Tools and Tricks

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Tips and Tricks Boosting Productivity

Purpose

Gain knowledge on sometricks of the trade to cutdown on time and boostproductivity. Increase confidence in

your ability to useMicrosoft products.

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You will be a

Computer Superstar!

Outcome

Federal Emergency Management Agency

Agenda

Shortcuts and Tricks

Windows

Word

PowerPoint

Excel

Adobe PDF

OneNote

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FILL Tools and Tricks 02/23/2021

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Windows


Ctrl & C

• Copy

Windows Shortcuts

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Ctrl & X

• Cut

Windows Shortcuts

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Ctrl & V

• Paste

Windows Shortcuts

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Windows Shortcuts

Windows Key + D

• Show the desktop

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Windows Shortcuts

Alt & Tab

• Switch programs

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Windows Key + E

• Open Windows explorer (My Computer) – Your files

Windows Shortcuts

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Windows Key + ;

• Add Emoji

Windows Shortcuts

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Snipping Tool

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Windows Shortcuts

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Windows Key + S + Shift

Screen Capture

• choose between rectangular, freeform, window, or full screen snip

Windows Shortcuts

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Ctrl + V to Paste


Windows Key + H

Speech Recognition

Windows Shortcuts

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Auto Correct

Windows Shortcuts

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Formatting Paintbrush

• Copy text formatting

Windows Shortcuts

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Formatting Paintbrush Multiple

• Double click on the Painter

Windows Shortcuts

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Word

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Alt & Shift & Up/Down Arrow

• Move selected text/paragraph up and down

• Ideal for re-arranging a bulleted list

Word Shortcuts

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• Before

• After


Tab

Indent

Word Shortcuts

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Shift + Tab

Outdent

• Move the bullets back to original space


Ctrl + Arrows

• Jump words

Word Shortcuts

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Ctrl + Shift + Arrows

• Jump and select words

Word Shortcuts

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Ctrl & Mouse Wheel

• Zoom

Word Shortcuts

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Find a Synonym

• Left Click on the word

– Click Synonym

Word Shortcuts

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Move With F2

• Select any block of text. Press F2. You will notice that the status bar (at the bottom of your screen) says Move to where. Place the cursor at the location where you wish to move the block of text. Press Enter and the selection will be moved.

Word Shortcuts

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Shift + F3

Change the Sentence CASE

Word Shortcuts

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Ctrl + D

Change Default Font

Word Shortcuts

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Add a Calculator to Word

Word has a built-in calculator that can help you solve equations right in your document. First, add it to the Word menu by navigating to File > Options > Quick Access Toolbar and selecting All Commands from the drop-down menu. Locate Calculate, and click Add to move it to the Quick Access Toolbar column. Click OK to return to your document.

You will notice that a small gray circle has been added to the top of your Word document. Now you can type math equations, and if you highlight them, that icon will change color. Press the icon and Word will calculate the answer.

Word Shortcuts

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Add send as an E-Mail attachment to your quick access toolbar

Word Shortcuts

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Word Shortcuts

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Word Shortcuts

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PowerPoint


Shift & Drag an Object

• Keep object aligned horizontally or vertically as it is moved

PowerPoint Shortcuts

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Ctrl + Drag an Object

• Duplicate


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F5

• Start slide show from the beginning


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Play Slides


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Slide # + Enter (during a presentation)

• Jump to a slide


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B (during a presentation)

• Screen goes black

W (during a presentation)

• Screen goes white


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Set Up a Kiosk Presentation

• Kiosk mode is when your presentation is set to just play, over andover again, whether with human intervention or not. Either way, it just plays and doesn't skip out to give the viewer access to the desktop.

– Click the Slide Show tab, select Set Up Slide Show, and in thedialog box click next to Browsed at kiosk (full screen).


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Esc

• Leave a presentation


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Excel


Excel Shortcuts

Key Tips

• Press Alt to see letters appear over every entry on the ribbon menu - tap the relevant key toactivate the option

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F2

• Enter a cell to edit its contents without having to double click the cell

Excel Shortcuts

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Alt + Enter

• Place a return within the text of a cell

Excel Shortcuts

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Shift + F11

Creates a new blank worksheet within your workbook

Excel Shortcuts

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Ctrl + Home

• Navigates to cell A1

Excel Shortcuts

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Ctrl + End

• Navigates to the last cell that contains data

Excel Shortcuts

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Ctrl + ;

• Inserts today's date.

Excel Shortcuts

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Ctrl + Shift+ :

• Inserts the current time.

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Freeze Panes

• Keeps certain rows or columns static on a page

1.Select cell below the rows you want to “freeze”

2. Select the “Window” menu and choose “Freeze Panes”

Excel Shortcuts

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Print Area

• Set Area that would be printed

Excel Shortcuts

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Fit to Page

• Allows you to size Excel documents toprint on a pre-determined number of pages

Excel Shortcuts

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Adobe PDF


Adobe PDF

Print to PDF

• 2 options


Adobe PDF

Print to PDF

• 2 options

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OneNote


OneNote

Review

You should now:

Be knowledgeable onsome tricks of the trade.

Feel more confident inyour ability to useMicrosoft products.

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Questions, comments:

Joshua [email protected]

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Documents

Tools and Tricks