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YSB Admin RFP
BIDDERS CONFERENCE
WEDNESDAY, MARCH 13, 2013
GOVERNMENT CENTER SOUTH
CONFERENCE CENTER ROOM #1
9:00-11:00 AM
YSB Admin RFP
OVERVIEW
AND
PURPOSE
YSB Admin RFP
• DCS is seeking proposals for the state-wide administration of the Youth Service Bureau (YSB) funding as outlined in IC 31-26-1.
• The Youth Service Bureau funding is part of DCS’ comprehensive array of Prevention Services to all 18 Regions in the State of Indiana.
• It is the intent of this RFP for the vendor to assume responsibility for directly contracting with DCS-accredited
and identified YSB Fund Grantees.
YSB Admin RFP
• The purposes of this service are to administer the YSB funds to selected YSB programs, to provide oversight of service provision by the YSB Fund Grantee, and to administer the accreditation process.
YSB ADMIN RFP
YSB ADMIN RFP
TIMELINES
YSB Admin RFP
3/21/2013 by 10:00 am
submit to: [email protected]
Activity DateIssue of RFP 3/08/2013
Deadline to submit written questionsSubmit to: [email protected]
3/21/2013 by 10:00 am
Answers to Vendor questions posted on DCS website
www.in.gov/dcs/3414.htm
4/01/2013
Submission of Proposals3 hard copies and one electronic copy-either CD or USB drive
4/15/2013 by 10:00 am
Notification of Awards 5/03/2013
Contract Term 7/01/2013-6/30/2014
YSB ADMIN RFP
Submission of ProposalsNote: Proposals must be delivered to
the following address:
Ginny Morris
Indiana Department of Child Services
ATTN: Proposals
Room E306
302 West Washington Street, MS 47
Indianapolis, Indiana 46204
YSB Admin RFP
YSB ADMIN RFP
ATTACHMENTS
YSB ADMIN RFP
ATTACHMENT A
COVER SHEET
NOTE:
Agency Legal name must match your registered name with the Secretary of State
YSB ADMIN RFP
ATTACHMENT B
Statement of Work
Details duties of the YSB Admin
YSB ADMIN RFP
ATTACHMENT C
PROVIDER NARRATIVE
Information specific to your agency
YSB ADMIN RFP
ATTACHMENT D
SERVICE NARRATIVE
Outlines the specific services to be delivered
(One per proposal)
YSB ADMIN RFP
ATTACHMENT E
BUDGET TEMPLATE
Budget is required for all proposals. Budget template must be completed for one
contract year.
YSB ADMIN RFP
ATTACHMENT F
SCORE TOOLNOTE: IF ANY ONE OR MORE OF THE LISTED
CRITERIA ON WHICH THE RESPONSES TO THIS RFP
WILL BE EVALUATED ARE FOUND TO BE
INCONSISITENT OR INCOMPATIBLE WITH
APPLICATION FEDERAL LAWS, REGULATIONS OR
POLCIIES, THE SPECIFIC CRITERION OR CRITERIA
WILL BE DISREGARDED AND THE RESPONSES WILL
BE EVALUATED AND SCORED WITHOUT TAKING INTO
ACCOUNT SUCH CRITERION OR CRITERIA.
YSB ADMIN RFP
ATTACHMENT G
LIST OF YSB GRANTEES
First year list of sub-contractors (YSBs)
July 1, 2013-June 30, 2014
YSB ADMIN RFP
ATTACHMENT H
SAMPLE CONTRACT
Term of Contract: The term of the contract
shall be for twelve months, beginning July 1,
2013 and ending June 30, 2014. The State
may exercise the option to extend the
contract for up to three (3) additional years.
YSB ADMIN RFP
ATTACHMENT I
YSB FUND SAMPLE CONTRACT
(YSB Grantees)
YSB ADMIN RFP
ATTACHMENT J
YSB GRANTEE SERVICE STANDARDS
YSB ADMIN RFP
ATTACHMENT K
ASSURANCES
Note: The signed Cover Sheet in BLUE INK
certifies the assurances.
YSB ADMIN RFP
ATTACHMENT L
EXHIBIT 3
CERTIFICATION OF COMPLETION OF REQUIRED CRIMINAL AND BACKBROUND CHECKS
Note: The State intends to sign a contract with
one Respondent to fulfill the requirements of
this RFP (Exhibit 3 must be completed). Sub-
grantees must also complete Exhibit 3.
YSB ADMIN RFP
ATTACHMENT M
FEDERAL SELECTED DISALLOWED EPXENSES
Note: For your information, Expenses that are
not allowed and cannot be included in the
Budget (Attachment E).
YSB ADMIN RFP
PROPOSAL PREPARATION INSTRUCTIONS
Each proposal must include:
1. RFP Cover Sheet-completed and signed in BLUE ink
2. Provider Narrative-Attachment C template must be used
3. Service Narrative-Attachment D template must be used and one (1) Service narrative should be completed.
4. Budget-Budget template must be used (Attachment D)
Questions?
