JOB DESCRIPTION Project Co-ordinatorREPORTS TO Branch ManagerBRANCH London

Job Purpose

Responsible for co-ordinating project paperwork and the assignment of labour to ensure all projects are completed as efficiently as possible.

Core Accountabilities

• Coordination of engineers work plans and timesheets • Facilitate the planning of all projects and workshop jobs• RAMS are completed in accordance to the job required or

site, in liaison with the SHEQ team • Ensure site vehicles are correctly equipped and maintained• Coordinate the WIP report with the Branch Manager for all financial reporting

Specific Accountabilities

• Liaise with Project Managers/Works Manager/other branches to co-ordinate planning of all projects

• Liaise with the Branch Manager to ensure all workshop and site projects/jobs are delivered

• Ensure all customer paperwork is correctly attached on the IFS system • Ensure all RAMS paperwork is prepared by the Project Manager and meets all

requirements. Liaise with the SHEQ team where required.• Place orders for materials and/or parts required for all projects• Coordinate WIP meetings, with all relevant paperwork provided and act as note

taker• Update and maintain the WIP report with forecasts and forward order

spreadsheets• Liaise with all suppliers regarding purchase orders and payments• Co-ordinating with customers on key account projects when required• Order all PPE equipment and provide regular checks with all Site Service personnel

to ensure they are correctly equipped when attending site• Provide support to other branches with any admin requirements• Organise accommodation when required for the Site teams• Manage online and paper filing systems

RELEVANT CONTACTS IN RELATION TO KEY RESPONSIBILITIESInternal: Works Manager, Project Managers, Site Service Manager, HR, SHEQ, Payroll and Finance teamInternal:Suppliers, customers

OBJECTIVES & MEASUREMENT• Ensure all jobs are completed within agreed timescales• Coordinate the WIP report to provide weekly financial reporting

PERSON SPECIFICATION – SKILLS AND KNOWLEDGE• Good communication skills – both written and oral• Excellent computer skills including Word and Excel• Can-do attitude • Can work under pressure and manage workloads

PERSON SPECIFICATION – EXPERIENCE• Experience of working with engineering site teams and workshop engineers• Experience of managing a team

PERSON SPECIFICATION – GENERAL REQUIREMENTS• Willingness and flexibility to travel between branches

Qualifications: Degree or Equivalent

KNOWLEDGE & EXPERIENCE• Experience of managing a complex workload, preparing plans and meeting deadlines

and milestones• Experience of researching complex issues, writing reports and preparing

comprehensive briefings, notes and action plans• Experience of using project management approaches and principles• Experience of working in an adventure capitalist organisation and understanding of

the financial strategic decision-making process to deliver positive outcomes

SKILLS AND ABILITIES• Excellent oral and written communication skills with ability to adapt style, tone and

method for different audiences• Research, information gathering, minute taking and writing skills for reports and

briefings • The ability to exercise appropriate discretion, tact, diplomacy, confidentiality and

P a g e | 2

judgement on issues of significance; developed negotiation skills• Ability to plan, spot and pre-empt issues, opportunities and priorities on behalf of the

CEO and Senior Executive team• Unquestionable personal code of ethics, integrity, diversity and trust• Strong strategic/financial analysis skills• Advanced IT skills including in the preparation of presentation materials• Experience of producing work of a high standard with a high level of attention to

detail• Self-starter with a positive ‘can-do’ attitude and ability to take the initiative

BEHAVIOURS• Trust• Multi-tasker• Efficient with limited resources• Strong communicator• Confident in managing up• Ability to comfortably dive into most/any area of the business• Good sounding board for others in the company

P a g e | 3