MinutesSubject: Torch Staircase Run – Meeting I

Date: 22nd February 2012 Time: 11:00 am to midday

Venue: TORCH GM Office

Attendees: Department

1. Gerhard Foltin GF Torch Hotel2. Sherif Bazina SB Torch Hotel3. Wolfgang Kohlfurst WK Venues4. James Jackson JJ Safety5. Hicham Oumy HO Torch Hotel

Agenda:

Discussion about event details Clarification on roles & responsibilities

Points Discussed/Agreed Action By/Date

Initiation of Meeting

WK welcomed and thanked everybody for attending the meeting

Discussion about event details / Clarification on roles & responsibilities

The working group has agreed on the following points:- Name of event: TORCH Staircase Run- Date: March 31st- Time: 8 am registration, 9am start- Medal ceremony: approx. 11 am- Start point: Door under the bridge to villagio

Events Ops Meeting 1

MinutesPoints Discussed/Agreed Action By/Date

- Finish: 51st floor- Starting Procedure: interval start every 30 seconds- Number of participants: limited to 100 due to safety

reasons- Participation fee: 50 QR – free for AZF and TORCH staff- Medal Ceremony: torch cafeteria outside the hotel- Families at the ceremony: yes. Will be included in catering

WK to provide final number to HO- Focal TORCH contact point for WK: HO- Procedure for future site visits at the TORCH: WK to

arrange with HO- AC at staircase: not available. GH mentions the

temperature will be fine. Exit doors will be open for fresh air

- Height of building: 300m- Number of floors: 51- Number of stairs to the top: 1304- Catering: TORCH will do the catering and cover the costs

Finish at the 51 floor: waterMedal Ceremony at the TORCH cafeteria: water, tea, coffee, banana, apple, croissant. Also for families!!Final number will be provided by WK

- Prizes: Vouchers from the TORCH. Cost covered by the TORCH. Both for male and female1st prize: night for 2 incl. breakfast ( 2 in total)2nd prize: lunch for 4 at the 360 restaurant ( 2 in total )3rd prize: lunch for 2 at the flying carpet restaurant ( 2 in total )

- 2 PA systems: provided by AL- Power: TORCH in house power – cost covered by the

TORCH- FF&E: TORCH to provide – cost covered by the TORCH

WK to submit requirements to HO- Changing Area: 2 tents – provided by AL ( location to be

shown at final site plan )- Registration desk: 1 shade – provided by AL ( location to

be shown at final site plan )

WK

GF to check possibility of energy drink provider

WKGF

AL IT

WK

AL OPS

AL OPS

Events Ops Meeting 2

MinutesPoints Discussed/Agreed Action By/Date

- Marketing / PR – AL MKT- Timing System: AL with contactor- Parking: villagio car park- Online Registration: AL IT- Directional staircase signage: AL- Volunteers at staircase: TORCH – cost covered by the

TORCH1 volunteer every 5 floors to provide water to the athletes

- Physiotherapist & Massage: Aspetar to provide- Ambulance: Red Crescent – 1 car- Water stations at staircase: TORCH to provide water and

table – costs covered by the TORCH- Communication during the event: an internal

communication strategy will be developed- Branding: AL MKT

Branding of the start and the finish- AZF staff announcement: AZF PR & Media- Photographer: AZF PR & Media

2 needed ( 1 for start and 1 for finish )- Training day: March 24th from 9am to 11 pm

TORCH to provide water – costs covered by TORCHWK to update on number of participants to HO

- T shirts: 100 provided by AL MKT- Cleaning of staircase and removing of existing equipment:

TORCH – costs covered by the TORCH- Dustbins at every second floor for empty water bottles:

TORCH – costs covered by the TORCH- Towels: 100 AL MKT- Contact local media for media coverage- Numbering of level above 46th floor: AL

AL MKTAL Venues

AL ITWKHO

WK to arrangeWK to arrangeHO

WKAL MKT

AZF PR & MediaAZF PR & Media

WK & HO

AL MKTHO

HOAL MKTAZF PR & MediaWK

Events Ops Meeting 3

Minutes

Approved and signed off by:

Wolfgang KohlfurstGroup Section Head

Events Ops Meeting 4