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Revising and Proofreading Business Messages By: Andrew Herman

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  • Revising and Proofreading Business MessagesBy: Andrew Herman

  • Techniques of writingTechniques of readingKnowing where mistakes areUnderstanding punctuation marks

  • FLABBYCONCISEAt a later dateAt this point in timeAfford an opportunityAre of the opinionThe present timeDue to the fact thatDuring the timeFeel free toFor the period of

    LaterNowAllowBelieve, think thatNow, presentlyBecauseWhilePleasefor

  • Long lead-ins have to much information that is uselessEx..Wordy- this email message is being sent to all of you to let you know that new parking permits will be issued January 1. Concise- new parking permits will be issued January 1.

  • OUTDATED EXPRESSIONMODERN PHRASESARE IN RECEIPT OF AS PER YOUR REQUESTATTACH HERETOENCLOSED PLEASE FINDPURSUANT TO YOUR REQUESTTHANK YOU IN ADVANCEDI TRUST THATUNDER SEPARATE COVER

    HAVE RECEIVEDAT YOUR REQUESTATTACHEDENCLOSED IS/AREAT YOUR REQUEST

    THANK YOUI THINK, I BELIEVESEPARATELY

  • If these adverbs are taken away you sound more business like and more credible.Wordy- we actually didnt give his proposal a very fair trial.Concise- we did not give his proposal a fair trial.

  • Fatten sentenceBegin an Idea with there is Take up spaceFillers are some what unnecessary in certain places

  • Words to avoidShortens a messageImproves readabilitySubstituting pronounsReplace words used to much

  • More than is needed, desired, or required

  • Can be seen as professionalTraced to be 14th century old FrenchMeaning twitteringAn outlandish, technical language of a particular profession, group, or trade

  • Slang is compsed of language that go out of style right away No longer appealing Out of fashion

  • Clichs are the old coins of language: phrases that once made a striking impression but have since been rubbed smooth by repeated handling.

  • Gives a precise definitionIn stead of saying contact you you say I will telephone, fax, e-mail, visit

  • NeedlesslyConverted to wordy nouns Check page 86

  • Highly descriptiveDynamicDont over use theseMore concreteDont use to many

  • what to what for proof readingSpellingGrammarPunctuationNames and numbersFormat

  • Read carefullyDouble words Spell checkerFind errors and the tones Read every line twice standard proofreading marks

  • Print a copy double spacedTime to proofread adequatelyBe prepared to find more than usual errorsRead document at least 2 timesReduce your reading speedHave someone to read the document outloud

  • writingforward.comenglish.udel.edustf.lea.orgiowapages.org. Includes vivid verbswww.grammarly.comscottbush.netthesebastards.blogspot.com

    Chapter 4 revising and proofreading business messages. This chapter contains understanding revision, concise wording, understanding the process of proofreading, and summing up and looking forward.*To be successful in the bussines world you need to understand learn and understand revision.**