e

Technical Resources Number of Positions

Team Leader One

Scheme Implementation Cell

Social Development and

inclusion Expert

One

IT and MIS Expert One

Entrepreneurship and Self

Employment Expert

One

Scheme Implementation Expert One

Quality Assurance Coordinator One

Monitoring and Evaluation

Coordinator

One

Private Partnership Coordinator One

Branding and Communication

Coordinator

One

Employment Generation Cell

Employment Generation Two



Coordinator

Support Functions

Overseas Placement

Coordinator

One

Coordinator – Career

Counseling

One

Coordinator – Finance and

Administration

One

Curriculum and Content

Development Coordinator

One

Total Positions 15

This is the minimum number of resources required to execute the project. As part of the

technical Approach and Methodology, the Technical Resource Agency is free to suggest

additional resources and their deployment mechanism, if deemed fit. These CVs will not be

evaluated while assigning the technical score for the team proposed. The cost of additional

resources may be build by the Technical Resource Agency in addition to the 15 resources

required by the Board.

14. Costs & per diem to be provided as actual: MPSSDEGB will provide the Technical

Resource Agency with office space and office consumables. For any outstation travel, the

Technical Resource Agency will be reimbursed expenses for outstation travel, Lodging,

Boarding, local travel and other incidental expenses as per the following eligibility criteria.

Team Leader – Eligibility as per State Government norms applicable for Additional Director

Experts and Coordinator - Eligibility as per State Government norms applicable for Joint

Director

15. A price adjustment provision applies to remuneration rates: No price adjustment or

escalation is applicable for the 2 year contract period. The bidder is expected to submit the

financial proposal for a period of two years.

16. The Financial Proposal shall be stated in the following currencies: INR only

C. Submission, Opening and Evaluation

17. The Technical Resource Agency must submit the proposal in physical form.

For physical submission, the Technical Resource Agency must submit:

a) Prequalification Proposal: one (1) original, 2 copies;

b) Technical Proposal: one (1) original, 2 copies;

c) Financial Proposal: one (1) original

d) Soft copy of Pre-qualification and Technical Proposal in a Pen Drive


18. The Proposals must be submitted by: 04th May 2018 by 04:00 PM physically at:

Office of the CEO, Madhya Pradesh State Skill Development and Employment Generation

Board, Reception Desk, Gas Rahat ITI Campus, Govindpura Bhopal 462023

19. The opening of technical bids shall take place at:

Office of the CEO, Madhya Pradesh State Skill Development and Employment Generation

Board, Gas Rahat ITI Campus, Govindpura Bhopal 462023

Date: 04th May 2018

Time: 5:00 PM

Opening of Bids

All the bids received till the due date and time shall be opened by MPSSDEGB in the presence

of bidders, as per the schedule (subject to change and early notification to bidders) indicated in

the Schedule for Invitation of RFP.

The financial bids will be opened at :

Office of the CEO, Madhya Pradesh State Skill Development & Employment Generation Board

(MPSSDEGB), Gas Rahat ITI Campus, Govindpura Bhopal 462023

Date: 14.05.2018

Time: 5:00 PM

Financial bids will be opened for Resource Agency who achieves the minimum

qualifying marks (70%) required in the technical evaluation.

20. Criteria, sub-criteria, and point system for the evaluation of the Pre-Qualification and Full

Technical Proposals:

a. Pre-Qualification

Sr.

No.

Eligibility Criteria Documentary Evidence

1 The Bidder should be a single entity. For the purpose of

this Invitation for RFP document, a Business Entity shall

mean a company registered in India under the

Companies Act 1956, or a partnership firm registered

under the Limited Liability Partnership Act of 2008, a

society registered under the Societies Act or a Trust,

operating for the last 10 years in Business Consulting as

of March 31, 2018.

Certificates of

Registration/

Incorporation.

2 The bidder should have an average annual turnover of

INR 50 Crores from advisory services offered to

Certificate from Statutory

Auditors for the last 3


government entities, donors in the previous three

financial years (FY 2014-15, 2015-16 & 2016-17)

years

3 The bidder should have positive net worth from Indian

operations in business consulting services in each of the

previous three financial years (FY 2014-15, 2015-16 &

2016-17). The Bidder is required to average annual net

worth of 50 Crores for the last three years.

Certificate from Statutory

Auditors for the last 3

years

4 Bidding firm should have more than 500 individuals in the

Consulting/ Advisory division on its payroll in India.

Self-certification from the

HR Head or Authorized

Signatory in the prescribed

format

5 Experience of at least five Government Projects in

Project Management, in India with (Central/ State

Government Department Agencies or Donor funded

project) for which it should have executed or have under

execution advisory projects in excess of INR 5 Crores

each (including taxes), as a Lead Technical Resource

Agency as part of a contract (including extension contract

if any) in the last 5 years

Signed Work Order or

Agreement should be

provided as the evidence

6 The Bidder should have worked on at least two Skill

Development advisory Projects during the last 3 years of

value >= INR 3 Crores each, with any Central Govt./

State Govt./ State Skill Development Mission/ Multilateral

Funding Agency, in India.


Agreement should be

provided.

7 The Bidder should not have been blacklisted by any

State or Central Government or Donor/ Funding Agency

Self-certification from the

Authorized Signatory on

Stamp Paper of INR 1000.

The declaration should be

notarized (Firm

declaration)

8 Should have worked with a minimum of 3 State Skill

Development Missions or State/Central agencies or

departments on skill development in the country in the

last five years on government contracts or donor

supported projects.

Work orders or signed

agreements

Note:

It is must for Bidder to qualify each and every pre-qualification criterion mentioned in this section.

The technical and financial proposal of disqualified bidder at prequalification stage will be

retuned unopened.


The summary of the PQ may be provided as per the format placed at Pre-Qual-2.

b. Technical Evaluation Criterion - Maximum Marks (1000)

Sr.

No.

Criteria (Applicable for Agency) 350 Marks

1 Experience of providing technical or project support

to State Skill Development Missions / other agencies

and departments associated with skill development.

Both projects at National and State level initiatives

will be included.

Board will consider Work Orders issued by the

client as evidence along with completion

certificate from client or auditor certificate (for

projects completed). For projects which are

ongoing the Board will consider Work Orders

along with partial completion certificate from the

client or an auditor Statement for the revenue

generated from the projects

40 marks

2 State/national – 10 Marks



5 State/national or more –

40 Marks

2 Experience of deploying Project Management teams

at State or District level.

Mission will consider Work Orders issued by the

client

40 marks

3 States – 10 Marks



6 or more states – 40

Marks

3 Projects where the lead Resource Agency has

worked with National or State bodies to strengthen

ITIs or implementation of apprenticeship promotion

scheme or promotion of apprenticeship in India.

(The projects should have been implemented for at

least 6 Months by 31st December 2017 and should

not be more than 2 years old)

Board will consider Work Orders issued by the

client as evidence along with completion

certificate from client or auditor certificate (for

projects completed). For projects which are

ongoing the Board will consider Work Orders

along with partial completion certificate from the

20 marks

1 project – 10 marks

More than 1 project – 20

marks


client or an auditor Statement for the revenue

generated from the projects

4 Experience of organizing workshops/summits with

industry participation focused on skill Development

in last three years.

(Project Work Order with certification from Client

or beneficiary organization)

30 marks

1 workshop – 10 marks

2 workshops – 20 marks

3 workshops – 30 marks

5 Where the lead Resource Agency has facilitated

industry partnerships for State Skill Development

Missions in Skills domain in last 3 years.



40 marks

50 partnerships (MoUs) –

10 marks

100 partnerships(MoUs) –

20 marks

150 partnerships (MoUs) –

30 marks

200 partnerships (MoUs) or

more partnerships – 40

marks

6 Lead Resource Agency has facilitated mobilization of

youth for skill training since last 2 years



40 marks

1,00,000 youth – 10 marks




7 Experience of facilitating entrepreneurship with any

Skill Development Mission

(The project/intervention should have been

implemented for at least 6 Months by 31st December

2017. The project should not be more than 2 years

old)



20 marks

8 Relevant Experience of the Bidder(Each credential

cited must include a brief write-up on the services

provided along with the Purchase Order or signed

contract or completion certificate)


8.1 Experience of at least five assignments in

Project/Programme Management domain, in India

with Central/ State Government Department /Agency

or Donor funded project in India for which it should

have executed / under execution advisory projects in

excess of INR 5 Crores each (including taxes), as a

Lead Technical Resource Agency as part of a

contract (including extension contract if any) in the

last 5 years.

Work Orders issued by the client as evidence

along with completion (for completed projects)

or auditor statement for revenue from

project/partial completion certificate (in case of

projects being implemented)

40 marks

5 Projects – 15 Marks

6 projects – 30 Marks

7 or more Projects – 40

Marks

8.2 Experience of working in Skill Development domain

during the last 3 years, value >= INR 1Cr, with any

Central Govt./ State Govt./ State Skill Development

Mission/ Multilateral Funding Agency, in India






40 marks

2 Project – 10 Marks

3 project – 20 Marks


5 or more projects – 40

Marks

8.3 Experience of working with State Skill Development

Missions/ employment/Skill development related

state government organizations in the skill sector in

India:






40 marks

2 Missions/agencies – 10

Mark


Mark


Marks

5 Missions/agencies –

40Marks

9 Skill-sets of the team

Note: CVs of all professionals’ submitted need to be

countersigned by official authorized to sign the bid.

CVs to include consent from the resource

highlighting the willingness to work on the project. All

550 marks


resources proposed should attach the copy of the

certificate of qualifying education qualification.

Experience of the resources will be counted after the

attainment of the qualifying education qualification.

CVs of resources that do not fulfill the education

qualification will not be evaluated. Experience of

professionals will be counted for completed years

only. (Example – a professional who has experience

of 4 years 8 months will be counted as 4 years only

for evaluation purposes)

Team

Leade

r

9.1 Team Leader (1) – Full Time Deployment

1. Candidate should have a MBA or equivalent with

extensive experience in Skill Development.

2. Should have a minimum experience of at least

10 years in development sector of which at least

5 years should be in Skill Development.

3. Should have a strong understanding of National

and State level skilling policies

4. He/she should have worked on at least 2projects

providing advisory inputs in Skills domain

(Technical Assistance, Research, Monitoring and

Evaluation).

5. Should have experience of implementing and

managing short term training programmes / RPL,

preferably government/donor/CSR/INGO

supported training programmes.

6. Should have experience of designing Monitoring

and Evaluation Frameworks, skill gaps, TNAs

and other thematic studies.

7. Should have developed SoPs/FRS for portals

8. Should have experience in training and capacity

building, especially of government functionaries.

9. The Team Leader should also have a good

understanding of public procurement or donor

procurement systems

10. Individuals with prior experience of working in

Madhya Pradesh will be given preference.

11. Proficiency in Hindi and English

The Team Leader should be a permanent full

100 marks

Experience: 30 Marks

10-11 Years – 10 Marks

12-13 Years – 20 Marks

14 Years and above – 30

Marks

Skill Advisory Projects

(PMUs, Skill Gaps and

Research): 20 Marks



4 Projects or above – 20

Marks

Implementation of Skill

Development supported

Schemes

(Government/CSR/Donor/IN

GO supported): 10


2 or above projects – 10

Marks

M&E/survey/Research

experience: 15

2 -3 Projects – 5 Marks

4-5 projects – 10 Marks

6 or above projects – 15

Marks

Procurement Specific


time employee of the bidder

Experience: 15

1 Project - 5 Marks



Experience of working in

Madhya Pradesh: 10 Marks

1-2 years - 5 Marks

3 years and above 10

marks

9.2 Social Development and Inclusion Expert (Full

Time) – 1

1. Post graduate in Social Science/MSW/Rural

Development/ Management with 5 years of

experience in social development projects.

2. Should have experience of working on gender

issues, PwDs and with other marginalized

communities.

3. Should have past experience in leading

community mobilization and community

campaigns.

4. Should have worked in government or donor

supported/ implemented projects in the past.


Maximum Marks – 30


5 Years – 2.5 Marks

6 Years – 5 Marks


Marks

Thematic (mobilization of

women, adolescents, PwDs,

marginalized communities)

Experience:15 Marks



3 projects and above – 15

Marks

Experience of working in MP

5 marks

9.3 IT & MIS Expert (Full Time) – 1

1. MCA/B.TECH (CS or IT)/B.E. (CS or IT)

2. Minimum 5 years of professional experience in IT

domain.

3. Should have worked on government projects in

e-governance project/ MIS development or

management.

4. Should have experience in developing

MIS/portals.

5. Should have experience in programming/coding

testing

6. Experience of working of skill development

Maximum Marks – 30


5 Years – 5 Marks

6 Years – 10 Marks


Marks

Experience in coding/

programming/Testing: 10

Marks

1 Year – 5


projects will be desired


2 Year – 10

Experience in e-

governance/government

commissioned projects – 10

Marks

1 project – 2.5 marks


3 projects – 10 marks

9.4 ED & Self-employment Expert (Full Time) – 1

1. Postgraduate in social sciences/ MBA/ Post-

Graduate in social or rural development/

Entrepreneurship.

2. Minimum 5 years of professional experience in

Entrepreneurship Development and self-

employment of youth in the livelihood / skill

development programs

3. Past experiences of development of DPRs and

pre project report for self-employed

4. Should have facilitated bank linkages for self

employment or entrepreneurship development

5. Past experience of working Madhya Pradesh will

be given preference.


7. Should be proficient in MS-office

Experience in

Entrepreneurship

Development and self-

employment of youth in the

livelihood or skills

programmes: 15 Marks

5 Years – 5 Marks



Marks

Experience in preparation of

DPRs, PPRs, promoting

linkages for financial

assistance :5 Marks

Experience of working in

Madhya Pradesh:10 Marks

1 Year – 5 Marks

2 years and above – 10

Marks


9.5 Scheme Implementation Expert (Full Time) – 1

1. Postgraduate degree/diploma in management or

postgraduate in social or rural development or

Engineering.

2. Minimum 5 years of professional experience in

managing large scale skill development /

government schemes / programs.

3. Experience of managing government projects in

Madhya Pradesh.

4. Past experience of working on skill development

projects with Mission /employment

missions/other government schemes and on

CSR projects

5. Should have a strong idea of the skilling context

of Madhya Pradesh.




5 Years – 5 Marks



Marks

Experience of Skill

implementation projects:15

Marks



3 and above – 15 Marks

Experience of working with

government departments:15

Marks




Experience in Madhya

Pradesh: 10 Marks


2 and above Projects - 10

Marks

9.6 Scheme Implementation Coordinator –Quality

Assurance (Full Time) - 1



Engineering.

2. Overall 5 years of professional experience in Skill

Development.

3. At least 2 years of experience in implementing

quality assurance protocols in skill development

projects

4. Should have implemented TSP rating tools,

centre inspection tools etc.

5. Experience of managing government projects in

Madhya Pradesh.


projects with Mission /employment

missions/other government schemes and on

Experience in Skill Domain:

5 Marks


Marks

Experience of Quality

assurance of Skill

Development projects:15

Marks

1 Years – 5 Marks



Marks




CSR projects


of Madhya Pradesh.



Marks


Pradesh: 5 Marks

9.7 Scheme Implementation Coordinator –Monitoring

and evaluation (Full Time) - 1



Economic/Statistics/or Engineering.

2. At least 2 years of experience in M&E, research,

Skill Gaps etc.

3. Minimum 5 years of professional experience of

working on large scale skill development /

government schemes / programs.


projects with Mission /employment missions

5. Should demonstrate experience in designing and

implementing M&E frameworks

6. Should have conducted baseline and end line

studies

7. Should have used MIS data and dashboards for

management of Skill programmes


of Madhya Pradesh.


Experience in skill

domain:10 Marks

2 Years – 5 Marks

3 Years or above – 10

Marks

Experience of working on

(M&E, Research, Skill Gaps)

projects with government:

15 Marks



4 and above - 15


Pradesh: 5 Marks

9.8 Private partnership coordinator (Full Time) - 1

1. Should have a B. Tech. / B.E, MBA or equivalent

is desirable

2. Should have a total of 3 years of professional

experience

3. Should have worked extensively on developing

partnerships with private sector in skills domain

4. Should have in the past worked extensively on

managing and organizing sector specific

workshops or summits

5. Should have at least two years of experience in

skill development



(Qualifying education qualification is B.Tech/BE)

Overall Experience : 10

Marks

3 Years – 5 Marks


Marks

Experience in facilitating

partnerships with private

sector:10 Marks

50 Partnerships – 5 Marks

100 partnerships – 10

Marks



Marks

If MBA/or equivalent: 5


Marks

9.9 Branding & Communication Coordinator (Full

Time) - 1

1. Postgraduate degree/diploma in Mass

Communication from a reputed university

2. Should have in the past engaged with print and

electronic media agencies

3. Should have at least 3 years of professional

experience in branding and communication of

skill development programs

4. Should have experience of running campaigns

on social issues

5. Should have demonstrated experience in

developing communication content for social

media and other mass media sources

6. Should have developed content for

websites/social media/brochures

7. Should have a strong understanding of skill

development


Overall Experience: 10 Marks

3 Years – 5 Marks


Marks

Experience in Branding

(Designing brochures for

schemes, logos, brand

books, social media): 10

Marks


3 projects and above – 10

Marks

Developing content for

Social Media and other mass

media (Radio Jingles,

newspaper advertisement):

5 Marks

Should have worked with

government departments or

schemes: 5 Marks

Other Team Members

9.10 Coordinator – Employment Generation (2)

1. Master’s degree in Social Science or rural

development or engineering or management

2. At least 5 years in employment generation or

livelihood programmes

3. Experience of implementing projects on self

employment at the State/District level.

4. Strong understanding of promoting financial

linkages for youth/women through banks and

other schemes

5. Prior experience of working on Government

Project and coordinating with District

administration



Overall Experience: 5 Marks

5 Years – 2.5 Marks


Marks

Experience in promoting

employment activities (wage

and self employment): 10

Marks

Experience with government

or donor supported projects:

5 Marks


Pradesh: 5 Marks

9.11 Coordinator – Overseas placement (1) Overall Experience in


1. Graduate in any stream with a Management

Degree in Human Resource

2. Overall experience of 5 years in facilitating

recruitment in domestic and international markets

in Engineering and non engineering streams

3. Should have worked for at least 2 years in

facilitating recruitment in international markets in

Engineering and non engineering streams

4. Should have strong competencies in facilitating

development of CVs


6. Should have demonstrated networking and

strong communication skills

recruitment 5 years or more:

15 Marks

5 years – 5 Marks

6 years – 10 Marks


Marks

Experience in promoting

employment in overseas

recruitment : 15 Marks

3 years – 5 Marks



marks

9.12 Coordinator – Curriculum and content

development (1)

1. Masters in any stream with overall experience if

5 Years

2. At least 3 years of experience in development of

training curriculum

3. Should have a strong understanding of QPs and

NoS and its development

4. Should have strong understanding of developing

training content (on line content, print etc.) in

different domains.

Overall experience of

curriculum/content

development: 15 Marks

5 years – 5 Marks



marks

Development of

curriculum/content for

vocational training 15 Marks

3 Courses – 5 Marks

4 courses – 10 Marks

5 or above courses – 15

Marks

9.13 Coordinator – Counseling (1)

1. MSW/Masters in Psychology

2. Overall experience of at least 5 years in

counseling of which 2 years should be in career

counseling

3. Should have experience in counseling in Higher

education/technical education or vocational

training institutions

4. Should have strong communication skills.

Experience in counseling in

education and training

experience:15 Marks

5 Years – 5 Marks



Marks

Experience of counseling in


Higher education/technical

education or vocational

training institutions : 15

Marks

2 Years – 5 Marks



Marks

9.14 Coordinator – Finance and Administrative

Management (1)

1. CA/MBA Finance/ICWA

2. Overall experience of at least 5 years

3. Should have experience of working in

government/donor supported projects

4. Should have experience in managing projects,

facilitate statutory audits

5. Understanding of the treasury functions will be

an added advantage

6. Should have strong understanding of public

procurement systems. Developing Standard

Bidding Documents, running the Bidding

Process, Bid Evaluation, contract management

etc.

7. Should have prior experience of working on

FMIS

Experience in Finance and

Administration: 15 Marks

3 Years – 5 Marks



Marks

Experience in managing

procurement processes:10

Marks

2 Year – 2.5 Marks

3 Year – 5 Marks


Experience with government

departments or donor

procurement systems:5

Marks

6 Approach & Methodology 150

Understanding of the project context

Approach & Methodology proposed and work

plan in the Technical Proposal

50

100

TOTAL 1000


Section G – Compliance Sheet Format (Form Pre-Qualification-2)

COMPLIANCE SHEET FORMAT TO BE SUBMITTED BY TECHNICAL Resource Agency

(ALL SUPPORTING REQUIRED AS PER CLAUSE 20 a OF DATA SHEET)

Sr.

No.

Eligibility Criteria Documentary

Evidence

Compliance

(Yes/No)

Evidence

attached

at Page

No.

1. The Bidder should be a single entity for

the purpose of this Invitation for RFP

document.

Consortium is not allowed.

The Bidder should be a single entity. For

the purpose of this Invitation for RFP

document, a Business Entity shall mean

a company registered in India under the

Companies Act 1956, or a partnership

firm registered under the Limited Liability

Partnership Act of 2008, a society

registered under the Societies Act or a

Trust, operating for the last 10 years in

Business Consulting as of March 31,

2018.

Certificates of

Registration/

Incorporation.

Letter of Association

2. The bidder should have average annual

turnover of INR 50 Crores from advisory

services offered to government entities,

donors in the previous three financial

years (FY 2014-15, 2015-16 & 2016-17)

Certificate from

Statutory Auditors for

the last 3 years

3. The bidder should have positive net

worth from Indian operations in business

consulting services in each of the

previous three financial years (FY 2014-

15, 2015-16 & 2016-17)

An average annual net worth of 100

crores for the last three years

Certificate from

Statutory Auditors for

the last 3 years

4. Bidding firm should have more than 500

individuals in the Consulting/ Advisory

division on its payroll in India.

Self-certification from

the HR Head or

Authorized Signatory in

the prescribed format


5. Experience of at least five Government

Projects in Project Management, in India

with (Central/ State Government

Department Agencies or Donor funded

project) for which it should have

executed or have under execution

advisory projects in excess of INR 5

Crores each (including taxes), as a Lead

Technical Resource Agency as part of a

contract (including extension contract if

any) in the last 5 years


Agreement should be

provided as the

evidence

6. The Bidder should have worked on at

least two Skill Development advisory

Projects during the last 3 years of value

>= INR 3 Crores each, with any Central

Govt./ State Govt./ State Skill

Development Mission/ Multilateral

Funding Agency, in India.


Agreement should be

provided.

7. The Bidder should not have been

blacklisted by any State or Central

Government as on bid submission date.

Self-certification from

the Authorized

Signatory on Stamp

Paper of INR 100. The

declaration should be

notarized

8. Should have worked with a minimum of

3 State Skill Development Missions or

State/Central agencies or departments

on skill development in the country in the

last two years on government contracts

or donor supported projects.

Work orders or signed

agreements


Section H – Technical Forms

1. Checklist of Required Forms

Required for

Proposal (√)

Form Description

√ TECH-1

Technical Resource Agency’s Organization and

Experience.

√ TECH-1A A. Technical Resource Agency’s Organization

√ TECH-1B B. Technical Resource Agency’s Experience

√ TECH-2

Comments or Suggestions on the Terms of

Reference

√ TECH-3

Description of the Approach, Methodology, and Work

Plan for Performing the Assignment

√ TECH-4 Work Schedule and Planning for Deliverables

√ TECH-5

Team Composition, Key Experts Inputs, and

attached Curriculum Vitae (CV)


Form TECH-1

TECHNICAL RESOURCE AGENCY’S ORGANIZATION AND EXPERIENCE (Not More

than 6 Pages)

A brief description of the Technical Resource Agency’s organization and an outline of the

recent experience of the Technical Resource Agency that is most relevant to the

assignment. The outline should indicate the names of the Technical Resource Agency’s Key

Resources who participated, the duration of the assignment, the contract amount, and the

Technical Resource Agency’s role/involvement.

A - Technical Resource Agency’s Organization (to be limited to 4 pages)

1. Provide here a brief description of the background and organization of your

company/partnership firm.

B. Financial Capability: (Auditor Certificate)

Particulars

Years

2014-15 2015-16 2016-17

Turnover from Consulting and Advisory

Services

Turnover from Government Consulting

Services in India

Net worth of the firm

C - Technical Resource Agency’s Experience

1. List only previous similar assignments successfully completed/ on-going in the last 5

years only

(Please note that bids not responding to the above critical areas may be considered non

responsive):

2. Format for Experience is as follows:-

Duration

Assignment name/&

brief description of

main

deliverables/outputs

Name of

Client &

Address

Approx.

Contract value

(in Rs

equivalent)/

Amount paid to

your firm

Role on the

Assignment


Each credential cited must include a brief write-up on the services provided along

with the Purchase Order or signed contract along with completion certificate (for

completed projects) or auditor certificate for revenue collected/partial completion

certificate (for ongoing project)


Form TECH-2

COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE (Not more than 2

Pages)

Form TECH-2: comments and suggestions on the Terms of Reference and any other

provisions should be as per RFP guidelines only.


Form TECH-3

DESCRIPTION OF APPROACH and Methodology (Not more than 20 pages)


FORM TECH-4:

Work Plan for the activities proposed in the Technical Proposal.


Form TECH-5

{A brief description of the team composition, roles and responsibilities, assignments and key

expert’s inputs in terms of time needs to be highlighted}

CURRICULUM VITAE

Position Title and No. {e.g., 9.1 Team Leader}

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}

Country of

Citizenship/Residence

Education: {List college/university or other specialized education, giving names of

educational institutions, dates attended, degree(s)/diploma(s) obtained}

_________________________________________________________________________

_________________________________________________________________________

Employment record relevant to the assignment: {Starting with present position, list in

reverse order. Please provide dates, name of employing organization, titles of positions

held, types of activities performed and location of the assignment, and contact

information of previous clients and employing organization(s) who can be contacted for

references. Past employment that is not relevant to the assignment does not need to be

included.}

Period Employing organization and

your title/position. Contact

information for references

Country Summary of

activities

performed relevant

to the Assignment

[e.g., May

2005- present]

[e.g., Ministry of ……,

advisor/Technical Resource

Agency to…

For references:

Tel…………/e-mail……;

Mr.…….]


Language Skills (indicate only languages in which you can work):

_________________________________________________________________________

_____

Adequacy for the Assignment:

Detailed Tasks Assigned on Technical

Resource Agency’s Team of Experts:

Reference to Prior Work/Assignments that

Best Illustrates Capability to Handle the

Assigned Tasks

(Task, deliverable assigned to the

resource)

Corresponding experience.

Expert’s contact information: (e-mail…………………., phone……………)

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience, and I am available to undertake the

assignment in case of an award. I understand that any misstatement or misrepresentation

described herein may lead to my disqualification or dismissal by MPSSDEGB.

{Day/month/year}

Name of Expert: Signature:

Date: {day/month/year}

Name of authorized: Signature:

Date {day/month/year}

Representative of the Technical

Resource Agency (same who signs the

Proposal)


Section I – Financial Forms

Financial Proposal Standard Forms shall be used for the preparation of the Financial

Proposal according to the instructions provided in ITT.


FIN-1 Financial Proposal Submission Form

To,

The Chief Executive Officer,

Madhya Pradesh State Skill Development and Employment Generation Board

Gas Rahat ITI Campus, Govindpura, Bhopal 462023

Dear Sir,

Subject: Selection of Technical Resource Agency for Madhya Pradesh State Skill

Development & Employment Generation Board (MPSSDEGB)

1. We, the undersigned, offer to provide the consulting services for the above project in

accordance with your Request for Proposal no.___________ dated ___________. Our

Financial Proposal (Grand Total) is for the sum of Rs................. (In Words) for period of

24 months from the Commencement Date. The financial proposal is inclusive of taxes.

2. The Breakup of Financial Proposal for period of 12 months from the Commencement

Date for Technical Resource Agency is given as

Minimum&

Mandatory

resources

required for

Project

INR (Figures) INR (Words)

Fee Component for a

period of 24 Months

(A)

Overheads and

Operational Cost (B)

Any other Costs (C)

Applicable taxes (D)

Financial Proposal

(Grand Total =

A+B+C+D)

3. The above quote is inclusive of service tax and the same shall be payable at actual by

MPSSDEGB.

4. The income tax etc., if applicable, shall be deducted at source from the payment as per

the law in force at the time of execution of contract. We further understand that if there

would be any increase in any other applicable taxes, levies, duties, and fee etc.


whatsoever, and other charges during tenure of contract, the financial burden of the

same shall be borne by us

5. We understand that MPSSDEGB may request for deployment of resources in phases.

Hence the invoice will on the basis of resources deployed for the project.

6. Our Financial Proposal shall be binding upon us up to the expiration of the validity

period of the Proposal.

7. We undertake that in competing for and, if the award is made to us, in executing the

above consultancy services, we will strongly observe the laws against fraud and

corruption in force in India namely “Prevention of Corruption Act 1988”.

8. We understand that for all official travel lodging, boarding and local travel will be

reimbursed by MPSSDEGB as per the prevailing TA & DA rules of Government of

Madhya Pradesh. The eligibility criteria are highlighted in the table below.

Resource Team Members Government Position in Madhya

Pradesh

Team Leader Additional Director

Other team of Experts and Coordinators Joint Directors

Further, the office space and other consumables as required for the project shall be

provided by MPSSDEGB as per the existing guidelines of state of Madhya Pradesh.

9. All taxes(direct/indirect/local), duties, levies etc. whatsoever will be charged at the time

of invoicing

We understand that you are not bound to accept any Proposal you receive and may reject

any or all proposal without assigning any reason for the same.

Yours sincerely,

Authorized Signatory:

Name and Title of Signatory:

Name of Firm:

Location:

Date:


FIN-2 Financial Proposal Submission Form

Please fill the man-month rate for the project. MPSSDEGB may use this rate-card for

chargeable change request or for any other consulting/ advisory work that can be delivered

by the Technical Resource Agency. This rate-card will be valid for the entire period of the

Technical Resource Agency’s contract (24 months) and will have 5 % price escalation year

on year after contract period. It may be noted that work by the SPMU will commence

immediately after the Commencement Date.

Profiles Per Person Day

(INR)

Team Leader Profile

Social Development and Inclusion Expert Profile

IT and MIS Expert profile

ED and Self Employment Expert

Scheme Implementation Expert

Quality Assurance Coordinator

M&E Coordinator

Private Partnership Coordinator

Branding and Communication Coordinator

Employment Generation Coordinator

Overseas Placement Coordinator

Curriculum and Content Development Coordinator

Coordinator Counseling

Financial and Administration Coordinator


Section J – Terms of Reference (ToR)

1. Introduction to MPSSDEGB

Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB),

earlier known as the Madhya Pradesh State Skill Development Mission and Madhya

Pradesh Council for Vocational Education and Training is the nodal agency for Employment

and Skill Development in the State of Madhya Pradesh. The Mission is registered as a

Society under the Indian Societies’ Act and aims at developing the State level agenda for

skilling and employment in the State. The Board will promote both wage employment and

self employment in the State.

Further, the Board will also be responsible for converging skill development efforts of other

line departments engaged in implementing skill development programmes in the State.

The mission is chaired by the Hon’ble Chief Minister of Madhya Pradesh.

This RFP has been published with an intention to assist the Mission in acquiring the services

of a Technical Resource Agency who can support the Skill Development initiatives planned

in the State.

2. Objectives of MPSSDEGB

The key objectives of MPSSDEGB are:

a. To provide access to sustainable quality vocational education to the target group of

citizens of the state to meet the challenges of skilled human resource required for

various sectors of economy.

b. To act as the nodal agency for skill development and entrepreneurship in the State and

coordinate, support and converge skill development activities of all departments.

3. Functions of MPSSDEGB

The board is expected to plan, execute, co-ordinate and monitor Skill Development and

employment generation programmes in the State to prepare youth for self-employment and

for various jobs available in Industrial & Service Sectors. The board comprises of the

following key cells.

Employment cell: The employment cell is expected to engage and consult industry

across the country to map employment opportunities. The cell will act as a bridge

between the industry and the youth of State and promote wage and self employment

among them.

Overseas Placement Cell: The cell will help establish linkages with international

employers and promote placement of youth from the State in international markets.

Skill Development Cell: The Skill Development Cell will design, implement and

monitor skilling initiatives in the State. The Cell will ensure that market linked short

term skills are implemented in the projects.

Curriculum Development Cell: This cell will help develop industry relevant and

specific curriculum and content for skill development training.


Counseling Cell: This cell will coordinate and provide access to counseling services

to the youth and enable them to make decisions regarding their future.

Communication Cell: The cell will coordinate communication and PR activities for the

Board.

4. Scope of Work for the Technical Resource Agency

The Technical Resource Agency is expected to assist the Board in strengthening the overall

skills ecosystem. The Board has developed and designed short term State financed skill

development schemes - Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY) and Mukhya

Mantri Kaushalya Yojna (MMKY), and aims at skilling about 450 thousand youth annually

under these schemes. Further, the Board will also focus on strengthening the

entrepreneurship development framework being established in the State. The Technical

Resource Agency is expected to strengthen the capacity of these cells.

5. Initiatives of the Board

Some of the initiatives undertaken include the following

Implementation of State funded Short term training schemes:

Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY) and Mukhya Mantri Kaushalya

Yojna (MMKY)

MPSSDEGB has been acting as the nodal agency for all the Skill Development initiatives in

the State of Madhya Pradesh. In order to ensure that the State is able to translate the large

availability of working age population into a demographic advantage, the State has launched

the Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY). MMKSY aims at raising the

skilling quotient of the youth in the State by providing access to short term demand driven

training courses in employable trades.

Mukhyamantri Kaushalya Yojna (MMKY)

MMKY is a women oriented scheme being implemented in the State from the year 2017. It

aims at skilling and providing employment or self-employment opportunities to women. Like

MMKSY, Kaushalya Yojna will also aim at improving access to skill training among youth

(women) from the State through short term training programmes based on the Modular

Employment Scheme (MES) or Qualification Packs (QPs). Women in the target group under

the scheme are school dropout girls, women who are willing to seek skill training to make a

living, women who have skill but are not certified, child marriage and domestic violence

victims, under-privileged sections of the society.

The scheme also has a residential provision for women in certain selected areas.

No. of Trainees to be trained annually 2,50,000

Target age group Trainees over 15 years of age

Number of sectors 18


No. of Trainees to be trained annually 2,00,000

Target age group Trainees over 15 years of age

Number of sectors 14

These schemes also have the provision for skills’ up-gradation and formation, vertical and

horizontal mobility and a framework to Recognize Prior Learning (RPL).

Entrepreneurship Development Cell

The entrepreneurship development cell has been developed within MPSSDEGB with an

objective to promote entrepreneurship and self-employment among youth undergoing skills

training in the State. The cell will operate using a hub and spoke model with the State

Entrepreneurship Cell acting as the hub and the network of Training and Entrepreneurship

Officers at District level acting as the spoke.

Vision

To place the state as one of the top ranking entrepreneurial states of the nation.

Mission

To create an eco-system in the state for cultural shift to encourage entrepreneurship through

awareness, training, counseling and capacity building aimed at enterprise creation.

Apprenticeship Training Cell

The state is committed to increase the number of apprentices who receive training under the

Apprentice Training Act 1961. Taking cognizance of the recent amendments to the act, the

State has appointed a new State Apprenticeship Council in the year 2016 and established

an Apprenticeship Training Cell under MPSSDEGB.

Since October 2016, the cell has registered 17176 apprentices and 232 establishments

(industries) on the portal.

Flexi-MoU Cell

The Board acknowledges the role of the Industry in skill training. To strengthen industry

partnership and promote their participation in imparting training in the State, the Board has

adopted a Flexi MoU Policy. The Policy, developed in 2016, provides a framework for

industries to partner with the State on developing state-of-the-art infrastructure in ITIs and

imparting training to make trainees industry ready.

With trainees receiving trainings from professionals from industry and industry getting

access to industry ready workforce, Flexi MoUs models have been designed to create a win-

win situation for both the trainees and industry partners.

IT Cell

The IT cell is responsible for improving the operational efficiency of the Board by

establishing IT based systems. Activities which initially were done manually and have now

brought online. The IT cell comprises of professionals with dual skills of mapping the

functional requirements of the Board and facilitating development of the IT solutions from


different vendors. The portal (www.mpskills.gov.in) constitutes of the following modules,

namely:

1. HRMIS

2. Infrastructure

3. Inventory Management

4. ITI Inspection

5. Content Management System & Virtual Website

A dedicated end-to-end MIS portal (ssdm.mp.gov.in) has been developed and managed by

the MPSSDEGB for the implementation of the schemes.

6. Other Areas of support

The following is the broad scope of work to be implemented as part of the program:

a) Assessing present skill gap and Industries’ needs for trained manpower

b) Generating demand for skill programmes

c) Empanelment of TSPs

d) Strengthening Assessment & Certification Processes

e) Developing a robust Monitoring & Evaluation of the Schemes

f) Capacity Building of MPSSDEGBand Knowledge Transfer

g) Assist in Procurement


7. Section K – Payment Terms

The board will make quarterly payments to the Technical Resource Agency. The Technical

Resource Agency will engage in an inception and design phase. This will include an as-is

assessment of the current capacity of the Board and prioritize interventions in the State. The

Technical Resource Agency and the Board will in consultation develop an action plan for the

assignment, with quarterly deliverables. The payment to the Technical Resource Agency will

be made against the achievement of these deliverables.

Some of the Deliverables identified include the following:

Payment Milestones (Year 1) Payment Percentage

Mobilisation of the team 10%

Submission of the inception report and

quarterly action plans

10%

Achievement of Qtr 2 Milestones 10%



The payments will be output based and dependent on the submission of the deliverables by

the Technical Resource Agency.

Technical Resource Agency will follow a quarterly invoicing process. All the deliverables for

the quarter will be submitted as per the timelines as per the mutually agreed timelines during

the project inception stage. The consolidated quarterly invoice will be generated and

submitted on the last working day of the quarter to the MPSSDEGB.

The invoice shall be made on the basis of the financial proposal submitted in FIN 2. No

payments shall be made beyond the submitted proposal.

Deductions shall be made according to the various provisions mentioned in this RFP.

The deliverables & the quarterly invoice will be assessed and if there is no objection in terms

of performance, deliverable or invoice value, is raised in 15 days from the invoice date by the

MPSSDEGB, the invoice and the deliverables will be deemed accepted by the MPSSDEGB,

and will be good for payment. MPSSDEGB will then pay to Technical Resource Agency in

next 15 days.


Annexure-I: Power of Attorney

Know all men by these presents, We___________________________________ (name of

the firm and address of the registered office) do hereby irrevocably constitute, nominate,

appoint and authorize Mr./ Ms (name), __________________ son/daughter/wife of

__________________________and presently residing at __________________, who is

[presently employed with us and holding the position of _________________________], as

our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and

on our behalf, all such acts, deeds and things as are necessary or required in connection

with or incidental to submission of our Bid for the ***** Project[s] proposed or being

developed by the ***** (the “Authority”) including but not limited to signing and submission of

all applications, bids and other documents and writings, participate in Pre-Bid and other

conferences and providing information/ responses to MPSSDEGB, representing us in all

matters before MPSSDEGB, signing and execution of all contracts including the Concession

Agreement and undertakings consequent to acceptance of our bid, and generally dealing

with MPSSDEGB in all matters in connection with or relating to or arising out of our bid for

the said Project and/ or upon award thereof to us and/or till the entering into of the contract

with MPSSDEGB.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds

and things lawfully done or caused to be done by our said Attorney pursuant to and in

exercise of the powers conferred by this Power of Attorney and that all acts, deeds and

things done by our said Attorney in exercise of the powers hereby conferred shall and shall

always be deemed to have been done by us.

IN WITNESS WHEREOF WE,____________________, THE ABOVE NAMED PRINCIPAL

HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ____ DAY OF ________, 2017

For ---------------------------

(Signature)

(Name, Title and Address)

Witnesses:

1 1. [Notarized]

2 Accepted

(Signature)

(Name, Title and Address of the

Attorney)

Notes:

The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal

affixed in accordance with the required procedure.

Also, wherever required, the Bidder should submit for verification the extract of the


charter documents and documents such as a resolution/ power of attorney in favour

of the person executing this Power of Attorney for the delegation of power hereunder

on behalf of the Bidder.


Annexure-2: Performance Bank Guarantee Format

To

The Chief Executive Officer,

Madhya Pradesh State Skill Development and Employment Generation Board

Gas Rahat ITI Campus, Govindpura, Bhopal 462023

WHEREAS _________________________________________________ [Name and

address of Technical Resource Agency] (hereinafter called “the Technical Resource

Agency”) has undertaken, in pursuance of your Letter No.

_______________________________ dated _________ to provide the consultancy

services to the Madhya Pradesh State Skill Development & Employment Generation Board

(MPSSDEGB), Department of Technical Education & Skill Development, Government of

Madhya Pradesh on terms and conditions set forth in the said letter.

AND WHEREAS it has been stipulated by you in the said letter that the Technical Resource

Agency shall furnish you with a Bank Guarantee by a Scheduled Commercial Bank for the

sum specified therein as security for compliance with his obligations in accordance with the

terms and conditions set forth in the said letter;

AND WHEREAS we have agreed to give the Technical Resource Agency such a Bank

Guarantee;

NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on

behalf of the Technical Resource Agency up to a total of ____________________________

[amount of Guarantee] ________________________________________[in words], such

sum being payable in the types and proportions of currencies in which the Contract Price is

payable, and we undertake to pay you, upon your first written demand and without cavil or

argument, any sum or sums within the limits of __________________[amount of Guarantee]

as aforesaid without your needing to prove or to show grounds or reasons for your demand

for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Technical

Resource Agency before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the

Contract or of the services to be performed there under or of any of the Contract documents

which may be made between you and the Technical Resource Agency shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any such

change, addition or modification.

The liability of the Bank under this Guarantee shall not be affected by any change in the

constitution of the Technical Resource Agency or of the Bank.

Notwithstanding anything contained herein before, our liability under this guarantee is

restricted to Rs.__________ (Rupees_________________________) and the guarantee

shall remain valid till ____________


Unless a claim or a demand or a request for extension in writing is made upon us on or

before ____________ all our liability under this guarantee shall cease.

This guarantee shall be valid for 24 months from the date of aforesaid letter and may be

extendable, if required.

Signature and Seal of the Guarantor In presence of

1. ___________________________

(Name, Signature & Occupation)

Name and

Designation:_____________________


Name of the

Bank:_________________________

2. ___________________________


Address:______________________________

__

_____________________________________

___

_____________________________________

___

Date: ________________

Address:______________________________

__

_____________________________________

___

_____________________________________

___


Annexure 3 – Submission of pre-bid queries

We, (Name of the organization), will like to submit the following queries.

Clause No. Query Suggested Changes (if Any)


Annexure 4 – Declaration from the Firm

We, (Name of the Firm), registered as (Company/Society/Trust), under the

(Companies/Societies/… act), is engaged in providing professional services in the areas of

(list main service areas offered by the Firm).

I, (Name of the signatory), (designation of the signatory) of (Name of the Firm), do hereby

declare to the best of my knowledge and information available with us as on (Date of

submission of the bid) that we have not come across any written directive by any

government/government agency /Donor or funding agency in India, blacklisting (Name of the

Firm) against providing such professional services as mentioned in the tender.

Name of the Signatory:

Designation:

Email:

Phone Number:


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