THE MASTER SCHEDULE COLLECTION

November 12, 2013

presented by theOffice of Educational Information Management

AGENDA Purpose of the collection Data elements for MSC Completing the collection Questions

PURPOSE OF THE COLLECTION

STATE FISCAL STABILIZATION FUNDS (SFSF) Data collected on MSC satisfies the data

requirements of Indicator (b)

SFSF information on the VDOE website:http://www.doe.virginia.gov/school_finance/arra/stabilization/index.shtml

Specific information about Indicator (b) can be found in the Phase 2 application pages 59-63.

http://www.doe.virginia.gov/school_finance/arra/stabilization/va_sfsf-phase2_application.pdf

INDICATOR (b)(1) Indicate which of the 12 elements described in

section 640(e)(2)(D) of the America COMPETES Act are included in the State’s statewide longitudinal data system;

Element 8 – A teacher identifier system with the ability to match teachers to students

Element 9 – Student-level transcript information, including information on courses completed and grades earned

INDICATOR (b)(2) Indicate whether the State provides student

growth data on their current students and the students they taught in the previous year to at a minimum, teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects in a manner that is timely and informs instructional programs

Current Students – Fall collection Students they taught in the previous year – EOY

collection

Output from MSC will include teacher-level rosters with student growth data included

INDICATOR (b)(3) Indicate whether the state provides teachers of

reading/language arts and mathematics in grades in which the state administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments.

Students they taught in the previous year – EOY collection

Output from MSC will include teacher-level rosters with student growth data included

IPAL REQUIREMENTS Required so that Virginia will be in compliance

with: No Child Left Behind Act of 2001 (Public Law 107-110) Title II of the Higher Education Act (HEA)

FTE data derived from IPAL is reported to the USED

SEDF REQUIREMENTS SEDF data are used to determine the Standards of

Quality (SOQ) add-on funding for career and technical education

SEDF data are also used to verify that divisions are satisfying OSHA requirements for class enrollment

MSC DATA ELEMENTS

A RECORD Header Record needed with every other record or

group of records submitted Includes:

Record Type Data Collection Name File Submission Beginning School Year Division Number Section Type

Example: AMSC_IPAL32013001AB

B RECORD IPAL Records about personnel; only submitted in the

fall (used by IPAL only) Includes:

Record Type Local Provider ID License prefix and number OR Social Security Number First, Middle and Last Name Birth Date Ethnic flag and Race Code; Gender (optional) Full-Time Equivalent (important to Licensure) Title I Position? High Quality Professional Development given? Experience (optional)

C RECORD Course records (shared between MSC, IPAL and SEDF)

one record for each section taught Include fall, spring, year-long and summer school courses

Includes: Record Type Section ID Serving Division and School SCED Subject Area, SCED Course Identifier, SCED Course

Level, SCED Available Credit or Grade Span, SCED Sequence VA Course Code Local Course Code Local Course Title Semester Minutes per Course (total number of minutes for the year)

D RECORD Teacher records (shared between MSC, IPAL and SEDF)

one record for each teacher (content or special education teacher) or other personnel (example: Reading Specialist) that is connected to each section reported in the C records

Includes: Section ID Serving Division and Serving School Teacher License Prefix and Number Local Provider ID Teacher Role Code Defined Class Type HQ Flag (fall only) Flexibility Criteria Flag (fall only)

E RECORD Other Provider records

To be used to report any individual or entity without a VA License

Will be needed if the D Record does not have information in it

Includes: Record Type Local Provider ID Provider Name Provider Description

VIRTUAL VIRGINIA/MOP ISSUES Virtual VA should be reported with an E Record

This a change from earlier this year! Use a Provider Description of “3”

MOPs Determine if your affiliation with the provider does

qualify you as an MOP (your MOP would be able to tell you this if you are unclear)

If so, then you would report with license information If not, continue using the E Record with a provider

description of “3”

F RECORD Student Records (used by MSC and SEDF) Includes:

Record Type Section ID Local Provider ID Student Testing Identifier Local Student ID Final Grade (on the EOY only) Virtual Course Identifier Dual Enrollment Flag Work-based Learning Code Governor’s Academy Code Responsible Division (for regional centers only)

G RECORD Administrator and License Personnel that are not

teachers; reported in the fall only (used by IPAL only)

Includes: Record Type Local Provider ID Serving Division and Serving School License Prefix and Number Teacher Role Code VA Assignment Code Experience (optional)

H RECORD This Record has been retired for the 2013-2014

school year

I RECORD Connection Record (Used for SEDF) This record connects two (or more)

courses/sections that are taught by the same teacher during the same class period

Includes: Record Type Serving Division Serving School Section ID (highest level taught) Connected Section ID (lower level taught)

You will have more than one record if you have more than two classes to be linked

J RECORD Cooperative Education Record (used by SEDF only) Links cooperative teachers to the number of

cooperative students that they are instructing Includes:

Record Type Serving Division Serving School Local Provider ID Number of Students in Co-Op Program Number of Minutes of Co-Op Period (minutes per

period)

COMPLETING THE COLLECTION

COMPLETING THE COLLECTION For MSC, data can be submitted in parts

“Parts” must be complete sets “A” records are always required Certain combinations of B through J records can be

submitted together

All parts must be successful in order for the collection to be complete and your verification reports to become available

OUTPUT Student growth percentile (SGP) data will be made

available to school divisions upon a successful data completion and fully verified MSC Getting the teacher rosters with growth data in a

timely manner is dependent on completing the MSC

Used in research purposes and reporting Example: Technology requested information on virtual

learning going on in the schools

IPAL data is used to report to USED

OUTPUT SEDF reports come from the MSC Collection

All reports for SEDF are still available via the SEDF SSWS application

All reports will be verified via this application If changes need to be made, the MSC would need to be

resubmitted

Because SEDF is now part of MSC, SOQ funding will be linked to submitting MSC Data verification is more important than ever!

DEADLINES Fall MSC

Window opens: mid-October Successful submission: December 5, 2013 Window closes: January 31, 2014 Supt certification due: January 31, 2014 All sections of MSC-IPAL are collected

End-of-Year MSC Window opens: mid-June Window closes: September, 2014 Verifications due: September, 2014 Section B and G are not collected May possibly be moved up from September 30th from previous

years

QUESTIONS?

Contact Information:

Allison YoungPhone: (804) 225-3909

Email: Allison.Young@doe.virginia.govOr

Resultshelp@doe.virginia.gov