Revising and Proofreading Business Messages By: Andrew Herman

Revising and Proofreading Business MessagesBy: Andrew Herman

Techniques of writingTechniques of readingKnowing where mistakes areUnderstanding punctuation marks

FLABBYCONCISEAt a later dateAt this point in timeAfford an opportunityAre of the opinionThe present timeDue to the fact thatDuring the timeFeel free toFor the period of

LaterNowAllowBelieve, think thatNow, presentlyBecauseWhilePleasefor

Long lead-ins have to much information that is uselessEx..Wordy- this email message is being sent to all of you to let you know that new parking permits will be issued January 1. Concise- new parking permits will be issued January 1.

OUTDATED EXPRESSIONMODERN PHRASESARE IN RECEIPT OF AS PER YOUR REQUESTATTACH HERETOENCLOSED PLEASE FINDPURSUANT TO YOUR REQUESTTHANK YOU IN ADVANCEDI TRUST THATUNDER SEPARATE COVER

HAVE RECEIVEDAT YOUR REQUESTATTACHEDENCLOSED IS/AREAT YOUR REQUEST

THANK YOUI THINK, I BELIEVESEPARATELY

If these adverbs are taken away you sound more business like and more credible.Wordy- we actually didnt give his proposal a very fair trial.Concise- we did not give his proposal a fair trial.

Fatten sentenceBegin an Idea with there is Take up spaceFillers are some what unnecessary in certain places

Words to avoidShortens a messageImproves readabilitySubstituting pronounsReplace words used to much

More than is needed, desired, or required

Can be seen as professionalTraced to be 14th century old FrenchMeaning twitteringAn outlandish, technical language of a particular profession, group, or trade

Slang is compsed of language that go out of style right away No longer appealing Out of fashion

Clichs are the old coins of language: phrases that once made a striking impression but have since been rubbed smooth by repeated handling.

Gives a precise definitionIn stead of saying contact you you say I will telephone, fax, e-mail, visit

NeedlesslyConverted to wordy nouns Check page 86

Highly descriptiveDynamicDont over use theseMore concreteDont use to many

what to what for proof readingSpellingGrammarPunctuationNames and numbersFormat

Read carefullyDouble words Spell checkerFind errors and the tones Read every line twice standard proofreading marks

Print a copy double spacedTime to proofread adequatelyBe prepared to find more than usual errorsRead document at least 2 timesReduce your reading speedHave someone to read the document outloud

writingforward.comenglish.udel.edustf.lea.orgiowapages.org. Includes vivid verbswww.grammarly.comscottbush.netthesebastards.blogspot.com

Chapter 4 revising and proofreading business messages. This chapter contains understanding revision, concise wording, understanding the process of proofreading, and summing up and looking forward.*To be successful in the bussines world you need to understand learn and understand revision.**