Job DescriptionJob title Assistant to General Counsel and Company Secretary Team Legal & GovernanceBand 6Reporting to Deputy Company SecretaryManagement responsibility None

Purpose of the job

To work with the Company Secretary/General Counsel and the Legal and Governance team to provide high quality administrative support and legal duties. The job holder will be part of the Company Secretariat team and provide some holiday and absence cover to the PA team when required.

Main duties (but not limited to):

Company Secretariat team

Accountable for communicating with NEDs and the executive Role in the creation of processes and procedures to assist with the organisation of the company secretariat team Responsibility for board meetings to include:

o collating board meeting documentationo working with the Deputy Co Sec to collate minutes and action points from meetings and circulatingo working through action points and liaising with members to ensure points have been actioned o Assisting with regulatory matters including the filing of annual confirmation statements and other

compliance filingso working with the Deputy Co Sec to assist in coordinating ongoing governance trainingo working with the Deputy Co Sec to assist in maintaining accurate records of past and present directors and

secretaries, register of all shareholders/partners – updating Companies House as required Helping with the co-ordination and distribution of board and committee papers

Legal Team

Co-ordinate the work loads of the legal team and resource planning requirements Work with external law firms to manage the MI on external legal spend Work with the finance team to ensure that Purchase Orders are raised and invoices are paid in a timely manner producing first drafts of standard documentation such as NDAs, Preparing agendas for and preparing and following up on action points from the Legal/Governance team meeting Responsibility for monitoring the legal team mail box and allocating work to team members Responsibility for gathering and collating financial information from law firms to monitor legal spend

General Counsel and Company Secretary

Effective diary management of board and other meetings Obtaining and preparing paperwork ahead of the meetings and organising review time and travel time Managing expenses claims using the Bank’s on-line claims processing system Responding to emails and correspondence in a timely and efficient manner Assisting with the management of the legal team, co-ordinating annual and mid-level performance reviews

Knowledge and experience

Experience of billing and invoicing in the legal services sector Experience of budgeting and cost management Ability to manage complex diaries Excellent IT and administration skills including working knowledge of word processing, spreadsheet and presentation

software packages including Microsoft Office - Word, Excel and PowerPoint; Ability to assimilate large quantities of written and verbal communication quickly and prioritise effectively Proven expertise in providing high quality support to senior management Excellent communication skills Ability to handle high volume of confidential information with discretion Experience of interacting with and handling multiple stakeholders, sound judgement when handling internal and

external stakeholders

Internal and external stakeholders Senior Management Team British Business Bank Board, including Non-Executive Directors (NED’s) The wider British Business Bank Community Internal Legal Team External Lawyers Business Support Team in London and Sheffield UKGI/BEIS

Budgets / fund size / scope of investments

None

Management responsibility if appropriate

No management responsibility

Key competencies/behaviours

Sufficient gravitas to work with the executive team and non-executive directors Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy Ability to deal with sensitive information with discretion and to maintain confidentiality at all times Ability to use your own initiative with proactive attitude A team player with a flexible approach Excellent written and oral communication skills and writing ability that exhibits high level command of the English

language Strong ability to comprehend detailed information and communicate appropriately to various audiences as required Comfortable working in fast paced environment, capable of prioritising competing demands Ability to work collaboratively both within the legal and secretariat team and with other central functions, including

finance, risk and compliance, HR, and IT Ability to work closely with business colleagues in both Sheffield and London Willingness to get involved in all “business as usual” aspects of a busy, high-performing in-house legal department

Qualifications

Required for the role Qualifications to a legal executive level Proven experience with senior management team Worked in a financial or legal background

Additional / desirable Commercial outlook

Is this a regulated role? No