COMPETITION and GRANTSfor

EMW Events and ActivitiesAs part of the

MALTA

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Preamble

Following the success of the 2014, 2015 and 2016 editions of the European Mobility Week and the respective activities, Transport Malta is now looking at the organisation of the activities to be held during the Mobility Week and the Car Free Day of 2017. This year’s Theme has been set as: "Sharing gets you further."

Similarly to the events held during the EMW of 2016, activities to be held under the European Mobility Week label must be registered accordingly on the European Mobility Week website before they are carried out.

Like in previous editions, and in parallel with what takes place in other EU Member States, this year Malta will be organizing activities under both the European Mobility Week brand name as well as a number of activities under the European Mobility Actions Label.

As of this year, we have agreed that the Association of Local Councils gives the centre stage to Local Councils, thus encouraging the same Councils to be the real protagonists in the country’s promotion of a cleaner and more economically viable transport practice. This idea stems from the fact that as we have now entered into the fourth consecutive year of celebrating this event, we have noticed that the Local Councils - with their ideas and initiatives - can be the real successful implementers of cleaner and more sustainable local transport measures. Transport Malta this year will implement these initiatives in order to continue to:

a) address our EU Level commitmentsb) involve wider population participation;c) improve on the quality which was established in the previous years.

EUROPEANMOBILITYWEEK 2017 will be celebrated under the theme of "Clean, shared and intelligent mobility" using the call-to-action "Sharing gets you further."

By using shared forms of transport we can reduce our expenses and lower our carbon footprint. Best of all, we can meet new people and make our journey more sociable. In 2017, EUROPEANMOBILITYWEEK invites local politicians and the public to experience the benefits of shared mobility.

Smart technology, such as apps and online platforms are already helping to make mobility more efficient, saving us money and helping the environment. New applications have made it easier than ever before to manage our mobility together. Studies show that embracing shared mobility can have a positive impact on our towns and cities: each shared car, for example, takes approximately 15 private cars off the road.

Sharing also enables us to mix transport types more easily. Driving, cycling and public transport - it's all possible when we share.

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Competition and Grant: EMW EVENTS and ACTIVITIES

Eligible Participants: Local Councils and NGOsGrant: up to € 2,000Deadline for Submission: noon, Wednesday 16th August, 2017

BACKGROUND:

This competition is open to all Local Councils and NGOs interested in participating in the 2017 European Mobility Week which will be celebrated all over Europe between the 16 th and 22nd

September. The theme selected for 2017 is ‘Sharing gets you further.’

Seven submissions will be selected for the grant this year; 4 submissions proposed by Local Councils (LC) and 3 submissions to be proposed by NGOs in conjunction with a Local Council. At least two of the seven activities/events to be selected (one LC proposal and one NGO proposal) shall be held in Gozo. It is to be noted however that LCs which will not have their events shortlisted for funding, can still organise their suggested events and can still register on the EMW Official Website

The Executive Committee reserves the right not to award any grants if the quality of the proposals is not of the expected level or if the indicated themes are not well addressed.

It is important to note that the corporate image of the EMW has been changed and replaced by the corporate image as featured in this document. All promotion in relation to this grant must follow the approved corporate image.

Local Councils and Voluntary Organisations are encouraged to visit the website http://www.mobilityweek.eu/resources/design-resources/ for further information and publicity guidelines.

WHAT IS REQUIRED TO BE ELIGIBLE FOR THE GRANT?

The European Commission considers eligible participants who organise events in line with the following:

A. Week of activity: Organisation of a week of activities and events which celebrate the European Mobility Week theme between the 16th and 22nd September.

Participants need not implement all Activity Types, but at least one of the above must be organised in order to be eligible for the €2000 grant.

In order for the event to be recognised by the European Commission as a EUROPEANMOBILITYWEEK event, the participant must be:

i) A Local Councilii) Meeting one of the categories as listed in A indicated aboveiii) The event MUST be registered on the http://www.mobilityweek.eu/

Important Note to all NGOs: In order for activities proposed by NGOs to be considered eligible for this grant, the participating NGO must submit the proposal in conjunction with a Local Council who will be considered as the ‘patron’ of the event. In this regard, the Patron Council will only have to:

1) Agree to act as patron;2) Register the event on http://www.mobilityweek.eu/ on behalf of the NGO once the event is

approved for sponsorship by the Evaluation Committee.

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ACTIVITIES CRITERIA:

The Activities proposed must conform to the overall theme Sharing gets you further as well as the sub-themes as listed hereunder. As such the Evaluation Committee will evaluate the proposals with respect to the following criteria. Proposals which do not follow the themes below shall be considered ineligible for the grant.

Environmental and Energy related criteria:

i. contribution to the improvement of local air quality levels, ii. contribution towards Malta’s National Climate Change and energy efficiency targets, iii. noise pollution abatement measures, iv. use of Renewable Energy Sources,

Planning Criteria:

i. better use of public spaces.

Transport Related Criteria:

i. better use of road space, ii. promotion of the road space as a shared spaceiii. measures and activities promoting modal shift, iii. use of non-car modes, iv. pedestrianisation , v. improved road safety, vi. promotion of cycling, iv. temporary local cycling lanes and routes.

The proposed activities which shall be eligible for funding need to address one, or a number of, the themes indicated in the list above. Activities that do not address any of these themes will be disqualified.

Simultaneous activities running in parallel to the above may be of a cultural, artistic or commercial nature, as well as recreational activities for the family within the areas reclaimed from traffic. It is important to note, however, the funding for the organisation of these parallel activities shall not be eligible for the grant. This means that eligible activities for funding under this grant are strictly those relating to promote sustainable mobility and better use of street space as indicted above. More specifically, proposals suggesting activities similar to the village ‘festa’ are not to be included as part of the official event.

Important note: Closure of public roads and any proposed diversions of traffic must be approved by Transport Malta and the Police where appropriate. Local Councils planning (or being requested by the Voluntary Organisations) such road closures are required to apply to Transport Malta (Arch. Audrey Testaferrata De Noto email: audrey.testaferrata-denoto@transport.gov.mt; tel: 2555 5053) with a notification of which roads will be closed and how the traffic will be diverted. In implementing road closures and traffic diversions, the Local Councils are responsible for observing the relevant regulations and ensuring public safety at all times.

In case of street/road closures, the streets chosen for the hosting of activities would still have to leave ample and clear spaces for other modes of transport including cycling and other forms of mobility except conventional cars.

Should proposals include road closures, the permit for closing suggested areas must already be in hand by the time of proposal submission, and proof of said permit is to be included within the Application Form.

The proposals shall be evaluated against the following criteria:

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Criteria Points     Score

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Is a Car Free Day being organised on the 22nd September? 10     10

Has a permit for road closure been granted? Yes No     

What impact will the street selected for closure have?  

Negligible Medium Strong  

5 10 20 20

What are the times selected for closure  

Morning/Evening Only Half Day

Full Day  

5 10 20 20

 

Will a whole week of activities be organised? 10     10

What is the contribution of the activities proposed to the overall theme?  

Negligible Medium Strong  

5 10 20 20

Are the activities in line with the sub-themes selected?        

Environmental and Energy related criteria: 5     5

Planning Criteria: 5     5

Transport Related Criteria: 5     5

Are the ideas proposed innovative? 5 5

Is road closure necessary? yes/no      

Has a permit for road closure been granted? Yes No     

Total Possible score       100

SUBMISSION PROCESS:

Local Councils and NGOs are invited to submit a brief description of the proposed activities using the forms enclosed in Annex 1 to this Call for Proposals. This grant shall finance proposals falling under category A as listed above.

Local Councils are to submit proposals in digital format (Word document) via email to: info.electromobilitymalta@gov.mt

NGOs are to submit proposals in digital format (Word Document) via email to: info.electromobilitymalta@gov.mt

Applications should be submitted by noon on Wednesday 16th August, 2017. Proposals received after this deadline will not be considered for this sponsorship.

Following acceptance of the proposals the entities selected must register their events on http://www.mobilityweek.eu/ under the section “European Mobility Week 2017”. Only after the event has been registered and accepted by the EU Commission can the European Mobility

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Week corporate logo be used in the promotion of the event and therefore qualify as a European Mobility Week activity.

GRANT PAYMENT:

A maximum of 4 best proposals submitted by Local Authorities will be awarded a sponsorship to a maximum of €2,000 each.

A maximum of 3 best proposals submitted by NGOs will be awarded a sponsorship to a maximum of €2,000 each.

Selected proposers will be notified by email of their selection by the 18th August 2017. This should give the organisers ample time to organise and market the events.

The € 2,000 shall be reimbursed by Transport Malta upon receipt of an Invoice/Request for Payment supported by:

- proof that the activity has been registered on the European Mobility Week website by the respective Local Councils ( or Patron Council in case of NGO grants);

- a detailed budget break down of expenditures made- submission of invoices paid by the Applicant for the event- a written report of the events including information on activities held, public

participation, marketing held by the organisers etc- Any data gathered during the activity- Photographs of the event

It is to be noted that only costs spent on the event will be reimbursed and only up to a maximum of € 2000. Budget overruns will have to be covered by the applicant. In cases where the invoices sent amount to less than €2,000 the remaining (unused) grant will not be reimbursed.

For any clarifications regarding this competition, please contact info.electromobilitymalta@gov.mt by no later than 5th August 2017.

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COMPETITION AND GRANTSEMW EVENTS AND ACTIVITIESANNEX 1: APPLICATION FORM (Local Councils / NGOs)

Applicant (Name of Entity):

Local Council NGO

In case of NGO, please name the Patron Local Council who will register the event on the European Mobility Week Website on behalf of the Applicant:Locality in which activity/ies will be held:      Date/s on which the activity will be held:      Contact person’s details:     Name:Telephone: Email address:

1)   Description of the proposed activity/ies to take place: 

2)   Description of how the proposed activities contribute to the overall theme Sharing Gets You Further.

3) Does the propose activity contribute to the sub themes indicated? Please

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describe how:  

 

4) If applicable: List the roads / piazzas / public spaces to be closed for traffic (except for public transport, taxis, tourism coaches and emergency vehicles) and proposed traffic diversion arrangements (please enclose site plan indicating which roads / sections of the roads will be closed and permit indicating that road is approved for closure):

5) If applicable: Describe measures which the Local Council / NGO will take to ensure public safety during the activities:

6) Description of how the Local Council / NGO intends to promote / publicise the event:

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7) Signature of the Mayor / Executive Secretary / NGO representative

Date:

7) In case of NGOs: Signature of the Mayor / Executive Secretary representing the Patron Local Council

Date:

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COMMITMENT FORMfor

LOCAL COUNCIL

Name of Local Council

Locality

Mayor

Telephone No

Email Address

Dear Sir/Madam,

On behalf of Name of Local Council, I hereby verify that the information contained within our application for the Competition for EMW Events and Activities 2017, is an accurate reflection of the work that is being undertaken by Name of Local Council.

Yours sincerely,

Name of signatory:

Mayor / Executive Secretary

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Logo of the Local Council

COMMITMENT FORMfor

NON-GOVERNMENTAL ORGANISATION

Name of NGO

Locality

Representative of NGO

Telephone No

Email Address

Dear Sir/Madam,

On behalf of Name of NGO, I hereby verify that the information contained within our application for the Competition for EMW Events and Activities 2017, is an accurate reflection of the work that is being undertaken by Name of NGO.

Yours sincerely,

Name of signatory:

Representative of NGO

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Logo of NGO

COMPETITION AND GRANTSEMW EVENTS AND ACTIVITIESANNEX 2: IDEA MATRIX (Local Councils / NGOs)

Events or Activities that can be implemented using the € 2,000 grant

Activity Objective Remarks Please tick below the measure being proposed

Please include any modifications, additional activities being proposed

Recreational transport related activities

Organise walking tours aimed at both residents and tourists

To promote walking If found to be successful this can become a permanent weekly/ monthly/ annual activity; in certain areas of Malta and Gozo, this can be successfully promoted with tourists

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Organise Cycling Tours using rented bicycles or pedelecs

To promote the use of bicycles

Bicycle Rodeo for chidren

a. To help educate childre on the safety rules and regulations when using bicycles

b. Promote cycling

Transport Malta may help in the organisation of this event

Other

Encourage the use of alternative transport other than the private car

Subsidise services such as water transport in localities where this is availablePromotion of electromobility; e.g static exhibition showcasing electric cars and pedelecs and explain/promote current government grants as well as general savings on the operational costs of electric vehicles when compared to normal cars; offer test drivesOther

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Compiled studies that can be done using the € 2,000 grant, which may also be used in the implementation of capital projects in the future

Activity Objective Remarks Please tick below the measure being proposed

Please include any modifications, additional activities being proposed

Compile studies Compile surveys among residents to assess the modal split present in the locality

a. To assist the local council to assess the present demand for transport and guide as to where the investment is needed

Compile surveys among residents/ the private sector present in the locality to assess feedback on projects which the local council would like to implement in the future

a. To gage public perception prior to the necessary investment

Take traffic counts for a particular area where investment is being envisaged

a. To assist the local council to assess the present demand for transport and guide as to where the investment is needed

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