€¦ · Web viewTo set up, co-ordinate and lead project teams to carry out project tasks as required. Ensure that the project team members are aware of their roles, tasks and responsibilities

Vacancy pack

Important information for overseas applicantsApplications from candidates who require a certificate of sponsorship under the UK ‘Points Based’ system of entry may not be considered if there are a sufficient number of other suitable candidates. This is because employers need to demonstrate that they are unable to recruit a resident worker, before they recruit an individual from overseas. For further information, please visit the Home Office (UK Border Agency) website.

This pack contains all the information you need to apply, including:

Useful InformationDetails on our Diversity Policy Statement, how we use CV’s, shortlisting and pre-employment checks and UK Identification requirements

Applicant letterDetails on how to apply plus closing date and interview date(s)

Job descriptionA breakdown of the vacancy, including the purpose of the job, requirements, duties and responsibilities

Person specificationA list of criteria that potential candidates should aim to meet

Department information*Details of the department advertising the post

Application FormPDF versionPlease print out, complete and return to the address on the Applicant letterWord versionApplicants are encouraged to complete electronically and return by e-mail

Equal Opportunities Monitoring formFair Employment (NI) Monitoring formBoth forms to be completed and returned to RSPB, Freepost ANG 6335 Personnel Dept The Lodge, Sandy, Beds, SG19 2BR.

* This information will only be provided if it is relevant to this post

Application Form April 2009 The Royal Society for the Protection of Birds (RSPB) is a registered charity: England and Wales No. 207076 Scotland No. SC037654

Useful InformationDiversity Policy StatementThe RSPB is part of a global network that incorporates a diversity of traditions and cultures, and which represents different inheritances, backgrounds, influences, perspectives and experiences. A better understanding of people’s differences will help us to appreciate and value everyone’s contribution, and recognise that we are all an integral and invaluable part of the Society.

Everyone has the right to be treated with consideration and respect. The Society is committed to achieving a truly inclusive environment for all, by developing better working relationships that release the full potential, creativity and productivity of each individual, and an atmosphere where everyone can learn, work and live free from prejudice, discrimination, harassment and violence.

The Society aims to ensure that all staff, volunteers, partners, clients, contractors, members and the general public are treated fairly. Unless it can be shown to be justified, this will be regardless of sex, sexual orientation, gender re-assignment, marital or civil partnership status, race (including colour, nationality, ethnicity, or national origin), disability, medical status, age, religion or belief, political opinion, social or economic status, or ex-offender status.

Use of Curriculum Vitae (CV’s)Our policy is to recruit and employ our employees on the basis of their suitability for the work to be done. An application form allows us to compare individuals based on like for like information and as such we do not accept a CV unless accompanied by a fully completed application.

ShortlistingThe RSPB is an equal opportunities employer and we are committed to ensuring all applications are treated fairly. Applications are sought only from those eligible to work in the UK in the first instance.

All applications are subject to our shortlisting process where we only assess information provided against the Person Specification. If you are shortlisted we will contact you and invite you to attend an interview. You will also be advised at this point if there will be any skills test, presentations etc.

As a charity, we lack the resources to advise all candidates if their application is unsuccessful. If you do not hear from us within four weeks of the closing date, we will have decided not to take your application any further. However, if you are able to supply us with an e-mail address, we will endeavour to advise you if you have not been shortlisted. If this is the case, please do not be discouraged from re-applying as your skills and experience may be just what we need for our next vacancy. We also have a number of volunteering opportunities across the organisation.

Pre- employment ChecksAll offers of employment are made subject to the following criteria:

Proof of eligibility to work in the UK, Proof of UK Residency, Satisfactory Pre Employment Health Check, Two references satisfactory to the Society and where required a Satisfactory Criminal Records Bureau Check


Dear Applicant

Project and Safety Manager – £17,000 to £22,000 per annumThank you for your enquiry regarding our advertised vacancy. An application form is enclosed, together with a job description, person specification and other background information about the RSPB.

Also enclosed:Equal Opportunities Monitoring Form (1)Fair Employment Monitoring Questionnaire (2)

If you have seen this vacancy advertised on our website, please refer to ‘Working for the RSPB’ which contains information about our benefits, and terms and conditions. This document can be downloaded if required. If you require any further information about this post please contact Gregory Woulahan on (028) 9049 1547.

Please can you complete the enclosed application form in blue or black ink. Please refer to the person specification when completing the form. Your completed application form should clearly describe how you meet each of the criteria that have been identified as being necessary for this post as this will form the basis of shortlisting candidates. If you enclose a CV, it may be referred to for supplementary information, however, please ensure that all the questions asked on the application form are fully answered.

We take all practicable steps to safeguard the safety and welfare of children or vulnerable adults while they are in contact with the RSPB and have a Child Safety and Welfare Policy that supports this. If the post you have applied for involves unsupervised access to children or vulnerable adults further checks will be carried out. We will also confirm your eligibility to work in the UK prior to appointment. Please return your completed application form to Janice Ritchie, RSPB NI Headquarters, Belvoir Park Forest, Belfast BT8 7QT. Please return the Equal Opportunities and Fair Employment forms to our Personnel department in Bedfordshire (RSPB, The Lodge, Sandy, Bedfordshire, SG19 2DL). Please check the postage required on your application as incorrect postage may lead to your application being delayed and missing the closing date. If you require an acknowledgement of receipt of your application, please enclose a stamped, addressed envelope. Alternatively, you can email your application to [email protected].

The closing date for receipt of completed application forms is Monday 25 October 2010. Interviews will be held during the week beginning 1 November 2010.

If you are an external candidate, may we take this opportunity to thank you for your interest in employment with the RSPB. As a charity, we try to keep our administrative costs to a minimum and therefore you will only be contacted if we wish to progress your application. If you have not heard from us within four weeks of the closing date, you should assume that your application has been unsuccessful on this occasion. However, if you are able to supply us with an e-mail address, we will endeavour to advise you if you have not been shortlisted.

We look forward to receiving your application in due course.

RSPB Northern Ireland


mailto:[email protected]

Job Description

Job Title: Project and Safety Manager

Department: Reserves

Location of job: Based in Belfast at the Belvoir Park office but will be visiting sites across Northern Ireland.

Post holder reports to: Reserves Manager, with strong professional links to RSPB Head of Safety Management and Northern Ireland Management Team. (NIMAT)

Reporting to post holder: Volunteers, with specific skills to help deliver projects.

Overall purpose of the job: Combined role to develop and implement a suite of events across Northern Ireland and to assist in the delivery of Health and Safety management across the Northern Ireland Team.

Main Duties:Project Management:

Specific Projects Set up and lead project teams to deliver a programme of RSPB events and activities on

reserves to meet targets for VAT recovery, face-to-face membership recruitment, community focused fundraising etc.

Oversee the smooth running of habitat restoration and visitor facility contracts (advertising and receipt of tenders, condition of contract, Health & Safety, payment and budget).

General Projects To set up, co-ordinate and lead project teams to carry out project tasks as required. Ensure that the project team members are aware of their roles, tasks and

responsibilities within the team and that each person has a suitable overview of the whole project to appreciate where their role fits in to the overall picture.

Provide adequate equipment, information, working instructions, and procedural documentation in order for project team members to be able to carry out their responsibilities within the team.

Support and coach team members to ensure that they are contributing to the successful completion of the project in the most efficient and effective manner.

Adapt to changes in circumstances that affect the project and lead the project team to problem solve when necessary.

Ensure supported and managed projects follow agreed budget processes with high standards of financial management.

At project completion, ensure smooth and structured handover of managed and supported projects to ensure continued delivery of the project objectives.

Communicate results of post project evaluations in order to disseminate best practice and lessons learnt, to ensure project management principles are progressed in the country.

Health and SafetySupport the delivery of Health and Safety management within Northern Ireland by undertaking the following key duties.


Review all aspects of Health and Safety management in Northern Ireland and make recommendations (including training requirements) to NIMAT.

Organise and undertake the approved programme of safety advisory visits to all reserves, buildings, workshops, offices and premises where RSPB have a presence in Northern Ireland. The inspections will consider, where applicable:

1. Working practices, workplace standards and equipment.2. Relevant documents and records.3. Visitor infrastructure and all associated risk assessments.4. Residential voluntary warden accommodation.

This will involve at least one visit per year to most sites plus the compilation of a report, with a list of agreed recommendations and actions for line management to implement.

Assist with pre-acquisition safety checks of potential new reserves, reserves extensions and other land holdings and premises.

Provide appropriate advice and guidance to all staff and volunteers to help them undertake their responsibilities to deliver the Society’s Health and Safety policies.

Monitor accident and incident reports and help the Director and other NIMAT members to investigate accidents and near misses, when appropriate.

Attend the RSPB’s UK safety advisors meetings, and disseminate and, where necessary, deliver actions and recommendations relevant to Northern Ireland.

Other Duties:

To highlight and disseminate good safety management practice to NI Team through NIMAT.

To assist with country responses to safety management issues as they arise, e.g. reviews of railway crossing safety audits etc

The post will involve travel including flights and/or ferry journeys and on occasion over-night stays.

We expect you to carry out your job responsibilities in an environmentally aware manner, ensuring as little damage to the environment as possible. Our aim is to ensure all resources are utilised effectively and efficiently. You will be expected to apply ‘sound value for money’ principles in undertaking purchasing or supply of goods and services.

In the RSPB volunteers are a major resource and make a vital contribution to the RSPB’s aim to take action for the conservation of wild birds and the environment. You will be expected to encourage, develop and support volunteer involvement in our work.

Fair Employment (NI) Monitoring FormApplication Form April 2009 The Royal Society for the

Protection of Birds (RSPB) is a registered charity: England and Wales No. 207076 Scotland No. SC037654

Personnel Use Only

Job Reference No:________________________________1951010_________

Application Reference No:_________________________________

The RSPB is an Equal Opportunities employer. We do not discriminate on grounds of marital status, gender, race, colour, sexual orientation, religious belief, political opinion, nationality, ethnic or national origin or disablement. We practice equality of opportunity in employment and select the best person for the job within our budgetary limits.

To demonstrate our commitment to equality of opportunity in employment, we need to monitor the community background of our applicants for jobs in Northern Ireland, as required by the Fair Employment and Treatment (NI) Order 1998.

Regardless of whether they practice their religion, most people in Northern Ireland are seen as either Catholic or Protestant. We are therefore asking you to indicate your community background by ticking the appropriate box below.

Please note that this information will be treated in the strictest confidence and used only for FEC monitoring purposes.

If you do not complete this questionnaire, we are encouraged to use the "residuary" method which means that we can make a determination on the basis of personal information included in your application for employment.

I am a member of the Protestant community

I am a member of the Roman Catholic Community

I am a member of neither the Protestant or Roman Catholic community

Please indicate whether you are: Female Male

Please return this questionnaire as soon as possible in the Freepost envelope provided along with your completed Personal Information and Equal Opportunities Data form.

Note:It is not compulsory for you to answer the above questions. However, we would stress that it is a criminal offence under the legislation for a person to "give false information in connection with the preparation of a monitoring return".


FOR RSPB USE ONLY

Equal Opportunities monitoring form

The Royal Society for the Protection of Birds has an Equal Opportunities Policy which covers all areas of employment. Our policy is to recruit, employ and promote our employees on the basis of their suitability for the work to be performed. To this end, we aim to ensure that no applicant or employee receives less favourable treatment on the grounds of sex, age, disability, marital status, creed, colour, race or ethnic origins, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. In order to help us to ensure that our policy is effective, please can you complete the details requested on this form. The equal opportunities data collected will only be used for monitoring purposes.

PLEASE RETURN THIS FORM TO: RSPB, FREEPOST ANG6335, PERSONNEL DEPT, THE LODGE, SANDY,

BEDFORDSHIRE, SG19 2BR.

Surname & Forename(s)Job Ref. No 1951010Position applied forLocationDate of birth Marital status

Gender Age(s) of children

Do you require a work permit to work in the United Kingdom? Yes NoIf yes, do you have a current work permit? Yes NoDo you have a residents permit? Yes No

NI or Residents permit No.Nationality

Ethnic background – Please tick the appropriate boxWhite Asian or Asian British Black or Black BritishMixed Chinese Other (please specify)

Other (please describe)

Physical ability – Do you have a disability as defined by the Disability Discrimination Act 1995? If so, do you require any aids or adaptations to carry out the duties of the post? (A disability will not preclude you from full consideration for employment with the RSPB.) Please provide details.

Religion– If you wish, you may give details about yourself in this section, and of any adjustments that you may need to your working arrangements.


Criminal record - Please give details of any unspent criminal offences in accordance with the Rehabilitation of Offenders Act (Exceptions) Order 1975 and/or (Northern Ireland) 1979.

References – The name and address of two referees is required. At least one should be from your present or last employer, and should be someone who was employed at a more senior level to yourself. Personal referees will be suitable if you have not been employed previously. Where appropriate, referees will be asked to comment on your suitability to work with children. (PLEASE NOTE: Relatives are not acceptable as referees.).

Name Name

Address

Address

Postcode Postcode

Relationship

Relationship

I confirm that the information contained on this questionnaire is correct.

Signed Date


Person SpecificationJob Title: Project and Safety Manager

Region /Dept: Reserves

How criteria will be tested: A = Application Form, T = Test, I = Interview, P = Personality test, O = OtherEssential Desirable

Qualifications A T I P O Qualifications A T I P O1 Educated to HND Level or equivalent A NEBOSH Certificate

2 High level of written and spoken English

Experience Experience3 Competent in the use of Microsoft Office suite

(Word/Excel/Outlook) B Experience of interpreting nature and wildlife

4 Organizing and delivering public events C Running and organizing public events

5 Working with the public face to face D Leading a team

6 Demonstrable experience of project management E Working with and managing volunteers

F Experience of writing risk assessments

G Budget management

Skills/Abilities Skills/Abilities7 Excellent communication skills with a real aptitude

for dealing with a wide range of audiences H Ability to build long term positive relationships

with local communities

8 Excellent organisational skills, able to prioritise and work to agreed targets

I Proven ability to deliver successful presentations

9 Self-motivation, ability to work on own initiative, and as part of a wider team

10

Ability to complete projects within timescales and within budget

11

Good influencing skills

12

Ability to work on own initiative and be a team player

13

Ability to work unsupervised for extended periods

1 Excellent report writing skills


4Knowledge Knowledge15 Good knowledge of what makes an event successful J Marketing events

K Liaising with press Disposition/Circumstances Disposition/Circumstances16 Flexible, self-motivated with plenty of initiative

17 Calm and able to work under pressure often in difficult circumstances

18 Friendly and confident, with considerable enthusiasm and drive

19 Out of hours and weekend work will be an essential part of the post

20 Willing to undertake the NEBOSH Certificate training


1

APPLICATION FOR EMPLOYMENT

STRICTLY CONFIDENTIAL

PLEASE REFER TO VACANCY DETAILS FOR RETURN ADDRESSJob Ref. No. 1951010

Position applied forLocationHow did you first learn of this vacancy?

Identification details(BLOCK CAPITALS PLEASE)

Surname Dr/Mr/Mrs/Miss/Ms/Other

ForenamesAddress

PostcodeEmail address

May we, with discretion, phone you at work? Yes No

Home tel no

Business tel no

Do you hold a current, valid driving licence? Yes NoIf yes, what type? Full ProvisionalIf yes, do you have any current endorsements? Yes NoIf yes, please give details of any current endorsements.

Qualifications relevant to this application (including technical and/or professional).Please provide details (note that these may be verified on appointment)

Current membership of any professional or technical organisations. Please provide details (note that these may be verified on appointment)


For RSPB Use OnlyAcknowledge:


Employment historyPlease give details of all jobs held, including part-time and unpaid work, starting with your current or most recent employer. Continue on a separate sheet if necessary.

Employer’s full name & address

Job title/Key achievements & areas of responsibility

Length of time in job/Reasons for leaving/Final salary in role

Relevant skills/knowledge/experienceYou should outline below how your skills/knowledge/experience meet the requirements of the Person Specification. You may draw on past employment and/or out of work activities. Please include details of any scientific papers you have had published. Continue on a separate sheet if necessary.


Why are you interested in applying for this post?Continue on a separate sheet if necessary.

Length of notice

Declaration

The information on this form will be used for recruitment and selection purposes only and if your application is successful it will form part of your employment record. All unsuccessful applications will be destroyed twelve months after the closing date for positions advertised in Scotland, England and Wales and three years after the closing date for positions advertised in Northern Ireland.

Are you eligible to work in the UK ? Yes No

For Internal applicants only: In the event of my application being successful give my permission for the Personnel Department to approach my line manager for an internal reference.

If it is discovered that you have given any information, which you know to be false, or withhold any relevant information your application may be rejected or any subsequent employment terminated.

I confirm that the information contained in this application form is correct.

Signature....................................................................……………………………………….

Date ....................................................................……………………………………….


Documents

€¦ · Web viewTo set up, co-ordinate and lead project teams to carry out project tasks as required. Ensure that the project team members are aware of their roles, tasks and responsibilities