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The Writing Process: Revising, Editing and Proofreading Student Development Services Writing Support Centre UCC 210

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  • Slide 1
  • The Writing Process: Revising, Editing and Proofreading Student Development Services Writing Support Centre UCC 210 www.sds.uwo.ca/writing
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  • Outline An Editors Mindset Revising Editing Proofreading
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  • An Editors Mindset Essential component of the writing process Similar to, yet different from, drafting Same goals Usually a different process Polishing rather than creating Depends if editing for yourself or a peer
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  • Self Editing Issues Give yourself some space......But not too much Learn your tendencies What are your goals?
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  • Peer Editing Issues Degree of help needed Amount of time before submission Balance criticisms with compliments
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  • Procuring Peer Editors Writers need readers Good editors are worth their weight in gold Dont abuse them; give them your best work
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  • Layers of Effective Writing 4- Content 3- Organization 2- Style 1- Appearance Rewriting Revising Editing Proofreading
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  • Revising For Organization Moving around and adding/removing major pieces of text Most important aspect Hard, but rewarding
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  • 1: Elements of the Text Thesis Statement/Hypothesis/Objectives Introduction/Conclusion Topic Sentences
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  • 2: Logical Flow Linear process: A B C D Does the content build on itself?
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  • 3: Discipline-Specific Conventions Rules that are not to be violated E.g. No results in methods, discussion in results (Sciences)
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  • 4: Audience Appropriateness Will the content be clear for the intended audience?
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  • Revising Yourself A detached perspective is essential Get to the essence of the text
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  • Revising Peers Keep a safe distance Ask specific questions, dont rewrite
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  • Procuring Peers Within-discipline peers are most helpful Outside-discipline peers may need help
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  • Editing for Style Micro-logical aspects of the text Is this readable? What style is appropriate? Do the sentences flow?
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  • Clarity If it can be misinterpreted, it is wrong Make changes to vague, absolute, misleading, and commonly misinterpreted words
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  • Conciseness If words or phrases can be removed while maintaining meaning, do it Change passive voice, negative form
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  • General Editing Tips Read aloud Hard copy vs. Electronic Tracking changes
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  • Tracking Changes
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  • Editing Yourself Again, time and space is essential Learn your tendencies
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  • Editing Your Peers Edit, dont rewrite Keep the spirit, just play with the words
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  • Procuring Peer Editors Within discipline: Help with discipline-specific terminology Outside of discipline: Wont get distracted by content
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  • Proofreading for Appearance Grammar, spelling, formatting Spellcheck and grammar check are not enough Read each word and sentence carefully Usually the last step
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  • Proofreading Yourself Best results when rested Learn your common mistakes Last thing you do before handing in or submitting
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  • Proofreading Your Peers Only if other aspects are clean Point out repeated mistakes Can feel like piling on
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  • Procuring Proofreading Peers Within-Discipline: Can be a waste Outside-Discipline: Anal retentive friends Essential for ESL students
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  • General Proofreading Tips Read aloud Read backwards Watch every comma (and other punctuation) Hard copy vs. Electronic
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  • Final Notes Take a break in the middle Review multiple drafts Be nice to your editors