The Master Schedule Collection

THE MASTER SCHEDULE COLLECTION

March 10, 2011

presented by the

Office of Educational Information Management

AGENDA

Review of the purpose of the collection Important Updates Frequently Asked Questions and Scenarios Questions

All we ask is that you don’t kill the messenger…

PURPOSE OF MSC

PURPOSE OF THE MASTER SCHEDULE COLLECTION

To meet three State Fiscal Stabilization Fund (SFSF) reporting requirements: Indicator (b)(1) Indicator (b)(2) Indicator (b)(3)

To collect Instructional Personnel (IPAL) data

INDICATOR (B)(1) CONNECTING STUDENTS AND TEACHERS,COURSE INFORMATION

“the 12 elements described in section 6401(e) (2) (D) of

the America COMPETES Act are included in the State’s

Statewide longitudinal data system”

Virginia is implementing Element 8A teacher identifier system with the ability to match

teachersto students.

and Element 9Student-level transcript information, including

information oncourses completed and grades earned.

Due: September 30, 2011

INDICATOR (B)(2) PROVIDING THE GROWTH MEASURE TO TEACHERS

“the State provides student growth data on their current

students and the students they taught in the previous

year to, at a minimum, teachers of reading/languagearts and mathematics in grades in which the State administers assessments in those subjects in a

manner that is timely and informs instructional programs.”

Master schedule data will be used to provide teachers with growth data

Due: September 30, 2011

INDICATOR (B)(3) PROVIDING TEACHER IMPACT DATA

“the State provides teachers of reading/language arts and

mathematics in grades in which the State administers

assessments in those subjects with reports of individual

teacher impact on student achievement on those assessments.”

Master schedule data will be used to provide teachers with impact data

Not possible for several years

OPPORTUNITIES FOR SPECULATION

Teacher of Record Student Grades Student Growth Teacher Impact Teacher Evaluation FOIA

TEACHER OF RECORD

Difficult to Define Collection provides for multiple teachers; only one

is required

The school division should consider: Which teachers need to see the data? How does your school division choose to use the

data?

STUDENT GRADES

Required by the regulation“Student-level transcript information, including information oncourses completed and grades earned”

Not comparable Attempts in legislature at common grading scales have failed,

and still wouldn’t work USED has not given any guidance on how these data are to

be used DOE has no plans to report student grades, nor compare how

divisions grade Grades will NOT be used to calculate student growth or to

provide teacher impact information DOE does not recommend including student grades in

teacher performance evaluation

STUDENT GROWTH

How much learning has taken place between two or more points in time, regardless of achievement levels

Final grades are NOT part of the student growth calculation, only SOL results

Available for students who participate in SOL (not alternative) assessments

Mathematics, grades 4-8 and Algebra I through grade 9

Reading, grades 4-8

TEACHER IMPACT

Not due on 9/30/2011, so less defined Will consist of multiple years of student growth Annual and longitudinal reports Must wait until multiple years of data are available

from the same assessments (Math and Reading assessments are changing)

May be used as one of multiple measures of student growth in a performance evaluation – the decision to do so is local

TEACHER EVALUATION

Draft revised Guidelines for Uniform Performance Standards and Evaluation Criteria go to the Board of Education this month

Recommend using multiple measures of data to track student growth

Determining how to measure student progress for the teacher’s evaluation is a local decision

The application of value-added statistical models is also a local decision

FOIA

“All data that are not protected under current law are subject to the requirements of Virginia’s Freedom of Information Act.”

DOE’s Policy Office 804-225-2403

UPDATES

REGIONAL PROGRAMS

This is a change!

Data on students from regional programs will be reported by the responsible LEAs

Regional programs (like the Governor’s School) will be responsible for reporting the course/teacher/student information back to each LEA they serve VDOE is building a tool to assist the regional programs

with this task May be a desktop tool and not necessarily an SSWS

tool

REGIONAL PROGRAM SCENARIO #1

This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204).

C RecordSection ID

Serving Division

Serving School

SCED Subject Area

SCED Course Identifier

SCED Course Level

SCED Available Credit

SCED Sequence

Filler

VA State Course Code

Local Course Code

Local Course Title

Physics-GV-01

267 2204 03 151 E 1.0 1 1 4510 Physics I

D RecordSection ID

Serving Division

Serving School

Teacher License Prefix

Teacher License Number

Local Provider ID

Teacher Role Code

Defined Class Type

Highly Qualified Flag

Flexibility Criteria Flag

Physics-GV-01

267 2204 CPL 77777777777 111 1 Y N


This record is for a Physics I class taught by a licensed teacher at Appomattox Regional Governor’s School (Division Code: 267; School Code: 2204).

F Record

Section ID Local Provider ID

State Testing ID

Local Student ID

Final Grade

Virtual Course Indicator

Dual Enrollment Flag

Physics-GV-01

111 1012222678 1234567 A N N


This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853).

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

English11-GV-01

261 1853 01 003 E 1.0 1 1 1150 English 11

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



English11-GV-01

261 1853 222 1 N N


This record is for an English 11 class taught by an non-licensed teacher (who is a college professor) at Southside Virginia Governor’s School (Division Code: 261; School Code: 1853).

E RecordLocal Provider ID

Provider Name Provider Description

222 Jane Doe 4

F Record


State Testing ID

Local Student ID

Final Grade



English11-GV-01

222 1012222678 1234567 B+ N N


This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA.

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

MScience-GV-01

269 2203 06 440 E 1.0 1 1 4610 Marine Science

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



MScience-GV-01

269 2203 987 1 N N


This record is for a Marine Science class taught at Chesapeake Bay Regional Governor’s School (Division Code: 269; School Code: 2203). The name of the teacher is unknown to the LEA.



987 Chesapeake Bay Governor’s School

3

F RecordSection ID Local

Provider ID

State Testing ID

Local Student ID

Final Grade



MScience-GV-01

987 1012222678 1234567 A N N

DEFINED CLASS TYPE (FORMERLY AUDIENCE CODE)

“Who” is receiving the instruction in the classroom, not “what” is being taught Examples:

0112: Gifted Education 7865: Specific Learning Disabilities 7848: Hearing Impairment

List of Defined Class Types will be available on the MSC web site and in the revised version of the data elements

TEACHER OF RECORD DEFINITION

The term Teacher of Record identifies the teacher who has overall responsibility for providing the student’s instruction in the required curriculum and assigning the student a grade in that subject.

POLL RESULTS

What should be the measure for student course enrollment reporting?

A. 20th Hour Rule This is the winnerB. Official Grade

Continue to use the 20th Hour Rule to decide which students you should report in the MSC

POLL RESULTS

How should summer data be collected for the End of Year MSC?

A. Summer, Fall, SpringB. Fall, Spring, Summer This is the

winner

This is a change! Summer school data will now be reported on the EOY with the rest of the school year data

Summer 2011 data will now be due by September 30, 2011

FAQS

PRIVATE PROVIDERS

How should we report a CSA student?

You would report the student’s school as a private provider using the E Record

PRIVATE PROVIDERS SCENARIO

Section ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



DS-0004 600 8000 5678 6 7805 N N

This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043).

C Record

D Record

Section ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level

SCED Grade Span

SCED Sequence


Local Course Code

Local Course Title

DS-0004

600 8000 73 034 G 0404 1 1 0004 Dooley School Gr.

4

PRIVATE PROVIDERS SCENARIO

This record is for the Dooley School, a private school providing services for an autistic elementary school student from Skipwith Elementary School (0480) in Henrico County (043).

Local Provider ID

Provider Name

Provider Description

5678 Dooley School 1


State Testing ID

Local Student ID

Final Grade



DS-0004 5678 1012222678 1234567 GLP N N

E Record

F Record

IB/AP PROGRAMS

Would typical Honors level courses be assigned the same SCED course level as AP and IB courses?

In the C Record, the IB/AP programs will not have a SCED Course Level

Already indicated by the SCED Course Number In these cases, the SCED Course Level can be left

blank or have an “X” for no specified course level

IB/AP PROGRAMS SCENARIO

This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016).

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

4470-02 016 0200 06 468 1.0 1 1 4470 AP Chemistry

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



4470-02 016 0200 CPL 4444444444 333 1 Y N

IB/AP PROGRAMS SCENARIO

This record is for an AP Chemistry class taught at Alta Vista High School (0200) in Campbell County (016).

F Record


State Testing ID

Local Student ID

Final Grade



4470-02 333 1012222678 1234567 A- N N

REPORTING MORE THAN ONE TEACHER

Do we need to report every student in a class with two F Records if there are two teachers for that class?

You only need to report one F Record for each student when the D Records reflect that there is both a teacher and a collaborative teacher for the whole class

Choose the Teacher of Record’s Local Provider ID to use in the students’ F Records

This differs from a situation where a teacher only works with a few students in the class. Then, you need to have two F Records for each student

REPORTING MORE THAN ONE TEACHER SCENARIO #1

This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class.

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level

SCED Grade Span

SCED Sequence


Local Course Code

Local Course Title

4125-09 086 0851 53 159 G 0808 1 1 4125 Physical Science 8

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



4125-09 086 0851 CPL 7777777777 567 1 Y N4125-09 086 0851 CPL 0000000000 234 2 Y N


This record is for Physical Science: Grade 8 class at Chilhowie Middle School (0851) in Smyth County (086). The class has a teacher and a collaborative teacher who works with the whole class.

F Record


State Testing ID

Local Student ID

Final Grade



4125-09 567 1234567890 9876543 C+ N N4125-09 567 1012222678 1234567 B- N N


This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class.

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level

SCED Grade Span

SCED Sequence


Local Course Code

Local Course Title

1110-04 112 0450 51 035 G 0707 1 1 1110 English 7

D RecordSection ID Servi

ng Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



1110-04 112 0450 CPL 9999999999 789 1 Y N1110-04 112 0450 CPL 0000000000 123 2 7865 Y N


This record is for an English 7 class at C. Alton Lindsay Middle School (0450) in Hampton City (112). The class has a teacher of record and a collaborative teacher who works with five students in the class.


Provider ID

State Testing ID

Local Student ID

Final Grade



1110-04 789 1234567890 9876543 B- N N1110-04 789 1012222678 1234567 C N N1110-04 123 1012222678 1234567 C N N

IPAL IN STUDENT INFORMATION SYSTEMS

What is happening to IPAL? Hand entry for IPAL information will no longer be

accepted; it must be submitted through the B and D Records in the MSC

IPAL reports will still be available through SSWS As with all VDOE data collections, the LEAs have

total control over how the data is stored within their school division

SUMMER SCHOOL COURSES

How should summer school courses be reported? Should we report remedial and enrichment courses?

Any academic course must be reported Course credit courses Remedial courses

Enrichment courses do not need to be reported

DUAL ENROLLMENT

How should we report Dual Enrollment classes? Who is serving division and school?

If you are contracted with the community college, report the information using your division and school codes Provide an E Record for the teacher (if they do not have

a teacher’s license) or community college

If the community college serves students that you are not paying tuition for, report using the Serving Division “999” and Serving School “9999”

DUAL ENROLLMENT SCENARIO #1

This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College.

C Record

D Record

Section ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



Calculus1-CC 088 0510 98765 1 N N

Section ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

Calculus1-CC

088 0510 06 404 H 1.00 1 1 DE3230 Calculus I


This student resides in Spotsylvania County (088) and attends Riverbend High School (0150). She takes Pre-Calculus as a Dual Enrollment course through Germanna Community College.



98765 Germanna Community College

5


Provider ID

State Testing ID

Local Student ID

Final Grade



Calculus1-CC 98765 1012222678 12345 90 N Y


This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034).

Section ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

2451-01 999 9999 04 153 H 1.00 1 1 2451 Political Science

C Record

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



2451-01 999 9999 345 1 N N


This record is for a Political Science class at Lord Fairfax Community College, where students attend dual enrollment classes. These students are paying tuition for the classes and receiving transfer credit from Millbrook High School (0584) in Frederick County (034).



345 Lord Fairfax Community College

5


State Testing ID

Local Student ID

Final Grade



2451-01 345 1012222678 12345 90 N Y

F Record

ROLE CODE IN THE D RECORD

What is the reasoning behind having the role code in the D Record? Why do we have to include administrators in the D Record?

Since both IPAL and MSC use this record, all licensed personnel need to be reported in the D Record

Some administrators or pupil personnel service provider may teach courses Examples

Assistant Principal Guidance Counselor

REPORTING SPED COURSES

How should we report the courses of special education students that do not fit into the SCED codes?

Report the students based on what courses they are taking, not their disability

Use the Defined Class Type to specify a special education classroom

SPECIAL EDUCATION SCENARIO #1

This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121).

C RecordSection ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level

SCED Grade Span

SCED Sequence


Local Course Code

Local Course Title

0003V-06

121 0210 73 033 G 0303 1 1 0003 Grade 3

D RecordSection ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



00003V-06

121 0210 CPL 2222222222 555 1 7822 Y N


This record is for a special education classroom where intellectually disabled students receive all their education services at Westhaven Elementary School (0210) in Portsmouth City (121).

F Record


State Testing ID

Local Student ID

Final Grade



00003V-06 555 1012222678 12345 GLP N N


This record is for student enrolled in Biology I at Alleghany High School (0310) in Alleghany County (003). This student is taking courses to earn credits toward a Modified Standard Diploma.

Section ID

Serving Division

Serving School

SCED Subject Area


SCED Course Level


SCED Sequence


Local Course Code

Local Course Title

BioI-06 003 0310 03 051 G 1.0 1 1 4310 Biology I

C Record

D Record

Section ID

Serving Division

Serving School



Local Provider ID

Teacher Role Code

Defined Class Type



BioI-06

003 0310 CPL 1111111111 888 1 7822 Y N


This record is for student enrolled in Biology I at Alleghany High School (0310) in Alleghany County (003). This student is taking courses to earn credits toward a Modified Standard Diploma.

F Record


State Testing ID

Local Student ID

Final Grade



BioI-06 888 1012222678 12345 C N N

CONTACT INFORMATION

Master Schedule Collection web site: http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml

Contact us by email: [email protected]

Contact us by phone: (804) 225-3909

http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml

http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml

mailto:[email protected]

VDOE CONTACTS

Teacher Licensure/Teacher EvaluationPatty Pitts 804-371-2522James Lanham 804-371-2471

Instructional PersonnelBrian Mason 804-225-2823

Student Growth/Teacher ImpactDeborah Jonas 804-225-2067

General SFSF questionsVeronica Tate 804-225-2869

[email protected]

Documents

The Master Schedule Collection