TOWNSHIP OF TAY 2029 LONG TERM PLAN · 2020-2029 Long Term Plan Page 3 of 141 As accepted by Council October 23, 2019 The appendix contains the Budget Request Forms by department

2020-2029 Long Term Plan Page 1 of 141 As accepted by Council October 23, 2019

TOWNSHIP OF TAY

2020 – 2029

LONG TERM PLAN

October 2019


INTRODUCTION/BACKGROUND The purpose of the Long Term Plan is to assist Council and staff in the identification and prioritization of unusual expenditures and projects on a long term basis, and to

give consideration to how the works will be financed.

The cost estimates included in the Long Term Plan are based on the Director’s/Manager’s knowledge from historical data, input from consultants, or a best

guess; these costs are refined closer to the project date and therefore may change

during the setting of the annual budget.

The Long Term Plan is a Council planning exercise; approval of the plan does not give staff the authority to expend funds.

Council has the ability to review, discuss and adjust the priorities contained

within the Long Term Plan, and direct staff to make the necessary changes before the Annual and Capital/Projects Budget are presented to Council.

The first draft of the 2020 Capital/Projects Budget will include all purchases and

projects contained in the first year of the Long Term Plan, as amended and accepted by Council.

It should also be noted that a significant portion of the roads capital/projects funding

that was previously shown in the Capital/Projects Budget has been moved to the

Annual/Operating Budget to better reflect the nature of these activities. This shift reduces the annual spend available for roads capital, but does not change our overall

methodology of annually increasing our road work funding by ½% of the tax rate plus the construction price index.

PROCESS

For the 2018 budget year, staff implemented a new process for identifying new budget

requests for Council’s consideration. A Budget request form with the identified need, anticipated costs and recommended priority is completed by the person responsible for

overseeing the department’s operations. These will be reviewed and the priorities agreed upon by the Directors and CAO prior to coming to Council. It is hoped that this

will provide more information regarding costs (both project related and future annual) as well as justification for the project.

The schedules attached to this report are included in the following order: Long Term Plan Summary (summarizes all department expenses & funding)

Reserve Summary (includes all Township Reserves)

Followed by each departments detail sheets including: Detail of expenditures and financing. In some cases there is a yellow summary

page first followed by detail pages (i.e. roads reconstruction, bridges) Inventories of vehicles and equipment on which reserve transfers are based.


The appendix contains the Budget Request Forms by department in the order they are

identified on each department’s detail sheet. A Budget Request sheet has been completed for every item shown in 2020 as well as any level of service increase noted

in future years. Therefore, future replacement needs (ex. replacement of an HVAC or Play Structure) will not have a budget sheet completed until it becomes due for

replacement. The rationale for asset replacements that have reached the end of their service life can be found in the Township’s Asset Management Plan.

Indexing of Projects

For large construction projects, such as road improvements and watermain replacements, the current year funding amounts should be adjusted each year for

inflation. If capital budgets are not indexed each year, the same budget dollars will result in less work being accomplished every year. The Construction Price Index for

non-residential building was 4.6% for 2018 (3.0% in 2017). This Long Term Plan includes an annual increase of 3.0% for years 2020-2029.

Library Board This draft of the Long Term Plan includes a Library component related to municipal

buildings only. With Library’s Long Term Plan and 2020 budget now passed, the figures presented in the draft plan have been updated to reflect updated cost estimates on

some of the larger scale projects. A Library Board member will be presenting their municipal grant request as part of the November 21, 2019 budget meeting.

FINANCIAL ANALYSIS:

Total Capital/Project Expenditures The total proposed capital/project related expenditures are as follows:

2020 $ 5,000,302 2021 $ 7,845,991

This draft of the Long Term Plan proposes a 6.8% increase in funding provided by the tax levy for 2020 6.8% and 5.6% for 2021. This translates to a corresponding tax levy

increase of 1.4% and 1.3% based on the 2019 tax dollars raised. For comparison purposes, the amount transferred to the annual budget of $290,500 for road work has

been included in the summary to arrive at the overall increase and impact to the tax rate. The year over year increases for all years are shown on the schedules on page

18. The increase is primarily related to an increase in roads capital and an increase in reserve transfers for the replacement of existing assets.

Asset Management Plan

The Township’s Asset Management Plan (AMP) currently meets all provincial requirements as outlined within the Ontario Building Together Guide for Municipal Asset

Management Plans and complies with the first milestone outlined in O.Reg.588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for

Jobs and Prosperity Act, 2015.


This first milestone (Township’s Strategic Asset Management Policy) lays the

groundwork for a number of other requirements related to Asset Management Plans as outlined in O.Reg.588/17, including the use of technical metrics to evaluate current

and future level of service. The next milestone is to be achieved by July 1, 2021.

It is important to recognize that the AMP is not updated annually, and therefore some of the priorities set in the AMP may no longer align with the updated Long Term Plan.

While some priorities may differ, the overall strategy to replace our aging infrastructure and reduce our infrastructure gap remains. Of the tax-based strategies included in the

AMP, the recommended phase-in of reserve transfers are included in this draft of the Long Term Plan, with the exception of the recommendation to initiate a reserve for

storm works. This recommendation has been delayed until the needs for the system can be reasonably estimated.

2019 Surplus

With the 3rd quarter of the year now complete, it is anticipated that the Township will

have a 2019 operating surplus. With growth continuing at a steady pace, 2019 has been a good year for new assessment (more tax dollars) and building related revenue.

With a number of expenses still to come, it is still difficult to determine the final surplus, however, it can be reasonably estimated that this surplus will exceed

$100,000.

In the past, this surplus has been used to fund additional roads works, community donations or partnerships or projects included in the budget that are of a one-time

nature, and therefore do not need to be imbedded in the annual budget. This surplus has also been put into reserves, to help recognize our infrastructure gap, particularly in

roads and municipal buildings.

There are a couple of new projects/initiatives under Protection to Persons and Property that have been funded from an anticipated 2019 surplus in this draft of the Long Term

Plan. These projects (totaling $27,500) include new Firehouse software (currently

supported by Barrie Fire) used to track and report calls for service, a new Sinirji response system (who’s responding) for our volunteer firefighters and Emergency

Management training exercises for senior staff and Council.


2019 Project Carry forwards

For simplicity, projects included in the 2019 Budget that will have a carry forward to 2020 have not been shown again in the Long Term Plan. Instead, the balance

remaining on these projects will be rolled over into the 2020 Preliminary Budget. Budget increases required to complete the project as approved, will be included in the

Preliminary Budget or brought forward to Council at a later date.

Federal Gas Tax The Government of Canada has committed to provide funding through to 2023 to

provide greater certainty for local infrastructure renewal. The 2014-2018 Municipal Funding Agreement was based on data collected in the 2011 Census. Allocations for

2019-2023 are based on the 2016 Census results. The 2020 estimate outlined in the agreement is $304,262.

For the purpose of the Long Term Plan the 2023 estimated funding has been continued

to 2029, and has not been indexed for inflation.

Gas Tax Funds are not intended to replace or displace existing funding sources. Eligible project categories include public transit, local roads and bridges, wastewater, water,

solid waste, community energy systems, capacity building, local and regional airports, short-line rail, short-sea shipping, disaster mitigation, broadband connectivity,

brownfield redevelopment, cultural, tourism and sport and recreational infrastructure.

In past years, Council has approved the use of the Gas Tax for the water treatment plant, bridgework and more recently roads capital (since 2010).

It is recommended that 2020 Gas Tax Funding of $304,262 plus interest be used to fund Public Works capital road works to continue to assist with the infrastructure deficit

in the roads capital program.

Hydro Dividends Hydro Dividends have been used the past couple of years to help bridge the

infrastructure gap in roads. It is recommended that the Hydro Dividend income for

2020, estimated to be $101,000, be used to fund an increase in the Public Works roads capital program to assist with the infrastructure deficit in roads.

Infrastructure Grants

Ontario Community Infrastructure Fund (OCIF)

In March of 2019, when we received our updated allocation notice under the Ontario Community Infrastructure Fund (OCIF) it was noted that the 2020 program is under

review. As such, the Long Term Plan excludes this grant as a funding source. Should an announcement be made prior to the adoption of the budget, with Council’s

direction, funding will be allocated to the Wastewater division based on our previously adopted methodology.

It should also be noted, that approximately $135,900 of the 2017 allocation remains

unspent. This funding has been tagged to 2019/2020 Wastewater equipment upgrades.


Investing in Canada – Community, Culture and Recreation On September 3, 2019 the Province announced that the Investing in Canada

Infrastructure Program is now accepting applications under the Community, Culture and Recreation Funding Stream. This funding will go towards investing in community,

culture and recreational projects that will help deliver vital services for communities, foster greater social inclusion and improve the quality of life for residents across the

province.

An application under this program has been submitted for a community space in Waubaushene. The scope and timing of this project is contingent on the receipt of

grant funding, and thus it has not been included in this document.

Reserves and Reserve Funds Reserves and Reserve Funds are established by Council to assist with the long term

financial stability and financial planning of the Corporation. They are a critical

component in the funding of the Long Term Plan and they also provide a mechanism to absorb unexpected shifts in revenues and expenditures, fund one-time expenditures

and/or minimize fluctuations in taxation or user rates caused by cyclical conditions.

Annual transfers to reserves are calculated during the long term planning process and are based on expected replacement cost and lifecycle of the assets they are used to

replace. The long range balances in reserves are reviewed to ensure the mathematical

calculation does not result in reserve balances greater than the actual need based on timing of purchases.

Municipal Fleet and Equipment

Staff reviews the cost of expected vehicle and equipment purchases annually using recent purchasing experience. If necessary, the replacement cost of vehicles and

equipment is adjusted to reflect current prices and any new additions from the previous year are added to the replacement schedule. This method has been used by

the Township for a number of years and has adequately provided for the replacement of vehicles and equipment on a “pay as you go” basis. Infrastructure Replacement cost has been used to determine the appropriate amount to transfer to

reserve for the replacement/refurbishment of our bridges, culverts, Tay Shore Trail and the Albert Street docks. Replacement of bridges, culverts and the Tay Shore Trail will

require a combination of funding set aside in reserves, debt financing and grants (if available).

Municipal Buildings

Building replacement cost has been used to determine the appropriate amount to transfer to reserve for the replacement/refurbishment of municipal owned buildings.

Replacement of buildings will require a combination of funding set aside in reserves,

debt financing and grants (if available). While these buildings may never be completely torn down and rebuilt, it is important to recognize that significant costs will be incurred


throughout the buildings useful life, with the assumption that major upgrades to these

buildings will need to conform to both accessibility standards and building code requirements. A significant amount of upgrades/replacements associated with our

buildings has been noted in this update to the long term plan, all of which has been funded by the newly established (2018) Municipal Building Reserve.

In reviewing the reserve transfers, there are a few areas where it was determined that

increases to the transfers are strongly recommended. In order to mitigate the effect on the tax rate it is suggested that some of these increases continue to be phased in

over the next few years, and continue to be increased as annual debt payments expire (re: Tay Community Rink). Municipal Buildings is one area where current reserve

transfers are significantly underfunded. In past years, Council has recognized this funding gap and applied the balance of our annual surplus to this reserve. Additional

information regarding changes in schedules supporting reserve transfers can be found on pages 21-23.

Staff is recommending an increase to the following reserve transfers:

General Government -Municipal Buildings be increased from $45,000 to $50,000 (calculated transfer $146,300).

Protection to Persons & Property – Municipal Fleet & Equipment (Fire Capital) be

increased from $188,000 to $198,000 (calculated transfer $246,600).

Protection to Persons & Property – Fire Contribution to Municipal Buildings be increased from $15,000 to $20,000 (calculated transfer $113,800).

Public Works –Municipal Fleet and Equipment (Roads) be increased from

$195,000 to $205,000 (calculated transfer $256,750).

Public Works –Infrastructure/Bridges be increased from $70,000 to $75,000

(calculated transfer $108,600).

Public Works –Tay Shore Trail/Albert Street Docks be increased from $48,000 to $53,000 (calculated transfer $75,750).

Public Works – Parks Contribution to Municipal Buildings be increased from

$20,000 to $25,000 (calculated transfer $179,350).

The following graph shows the current contribution level to reserves for capital

replacement in comparison with the mathematical calculated transfer to reserve. Due to the timing of purchases, the annual required transfer may be less than the

mathematical requirement. Staff annually reviews the purchases over an extended period that is well beyond the forecasted period to ensure that sufficient funding is

available in the reserve.


With the contribution to reserves noted above, along with the recommended annual

increases, the following graph shows the projected balances in each of the reserve categories held by the Township.


From the projection, the Municipal Fleet & Equipment Reserve balance goes into the negative in year 2022 and does not recover until the end of the forecast period. This

deficit is the result of a number of big purchases occurring in both Fire and Public Works during this period. As long as Council continues to annually increase transfers to

reserves, over time the reserves will recover, as large purchases such as fire and plough trucks occur on a 12-20 year cycle.

All other reserve categories remain mostly positive throughout the forecast period with

some temporary deficit balances after larger projects are completed. The forecast above assumes that the current balance in the Future Capital Reserve ($302,200),

along with the annual $100,000 contribution is retained, allowing the Municipal Building Reserve to remain in a deficit position well into the future. Experience has shown that

much of this reserve will likely be spent during the forecast period, as unexpected costs and new projects are added to the work plan. If this reserve were kept intact, the


Municipality would be in a fair position to absorb the short-term deficit in Municipal

Fleet & Equipment and possibly fund infrastructure works currently proposed as debt.

When assessing the financial stability of the Township, it is also important to separate the Municipal Reserves from the Water and Wastewater Reserves. The rural nature of

our Township means that our tax base varies significantly from those who have access to water and wastewater services, and as such it is important to keep the funds

distinct. While the municipality can draw on water and wastewater reserves (or vice versa) for short–term borrowing, interest at a prescribed rate must be charged and

tracked accordingly.

The Township’s Reserve and Reserve Fund Policy outlines the purpose of each Reserve and Reserve Fund and their intended use. The goal of this policy is to support

investment decisions made as they relate to long-range financial planning.

Working Funds

The reserves for financial purposes (working funds), are held to offset accounts receivable ensuring enough cash is on hand to operate. Having these funds on-hand

avoids the need for interim borrowing prior to the first tax due date. During the forecast period the balance in this reserve is helping to absorb some of the significant

expenditures, primarily for reserves that are on a phase-in. Due to the overall financial health of the municipality, it is not recommended that the municipality increase its

transfers to reserve for financial purposes at this time.

Development Charges Bill 108, More Homes, More Choice Act, 2019, made changes to Development Charges

legislation and introduced legislation for a new proposed Community Benefits Charge for soft services.

The Long Term Plan as written today continues to fund eligible projects based on the

current Development Charges By-law which was passed in February, 2019 under the legislation in effect at that time.

With regulations not yet passed, it is unclear what the transition rules will be moving

forward from the current Development Charges to Development Charges and a Community Benefits Charge. The Budget including the applicable funding will need to

be reviewed and adjusted once the regulations have been passed and more information is known.

Debt Management Municipalities have the authority to issue debt to a prescribed limit. Once that limit is

reached, an application must be made to the Ontario Municipal Board to allow the Municipality to exceed this limit.

The Annual Repayment Limit (ARL) takes 25% of the municipality’s revenue and

subtracts the current debt payments. The amount left over would represent the amount of combined annual principal/debt payments that the Municipality could

negotiate. Items that most significantly affect the ARL are a change in the


Municipality’s revenues, a change in the bank lending rate, and the introduction of new

debt (principal and interest payments).

The estimated Annual Repayment Limit effective January 1, 2020 has been calculated based on Dec 31, 2018 figures and is attached on page 16. The total amount that the

Municipality can borrow, based on a rate of interest of 6% amortized over 25 years, is $36.2 million. If the Township were to issue debt equivalent to this borrowing capacity,

ratepayers could see an increase of up to 34% to their tax bill in order to raise the $2.8 million required for annual debt servicing costs. As a result, the Township takes a

much more conservative approach, where asset replacements are generally funded by reserves, or if debt is issued for a new or existing asset, the debt is issued for ½ of an

asset’s useful life. This allows the Township to absorb the cost of replacing the asset into the annual operating budget and reach sustainability.

Also, it is important to note that much of the debt the Township typically issues is for

the expansion and replacement of Water and Wastewater infrastructure. Expansion

projects that build capacity for future system users are largely funded from Development Charges, which typically occur prior to the collection of such charges,

making debt a viable option for growth related projects. Replacement projects should follow more of a “pay as you go” approach, where reserves are built as the asset is

consumed by the user (up to 100 years). The Water and Wastewater Rate Study works towards achieving such a system, taking a long-term approach to financial

sustainability.

It should be noted that the Long Term Plan assumes that the Water Reserve will internally fund that Development Charge portion of the phase 2 upgrades to the Tay

Area Water Treatment Plant in 2020 and the Standpipe in 2024, and as such funding of approximately $2.3 million has been excluded from the debt analysis.

The Long Term Plan as presented estimates that an additional $10.7 million in new

debt may be required within the forecast period to complete the projects as planned.

This debt will likely be a combination of both internal and external financing. Based on our current reserve forecast, internal debt may be a good option for projects such as

the Rosemount Bridge Replacement Project ($1.2 million), while other projects such as the phase 2 upgrades to the Victoria Harbour Wastewater Treatment Plant ($9 million)

will likely require longer term external financing (typically 20-25 years). The current forecast has our end of year debt going from $8.9 million in 2019, to a high of $14

million in 2022 and then down to $12.7 million by the end of 2029 as annual principal and interest payments are made.


The graph below highlights the existing debt owed by the municipality and estimates

the timing of new debt to arrive at the total debt for the Township over the forecast period.

The graph below shows the Township’s current and projected principal and interest

payments over the forecast period.

Existing principal & interest payments drop in 2023 when the debt on the 2007 Water Upgrades expires, freeing up $494,000 in annual revenues that can be put into

reserves for future asset replacement.


SUMMARY The priorities identified in the first year of the Long Term Plan are carried forward to the first draft of the 2020 Budget. This draft of the Long Term Plan includes a 6.8%

increase in funding from the tax rate, which translates to an approximate tax increase of 1.4%. There are always challenges in keeping the taxation increase low

while drafting the annual budget. Keeping the overall increase in sight, Staff has tried to keep reserve transfers and additional capital/project contributions from the tax rate

to a minimum, while looking to address our resident’s needs of today and maintaining the long-term financial health of the municipality.


2018 Financial Information Return - Schedule 81 - Annual Debt Repayment LimitProvince of Ontario - M inistry of M unicipal Affairs and Housing 02.10.2019 13:342018.01

FIR2018: Tay Tp Schedule 81Asmt Code: 4353 ANNUAL DEBT REPAYMENT LIMITMAH Code: 70625 based on the information reported for the year ended December 31, 2018

N OT E: T H E EST IM A T ED A N N UA L R EP A YM EN T LIM IT IS EF F EC T IVE JA N UA R Y 01, 2020

Please note that fees and revenues for Homes for the Aged are not reflected in this estimate.

D ET ER M IN A T ION OF A N N UA L D EB T R EP A YM EN T LIM IT 1

Debt Charges for the Current Year $

0210 Principal (SLC 74 3099 01). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .723,559

0220 Interest (SLC 74 3099 02). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .378,378

0299 Subto tal 1,101,937

0610 Payments for Long Term Commitments and Liabilities financed from the consolidated statement o f

operations (SLC 42 6010 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

9910 T o tal D ebt C harges 1,101,937

1

Excluded Debt Charges $

1010 Electricity - Principal (SLC 74 3030 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

1020 Electricity - Interest (SLC 74 3030 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

1030 Gas - Principal (SLC 74 3040 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

1040 Gas - Interest (SLC 74 3040 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

1050 Telephone - Principal (SLC 74 3050 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0

1060 Telephone - Interest (SLC 74 3050 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0

1099 Subto tal 0

1410 Debt Charges for Tile Drainage/Shoreline Assistance (SLC 74 3015 01 + SLC 74 3015 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15,888

1411 Provincial Grant funding for repayment of long term debt (SLC 74 3120 01 + SLC 74 3120 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0

1412 Lump sum (balloon) repayments of long term debt (SLC 74 3110 01 + SLC 74 3110 02) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0

1420 T o tal D ebt C harges to be Excluded 15,888

9920 N et D ebt C harges 1,086,049

1

$

1610 Total Revenues (* Sale of Hydro Utilities Removed) (SLC 10 9910 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21,275,753

Excluded Revenue Amounts

2010 Fees for Tile Drainage / Shoreline Assistance (SLC 12 1850 04) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,137

2210 Ontario Grants, including Grants for Tangible Capital Assets (SLC 10 0699 01 + SLC 10 0810 01 + SLC10 0815 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,186,231

2220 Canada Grants, including Grants for Tangible Capital Assets (SLC 10 0820 01 + SLC 10 0825 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

2225 Deferred revenue earned (Provincial Gas Tax) (SLC 10 0830 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0

2226 Deferred revenue earned (Canada Gas Tax) (SLC 10 0831 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3,105

2230 Revenue from other municipalities, including Revenue for Tangible Capital Assets (SLC 10 1099 01 + SLC 10 1098 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112,818

2240 Gain/Loss on sale of land & capital assets (SLC 10 1811 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38,018

2250 Deferred revenue earned (Development Charges) (SLC 10 1812 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 593,683

2251 Deferred revenue earned (Recreation Land (The Planning Act)) (SLC 10 1813 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0

2253 Other Deferred revenue earned (SLC 10 1814 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2,675,342

2252 Donated Tangible Capital Assets (SLC 53 0610 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56,425

2254 Increase / Decrease in Government Business Enterprise equity (SLC 10 1905 01) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .-51,272

2299 Subto tal 5,614,350

2410 Fees and Revenue for Jo int Local Boards for Homes for the Aged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2610 N et R evenues 15,658,266

2620 25% o f N et R evenues 3,914,567

9930 EST IM A T ED A N N UA L R EP A YM EN T LIM IT 2,828,518

F o r Illustrat io n P urpo ses Only

A nnual Interest R ate T erm

0.06 @ 25 years = 36,157,947


2019 2020 2021 2022 2023 2024

General Working/Operating Funds

Contingency 283,917 311,417 338,917 296,417 283,917 311,417

Working Funds 1,785,043 1,785,043 1,785,043 1,785,043 1,785,043 1,785,043

Total General Working/Operating Funds 2,068,960 2,096,460 2,123,960 2,081,460 2,068,960 2,096,460

Municipal Fleet & Equipment Reserves

General Government - Administrative Equipment

(computers, software etc.)93,508$ 101,008$ 154,008$ 136,508$ 134,508$ (46,492)$

Fire Capital (120,292) (313,292) (105,292) (359,292) (721,292) (483,292)

Fire Off Road Vehicle 8,011 7,011 6,011 5,011 4,011 3,011

Public Works Fleet (12,107) (168,107) (108,107) (393,107) (409,107) (564,107)

Water & Wastewater Vehicles 125,653 147,653 169,653 191,653 188,653 185,653

Building & Bylaw Vehicles 53,443 59,943 66,443 45,943 52,443 58,943

Total Muncipal Fleet and Equipment Reserve 148,216 (165,784) 182,716 (373,284) (750,784) (846,284)

Infrastructure Reserves

Infrastructure/Bridges 393,306 468,306 202,806 277,806 12,806 67,806

Future Capital Reserve 302,273 402,273 502,273 602,273 702,273 802,273

Streetlighting 1,428 (33,572) (68,572) (103,572) (83,572) (63,572)

Parks & Recreation - Trail/Docks 213,782 236,782 294,782 357,782 395,782 468,782

Municipal Buildings 28,191 (1,809) (253,809) (403,809) (362,209) (305,709)

Total Infrastructure Reserves 938,980 1,071,980 677,480 730,480 665,080 969,580

Other Special Purpose Reserves

Planning Studies and Hearings 161,565 171,565 181,565 191,565 196,165 206,165

Library General Reserve 129,681 77,581 41,910 62,260 61,260 93,260

Policing 362,356 322,356 282,356 242,356 202,356 162,356

Parks & Recreation 216,887 142,887 124,887 10,387 (51,113) (26,113)

Recreation Special Events 20,000 20,000 20,000 20,000 20,000 20,000

Total Other Special Purpose Reserves 890,489 734,389 650,718 526,569 428,669 455,669

Municipal Reserves - Sub Total 4,046,646$ 3,737,046$ 3,634,875$ 2,965,226$ 2,411,926$ 2,675,426$

Water and Wastewater

Water 4,052,786$ 3,546,477$ 4,587,123$ 5,438,769$ 6,631,370$ 2,215,971$

Wastewater 1,810,002 2,460,510 81,253 (283,427) 491,825 385,484

Wastewater - Outfall 321,000 321,000 321,000 321,000 321,000 321,000

Utility Reserves - Sub Total 6,183,788$ 6,327,987$ 4,989,376$ 5,476,342$ 7,444,195$ 2,922,455$

Total Reserves 10,230,434$ 10,065,033$ 8,624,251$ 8,441,568$ 9,856,121$ 5,597,881$

Projected Reserve Balances December 31

Forecast


2025 2026 2027 2028 2029

General Working/Operating Funds

Contingency 338,917 296,417 283,917 311,417 338,917

Working Funds 1,785,043 1,785,043 1,785,043 1,785,043 1,785,043

Total General Working/Operating Funds 2,123,960 2,081,460 2,068,960 2,096,460 2,123,960

Municipal Fleet & Equipment Reserves

General Government - Administrative Equipment

(computers, software etc.)(12,492)$ (10,992)$ 42,008$ 57,508$ 66,008$

Fire Capital (235,292) (377,292) (279,292) (515,292) (299,292)

Fire Off Road Vehicle 2,011 1,011 11 (989) (1,989)

Public Works Fleet (407,107) (187,107) (197,107) 36,893 311,893

Water & Wastewater Vehicles 57,653 41,653 63,653 85,653 107,653

Building & Bylaw Vehicles 65,443 41,943 21,443 27,943 34,443

Total Muncipal Fleet and Equipment Reserve (529,784) (490,784) (349,284) (308,284) 218,716

Infrastructure Reserves

Infrastructure/Bridges (171,694) (66,694) 38,306 143,306 248,306

Future Capital Reserve 902,273 1,002,273 1,102,273 1,202,273 1,302,273

Streetlighting (43,572) (23,572) (3,572) 16,428 36,428

Parks & Recreation - Trail/Docks 544,782 620,782 696,782 772,782 386,782

Municipal Buildings (601,709) (595,119) (895,119) (905,119) (810,119)

Total Infrastructure Reserves 630,080 937,670 938,670 1,229,670 1,163,670

Other Special Purpose Reserves

Planning Studies and Hearings 216,165 226,165 236,165 151,265 161,265

Library General Reserve 84,860 118,210 155,460 190,710 231,960

Policing 122,356 82,356 42,356 22,356 -

Parks & Recreation (27,613) (69,113) (35,613) (48,113) 15,387

Recreation Special Events 20,000 20,000 20,000 20,000 20,000

Total Other Special Purpose Reserves 415,769 377,619 418,369 336,219 428,612

Municipal Reserves - Sub Total 2,640,026$ 2,905,966$ 3,076,716$ 3,354,066$ 3,934,959$

Water and Wastewater

Water 3,350,572$ 3,908,073$ 5,327,674$ 6,028,875$ 7,513,476$

Wastewater 1,334,143 2,319,622 3,386,921 4,504,220 5,611,519

Wastewater - Outfall 321,000 321,000 321,000 321,000 321,000

Utility Reserves - Sub Total 5,005,715$ 6,548,695$ 9,035,595$ 10,854,095$ 13,445,995$

Total Reserves 7,645,741$ 9,454,661$ 12,112,311$ 14,208,161$ 17,380,954$

Projected Reserve Balances December 31

Forecast


2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

General Government 317,490 185,500 212,000 175,500 216,400 252,500 202,000 129,910 85,000 97,500 49,500

Protection to Persons and Property994,124 466,700 92,700 672,200 629,200 40,200 19,200 419,200 259,200 558,200 3,061,200

Public Works 4,440,337 3,847,902 7,054,921 9,854,122 2,532,839 9,151,968 2,735,910 2,976,336 2,357,516 2,834,559 2,076,159

Culture and Recreation 472,155 470,200 486,370 673,075 393,000 275,000 371,000 205,000 370,000 166,000 462,000

Planning, Development & Bylaw - 30,000 - 27,000 30,000 - - 30,000 27,000 140,000 -

TOTAL LONG TERM PLAN 6,224,106 5,000,302 7,845,991 11,401,897 3,801,439 9,719,668 3,328,110 3,760,446 3,098,716 3,796,259 5,648,859

SOURCES OF FINANCING:

Tax Rate 1,117,957 909,485 978,068 1,044,769 1,133,651 1,186,780 1,270,222 1,352,048 1,436,328 1,469,971 1,469,971

Grants 640,834 154,000 221,399 348,103 130,000 30,000 30,000 30,000 30,000 30,000 30,000

Reserves - Municipal 2,617,622 1,216,500 760,500 1,499,000 1,401,300 692,500 884,000 709,410 843,500 799,900 475,000

Reserves - Contingency 40,000 30,000 - - 40,000 - - - 40,000 - -

Reserves - Utility 460,274 680,500 3,412,500 1,687,500 381,500 5,919,500 484,500 1,009,600 89,500 787,900 14,500

Debt - - 1,580,300 4,243,473 - - - - - - 3,000,000

Developer Contributions (DCA) 313,109 1,418,855 277,855 2,058,355 155,455 1,337,355 130,855 130,855 130,855 175,955 130,855

Federal Gas Tax 614,363 304,262 318,198 318,198 332,033 332,033 332,033 332,033 332,033 332,033 332,033

Deferred Revenue 100,000 - - - - - - - - - -

Donations 24,957 - - - - - - - - - -

Library Reserve - 62,700 59,171 6,000 31,000 - - - - 4,000 -

Hydro Dividend/Interest 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500

Prior Year Capital Surplus 98,490 27,500 41,500 - - 25,000 - - - - -

TOTAL FINANCING 6,224,106 5,000,302 7,845,991 11,401,897 3,801,439 9,719,668 3,328,110 3,760,446 3,098,716 3,796,259 5,648,859

SUMMARY - LONG TERM PLAN

TOWNSHIP OF TAY

FORECASTApproved Budget


2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Capital/ Projects 1,117,957 909,485 978,068 1,044,769 1,133,651 1,186,780 1,270,222 1,352,048 1,436,328 1,469,971 1,469,971

Operating 292,500 292,500 292,500 292,500 292,500 292,500 292,500 292,500 292,500 292,500

Transfer to Reserves 698,500 745,500 792,500 839,500 931,000 978,000 1,023,000 1,065,000 1,082,000 1,099,000 1,116,000

Transfer to Future Capital Reserve 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000

TOTAL IMPACT 1,916,457 2,047,485 2,163,068 2,276,769 2,457,151 2,557,280 2,685,722 2,809,548 2,910,828 2,961,471 2,978,471

Total increase funded by tax levy 6.8% 5.6% 5.3% 7.9% 4.1% 5.0% 9.9% 8.4% 5.4% 2.3%

Total tax levy % increase required 1.4% 1.3% 1.3% 2.0% 1.1% 1.4% 1.4% 1.1% 0.6% 0.2%

SUMMARY - LONG TERM PLAN

TOWNSHIP OF TAY

FORECAST

Impact of Projects and Reserve Transfers on Annual Tax Levy

Approved Budget


Notes – Annual Reserve Transfers

General Government

No change is recommended to the amount of the transfer to reserves for equipment in General Government. The total reserve transfer remains at $58,000.

Protection to Persons and Property

The Fire Chief has reviewed the vehicles and equipment list and has adjusted the replacement cost of rescue vehicles since the adoption of the last Long Term Plan.

As a result, the required annual transfer to reserves has increased from $243,500 to $246,600. This transfer has been on a phase-in for a number of years and is

currently at $188,000. Over the next 10 years, this reserve is significantly underfunded, as a number of vehicles are due for replacement. With the continued

phased in increase the reserve does recover in later years and even supports the partial purchase (39% development charges) of an aerial truck in 2034. It is

proposed that the transfer to reserves for Municipal Fleet and Equipment (Fire Capital) be increased from $188,000 to $198,000 in 2020, followed by increases

each year after until it reaches $246,600.

The transfer for By-law vehicles of $1,500 remains the same. Due to the balance

currently in the reserve it is anticipated that an annual transfer of $1,500 will provide enough funds to purchase the next vehicle scheduled for 2026.

Roads, Parks, Water and Wastewater Vehicles and Equipment

Staff in the Public Works Department have performed a review of their vehicles and equipment and have made changes to the Road’s portion of the list for this draft of

the Long Term Plan.

After discussions with Council earlier this year, the useful life of our municipal plough trucks has been adjusted down from 15 years to 12 years. This decision is

the result of the increased maintenance costs noted on our heavy service vehicles, particularly in the vehicle’s later years. It is hoped that a shortened life will provide

a better level of service to residents and avoid costly repairs.

Further, cost adjustments have been made for a new ½ ton 4WD vehicle and the

vacuum truck based on recent quotes and tenders.

As a result of the changes made to the fleet schedule, the required annual transfer to reserves has increased from $231,233 to $256,733. This transfer has remained

static at $195,000 for a number of years, as trade in proceeds and annual funding received from Water and Wastewater’s use of equipment are excluded from the

schedule. However, given the recommended change in the useful life to our heavy service vehicles, it is recommended that the annual funding allocated to this

reserve be gradually increased to move this reserve towards sustainability.


Over the next 10 years, the Municipal Fleet and Equipment Reserve does go into a

deficit position and remains in a deficit position throughout the forecast period, as replacements for plough trucks and heavy equipment are scheduled. An increase to

the annual transfer will help us both mitigate the short-term deficit and better

position us for future replacements. It is anticipated that a complete review of our vehicles and equipment will take place in 2020 with some additional useful life

recommendations to come to the 2021-2030 Long Term Plan.

Bridges and Culverts The Asset Management Plan shows a replacement value of $7.9 million in the Bridges

and Culverts category with an annual requirement for replacement of $108,613 (in 2015 dollars). With a number of bridge projects expected over the forecast period, it is

proposed that the transfer to reserves for Infrastructure/Bridges be increased from $70,000 to $75,000 in 2020, followed by increases each year after until it reaches the

annual requirement. Debt financing (possibly internal) for major rehabilitation and replacement projects would still be required in the short-term, however, future debt

payments could be partially funded from the reserve in order to avoid significant increases to the tax rate.

Culture and Recreation In 2012 a reserve transfer was established in recreation for the Tay Shore Trail

resurfacing of $10,000 with a proposal to increase it by $5,000 each year until it reaches an adequate level. At that time the estimated cost to resurface the trail was

$500,000. Public Works staff has estimated that smaller repairs may extend the life of the trail with larger projects consisting of 6 km each being required in 2029, 2031 and

2033 at a cost of $462,000 each. Additional funding will be required to complete these projects. It is proposed that the transfer to reserves for Tay Shore Trail/Albert Street

Docks be increased from $48,000 to $53,000 in 2020, followed by an annual $5,000 increase each year after until it reaches the annual requirement.

Planning & Development

The required annual transfer to reserves is $11,700 based on estimated pricing and timing of the update to the Official Plan. The total reserve transfer remains at

$10,000.

There have been no changes to the vehicle schedule for the Building Department and therefore the reserve transfer remains at $5,000.

Operating Budget Reserve Transfers

Currently, through the annual budget, $15,000 is transferred annually to the contingency reserve as a method of distributing the cost of the election over 4 years.

With the costs of the 2018 election tallied, it is recommended that this annual transfer be increased to $17,500 beginning in 2020.

The annual budget also includes a $10,000 transfer annually as a method of

distributing the cost of revisiting the strategic plan over 4 years. It is anticipated that the strategic plan exercise will be held at the start of each Council term.


The net proceeds on lands sold by the Township are typically transferred to either the

Parks and Recreation Reserve (if park lands) or the Contingency Reserve (other).

Muncipal Buildings

In 2016/17 a condition assessment of Township owned buildings was substantially completed by the Facilities Manager and the Treasury Summer Student. Major

expenditures necessary during the life of each building were noted at that time. The Financial Analyst prepared replacement costs for each building based on the type of

building and an average $ per square foot was applied. Replacement cost and average useful life assumptions has been used to determine the appropriate amount to transfer

to reserve for the replacement/refurbishment of municipal owned buildings. While these buildings may never be completely torn down and rebuilt, it is important to

recognize the significant costs will be incurred throughout the buildings useful life, with the assumption that major upgrades to these buildings will need to conform to both

accessibility standards and building code requirements.

In 2018 a separate reserve for buildings was established with contributions from all departments based on a phased in amount to cover some of the major work required

during the life of the buildings. In all likelihood, the replacement of buildings will still

require a combination of funding set aside in reserves, debt financing and possibly grants (if available).

It is recommended that the Muncipal Building Reserve funding be increased each year

by $5,000 in each respective department.

General Government - $50,000 vs. $45,000 in 2019 Public Works (Parks & Recreation) - $25,000 vs. $20,000 in 2019

Protection to Persons & Property (Fire) - $20,000 vs. $15,000 in 2019


Approved

Budget

GENERAL GOVERNMENT 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Administration

Financial System

Strategic Plan

Strategic Plan 40,000 40,000 40,000

Community Sign Boards - LED Conversion 6,490 40,000

Total Administration 46,490 - - - 40,000 - - - 40,000 - 40,000

Office Equipment

Photocopier - Admin (colour) 16,000 16,000

Printer/fax/copier Public Works 7,000 7,000

Plans Plotter 13,500

Laser Printers 4,500 4,500 4,500 4,500

Color Laser Printers 6,000 6,000

Telephone System 35,000

Financial laser printer 5,000

Postage Machine 7,500 7,500

Mini Mailer/Stuffer 14,000

Total Office Equipment 60,000 20,500 0 0 5,000 0 0 43,000 0 25,500 4,500

Computer Hardware

PC/Monitor Replacement 85,000 5,000 5,000 5,000 5,000 85,000 5,000 5,000 5,000 5,000 5,000

Office Server 25,000 0 25,000

Council Laptops 8,500 8,500

Financial Server 25,000 25,000 0

Office Network Switches (MDF)(IDF) 4,000 4,000

VPN Router/Firewall 5,000 5,000

Switch for Expansion IDF Switch

NAS Unit for Backup Storage 10,000 10,000

Wireless Access Point

VPN Router

Council Laptops

Total Computer Hardware 140,000 15,000 5,000 13,500 5,000 139,000 24,000 13,500 5,000 5,000 5,000

Computer Software

Financial Software 100,000

Agenda Management Software 15,000

File Mgmt. Software 50,000

Software Upgrade- MS SharePoint

Windows Based Financials

Work Order System 9,000 50,000

Website Software

File Mgmt. Software Licenses

Land Manager Upgrade 9,000

Backup Tape Drive & Software 12,000 12,000

Municipal Management/Online Services Software 100,000 100,000 100,000 100,000

Total Computer Software 18,000 115,000 100,000 162,000 150,000 100,000 0 0 0 12,000 0

TOWNSHIP OF TAY - LONG TERM PLAN

2020-2029

Forecast


Approved

Budget


BuildingsAdministration Building

Walkway into Administration Building 14,000

Humidity Control for Copy Room 5,000

Roof & Cedar Facia repairs 30,000

Generator 45,000

Paint & Shelving 42,000

Automatic door opener 7,000

Carpet Replacement 70,000

Chairs & Desks (Council members) 13,500

Chairs ( Council observers) 9,400

Stucco 24,000

Meeting room tables 8,000 8,000

Curtains & Blinds (including blackout curtains) 7,000 42,500

Shelving & Cabinetry 5,000 6,910

Albert Street Mini-mall

Roof

Flooring & Lighting (Harbour Shores Community

Room) 10,000

HVAC (Harbour Shores Community Room) 10,000

Residential Furnace ( Canada Post) 10,000

HVAC (Accountant's Office) 9,000

Works Garage

Roof ( Garage - existing tar roof) 45,000

HVAC - Garage (2 residential furnaces) 10,000

Radiant Heaters 40,000

Diesel pump & tanks 100,000

Total Buildings 53,000 35,000 107,000 - 16,400 13,500 178,000 73,410 40,000 55,000 -

TOTAL LONG TERM PLAN 317,490 185,500 212,000 175,500 216,400 252,500 202,000 129,910 85,000 97,500 49,500


2020-2029

Forecast


Approved

Budget


SOURCES OF FINANCING

Prior year surplus 18,490

Grants - 100,000 100,000 100,000 100,000

Reserves - Municipal Equipment 204,000 50,500 5,000 75,500 60,000 239,000 24,000 56,500 5,000 42,500 49,500

Reserves - Municipal Buildings 46,000 35,000 107,000 - 16,400 13,500 178,000 73,410 40,000 55,000 -

Reserves - Building vehicle 9,000

Reserves - Contingency 40,000 40,000 40,000

TOTAL FINANCING 317,490 185,500 212,000 175,500 216,400 252,500 202,000 129,910 85,000 97,500 49,500


2020-2029

Forecast


GENERAL GOVERNMENTYear of

Acquisition

Replacement

CostTotal

Estimated

Life

Transfer

Required

EQUIPMENT

Office Equipment

Postage Machine 2019 7,500

Photocopier (Admin) 2013 16,000

Colour Printer-PW 2017 6,000 29,500 6 4,917

Printer/Copier/Fax, PW(3yr NBD Warranty) 2017 7,000

Laser Printer - Admin 2015 4,500

Laser Printer, Financials 2015 5,000

Laser Printer - Planning 2004 4,500 21,000 8 2,625

Plotter (Plans) 2017 13,500

Telephone System 2008 35,000

Mini-mailer (Inserter/Stuffer) 2018 14,000 62,500 10 6,250

COMPUTER HARDWARE

Council laptops, software 2018 8,500 4 2,125

Backup NAS VTL 2015 10,000

PC's (39) - includes MS Office 2010 85,000

Back up equipment & software 2010 12,000

server - financial 2016 25,000

server - office automation 2016 25,000 157,000 5 31,400

VPN Router/Firewall 2005 5,000

Office MDF Switch 2016/2017 4,000

Office IDF Switch 2016/2017 4,000 13,000 5 2,600

LED Signboards (4-single, 2-double) 2017/2018 40,000 40,000 10 4,000

COMPUTER SOFTWARE

Website software 25,000

Financial, Work Order, File Management 200,000 225,000 10 22,500

Total Reserve Transfer As Calculated 76,417

TOTAL ANNUAL TRANSFER TO RESERVE FOR 2020 58,000

RESERVE TRANSFERS NECESSARY TO PROVIDE FOR OFFICE EQUIPMENT REPLACEMENT



GENERAL GOVERNMENT

Replacement Replacement Other Municipal Average Annual

Year Cost Funding Reserves Life Transfer

Administration Building 2054 2,500,000 - 2,500,000 45 55,000

Public Works Garage 2041 3,100,000 - 3,100,000 46 67,800

Public Works Sand Dome 2045 475,000 - 475,000 50 9,500

Albert Street Mini-Mall (excluding Library portion of building) 2051 600,000 - 600,000 43 14,000

Old Victoria Harbour Fire Hall (Public Works Storage) N/A N/A - N/A N/A N/A

Annual Building Transfer Required 146,300$

50,000$


RESERVE TRANSFERS NECESSARY TO PROVIDE FOR BUILDING REPLACEMENT

2020 Annual Building Transfer Set At


PROTECTION TO PERSONS AND PROPERTY 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

EMERGENCY MANAGEMENT

Loomec Group - Training & Exercise 7,500 14,500

TOAL EMERGENCY MANAGEMENT - 7,500 14,500 - - - - - - - -

FIRE DEPARTMENT

Fire Master Plan 25,000

Rescue Vehicles

Fire Pick-Up Truck & Skid Unit 42,000

Fire Chief Crew Cab 42,000 42,000

Deputy Chief Vehicle 42,000

Waubaushene (Hall #1) - Tanker 293,374

Old Fort (Hall #2)- Tanker 350,000

Waubaushene (Hall #1) - Pumper 435,830

Port McNicoll (Hall #4) - Pumper 430,000

Victoria Harbour (Hall #5)- Pumper 430,000

Old Fort (Hall #2) - Pumper 430,000

Waubaushene (Hall #1) - Rescue Vehicle 175,720

Port McNicoll (Hall #4) - Rescue Vehicle 160,000

Victoria Harbour (Hall #5) - Rescue Vehicle 160,000

Buildings

Port McNicoll (Hall #4) - Radiant Heat, Bay Doors (1) 40,000

Port McNicoll (Hall #4) - Roof 10,000

Port McNicoll (Hall #4) - Hygenie Upgrade 15,000 175,000

Port McNiocll (Hall #4) - Replacement and Expansion 3,000,000

Victoria Harbour (Hall #5) - Generator (EOC) 45,000

Waubaushene (Hall #1) - Radiant Heating 20,000

Waubaushene (Hall #1) - Oil Interceptor 30,000

Equipment

Auto Ex

SCBA Fill Station

SCBA 400,000

Bunker Gear (Pooled) 37,200 15,200 15,200 15,200 15,200 15,200 15,200 15,200 15,200 37,200 15,200

Ice Water Rescue Suits (Pooled) 4,000 4,000 4,000 4,000 4,000 4,000 4,000

Midland Repeater 27,000

Thermal Imaging Camera 14,000 14,000

PPV Fans - battery operated c/w mister 6,000 6,000 6,000

Flag Poles (VH & Port) 5,000

Shared Training Centre 35,000

Sinirji Response 5,000

New Firehouse software (replaces Firehouse) 10,000

Dry Hydrants 10,000 10,000 10,000

TOTAL FIRE DEPARTMENT 994,124 459,200 78,200 672,200 629,200 40,200 19,200 419,200 259,200 558,200 3,061,200

Total Long Term Plan 994,124 466,700 92,700 672,200 629,200 40,200 19,200 419,200 259,200 558,200 3,061,200

Approved

Budget


FORECAST


PROTECTION TO PERSONS AND PROPERTY 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029


Tax Rate - Capital 25,200 33,200 31,200 25,200 39,200 15,200 19,200 19,200 19,200 19,200 19,200

Tax Rate - Operating - - - - - - - - - - -

Reserves - Fire Capital 968,924 391,000 - 472,000 590,000 - - 400,000 160,000 494,000 42,000

Reserves - Municipal Buildings - 15,000 20,000 175,000 - - - - 80,000 45,000

Reserve Funds

Grant

Debt 3,000,000

Prior Years Surplus / Capital Reserve 27,500 41,500 25,000

TOTAL FINANCING 994,124 466,700 92,700 672,200 629,200 40,200 19,200 419,200 259,200 558,200 3,061,200

Approved

Budget


FORECAST


PROTECTION TO PERSONS AND PROPERTY Other Total

EQUIPMENT REPLACEMENT Replacement Funding Municipal Municipal Average Annual

YEAR COST Trade/DCA Reserves Reserves Life Transfer

PUMPERS

Waubaushene (2019 Frlner) - Pump 1 2039/2040 430,000 430,000

Old Fort (2003 Frlner) - P21 2022/2023 430,000 430,000

Port McNicoll (2004 Frlner) - P41 2023/2024 430,000 430,000

Victoria Harbour (2009 Frlner) - P51 2028/2029 430,000 430,000 1,720,000 20 86,000

TANKERS

Waubaushene (2019 Frlner) - Tank 1 2039/2040 350,000 0 350,000

Old Fort (2001 International)bought in 2007 - Tank 22 2020/2021 350,000 0 350,000

New Tanker/Pumper Tank 52 2034/2035 430,000 0 430,000 1,130,000 20 56,500

RESCUE VANS 0

Waubaushene (2017 Ford) - Rescue 1 2034/2035 178,000 0 178,000

Port McNicoll (2011 Ford) - R43 2027 160,000 0 160,000

Victoria Harbour (2007 Ford Econo) - Rescue 3 2023 160,000 0 160,000 498,000 16 31,125

VEHICLES

Fire Chief Crew Cab Truck(3GCEK13339G205641, 2009) 2019 42,000 42,000

Deputy Fire Chief Truck (2012) 2022 42,000 42,000 84,000 10 8,400

Off Road skid unit (2013) 2028 42,000 42,000 42,000 15 2,800

Ariel Truck (will replace a pumper truck) 2034 300,000 117,540 182,460 182,460 20 9,123

TOTAL FIRE VEHICLES 193,948

EQUIPMENT

SCBA(50) + bottles 2026 400,000 400,000 400,000 10 40,000

SCBA Air Fill Station - Joint Purchase (Tay's share) 2030 60,000 40,000 20,000 20,000 15 1,333

Thermal Imaging Cameras 2020/2023 56,000 56,000 56,000 7 8,000

Auto Extraction 2033 50,000 50,000 50,000 15 3,333

TOTAL EQUIPMENT 52,667

ANNUAL EQUIPMENT TRANSFER REQUIRED 246,615

198,000

PROTECTION TO PERSONS AND PROPERTY Other Total

BUILDINGS REPLACEMENT Replacement Funding Municipal Municipal Average Annual

YEAR COST Trade/DCA Reserves Reserves Life Transfer

Waubaushene 2035 910,000 - 910,000 910,000 45 20,120

Old Fort 2055 1,795,000 - 1,795,000 1,795,000 38 47,245

Port McNicoll (assumes current location & size) 2028 660,000 - 660,000 660,000 45 14,622

Victoria Harbour 2040 1,445,000 - 1,445,000 1,445,000 45 31,782

ANNUAL BUILDING TRANSFER REQUIRED 113,769

20,000

* The annual debt payment on the Old Fort Fire Hall is $107,276. In 2043 this amount would be available to contribute to the Building Reserve to fund the future replacement of this asset.

2020 ANNUAL BUILDING TRANSFER TO RESERVE SET AT

FUNDED BY

FUNDED BY


RESERVE TRANSFERS NECESSARY TO PROVIDE FOR EQUIPMENT & BUILDING REPLACEMENT

2020 ANNUAL EQUIPMENT TRANSFER TO RESERVE SET AT


Approved

Budget2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Roads Vehicles & Equipment 750,000 380,000 180,000 500,000 251,000 425,000 80,000 - 255,000 - 15,000

Roads Capital/Projects 2,224,729 1,403,902 1,773,921 2,711,122 1,804,839 1,671,968 2,050,910 1,833,236 1,917,516 1,951,159 1,951,159

Water/Wastewater Vehicles & Equipment - - - - 25,000 25,000 150,000 38,000 - - -

Waste Water 987,000 153,000 4,677,000 6,020,000 90,000 1,050,000 55,000 118,000 50,000 20,000 30,000

Water 478,608 1,911,000 424,000 623,000 362,000 5,980,000 400,000 987,100 135,000 863,400 80,000

TOTAL CAPITAL PROJECTS 4,440,337 3,847,902 7,054,921 9,854,122 2,532,839 9,151,968 2,735,910 2,976,336 2,357,516 2,834,559 2,076,159


Tax Rate 1,034,257 812,785 883,368 956,069 1,030,951 1,108,080 1,187,522 1,269,348 1,353,628 1,387,271 1,387,271

Federal/Provincial Grants 610,834 - - - - - - - - - -

Federal Gas Tax 614,363 304,262 318,198 318,198 332,033 332,033 332,033 332,033 332,033 332,033 332,033

Investment Income (Hydro) 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500 196,500

Reserves - Municipal 1,040,000 435,000 520,500 555,000 461,000 425,000 404,500 38,000 255,000 - 15,000

Reserves - Water & Wastewater 460,274 680,500 3,412,500 1,687,500 381,500 5,919,500 484,500 1,009,600 89,500 787,900 14,500

Developer Contribution (DCA) 304,109 1,418,855 223,855 1,990,855 130,855 1,170,855 130,855 130,855 130,855 130,855 130,855

Debt - - 1,500,000 4,150,000 - - - - - - -

Deferred Revenue (PB/GB Grant) 100,000 - - - - - - - - - -

Prior Year Surplus 80,000 - - - - - - - - - -

TOTAL FINANCING 4,440,337 3,847,902 7,054,921 9,854,122 2,532,839 9,151,968 2,735,910 2,976,336 2,357,516 2,834,559 2,076,159

PUBLIC WORKS SUMMARY


FORECAST



ROAD IMPROVEMENTS SUMMARY

Approved

Budget Forecast

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Road Improvements 1,944,729 1,348,902 1,433,421 1,506,122 1,594,839 1,671,968 1,751,410 1,833,236 1,917,516 1,851,159 1,951,159

Road Needs Study 5,000 100,000

BRIDGE IMPROVEMENTS

Road Bridge work - various locations 210,000 - 285,500 1,150,000 210,000 - 299,500 - - - -

STREET LIGHTS

Street light replacement 65,000 55,000 55,000 55,000 - - - - - - -

TOTAL CAPITAL/PROJECTS 2,224,729 1,403,902 1,773,921 2,711,122 1,804,839 1,671,968 2,050,910 1,833,236 1,917,516 1,951,159 1,951,159


Tax Rate 1,034,257 812,785 883,368 956,069 1,030,951 1,108,080 1,187,522 1,269,348 1,353,628 1,387,271 1,387,271

Utility User Rate

Federal Gas Tax 614,363 304,262 318,198 318,198 332,033 332,033 332,033 332,033 332,033 332,033 332,033

Reserves - Capital Infrastructure

Reserves - Bridge Infrastructure 210,000 - 285,500 - 210,000 - 299,500 - - - -

Reserves - Street light Infrastructure 65,000 55,000 55,000 55,000 - - - - - - -

Reserve Funds 120,109 130,855 130,855 130,855 130,855 130,855 130,855 130,855 130,855 130,855 130,855

Debt - - 1,150,000


Grants -

Prior Year Surplus 80,000

TOTAL FINANCING 2,224,729 1,403,902 1,773,921 2,711,122 1,804,839 1,671,968 2,050,910 1,833,236 1,917,516 1,951,159 1,951,159

ROADS PROJECTS/CAPITAL

PUBLIC WORKS


Road Name From To Length (km) Width (m) Surface Type Work 2020 2021 2022 2023 Future

Fifth Avenue Arpin St. Hayes St. 0.50 6.2 Asphalt WR $275,000 $0

Hayes Street Fourth Ave. Fifth Ave. 0.08 6.5 Asphalt WR $44,000 $0

Athabaska Street Seventh Ave. Barnes Ave. 0.15 7.0 Asphalt WR $82,500 $0

Gratrix 500m N of Fesserton Rd. Vasey Road 3.50 9.5 Asphalt RA $385,000 $0

Davidson Street Fourth Ave. Third Ave. 0.10 7.0 Asphalt RA $11,000 $0

Elliot SR Old Fort Ron Jones 1.53 7.9 Surface Treated RA $168,300 $0

Elliot SR Ron Jones Rd. Wood Rd. 1.07 8.9 Surface Treated RA $117,700 $0

Forgets Road Old Penetanquishene Rd. Wood Rd. 2.30 8.6 Surface Treated RA $253,000 $0

Mountain Avenue Hazel St. Cherry St. 0.97 7.7 Asphalt RA $106,700

Caswell Beach Road Highway 12 40m E of Sallows Dr. 0.43 7.0 Surface Treated RA $47,300 $0

Albin Road East Limit Pine Street 1.40 7.8 0.6 Asphalt /0.8 ST RA $154,000 $0

King Road East Limit Albin Rd. 0.72 7.0 Asphalt RA $79,200 $0

Juneau Road Lighthouse Cres. Hoyt Ave. 0.45 7.5 Asphalt RA $49,500 $0

Bergie Crescent Juneau Rd. Juneau Rd. 0.32 7.0 Asphalt RA $35,200 $0

OLeary Lane 70m W of Vents Beach Rd. East Limit 0.23 6.5 Asphalt RA $25,300 $0

Vents Beach Highway 12 Bourgeois 0.21 7.4 Asphalt RA $23,100

Vents Beach Bougeois OLeary Lane 0.13 6.5 Asphalt RA $14,300 $0

John Dillingno Street West St. Park St. 0.71 7.0 Asphalt RA $78,100 $0

Meadows Avenue Duck Bay Rd. #39 Meadows Avenue 1.00 6.9 Surface Treated RA $110,000 $0

Meadows Avenue #63 Meadows Avenue Forest Harbour Pkwy 0.35 6.9 Surface Treated RA $38,500 $0

Bayway Road Long Pont Rd. Duck Bay Rd. 0.50 6.5 ST (Temp Gravel) RA $55,000 $0

Quarry Road Highway 400 Duck Bay Rd. 0.75 8.8 Asphalt RA $82,500 $0

Elm Street Pine Street Coldwater Rd 0.53 7.7 Asphalt RA $58,300

Hogg Valley Ron Jones Rd. Old Fort Rd. 1.50 7.2 Surface Treated RA $165,000 $0

Hogg Valley Old Fort Rd. Rumney Rd. 1.32 7.2 Surface Treated RA $145,200 $0

Hogg Valley Rumney Rd. Reeves Rd. 1.45 7.2 Asphalt/Surface Treated RA $159,500

Hogg Valley Reeves Rd. Newton St. 1.30 7.2 Surface Treated RA $143,000

Hogg Valley Newton St. Gervais Rd. 1.53 7.2 Surface Treated RA $168,300

Alberta Fifth First 0.43 6.5 Asphalt WR $236,500 $0

Bell First Alberta 0.27 6.5 Asphalt WR $148,500 $0

Second Bell Wardell 0.10 6.5 Asphalt WR $55,000 $0

Ninth Talbot Manitoba 0.48 6.5 Asphalt WR $264,000 $0

Seventh Ave. Sidewalk existing Alberta $127,000

Total Program 26.31 $2,066,300 $387,200 $529,100 $264,000 $658,900

Road Program Funding Available $1,348,902 $1,433,421 $1,506,122 $1,594,839

Surplus/(Deficit) -$717,398 $1,046,221 $977,022 $1,330,839

Type Cost/Unit Cost/Unit

Water & Reconstruct (WR) $550.00 $/m Notes: Ivy and Trillium should be considered with John Dillingno (they are each about 0.17km)

Resurface Asphalt (RA) $110.00 $/m Mountain Ave will have a patch in October of 2019 - about 0.05km and could be deferred for resurfacing

Resurface Surface Treated (RSA) $90.00 $/m

Revised October 15, 2019 F05/Dept Files/PW/2020

2020 to 2023 Road Program


BRIDGES AND CULVERTS

Approved

Budget

Structure Name Location 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Roads

Hogg Valley Road Culvert (RC2) West of Rumney Road

Maintenance

Rosemount Rd. South Bridge (RB5) North of Vasey Road

Design 210,000

Replacement 1,150,000

Guide Rail

Rumney Road Culvert (RC1) North of Hogg Valley Road

Maintenance/Guide Rail 25,000

Rosemount Rd. North Bridge (RB4) South of Highway 12

Maintenance

Feasibility Study (load capacity)

Restoration 210,000

Guide Rail 20,000

Granny White Bridge - over Hogg Creek (RB6) East of Reeves Road

Restoration 240,500

Guide Rail

Hearthstone Drive- over Sturgeon River (RB3) North of Highway 12

Restoration 97,500

Guide Rail 50,000

Reeves Road Bridge (RB7) North of Hogg Valley Road 152,000

Ron Jones Road Culvert (RC3) South of Hogg Valley Road

Maintenance

Wood Road Culvert (RC5) North-West of Vasey Road

Maintenance

Guide Rail

Duck Bay Bridge (RB2) North of Highway 400

McMann Side Road (RC4) East of Wood Road

Maintenance

Guide Rail

Wycliffe Cove (RC6) 1.3km North of Highway 12

Guide Rail

Total Roads Projects 210,000 - 285,500 1,150,000 210,000 - 299,500 - - -

** Parks projects are included under the Culture and Recreation section

2020-2028 plan based on the 2016 Bridge Inspection report


ROAD IMPROVEMENTS

FORECAST


Equipment

No.Type AcquisitionYear (Model) Division 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

ROADS VEHICLES

0316 Plough Truck 2003 ROADS 250,000



0717 Plough Truck 2007 (2008) ROADS 250,000



1724 1/2 Ton Pickup 2017 ROADS 25,000

1058 1/2 Ton Crewcab 4WD 2010 ROADS 30,000

1307 1 Ton Crew Cab/Dump 2013 ROADS 70,000

1370 1/2 Ton Pickup 2013 (2014) ROADS 25,000

1472 3/4 Ton Pickup 2WD 2014 ROADS 45,000

1510 1 Ton Pickup 2015 ROADS 45,000

ROADS VEHICLES SUBTOTAL 750,000 30,000 0 500,000 95,000 295,000 45,000 0 25,000 0 0

ROADS EQUIPMENT

1822 Grader 2018 ROADS

0928B plough attachment 2018 ROADS

1725 Loader/Backhoe 2017 ROADS 135,000

0834 Sidewalk Tractor 2008 ROADS 156,000

0849 VAC Truck 2008 (1997) ROADS 350,000

0928 Articulating Tractor 2009 ROADS 130,000

0928A Flail Mower/Broom 2012 ROADS 83,000

1233 20 Ton Trailer 2012 ROADS 25,000

1260 7 Ton Trailer 2012 ROADS 10,000

1326 Loader/Backhoe 2013 ROADS 135,000

1437 Steam Jenny 2014 ROADS 15,000

1255 Retro-Reflectivity Gun 2012 ROADS 12,000

0656 Bandit Wood Chipper 2006 ROADS 45,000

JD Baldor Generator 2012 ROADS

Mobile Radios

ROADS EQUIPMENT SUBTOTAL - 350,000 180,000 - 156,000 130,000 35,000 - 230,000 - 15,000

ROADS TOTAL 750,000 380,000 180,000 500,000 251,000 425,000 80,000 - 255,000 - 15,000

PW Fleet/Equipment Long Term Replacement Plan


Equipment

No.Type AcquisitionYear (Model) Life

Replacement

Cost

Cost Per

YearDivision

ROADS VEHICLES

0316 Plough Truck 2003 12 250,000 20,833 ROADS



0717 Plough Truck 2007 (2008) 12 250,000 20,833 ROADS



1724 1/2 Ton Pickup 2017 10 25,000 2,500 ROADS

1058 1/2 Ton Crewcab 4WD 2010 10 30,000 3,000 ROADS

1307 1 Ton Crew Cab/Dump 2013 10 70,000 7,000 ROADS

1370 1/2 Ton Pickup 2013 (2014) 10 25,000 2,500 ROADS

1472 3/4 Ton Pickup 2WD 2014 10 45,000 4,500 ROADS

1510 1 Ton Pickup 2015 10 45,000 4,500 ROADS

ROADS VEHICLES SUBTOTAL 1,740,000 149,000

ROADS EQUIPMENT

1822 Grader 2018 20 450,000 22,500 ROADS

0928B plough attachment 2018 10 50,000 5,000 ROADS

1725 Loader/Backhoe 2017 10 135,000 13,500 ROADS

0834 Sidewalk Tractor 2008 15 156,000 10,400 ROADS

0849 VAC Truck 2008 (1997) 15 300,000 20,000 ROADS

0928 Articulating Tractor 2009 15 130,000 8,667 ROADS

0928A Flail Mower/Broom 2012 15 83,000 5,533 ROADS

1233 20 Ton Trailer 2012 15 25,000 1,667 ROADS

1260 7 Ton Trailer 2012 15 10,000 667 ROADS

1326 Loader/Backhoe 2013 10 135,000 13,500 ROADS

1437 Steam Jenny 2014 15 15,000 1,000 ROADS

1255 Retro-Reflectivity Gun 2012 15 12,000 800 ROADS

0656 Bandit Wood Chipper 2006 15 45,000 3,000 ROADS

JD Baldor Generator 2012 20 30,000 1,500 ROADS

Mobile Radios

ROADS EQUIPMENT SUBTOTAL 1,576,000 107,733

ROADS TOTAL 3,316,000 256,733



Approved Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

PLANTS

Tay Area Water Treatment Plant 400,000 1,450,000 56,000 0 50,000 0 80,000 50,000 80,000 0 0

Rope Water Treatment Plant 23,608 30,000 141,000 0 30,000 0 30,000 0 0 0 30,000

Total Plants 423,608 1,480,000 197,000 0 80,000 0 110,000 50,000 80,000 0 30,000

DISTRIBUTION

Water Standpipes 5,000 0 10,000 200,000 0 4,005,000 240,000 5,000 5,000 0 0

Distribution Mains 50,000 431,000 50,000 423,000 282,000 475,000 50,000 932,100 50,000 863,400 50,000

Water Metering 0 0 1,500,000

Booster Stations167,000

Total Distribution 55,000 431,000 227,000 623,000 282,000 5,980,000 290,000 937,100 55,000 863,400 50,000

VEHICLES & EQUIPMENT

Vehicles & Equipment 0 0 0 0 25,000 25,000 125,000 0 0 0 0

Total Vehicles & Equipment 0 0 0 0 25,000 25,000 125,000 0 0 0 0

Total Long Term Plan 478,608 1,911,000 424,000 623,000 387,000 6,005,000 525,000 987,100 135,000 863,400 80,000


Province of Ontario 474,926 0 0 0 0 0 0 0 0 0 0

Deferred Revenue

Trans from Vehicle Reserve 0 0 0 0 25,000 25,000 125,000 0 0 0 0

Water Reserve -275,818 527,500 328,500 527,500 266,500 4,844,500 304,500 891,600 39,500 767,900 -15,500

Gas Tax Rebate

DCA (loan from Water Reserve) 184,000 1,288,000 0 1,040,000


Grants/Benefitting Property Owners

Total Financing 478,608 1,911,000 424,000 623,000 387,000 6,005,000 525,000 987,100 135,000 863,400 80,000

FORECAST

WATER SUMMARY



Approved

Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Tay Area Water Treatment Plant

Low Lift Chemical Storage 80,000

Equipment Replacement 50,000 50,000 50,000

Membrane replacement 80,000 80,000

Additional Modules (18) 120,000

Control panel upgrades 56,000

Increase Plant Capacity/Refurbish (Phase 2) - Engineering 200,000

Increase Plant Capacity/Refurbish (Phase 2) - Construction 1,400,000

Total 400,000 1,450,000 56,000 - 50,000 - 80,000 50,000 80,000 - -

Rope Water Plant

Replace Treatment Cassettes 30,000 30,000


Equipment Replacement 23,608 30,000 30,000 30,000

Total 23,608 30,000 141,000 - 30,000 - 30,000 - - - 30,000

Grand Total 423,608 1,480,000 197,000 - 80,000 - 110,000 50,000 80,000 - 30,000


Water Treatment Plants

Forecast


Approved

Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

DISTRIBUTION

Water Meters - - - 1,500,000 - - - - -

Watermain replacement/refurbishment 50,000 431,000 50,000 423,000 282,000 475,000 50,000 932,100 50,000 863,400 50,000

Victoria Harbour Standpipe 5,000 5,000 120,000

Waubaushene Standpipe 5,000 200,000 120,000 5,000

Port McNicoll Standpipe 5,000 5,000

Booster Stations - Control panel

upgrades 167,000

New Standpipe - - - - - 4,000,000 - - - - -

TOTAL DISTRIBUTION 55,000 431,000 227,000 623,000 282,000 5,980,000 290,000 937,100 55,000 863,400 50,000


Vehicles & Equipment - - - - 25,000 25,000 125,000 - - - -

TOTAL VEHICLES & EQUIPMENT - - - - 25,000 25,000 125,000 - - - -

TOTAL 55,000 431,000 227,000 623,000 307,000 6,005,000 415,000 937,100 55,000 863,400 50,000

Forecast

Water Distribution Systems



APPROVED

BUDGET

Location Length (in meters) 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Distribution System - 2019

Water/Road Design for 2019 50,000

Total 50,000 - - - - - - - - - -


Fifth Ave - Hayes to Arpin St 484 284,000

Hayes - Fifth to Fourth 90 53,000

Athabaska - Seventh to Barnes 160 94,000

Bell - First to Second 145 85,000

Total 879 431,000 - - - - - - - - -



Total - - 50,000 - - - - - - - -


Alberta St - Fifth to First 450 264,000

Bell St - Second to West limit 35 21,000

Second Ave - Alberta to Wardell St 235 138,000

Total 720 - 423,000 - - - - - - -


Ninth Ave - Talbot to Manitoba St (decommission local main) 480 282,000

Total 480 - 282,000


Barnes Ave - Arpin to Hayes St 495 291,000

Franklin Drive - Seventh to Barnes 156 92,000

McPhee Blvd - Seventh to Barnes 156 92,000

Total 807 - 475,000



Total 0 - 50,000


Hoyt Ave - Ellen to Park St 839 251,700

William St - Alberta to Cul-de-sac 1361 175,800

Juneau Rd - Hoyt to Lighthouse 460 138,000

Dodge St - Pine to Percy St 360 219,600

Pine St - Amanda to B Station 490 147,000

Total 3510 - 932,100 - - -



- 50,000 - -


Seventh Ave - Alberta to McPhee 294 88,200

Industrial Road - Park St to end 586 175,800

Richard St - Albert to Queen St 473 141,900

Midland Bay Woods - Georgian Ln 200 122,000

Bayberry Estates - Easton Ave Prop #6 to #60 550 335,500

2103 - - 863,400 -



50,000

Grand Total 50,000 431,000 50,000 423,000 282,000 475,000 50,000 932,100 50,000 863,400 50,000

NOTES

Midland Bay Woods - Line size Upgrade for Future to be Determined

Re-line


Forecast

Watermain Replacement Details


Approved

Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

PLANTS

Port McNicoll Wastewater Plant 317,000 8,000 1,167,000 0 30,000 1,000,000 0 30,000 0 0 0

Victoria Harbour Wastewater Plant 520,000 0 3,030,000 6,000,000 0 30,000 0 0 30,000 0 0

Total Plants 837,000 8,000 4,197,000 6,000,000 30,000 1,030,000 0 30,000 30,000 0 0

COLLECTION SYSTEM

Mains & Lift Stations 135,000 145,000 480,000 20,000 60,000 20,000 30,000 50,000 20,000 20,000 30,000

Paradise Point/Grandview Beach

Total Collection System 135,000 145,000 480,000 20,000 60,000 20,000 30,000 50,000 20,000 20,000 30,000


Vehicles & Equipment 15,000 0 0 0 0 0 25,000 38,000 0 0 0

Total Vehicles & Equipment 15,000 0 0 0 0 0 25,000 38,000 0 0 0

Total Long Term Plan 987,000 153,000 4,677,000 6,020,000 90,000 1,050,000 55,000 118,000 50,000 20,000 30,000


Grants135,908

Water & Wastewater Fleet Reserve 15,000 - - - - - 25,000 38,000 - - -

Wastewater Reserve 736,092 153,000 3,084,000 1,160,000 90,000 1,050,000 30,000 80,000 50,000 20,000 30,000

DCA (Debt) 0 93,000 1,860,000 0

Debt 0 1,500,000 3,000,000 0

Deferred Revenue - PB/GB Grant 100,000

Benefitting Property Owners

Total Financing 987,000 153,000 4,677,000 6,020,000 90,000 1,050,000 55,000 118,000 50,000 20,000 30,000

FORECAST

WASTEWATER SUMMARY



Approved

Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Port McNicoll Wastewater Plant

Equipment replacement 22,000 8,000 30,000 30,000

SCADA Upgrade 45,000

Septage Receiving 250,000


Replace Treatment Cassettes 1,000,000 1,000,000

Port McNicoll Wastewater Plant Total 317,000 8,000 1,167,000 0 30,000 1,000,000 0 30,000 0

Victoria Harbour Wastewater Plant

Equipment replacement 20,000 30,000 30,000 30,000

Increase Plant Capacity

- Phase 2 Design 500,000

- Construction 3,000,000 6,000,000

Victoria Harbour Wastewater Plant Total 520,000 0 3,030,000 6,000,000 0 30,000 0 0 30,000

TOTAL 837,000 8,000 4,197,000 6,000,000 30,000 1,030,000 0 30,000 30,000

Description of Work

Forecast


Wastewater Treatment Plants


Approved Budget

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029


Vehicles0 0 0 0 0 0 25,000 38,000 0 0 0

Hoist and Utility Box15,000

TOTAL VEHICLES & EQUIPMENT 15,000 - - - - - 25,000 38,000 - - -

COLLECTION SYSTEMS

Lift Station Fuel Storage Inspection & Upgrade15,000

Contingency Allowance20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000

Equipment Replacement30,000 30,000 30,000 30,000

Televising Sewers (Operating)10,000 10,000 10,000

First Avenue Sewage Lift Station30,000 450,000

Sanitary Sewer - Fifth Avenue - Hayes to Alberta65,000

Paradise Point & Grandview Beach

Paradise Point & Grandview Beach -

Hydrogeological Study100,000

TOTAL COLLECTION SYSTEMS 135,000 145,000 480,000 20,000 60,000 20,000 30,000 50,000 20,000 20,000 30,000

TOTAL 150,000 145,000 480,000 20,000 60,000 20,000 55,000 88,000 20,000 20,000 30,000

Description of Work

Forecast

Wastewater Collection



Equipment


W/WW VEHICLES

1301 1/2 Ton Pickup 2013 WATER 25,000

1412 1/2 Ton Pickup 2014 WATER 25,000

1504 1 Ton Pickup 2015 WATER 45,000

1506 1/2 Ton Pickup 2015 WASTEWATER 25,000

1636 3/4 Ton Van 2016 WASTEWATER 38,000

W/WW VEHICLES SUBTOTAL 0 0 0 0 25,000 25,000 70,000 38,000 0 0 0

W/WW EQUIPMENT

Genco Generator 2013 WASTEWATER

1052 Valve Trailer 2010 WATER 80,000

Mobile Radios

W/WW EQUIPMENT SUBTOTAL 0 - 0 0 0 0 80,000 0 0 0 0

WATER TOTAL - - - - 25,000 25,000 125,000 - - -

WASTEWATER TOTAL 25,000 38,000



Equipment


Replacement

Cost

Cost Per

YearDivision

W/WW VEHICLES

1301 1/2 Ton Pickup 2013 10 25,000 2,500 WATER

1412 1/2 Ton Pickup 2014 10 25,000 3,000 WATER

1504 1 Ton Pickup 2015 10 45,000 4,500 WATER

1506 1/2 Ton Pickup 2015 10 25,000 2,500 WASTEWATER

1636 3/4 Ton Van 2016 10 38,000 3,800 WASTEWATER

W/WW VEHICLES SUBTOTAL 158,000 16,300

W/WW EQUIPMENT

Genco Generator 2013 20 30,000 1,500 WASTEWATER

1052 Valve Trailer 2010 15 80,000 5,333 WATER

Mobile Radios

W/WW EQUIPMENT SUBTOTAL 110,000 6,833

WATER TOTAL 175,000 15,333

WASTEWATER TOTAL 93,000 7,800



Approved

Budget

Parks, Recreation and Culture

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Recreation Master Plan 35,000

Downtown Seasonal Decorations 28,000

Port McNicoll Harbour Park

Detailed Design

Sheppard Park

Play Structure 35,000

Cargill Pier Point Park

Patterson Park

Pavilion

Power and Accessibility Connection for Pavilion 1,500 20,000

Accessibility Washroom Upgrade 150,000

Play Structures Replacement 35,000 35,000

Oakwood Community Centre (Building only)

Partial Roof (over centre of gym) 20,000

Floor Scrubber 9,000

Tables and Chairs 18,000 10,000

Lighting - Lobby 7,000

Garage Doors & Windows 40,000

Kitchen Refurbishment 10,000

Front HVAC Unit 20,000

Port McNicoll Community Centre

Water refill stations

Roof

HVAC Unit

Pave Parking Lot

Exterior Painting 8,500

Tables and Chairs 7,500 10,000

Lighting Retro-fit 7,000


Tay Community Rink

Penalty Boxes 30,000

Lighting Upgrade 7,000

Chiller 225,000

Compressors 35,000 35,000

Forecast



Approved

Budget


2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Talbot Park


New Driveway Entrance off Talbot

Tree Replacement (Emerald Ash Borer)

Compressor Replacement

Ball Diamonds Refurbishment (Double Field) 10,000 10,000

Play Structure Replacement (new location)

Port McNicoll Youth Centre

Indoor/Outdoor Lighting (50% complete) 7,000

Roof 30,000

Waverley Park

Ball Diamond Refurbishment


Play Structure Replacement 35,000

Snack Shack Roof 8,000

'Rink Surface 20,000

'Rink Boards 20,000

Mackenzie Park

Park Improvements (Pavilion, Play Structure, Parking,

Pathways) 107,457


Accessibility Washroom Upgrade 150,000

Oakwood Park

Change Room/Washroom (fascia soffit, trim, rubber

melt etc.) 10,000

Ball Diamond - Lighting Retro Fit

Hard Surface Rink and Refurb Boards, Lighting 25,000 100,000

Ball Diamond Refurbishment

Additional Parking Lot 10,000 90,000

Right Field Netting 5,000

Play Structure Replacement

Outdoor water refill station 3,500

Sunset Park

Roof

Ball Diamond Refurbishment 10,000

Waubaushene Pier Park (Pine Street)

Parking 5,000

Play Structure Replacement

Bridgeview Park

Replace Portable (Options/Design) 20,000

Ball Diamond Refurbishment (double field) 10,000 10,000



Rink Boards 20,000

Albert St Park

New Washroom Building 41,986

Anderson Crescent Park


Veteran's Memorial Park


Forecast



Approved

Budget


2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Government Dock (Waubaushene)

Concrete Refurb - Waubaushene 20,000

Magnus Park

Eplett Park

Tay Shore Trail

Pave First Ave. Trail 60,000 60,000

Trail extension - Trestle Trail along Ney into

Port McNicoll 60,000 60,000

Spot repairs to Asphalt 60,000 60,000

Upgrade to Barriers 60,000

Signage Upgrade 60,000

Pave trail head parking 60,000

Replace 6km section of Trail 462,000

Trail Bridge Work - Sturgeon River (TB3) - Deck

40,000

Trail Bridge Work - Hogg River (TB2) - Deck 40,000

Trail Bridge Work - East of Triple Bay Road (TC1) 90,000

Trail Bridge Work - St. Marie (TB1) 10,000 145,000

Work to be determined (TBD) 60,000 60,000

Tay Township Public Library

Building Expenditures

Waubaushene Branch Library - Lighting 2,000

Waubaushene Branch Library - Entrance (ADOA) 130,570

Waubaushene Branch Library - Paint & Carpet 10,000

Waubaushene Branch Library - Furnace 4,000

Victoria Harbour Branch Library - Expansion into Harbour

Shore Community Room 43,000

Victoria Harbour Branch Library - Washroom AODA 31,075

Victoria Harbour Branch Library - Lighting 2,000

Victoria Harbour Branch Library - Expansion into

Accountant's Office 80,300

Victoria Harbour Branch Library - HVAC unit 10,000

Port McNicoll Branch Library - Furnace 4,000

Port McNicoll Branch Library - Lighting 2,000

Port McNicoll Branch Library - Front Door, Posts, Step 15,700

Port McNicoll Branch Library - Entrance and Washroom

ADOA 280,500

Port McNicoll Branch Library - Roof 31,000

Forecast



Approved

Budget


2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Range Light

Exterior Painting 18,000 18,000

Vehicles & Equipment 80,000 6,000 - 35,000 25,000 - 43,000 70,000 45,000 56,000 -

Water refill stations (2019 - Oakwood Park) 3,500 3,500 3,500

Energy Use Upgrades (TBD)

Tree Replacement Program - Emerald Ash Borer

5,000 5,000

Recreation Software 2,712

TOTAL LONG TERM PLAN 472,155 470,200 486,370 673,075 393,000 275,000 371,000 205,000 370,000 166,000 462,000


Tax Rate 58,500 63,500 63,500 63,500 63,500 63,500 63,500 63,500 63,500 63,500 63,500

Grants - County of Simcoe 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000

Grants - Province - 91,399 218,103

Municipal Reserves - Municipal Fleet 80,000 6,000 - 35,000 25,000 - 43,000 70,000 45,000 56,000

Municipal Reserves - Parks & Recreation 188,698 74,000 18,000 114,500 61,500 25,000- 1,500 41,500 33,500- 12,500 63,500-

Municipal Reserves - Recreation & Special Event

Municipal Reserves - Infrastructure/Bridges - 60,000 10,000 145,000 40,000 40,000 - - - -

Municipal Reserves - Buildings 81,000 180,000 30,000 35,000 7,000 193,000 265,000 -

Municipal Reserve - Tay Shore Trail/Albert Street Docks 30,000 30,000 432,000

Municipal Reserves - Library - 62,700 59,171 6,000 31,000 - - - - 4,000 -

Reserve Funds 9,000 54,000 67,500 - 166,500 - - -

Donations 24,957

Debt - 80,300 93,473

Grants - OEB 24,000

TOTAL FINANCING 472,155 470,200 486,370 673,075 393,000 275,000 371,000 205,000 370,000 166,000 462,000

Forecast



PARKS & RECREATION Total

Replacement Replacement Other Municipal Municipal Average Annual

Year Cost Funding Reserves Reserves Life Transfer

Community Centres /Rink/Portable

Oakwood Community Centre 2040 2,200,000 - 2,200,000 2,200,000 45 48,500$

Port McNicoll Community Centre 2031 1,000,000 - 1,000,000 1,000,000 42 23,700$

Port McNicoll Youth Centre 2019 400,000 - 400,000 400,000 45 8,800$

Tay Community Rink * 2038 2,000,000 - 2,000,000 2,000,000 26 77,100$

Bridgeview Park Portable 2022 50,000 - 50,000 50,000 30 1,650$

Washrooms/Change Rooms & Snack Shacks

Patterson Park 2042 100,000 - 100,000 100,000 42 2,400$

MacKenzie Park 2046 100,000 - 100,000 100,000 42 2,400$

Sunset Park 2028 110,000 - 110,000 110,000 38 2,900$

Talbot Park 2048 100,000 100,000 100,000 42 2,400$

Oakwood Park 2037 178,600 - 178,600 178,600 42 4,300$

Bridgeview Park 2032 100,000 100,000 100,000 42 2,400$

Waverly Park 2055 125,000 - 125,000 125,000 45 2,800$

Annual Building Transfer Required 179,350$

25,000$


RESERVE TRANSFERS NECESSARY TO PROVIDE FOR BUILDING REPLACEMENT

2020 Annual Building Transfer Set At


Replacement

CostEstimated Life

Transfer to Reserve

Required

18 Kilometer Paved Trail 1,455,000 20 72,750

Recommended for 2020 - Increase to be phased in over 9 year period 50,000

*Note: Long Term Plan includes repair of three 100 meter sections at a cost of $30,000 each

followed by three 6km sections at an estimated cost of $462,000 in 2029, 2031 and 2033.

Additional funding will be required beyond what the reserve can afford in 2033.

Replacement

CostEstimated Life

Transfer to Reserve

Required

45,000 15 3,000

Recommended 3,000

RESERVE TRANSFER NECESSARY TO PROVIDE FOR PAVING THE TAYSHORE TRAIL

Culture and Recreation

RESERVE TRANSFER REPLACEMENT OF ALBERT ST BOAT LAUNCH DOCKS

Culture and Recreation

Township of Tay

Updated Reserve Projection for the 2020-2029 Long Term Plan


Equipment


PARKS VEHICLES

1805 3/4 Ton Van 2018 PARKS 38,000

1609 1 Ton Dump 2016 PARKS 70,000

1708 3/4 Ton 2017 PARKS 45,000

1502 1/2 Ton Pickup 2015 PARKS 25,000

PARKS VEHICLES SUBTOTAL 0 0 0 0 0 0 25,000 70,000 45,000 38,000 0

PARKS - EQUIPMENT

0718 Narrow Tractor 2007 PARKS 15,000

0831 Subcompact Tractor 2008 PARKS 25,000

1832 Kubota Riding Mower 2018 PARKS 18,000



1550A Canada Trailer 2015 PARKS

1550B Canada Trailer 2015 PARKS

1159 Ice Resurfacer 2011 (1990) PARKS 80,000

Horticultural Apparatus 2010 PARKS 6,000

Mobile Radios

PARKS EQUIPMENT SUBTOTAL 80,000 6,000 0 35,000 25,000 0 18,000 0 0 18,000 0

PARKS TOTAL 80,000 6,000 - 35,000 25,000 - 43,000 70,000 45,000 56,000 -



Equipment


Replacement

Cost

Cost Per

YearDivision

PARKS VEHICLES

1805 3/4 Ton Van 2018 10 38,000 3,800 PARKS

1609 1 Ton Dump 2016 10 70,000 7,000 PARKS

1708 3/4 Ton 2017 10 45,000 4,500 PARKS

1502 1/2 Ton Pickup 2015 10 25,000 2,500 PARKS

PARKS VEHICLES SUBTOTAL 178,000 17,800

PARKS - EQUIPMENT

0718 Narrow Tractor 2007 15 15,000 1,000 PARKS

0831 Subcompact Tractor 2008 15 25,000 1,667 PARKS

1832 Kubota Riding Mower 2018 10 18,000 1,800 PARKS



1550A Canada Trailer 2015 15 4,000 267 PARKS

1550B Canada Trailer 2015 15 4,000 267 PARKS

1159 Ice Resurfacer 2011 (1990) 10 80,000 8,000 PARKS

Horticultural Apparatus 2010 10 6,000 600 PARKS

Mobile Radios

PARKS EQUIPMENT SUBTOTAL 190,000 17,400

PARKS TOTAL 368,000 35,200



2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Official Plan Review/Zoning By-Law 110,000

Growth & Settlement Plan

Development Charge Review 30,000 30,000

Community Benefits Charge 30,000

Total Studies - 30,000 - - 30,000 - - - - 140,000 -

2017 Vehicle 27,000

2012 Ford Escape 27,000

- - - 27,000 - - - - 27,000 - -

- 30,000 - 27,000 30,000 - - - 27,000 140,000 -

Tax RateReserves - Studies & Hearings - - 5,400 - - - - 94,900 Reserves - Contingency 30,000 Reserves - Vehicles 27,000 27,000 GrantsReserve Funds - - 24,600 45,100 Capital SurplusOther

TOAL FINANCING 0 30,000 0 27,000 30,000 0 0 0 27,000 140,000 0

Forecast

TOTAL LONG TERM PLAN

Building Services

Studies

PLANNING AND DEVELOPMENT

Approved

Budget

2020-2029 Long Term Budget


Total

Municipal Municipal Average Annual

YEAR Net Cost DCA Reserves Reserves Life Transfer

STUDIES

Official Plan Review/Zoning 2016/2017 110,000$ 45,100$ 64,900$ 10 6,490$

Development Charge Review 2019 30,000$ 24,600$ 5,400$ 5 1,080$

Growth & Settlement Plan 2003 35,000$ 14,350$ 20,650$ 5 4,130$

11,700$

TOTAL ANNUAL TRANSFER TO RESERVE 10,000$

FUNDED BY


RESERVE TRANSFERS NECESSARY TO PROVIDE FOR EQUIPMENT REPLACEMENT



Total

Municipal Municipal Average Annual Annual

YEAR Net Cost DCA Reserves Reserves Life Transfer

Reduced

Transfer

VEHICLES

2017 2017 27,000$ 27,000$

2012 Ford Escape 2012 27,000$ 27,000$ 54,000$ 10 5,400$

TOTAL ANNUAL TRANSFER TO RESERVE 5,500$ 5,000

BUILDING SERVICES FUNDED BY



APPENDIX A

BUDGET REQUESTS


GENERAL GOVERNMENT


Expenses Revenue

Materials Grants

Consultants Reserve -16,000

Equipment 16,000 Development

Legal Utility

Other Other

Total 16,000 Total -16,000

Tax Levy / Rate Impact

Expected Useful Life 7 Years

Current Year Budget

$0

Future Year Budget

Cost-Benefit Analysis and Other

Financial Considerations

Multi-function printers can serve the same purpose but

for large volume printing and speed a copier is more cost

effective.

Administrative Recommendation

Department Priority A

Request Summary Budget for replacement of sole municipal office

photocopier. The current copier reaches its expected

useful life in 2020 but will only be replaced if the

frequency of issues with the copier increase beyond an

acceptable norm. If the copier is not replaced, no funds

are spent and funds are carried forward to the next year.

Service Level Impact Maintain

Division Administration

Prepared by Daryl C. W. O'Shea

Approved by

Department General Government

Tay Township

2020 Budget Request

Photocopier - Admin (colour)

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 7,000 Total -7,000



Tay Township

2019 Budget Request

Printer/fax/copier Public Works

Budget Type Capital



Approved by


Request Summary Budget for one replacement departmental printer per

year in the event of printer failure. The most expensive

printer is carried each year (currently the public works

multifunction) and is used for any of the four

departmental printers that may fail. If no printers fail, no

funds are spent and funds are carried forward to the next

year.


Expected Useful Life 8

Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2019-2020 Budget Request

Replace Laser Printers

Budget Type Capital



Approved by


Request Summary Budget for color laser printer replacement in the event of

printer failure. If printer does not fail, no funds are spent

and funds are carried forward to the next year.


Expected Useful Life 8 years

Current Year Budget

$0

Future Year Budget 2020 - $4,500





Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2019 Budget Request

Color Laser Printers

Budget Type Capital



Approved by


Request Summary Budget for color laser printer replacement in the event of

printer failure. If printer does not fail, no funds are spent

and funds are carried forward to the next year.



Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 35,000 Total -35,000



Current Year Budget

$0

Future Year Budget



Hardware availability for the current system has an

uncertain future. Planning for a substantial upgrade if

necessary in the near term is prudent.



Request Summary On an annual basis, the Township receives an average of

an incoming call every 3.75 minutes during regular

operating hours. During the summer season the

Township receives more than a call every other minute.

Outbound calls are in addition to this. A reliable telephone

system is a critical component of the Township's

operations. The current phone system was installed in

2007 and will need expansion and/or replacement to

continue to meet the needs of residents and staff.

Service Level Impact Improve



Approved by


Tay Township

2019 Budget Request

Upgrade Telephone System

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 85,000 Total -85,000



Tay Township

2019 Budget Request

PC/Monitor Replacement

Budget Type Capital



Approved by


Request Summary Budget for PC/Monitor replacement for municipal office

computers. Includes hardware and software licenses

(Microsoft Office, Windows/SQL/Exchange Client Access

Licenses). We budget for a 5 year replacement cycle but

try to stretch their life to 6-8 years. Current computers

were purchased in 2010. Current displays in 2009.



Current Year Budget

$0

Future Year Budget 2020 - Additional $5,000



Funding amount increased to reflect an increase in

computers required due to increases in staffing levels, a

move to more portable computing for more users and an

increase in costs due to Canadian dollar decline since the

last replacement cycle in 2010.



Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 25,000 Total -25,000



Tay Township

2019 Budget Request

Office Server

Budget Type Capital



Approved by


Request Summary Budget for Replacement of the "Office Productivity

Server". Historically this was a physical single server. As

of 2010 all servers have been virtualized and this remains

as the representative budget for the "office productivity

features" of the virtualized server infrastucture --

including virtualization host servers, storage servers and

Microsoft Server, SQL and Exchange licensing.



Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 25,000 Total -25,000



Tay Township

2019 Budget Request

Financial Server

Budget Type Capital



Approved by


Request Summary Budget for Replacement of the "Financial Server".

Historically this was a physical single server. As of 2010

all servers have been virtualized and this remains as the

representative budget for the "financial server features"

of the virtualized server infrastucture -- including

virtualization host servers, storage servers and Microsoft

Server, SQL and Exchange licensing.



Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other Other




Tay Township

2019 Budget Request

VPN Router & Firewall

Budget Type Capital



Approved by


Request Summary Budget for replacement of network firewall/security

appliance and VPN endpoint for remote connectivity (for

senior management, water/wastewater staff and

vendors).



Current Year Budget

$0

Future Year Budget



Network security is critical to protecting the Township's

digital assets, ratepayer information and reputation.



Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 10,000 Total -10,000



Current Year Budget

$0

Future Year Budget



Mid-tier disk storage is more cost effective than cloud

solutions and supports meeting reasonable fast & useful

recovery time objectives.



Request Summary Related to the replacement and upgrade of our computer

servers, the backup storage systems require expansion

and upgrade to maintain reliability and performance to

meet an ever expaning amount of data to protect.




Approved by


Tay Township

2020 Budget Request

NAS Unit for Backup Storage

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants 15,000 Reserve -15,000

Equipment Development

Legal Utility

Other Other

Total 15,000 Total -15,000



Tay Township

2020 Budget Request

Agenda Management Software

Budget Type Capital


Prepared by Alison Gray

Approved by


Request Summary Implementation of an agenda management software that

will help with the automation of motions, minutes,

agendas, and post meeting action items. This software

would be used for all Committees and Council meetings

providing for increased efficiencies with the Clerks

Department (i.e. COAC, Heritage, Grants, Audit,

Accessibility, etc.).


Content revised September 22, 2017 by initials AG | Form revised July 31, 2017

Expected Useful Life

Current Year Budget

$0

Future Year Budget



The Township has had electronic PDF agendas since 2008

with positive results; however, the assembly of the

agenda, motions, minutes, and post council actioning of

items has not been automated and takes considerable

staff time. Through the automation of these processes,

agenda and meeting management will be streamlined and

more efficient reducing the amount of time required by

staff to prepare, plan, and manage meetings.




Expenses Revenue

Materials Grants



Legal Utility

Other Other -5,000



Department Public Works

Tay Township

2019 Budget Request

Work Order Software

Budget Type Capital

Division Roads and related


Approved by

Department Priority B

Request Summary Budget for completion of work order software

implementation. This has been carried over a few times.



Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other 4,500 Other



Content revised Month ##, 20## by initials | Form revised July 31, 2017


Current Year Budget

$0

Future Year Budget



Land Manager is used to track and issue building permits,

by-law issue and planning applications.



Request Summary Budget for Land Manager building software upgrade.

This has been carried over a few times.


Division Building


Approved by

Department Planning and Development

Tay Township

2019 Budget Request

Land Manager Upgrade

Budget Type Capital


Expenses Revenue

Materials Grants -100,000

Consultants Reserve


Legal Utility

Other 100,000 Other

Total 100,000 Total -100,000



Current Year Budget

$0

Future Year Budget 2021-2023 - $100,000 per year.



Market offerings are either fragmented in their approach

(leading to the "deal with Tay in seven different portals"

problem), are strong in one main function and weak in the

after-thought add-ons to provide a single solution, or are

simply too expensive or complex for a small organization like

Tay (SAP, etc.). Building our own small municipality system in

a modular approach will allow us to tie our pools of data

together, provide a unified portal to community members and

potentially benefit from either an open-source approach with

other municipalities or generate revenue in a fee-for-service

model for access to the software we create.



Request Summary With an increasing expectation of online delivery of soft

services and an organizational mindset that has changed to be

accepting of such a delivery method; it is time that the

Township start moving towards an online first service delivery

method. There are many options for implementing online

services but they can be summed up in two groups -

fragmented services delivered through individual portals or a

unified service portal that ties all online service offerings

together into one portal and one user account. It is proposed

that the Township undertake a hybrid approach, to achieve a

unified solution, that obtains off-the-shell software where

appropriate, builds the glue to connect our existing and new

systems and builds the missing pieces that the market does

not provide. To build these pieces it is proposed that the

Township employ software engineering and computer science

co-op students or recent grads to develop software that

conforms to an architecture designed and documented by

Township staff. It is expected that a significant transformation

can be achieved with $400,000 over four years. Future

reports to Council will outline a plan and some further

investigation of the problem to be solved.




Approved by


Tay Township


Municipal Management/Online Services Software

Budget Type Capital



Expenses Revenue

Materials 30,000 Grants



Legal Utility

Other Other

Total 30,000 Total -30,000


Tay Township

2020 Budget Request

Budget Type Capital


Administration Building - Roof & Facia Repairs


Prepared by Lindsay Barron

Approved by


Request Summary We have experienced a number of minor leaks in

both the old and new section of the building.

Ongoing efforts are being made to determine the

root casue of such leaks. There is also some repair

work required on the cedar facia. Some of the boards

have some gapping and are cracked and worn.

Staining of the facia will also need to be completed

in the foreseeable future. It is hoped that this

allowance can be refined prior to budget adoption.


Content revised October 07, 2019 by LRB | Form revised August 28, 2018


Current Year Budget

$0

Future Year Budget





PROTECTION TO PERSONS AND PROPERTY


Expenses Revenue

Materials Grants

Consultants 7,500 Reserve


Legal Utility

Other Other -7,500



Content revised October 3, 2019 by BT | Form revised July 31, 2017

Expected Useful Life N/A

Current Year Budget

$0





Fund from 2019 surplus


Request Summary 2019 Loomex Incorporated was hired to re-write the

Townships emergency plan into an IMS type system.

Along with the new plan, training was provided to meet

annual compliance. This year will once again focus on

the IMS system, and help reiterate what was learned in

2019.


Division Emergency Management

Prepared by Brian Thomas

Approved by

Department Protection to Persons and Property

Tay Township


Emergency Management Training

Budget Type Operating


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 350,000 Total -350,000



Content revised September 27, 2019 by BT | Form revised July 31, 2017

Tay Township

2020 Budget Request

Hall 2 - Tanker

Budget Type Capital

Division Fire


Approved by


Request Summary Hall 2 - Tanker tendering would begin in 2020 with final

purchase in 2021. This is a used Bread Truck purchased

and rebuilt to become a Water Tanker. High miles, weak

springs and a standard transmission limit the number of

staff that can drive this vehicle, and its useful life.




Current Year Budget

$0

Future Year Budget 2040




Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 15,000 Total -15,000


Content revised September 27, 2019 by BT | Form revised August 31, 2017


Current Year Budget

$0

Future Year Budget 2022 - upgrades estimated at $175,000




Information from new owners of former Skyline project may change needs.


Request Summary Hall 4 drawings and costing for hall upgrades for potential

health and safety legislation changes. We will be

addressing air quality, his/her bathrooms and showers.

Potentially using empty truck bay.


Division Fire


Approved by Brian Thomas


Tay Township

2020/2022 Budget Request

Hall 4 - Drawings for Addition/Upgrades

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other -3,000,000

Total 0 Total -3,000,000



Tay Township

2029 Budget Request

Hall 4 - Replacement & Expansion

Budget Type Capital

Division Fire



Department Priority C

Request Summary This is a line item in the event that the development in

Port McNicoll (former Skyline property) starts its

development.




Current Year Budget

($3,000,000)

Future Year Budget



Next Development Charge Study will consider the

portion (if any) to be funded by Development Charges.

Debt Financing will likely be a signficant funding source.



Add

Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other

Total 15,200 Total 0




Current Year Budget

$15,200

Future Year Budget 2028 - $37,200 . All other years $15,200





Request Summary Bunker gear and accessories (Helmets, Boots) will

continue to be replaced at the mandated 10 year

intervals.


Division Fire




Tay Township


Replacement of Bunker Gear

Budget Type Capital


Add

Expenses Revenue


Consultants Reserve


Legal Utility

Other Other

Total 4,000 Total 0




Current Year Budget

$4,000

Future Year Budget 2025-2028 - $4,000 per year.





Request Summary The continued replacement of deteriorated Ice Water

suits is required in 2020. The annual purchase

amount is $4,000.


Division Fire




Tay Township

2020 Budget Request

Replacement of Ice Water Suits

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other Other -27,000

Total 27,000 Total -27,000



Tay Township

2021 Budget Request

Midland Repeater


Division Fire


Approved by


Request Summary Once Midland/Penetanguishene Fire Departments

convert to digital radios we have the potential to bounce

off each others towers. This will give a stronger signal

over a larger area. This will also help Tay for those Tay

firefighters who live/work in Midland to receive better

reception for paging to emergencies.




Current Year Budget

$0

Future Year Budget






Expenses Revenue

Materials Grants



Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget 2021 $6000





Request Summary Two of the more important aspects of firefighting are

ventilating a home and proper rehabilitation for the

firefighters while fighting a fire. Each hall is in need of one

of these fans. In 2018 and 2019 we purchased fans, and

now require two more for the department. It is

recommended that we purchase one each year for the

next two years. The Department has applied for a grant

to offset some of the cost, however unfortunately we

were not successful.


Division Fire




Tay Township

2020 Budget Request

Positive Pressure Ventilation Fans

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 5,000 Other -5,000




Tay Township

2020 Budget Request

Flag Poles for Halls 4 & 5


Division Fire


Approved by


Request Summary Two of the four existing fire halls currently have flag

poles. We wish to have all four halls fly the Canadian flag

and have the ability to go half mast in times of respect.




Current Year Budget

$0

Future Year Budget N/A






Expenses Revenue

Materials Grants



Legal Utility

Other 35,000 Other

Total 35,000 Total -35,000




Current Year Budget

$0

Future Year Budget 2020/2021




Use of Fire Marque Funds


Request Summary Preliminary talks have begun between northern Simcoe

County municipalities to potentially develop a live fire

training centre available to local municipalities and

potentially rental use for others.


Division Fire


Approved by


Tay Township

2020 Budget Request

Shared Training Centre



Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 5,000 Other -5,000




Tay Township

2020 Budget Request

Sinirji Response


Division Fire


Approved by


Request Summary This system is to replace the existing Who's Responding

software that no longer meets the requirements of

firefighter notification and response.

The 2020 commitment is $5,000 the annual fee after

2020 is approximately $2,000 per year in which we

currently have been paying $1,500 per year for the

Who's Responding software.



Expected Useful Life N/A

Current Year Budget

$0

Future Year Budget $2,000 per year.






Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 10,000 Other -10,000

Total 10,000 Total -10,000




Current Year Budget

$0

Future Year Budget



Funded from surplus.



Request Summary Current software is no longer being supported, a working

committee group of Simcoe County Fire Chiefs and Barrie

Dispatch are working together to determine which

systems to purchase in 2020.


Division Fire


Approved by


Tay Township

2020 Budget Request

New Firehouse Software




PUBLIC WORKS

ROADS


Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 1,348,902 Other

Total 1,348,902 Total 0



Tay Township

2020 - 2029 Budget Request

Road Improvement Program

Budget Type Capital

Division Roads


Approved by


Request Summary C.C. Tatham and Associates Ltd. were retained by Tay Township to complete the

2017 Road Needs Study (RNS) for the Township’s road network. The previous

ten year plan was developed to include the study's recommendations as closely as

possible (Appendix H). The program has since been revised, as number of road

sections were advanced by Council and included in the 2019 budget for

resurfacing. Using the same resurface approach, a list of roads for Council's

consideration was brought forward to the Special General Government & Finance

Committee Meeting held on September 12, 2019 for inclusion into the Long Term

Plan. Based on some preliminary cost estimates and the anticipated funding levels

available, a number of these road sections will need to pushed out to years 2021

and 2022. In order to determine the appropriate timing of such works, Staff has

provided Council with the distance, traffic count and other considerations for each

of these road sections. It is expected that the 2021-2030 Long Term Plan return

to a complete ten year road program.




Current Year Budget

$1,348,902

Future Year Budget






Expenses Revenue


Consultants Reserve


Legal Utility

Other Other -127,000

Total 127,000 Total -127,000




Funding to be determined at budget.


At the October 15, 2019 Special General Government & Finance Committee Meeting, Council

passed a motion that the Seventh Avenue sidewalk project be revisited.



Current Year Budget

$0

Future Year Budget A sidewalk allowance of $75,000 has been included for the

balance of the plan; however, the program details are yet to be

developed.

Department Priority

Request Summary The 2018 Capital Budget included $75,000 to install a new

sidewalk along the west side of Seventh Avenue from the

existing sidewalk to Alberta Street. 2018 Tender results

were $52,000 over the approved budget, and as such the

contract was not awarded, and the project was referred to

the Long Term Plan to explore options for reducing costs

or to acquire additional funding.


Division Roads

Prepared by Peter Dance

Approved by

Tay Township

2020 Budget Request

Seventh Avenue Sidewalk / Sidewalk Program

Budget Type Capital



Expenses Revenue

Materials Grants 0

Consultants Reserve 0

Equipment Development 0

Legal Utility 0

Other 1,150,000 Other -1,150,000

Total 1,150,000 Total -1,150,000



Tay Township

2022 Budget Request

Replacement of Rosemount Bridge

Budget Type Capital

Division Bridges


Approved by


Request Summary Council approved option 4 of report PW-2017-83 for the

design in 2019 and construction in 2021 of a new two

lane structure in the current location. As the result of a

funding application submitted to the Ontario Community

Infrastructure Fund , the timeline for construction was

advanced to 2020. Unfortunately, we were not

successful under this program. Council has directed that

the construction be deferred until 2022. The design work

on the project in anticipated to be completed by 2020,

making this project shovel ready for future funding

opportunities. Should funding not be secured from the

Federal/Provincial government, debt financing (may be

internal or external) will be required to completed this

project as planned.




Current Year Budget

$0

Future Year Budget



Report PW-2017-63 had a detailed cost analysis . Of the 6

options considered, option 4 was selected, as this option has

the lowest lifecycle cost ($18,133 for 75 years)



Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000




Current Year Budget

$0

Future Year Budget





Request Summary The current 2010 1/2 ton 4WD crewcab will be replaced with a

1/2 ton 4WD extended cab. This vehicle is used primarily for road

patrol and for transporting staff to and from job sites.


Division Roads


Approved by


Tay Township

2020 Budget Request

Replace 1/2 Ton Pickup

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 350,000 Total -350,000




Current Year Budget

$0

Future Year Budget





Request Summary The allowance of $350,000 put in the LTP is a placeholder only.

Further detail and purchase rationale will be provided during the

2020 Budget discussions.


Division Roads


Approved by Peter Dance


Tay Township

2020 Budget Request

Replace Vacuum Truck

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 135,000 Total -135,000



Tay Township

2021 Budget Request

Early Replacement of Loader/Backhoe

Budget Type Capital

Division Roads


Approved by


Request Summary Staff is recommending that the 2013 Loader/Backhoe be moved

up from 2023 due to the extensive maintenance incurred on this

piece of equipment over its service life.




Current Year Budget

$0

Future Year Budget





Expenses Revenue




Legal Utility

Other Other

Total 55,000 Total -55,000




Current Year Budget

$0

Future Year Budget 2021, 2022 - $55,000 per year



An annual allowance of $20,000 is included in the budget for streetlighting

replacements and as such the remaining funds will need to be borrowed

from the Township's other Infrastructure Reserves until the fund is

replenished. This will avoid an increase to the annual tax rate to complete

the retro-fits earlier than planned.



Request Summary There are 826 streetlights in our system. We have been

converting from High Pressure Sodium (HPS) to Light Emitting

Diode (LED) with an annual budget $20,000 (net, i.e. after

rebates). It appears that we will take about 11 years' to

complete the conversion at that rate. For 2019, we increased the

program to $65,000, and will deplete our Streetlighting Reserve

once this work is completed. It is recommended that the

conversion continue to be expedited over the next three years with

a budget of $55,000 (net). This will avoid the need for mass

relamping of the old fixtures, improve 'light on the ground' and

save considerable energy costs (LED 54 watts, HPS 100 watts plus

ballast etc. 124 watts).


Division Street Lighting


Approved by


Tay Township


Streetlights - HPS to LED Conversion Program

Budget Type Capital


WATER



Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 500,000 Total -500,000



Tay Township

2021 Budget Request

Treatment Plants & Distribution System - Control Panel Upgrades

Budget Type Capital

Division Water and Wastewater


Approved by


Request Summary An allowance of 2021 has been included in 2021 for control

panel upgrades to some of our water and wastewater facilities.

After market parts for our current system are costly and are

becoming more scarce. The cost has been split proportionately

between water and wastewater operations. The list below

identifies the locations in need of the upgrade. ● Port McNicoll

Wastewater Treatment Plant (3 panels) ● Maple Street

Booster Station ● Talbot Street Booster Station ● Pine Street

Booster Station ● Rope Water Treatment Plan (2 panels) ●

Tay Area Water Treatment Plant (main PLC).



Expected Useful Life 25 YEARS

Current Year Budget

$0

Future Year Budget



33.33% of the cost has been attributed to wastewater, with the

other 66.7% apportioned to water.




Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000




Current Year Budget

$0






Request Summary The treatment cassettes at Rope are in need of replacement. This

project has split into 2 phases.






Tay Township

2020 Budget Request

Rope Water Treatment Plant - Cassette Replacement

Budget Type Capital


Expenses Revenue

Materials Grants -431,000

Consultants Reserve


Legal Utility

Other 431,000 Other

Total 431,000 Total -431,000



Tay Township

2020 and 2022 Budget Request

Water and Road Project

Budget Type Capital

Hayes - Fifth to Fourth





Request Summary The 2019 budget included a $50,000 allowance for design

of the watermain project for construction in 2020 (and

2022). The current program addresses our biggest area of

failures and water quality complaints by removing the last

of the cast iron pipe from the lower section of the Port

McNicoll distribution system. Watermain will be added

from Keewatin to First to improve the distribution system

network. This sheet provides the estimated water costs

only, based on the 2017/2018 Alberta project.

Fifth - Hayes to Arpin

Second - Alberta to WardellService Level Impact Maintain




Athabaska - Seventh to Barnes2020 Program

2022 Program

Bell - First to Second

Current Year Budget

$0




Alberta - Fifth to First

Bell - Second to West Limit


Expenses Revenue

Materials Grants



Legal Utility

Other 282,000 Other

Total 282,000 Total -282,000



Tay Township

2023 and 2024 Budget Request

Water and Road Project

Budget Type Capital





Request Summary The LTP includes a 2021 allowance of $50,000 for design

of the watermain project for 2023 and 2024 construction.

This program addresses our second biggest area of

failures and water quality complaints by removing the last

of the cast and ductile iron pipe from the upper section of

the Port McNicoll distribution system. This sheet

provides water cost only, based on the 2017 Alberta

project.

Ninth -Talbot to Manitoba - decommission local main2023 Program

Franklin - Seventh to Barnes

McPhee - Seventh to Barnes

Seventh - Alberta to Arpin - water project is Alberta to

McPhee - consider re-liningService Level Impact Maintain

2024 Program

TBD

Barnes - Arpin to Hayes



Current Year Budget

$0

Future Year Budget 2021- $50,000 2024 - $475,000





WASTEWATER


Expenses Revenue

Materials Grants



Legal Utility

Other Other



Tay Township

2020 Budget Request

Budget Type Capital


Port McNicoll Wastewater Treatment Plant - Equipment Replacement



Approved by


Request Summary An allowance of $30,000 is carried every three years in the

long term plan, with the detailed items being identified as

needed. This allowance was split between years 2019/2020

with $8,000 remaining.




Current Year Budget

$0

Future Year Budget






Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 250,000 Total -250,000


Content revised August 2018 | Form revised August 27, 2018


Current Year Budget

$0

Future Year Budget





Request Summary At present the Township does not have the ability to receive

septage. A 2017 budget allocation was provided to upgrade

the septage receiving capacity at the Port McNicoll

Wastewater Treatment Plant so that it can function without

damage to the downstream plant equipment. In addition, it

will reduce travel time for septage haulers in the Township.

This work will be rolled over to 2020 with a total budget

allocation of $250,000.






Tay Township

2019 Budget Request

Septage Receiving

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants Reserve -1,710,000

Equipment 9,000,000 Development -2,790,000

Legal Utility

Other Other -4,500,000

Total 9,000,000 Total -9,000,000




Current Year Budget

$0

Future Year Budget Construction is anticipated to take place in 2021/2022 with an

estimated cost of $9,000,000.





Request Summary Phase 1 of the plant upgrade is complete. The project

addressed operational issues, compliance with tighter

effluent limits and future demands for the headworks,

tertiary filters, disinfection and standby power systems.

The second phase will address the aeration (biological

treatment) section of the plant. The timing for the second

phase will depend on the need for capacity expansion.

Given the recent surge in development interest this has

been advanced by one year from last year’s plan.






Tay Township


Victoria Harbour Wastewater Treatment Plant Upgrades - Phase 2

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 20,000 Total -20,000



Tay Township

2020 Budget Request

Equipment Replacement - Contingency Allowance

Budget Type Capital





Request Summary A capital contingency amount has been carried in

recent budgets to cover unexpected failures of larger

equipment.




Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000



Tay Township

2020 Budget Request

Collection System - Equipment Replacement

Budget Type Capital





Request Summary An allowance of $30,000 is carried every three years in the

long term plan, with the detailed items being identified as

needed.




Current Year Budget

$0

Future Year Budget





Expenses Revenue

Materials Grants

Consultants Reserve


Legal Utility

Other 10,000 Other




Tay Township

2021 Budget Request

Televising Program

Budget Type Capital



Approved by


Request Summary Our objective is to establish a complete inventory of

televised inspections for our sewers. In addition, any

sewers for road sections on the upcoming programs are

televised to confirm that major repairs are not needed.

Generally, only minor repairs are required which are carried

out with no-dig (trenchless) construction methods. As such,

we do not have a schedule of sanitary sewer replacements.

If pipes with major problems are discovered it is likely that a

trenchless relining could be completed. Following completion

of the televising of Port McNicoll sanitary sewers in 2016,

Victoria Harbour will be the continued focus of the 2019

program.


Content revised August 2018 PGD| Form revised August 27, 2018


Current Year Budget

$10,000

Future Year Budget 2023 -$10,000 2025-$10,000





Expenses Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000



Tay Township

2020 Budget Request

First Avenue Sewage Lift Station

Budget Type Capital



Approved by


Request Summary The Long Term Plan includes an allowance of $30,000 for

upgrades to the First Avenue Lift Station. Details on the

upgrades will be provided prior to the adoption of the 2020

budget.




Current Year Budget

$0

Future Year Budget





Expenses Revenue


Consultants Reserve


Legal Utility

Other Other -65,000

Total 65,000 Total -65,000



Tay Township

2020 Budget Request

Sanitary Sewer - Fifth Avenue

Budget Type Capital



Approved by


Request Summary The design costs (borne by the Township) will confirm that

the possible sanitary sewer would function and fit in the

road allowance. The construction cost for new sanitary sewer

would ultimately be borne by the benefiting properties - by

agreement or fees and charges by-law.




Current Year Budget

$0

Future Year Budget





PARKS AND RECREATION


Expenses Revenue

Materials Grants

Consultants 35,000 Reserve


Legal Utility

Other Other





Current Year Budget

$35,000

Future Year Budget





Request Summary Staff will work to develop a terms of reference for

Council’s consideration. Many elements of this topic

have been before Council and may not need further

attention. One potential gap that may benefit from

a planning exercise is the parks/urban design

questions around the utilization of Township lands

between Winfield Drive and Ellen Street along the

trail, waterfront and Albert Street Mall.


Division Parks and Recreation


Approved by


Tay Township

2024 Budget Request

Recreation Master Plan

Budget Type Capital


Expenses Revenue

Materials Grants

Consultants Reserve

Equipment 35,000 Development -31,500

Legal Utility

Other Other

Total 35,000 Total -31,500




Current Year Budget

$3,500

Future Year Budget An additional community park will add annual

maintenance duties for our Public Works staff (grass

cutting, equipment inspections, garbage collection etc.).



This project has been funded using the methodology

under the current DC by-law (90% funding). With the

regulations on the Community Benefit Charge coming

forward, funding sources may change prior to this

project being included in the budget.



Request Summary With the Victoria Woods subdivision almost built

out, this project has been moved up in the Long

Term Plan to recognize the community's need for

additional park space.




Approved by


Tay Township

2022 Budget Request

Sheppard Park - Play Structure

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 20,000 Total -20,000




Current Year Budget

$0

Future Year Budget





Request Summary Allowance for a accessibility connection from the

parking lot to the pavilion.




Approved by

Tay Township

2020 Budget Request

Budget Type Capital


Patterson Park - Accessibility Connection for Pavilion


Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget





Request Summary This budget provides for the replacement of the

chairs at the Oakwood Community Centre. Currently

there are approximately 300 chairs.




Approved by


Tay Township

2020 Budget Request

Oakwood Community Centre - Chairs

Budget Type Capital


Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget





Request Summary This budget request is to replace the tables at the Port

McNicoll Community Centre. Currently there are

approximately 20 6ft tables. Current tables that are in

good condition will be moved to the Harbour Shore

Community Room .




Approved by


Tay Township

2020 Budget Request

Port McNicoll Community Centre - Replace Tables

Budget Type Capital


Expenses Revenue

Materials 60,000 Grants -24,000

Consultants Reserve


Legal Utility

Other Other

Total 60,000 Total -24,000




Current Year Budget

$36,000

Future Year Budget





Request Summary Recently, one major lighting upgrade has been

completed each year at our facilities. It is

recommended that the retro-fit program be extended

to include the remaining rink and ball diamonds at

Talbot, Waverly and Bridgeview Park. With the rebate

program still underway, the current high pressure

sodium (HPS) lamps can be changed to LEDS at a

nominal cost to the Township. The energy savings

are approximately 700 watts per bulb, which will

reduce annual operating costs and help the Township

meet its energy conservation targets as set out in the

Township's Energy Conservation and Demand

Management Plan.




Approved by


Tay Township

2020 Budget Request

Talbot, Waverly & Bridgeview Park - Rink & Diamond Lighting Upgrade

Budget Type Capital


Expenses Revenue


Consultants Reserve


Legal Utility

Other Other



Content revised August 2018 PGD| Form revised August 27, 2018


Current Year Budget

$10,000

Future Year Budget 2020 - $10,000 (2nd field)





Request Summary New infield material, fence improvements, dugout

improvements, turf improvements, base peg

improvements.



Prepared by

Approved by


Tay Township


Talbot Park - Ball Diamond Refurbishment

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 150,000 Total -150,000


Content revised October 18, 2019 LRB - Form revised August 27, 2018


Current Year Budget

$0

Future Year Budget





requested that the washroom upgrade be put in the Preliminary Budget as a placeholder and

completed in 2020 if funding permits.


Request Summary The scope and cost for this project will be reviewed.

The current estimate reflects a new two stall

washroom.






Tay Township

2021 Budget Request

MacKenzie Park - Accessibility Washroom Upgrade

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 10,000 Total -10,000




Current Year Budget

$0

Future Year Budget





Request Summary The Oakwood Park Change room/Washroom is in

need of some minor exterior repairs in order to

maintain the useful life of this building.




Approved by


Tay Township

2020 Budget Request

Oakwood Park - Change room/Washroom (fascia, soffit, trim, rubber melt etc.)

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 100,000 Total -100,000




Current Year Budget

$0

Future Year Budget





Request Summary The refurbishment of the rink boards in the subject of a

proposal recently received from the County of Simcoe in

conjunction with the Affordable Housing Project (report

PW 2019-82). There has also been discussions at the

Council table regarding a hard surface for this rink, and

applying for funding for this project under the Investing

in Canada - Community, Culture and Recreation

program . With Council direction pending, the allowance

for this project remains in the Long Term Plan.




Approved by


Tay Township

2022 Budget Request

Oakwood Park - Hard Surface Rink, Refurbish Boards

Budget Type Capital


Expenses Revenue

Materials Grants


Equipment Development -9,000

Legal Utility

Other Other

Total 10,000 Total -10,000




Current Year Budget

$0

Future Year Budget 2024 - $90,000 construction. Currently this project has

been funded 90% by Development Charges under the

existing By-law. With the regulations on the Community

Benefit Charge coming forward, funding sources may

change prior to this project being included in the budget.





Request Summary There is a regular need for additional parking at

Oakwood. In particular, on a regular basis there are

four teams at the field at the time of transition from

one game to the next. In addition, this parking

must serve the Community Centre and there are

concerns about congestion around the fire hall. In

2023 options will be reviewed and this allowance is

for design to proceed in advance of a 2024

construction.




Approved by


Tay Township


Oakwood Community Centre/Park - Additional Parking

Budget Type Capital


Expenses Revenue

Materials 0 Grants

Consultants Reserve


Legal Utility

Other Other

Total 0 Total 0




Current Year Budget

$0

Future Year Budget



Currently this project has been funded 90% by

Development Charges under the existing By-law. With the


forward, funding sources may change prior to this project

being included in the budget.



asked Staff to confirm whether this pathway was included in the plans for the Affordable

Housing Project. This project is included in the plans, and thus has been removed from the

LTP.


Request Summary With the new Affordable Housing Project well

underway, there may be a need to provide suitable

access to/from Oakwood Community Centre and Park

for the residents.




Approved by


Tay Township

2025 Budget Request

Oakwood Park - Pathway to New Affordable Housing Units

Budget Type Capital


Expenses Revenue


Consultants Reserve


Legal Utility

Other Other





Current Year Budget

$10,000

Future Year Budget 2021 - $10,000 (2nd field)





Request Summary New infield material, fence improvements, dugout

improvements, turf improvements, base peg

improvements.




Approved by


Tay Township


Bridgeview Park - Ball Diamond Refurbishment

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other




Expected Useful Life 15 YEARS

Current Year Budget

$28,500

Future Year Budget





Request Summary The current play structure was part of the Giver

Program and unfortunately the useful life of this

asset will not meet our projections. To maintain our

level of service, the replacement of this structure

has been moved up from 2022. The cost of the play

structures have also been increased from $30,000 to

$35,000 in the Long Term Plan to reflect recent

purchases.




Approved by


Tay Township

2020 Budget Request

Veteran's Memorial Park - Play Structure

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 60,000 Total -60,000




Current Year Budget

$0

Future Year Budget





Request Summary The Long Term Plan proposes that spot repairs be

done to the trail in 2020 and 2023. Some of the

repair work completed in 2017 is beginning to show

signs of failure and as such the replacement of

these sections may need to be advanced (currently

slotted in 2029). The scope of work to be completed

for 2020 will be provided prior to budget adoption.




Approved by


Tay Township

2020 Budget Request

Tay Shore Trail - Spot Repairs

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 60,000 Total -60,000




Current Year Budget

$0

Future Year Budget



Currently this project has been funded 90% by

Development Charges under the existing By-law. With the


forward, funding sources may change prior to this project

being included in the budget.



Request Summary This project would be the third and final phase of

the work to pave the section of gravel trail along

First Avenue in Port McNicoll.




Approved by


Tay Township

2021 Budget Request

Pave First Avenue Trail

Budget Type Capital


Expenses Revenue




Legal Utility

Other Other

Total 60,000 Total -60,000




Current Year Budget

$0




Currently this project has been funded using grant funds

from the County ($20,000) and the balance has been

funded 90% by Development Charges (under the existing

By-law). With the regulations on the Community Benefit

Charge coming forward, funding sources may change

prior to this project being included in the budget.



Request Summary Extension of the Trestle Trail would provide access

into the downtown core of Port McNicoll.




Approved by


Tay Township

2022/2024 Budget Request

Trail Extension - Trestle Trail along Ney into Port McNicoll

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other 18,000 Other

Total 18,000 Total -18,000



Tay Township

2020 Budget Request

Range Light - Exterior Painting

Budget Type Capital



Approved by


Request Summary The Range Light was restored by the Township in

2011. The wood exterior is starting to show signs of

wear and needs to be re-painted. The painting of

the wood siding as been put on an 8 year rotation to

ensure asset preservation.




Current Year Budget

$0






Expenses Revenue

Materials Grants



Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget





Request Summary An allowance of $6,000 has been put in the Long Term Plan for

the replacement of the Horticultural Apparatus based on a 10

year service life. Budget need and amount to be confirmed prior

to the adoption of the budget.




Approved by


Tay Township

2020 Budget Request

Replace Horticultural Apparatus

Budget Type Capital


Expenses Revenue

Materials Grants



Legal Utility

Other Other





Current Year Budget

$0

Future Year Budget





Request Summary The Township has been providing one additional

water refill station each year. The location of the

2020 station will be determined prior to budget

adoption.




Approved by


Tay Township

2020 Budget Request

Outdoor Water Refill Station

Budget Type Capital


Expenses Revenue


Consultants Reserve


Legal Utility

Other Other

Total 5,000 Total 0




Current Year Budget

$5,000

Future Year Budget





Request Summary In anticipation of a significant die off of ash trees in

the next five to ten years, an allowance has been

made to plant other species in areas that have a

large concentration of ash trees. In addition, there

may be extraordinary operating expense to deal with

dead trees (roads and parks).




Approved by


Tay Township

2020 Budget Request

Tree Replacement Program - Emerald Ash Borer

Budget Type Capital




Maintain

Revenue

Materials Grants



Legal Utility

Other Other

Total 30,000 Total -30,000



Tay Township

2020 Budget Request

Community Benefit Charge



Division Planning

Prepared by Joanne Sanders

Approved by


Request Summary Given the uncertainty of the requirements for a Community Benefits

Charge strategy to be developed in 2020 in order meet the proposed

January 2021 deadline, a budget amount of $30,000 has been included in

this draft of the budget and currently funded from the contingency

reserve. Once the regulations are clarified and passed there may be an

opportunity for some funding to come from development charges reserves

or community benefits charges similar to the current 5 year process for

development charges.

Service Level Impact


Current Year Budget

$0

Future Year Budget



Failure to complete a background study by the proposed deadline will affect our

ability to collect funds applicable to growth related projects under the soft

services category.


Maintain

Revenue

Materials Grants



Legal Utility

Other Other

Total 110,000 Total -110,000



Tay Township

2028 Budget Request

Official Plan / Growth Management Strategy



Division Planning

Prepared by Steve Farquharson

Approved by Steve Farquharson


Request Summary Depending on when the new Official Plan is fully approved, a new Plan

should be included 10 years from approval. We should continue to set

funds aside for a Growth Management Strategy, which could be done

before the completion of the County MCR or at the same time as the

updates to the County OP. The study would be used to justify growth

allocations to support the MCR process at the County level. Staff will be

continuing to work with the County on this to determine when the

appropriate time would be to have the Growth Management Study

completed.

Service Level Impact


Current Year Budget

$0

Future Year Budget



Documents

TOWNSHIP OF TAY 2029 LONG TERM PLAN · 2020-2029 Long Term Plan Page 3 of 141 As accepted by Council October 23, 2019 The appendix contains the Budget Request Forms by department