Tender Document For - Punjabeproc.punjab.gov.pk/BiddingDocuments/62917_PPDCL_TENDER...bidding document in the form of CDR/bank draft in favor of the Punjab Power Development Company

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Tender Document

For

Procurement of

Laptop, Desktop Computer, Printer, UPS, Networking

Equipment, PABX, Photocopy Machine, Projector, Fax

Machine, Scanner, Shredder, Portable Hard Drive,

USBs & Audio Conference System.

Punjab Power Development Company Limited

Government of the Punjab, Energy Department

77 Shah Jamal Colony, Lahore, Pakistan

Phone: +92-42-99204005, Fax: +92-42-99204003

Website: www.energy.punjab.gov.pk

Note: The bidder is expected to examine the Tender Document,

including all instructions, forms, terms, specifications. Failure to

furnish all information required by the Tender document or

submission of a Bid not substantially responsive to the Tender

Document in every respect would result in the rejection of the Bid.

http://www.energy.punjab.gov.pk/

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Table of Contents 1 Introduction / Instructions .................................................................................................................... 4

2 Technical Specifications and Bill of Quantities ..................................................................................... 6

3 Type of Open Competitive Bidding ..................................................................................................... 11

4 Submission of Bid ................................................................................................................................ 12

4.1 Labeling ....................................................................................................................................... 12

4.2 Deadline for Submission of Bid ................................................................................................... 13

4.3 Late Bid ....................................................................................................................................... 13

5 Opening and Evaluation of Bid ............................................................................................................ 13

5.1 Opening of Bid ............................................................................................................................ 13

5.2 Evaluation of Bids ........................................................................................................................ 13

5.2.1 Technical Evaluation Criteria............................................................................................... 13

5.2.2 Financial Evaluation ............................................................................................................ 14

5.3 Award of Contract ....................................................................................................................... 15

6 Bid Security (Earnest Money) .............................................................................................................. 15

7 Form of Bid– (Annexure-A) ................................................................................................................. 17

8 Technical Proposal Submission Form – (Annexure-B) ........................................................................ 18

9 Financial Proposal Submission Form – (Annexure-C) ......................................................................... 19

10 Format of Covering Letter – (Annexure-D) ..................................................................................... 20

11 Undertaking (Annexure-E) .............................................................................................................. 21

12 Special Stipulations ......................................................................................................................... 22

13 Performance Security ...................................................................................................................... 23

14 Contract Form ................................................................................................................................. 24

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PUNJAB POWER DEVELOPMENT COMPANY LIMITED REQUEST FOR TENDER FOR SUPPLY OF NEW IT &

GENERAL OFFICE EQUIPMENT

Punjab Power Development Company Limited (PPDCL), invites sealed bids from firms / companies registered with Sales tax and Income tax authorities, on the basis of Single Stage (Two envelopes) procedure under the PPRA Rules 2014, for supply of new IT & General Office equipment including Laptops, Desktop Computers, Printers, UPS, PABX, Networking Equipment, Photocopy Machine, Projectors, Fax Machines, Shredders, Scanners, Portable Hard Drives, USBs & Audio Conference System.

Bids shall be accompanies with the bid security as per clause 6(a)(1) of the bidding document in the form of CDR/bank draft in favor of the Punjab Power Development Company Limited. The last date for submission of bids to the below mentioned address is 09th December 2016 at 11:00 AM and technical bids will be opened in the presence of bidders on same date at 11:30 AM, in the committee room of PPDCL. Financial bids shall be opened only for technically compliant bidders..

Interested bidders can obtain the bidding document from the below mentioned address upon the payment of non-refundable fee of Rs.500/= in the form of CDR/bank draft in the name of Punjab power Development Company Limited during the office timing (8:00 AM to 4:00 PM).

The advertisement is also available on the below mentioned web addresses.

Chief Executive Officer Punjab Power Development Company Limited (PPDCL).

77 Shah Jamal Colony, Lahore Telephone: 042-99204005

Web address: www.energy.punjab.gov.pk, www.ppra.punjab.gov.pk

http://www.energy.punjab.gov/

http://www.ppra.punjab.gov.pk/

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1 Introduction / Instructions

i. The Punjab Power Development Company Limited (The Purchaser) invites

sealed bids from the interested bidders for supply / delivery / services /

installation of hardware Items as per the given technical specifications.

ii. The procurement process shall be governed by PPRA Rules 2014 (amended).

iii. Bids are required to be submitted in sealed envelope, for the mentioned lots &

items, as per PPRA rule 2014 specifying Single Stage Two Envelope

Procedure.

iv. Bidders are required to supply / deliver the requisite items as per the given

specifications.

v. The bidder shall furnish performance guarantee of 10% of the total value of the

agreed price.

vi. GST number of the bidder must be provided.

vii. Lot Wise quantity required is mentioned under Technical Specifications of this

tender document. However, the Competent Authority reserves the right to

increase / decrease the quantity as per the actual need.

viii. The bidder may quote for any number of lots. However the quoted lot(s) shall

include all the items specified under the lot(s).

ix. Failure to supply items within the stipulated time period will invoke penalty per

month, besides BLACKLISTING of the delinquent supplier as per the PPRA

Rules 2014. In addition to that the company will not be allowed to participate in

future tenders as well.

x. Financial Proposal should contain the rate per lot of the quoted items as per the

Technical Specifications, provided in this document.

xi. Prices shall be quoted in Pak Rupees.

xii. The bidder/supplier must have the experience of delivering / installing the same

nature of product directly or through authorized partner anywhere in the world.

xiii. The bids shall remain valid for 120 days till opening of the tender date.

xiv. Only Authorized dealers / Manufactures / Suppliers / reseller of the mentioned

items should apply and also provide the certificates of genuineness and newness

from the principal, original import certificate etc.

xv. Tender Document (in English Language) including Lot wise detail may be

purchased by the bidders on a written request through their authorized persons

upon payment of non-refundable fee of Rs.500/- (cost of printing) in the shape of

Bank Draft / CDR in the name of “Punjab Power Development Company

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Limited” during office working hours (08.00 AM to 04.00 PM) from the date of

publication of this Tender Notice in National Newspapers as well as websites of

PPRA Punjab & Energy Department up to one day before the closing day.

xvi. The firms / vendors are required to submit the Lot wise separate bids (both

Technical & Financial) if the bidder intends to apply for more than one lot(s).

xvii. Bid Security at the rate specified under Clause 6(a)(1) of this tender document

must be furnished in the shape of bank draft / CDR at the time of bid

submission, in favor of the “Punjab Power Development Company Limited”.

xviii. Bidders are requested to quote their rates inclusive of all Taxes.

xix. 1 Year on site Parts and Labor warranty is required for all the hardware /

components / quoted equipment.

xx. Maximum of 48 hours down time for all components including replacement of the

whole unit.

xxi. The bidders should clearly mention the Terms and Conditions of service

agreements for the supplied equipment / Items / services after the expiry of initial

warranty period.

xxii. The Competent Authority reserves the right to reject any or all lot(s) in the tender

without assigning any reason.

xxiii. Bidders must submit their bids both financial and technical for a complete lot

covering all the items specified under that particular lot. Failure to meet this

condition will cause disqualification of the bidder.

xxiv. The Tender shall be filed in / accompanied by the prescribed Forms, Documents,

Brochures, Literature, etc. which shall be stamped and signed by the Tenderer.

xxv. Failure to meet any of above clauses will result in disqualification of bidder from

the tender.

Chief Executive Officer

Punjab Power Development Company Limited 77-Shah Jamal Colony, Lahore.

Contact: 042-99204005

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2 Technical Specifications and Bill of Quantities

Lot wise Technical Specifications are given below; all the bidders are

required to quote according to given specifications:

LOT No -1 (IT Equipment)

Laptop HP, DELL, Sony or equivalent - Processor type: Intel core i7 6th Generation, Screen size: 14”-15" SXGA TFT Active Matrix Display widescreen, RAM: 8GB DDR3, Hard disk: 1 TB SATA, Graphics: Intel Integrated graphics, 10/100/1000 Ethernet card, Multiformat DVD Writer, USB Ports: 03, Webcam, HDMI, VGA, WiFi, Numeric pad, Battery Cells: 04, Operating System: DOS. With standard carrying Case & wireless mouse.

08/-

Laptop HP, DELL, Sony or equivalent - Processor type: Intel core i5 6th Generation, Screen size: 14”-15" SXGA TFT Active Matrix Display widescreen, RAM: 4GB DDR3, Hard disk: 500GB SATA, Graphics: Intel Integrated graphics, Multiformat DVD Writer, USB Ports: 03, Webcam, WiFi, Numeric pad, Battery Cells: 04, Operating System: DOS. With standard carrying Case.

12/-

Laptop HP, DEL, Sony or equivalent - Processor type: Intel core i3 6th Generation, Screen size: 14”-15" SXGA TFT Active Matrix Display widescreen, RAM: 4GB DDR3, Hard disk: 500GB SATA, Graphics: Intel Integrated graphics, USB Ports: 03, Webcam, WiFi, Operating system: DOS with standard carrying Case.

04/-

Desktop Computer with LED - Intel Core i7 6th Generation, minimum processor speed 3.3 Ghz, Mother Board Intel Chipset or higher 8GB DDR3 RAM, 1 TB SATA Hard disk drive, multiformat DVD writer. Built-in Video Graphics Display and Sound Card Mouse Key Board USB wired Keyboard and 2.0 USB 2-Button Optical Mouse with Scroll. Min six USB 2.0 ports, Min Two PCI slots, etc Wireless 802.11abg 54 Mbps or higher, Microsoft Windows Xp/Vista, 7/8, Red Hat Linux Supportive. 18” LED with standard VGA interface.

01/-

Entry Level Printer - Mono laser printer, 15 PPM with support for WiFi. WiFi 802.11 b/g Laser Technology Processor 266 Mhz or higher, Resolution: 600 by 600 dpi or higher. 8 MB RAM, Paper Handling: Legal, A4 & letter size paper.RJ45 port: Other standard features like Drivers: Microsoft windows Xp/7/ 8 and Linux supportive. Along with USB 2.0 cable.

08/-

Mid-Range Printer - Heavy duty network laser-jet printer, Print speed: upto 38ppm with support for WiFi, First page out: 7.5sec at-least, Print quality (black: 600x600dpi, Processor speed at-least 540MHz, 1 Ethernet port, Minimum memory: 128MB, Paper handling: 50-sheet multi-purpose tray, 250 sheets input tray-2, or higher, automatic duplex printing. Paper handling support: Letter, A- 4, Legal, drivers support of Microsoft Windows XP/Vista/8.0 and etc. Alongwith USB 2.0 cable and other allied accessories.

03/-

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UPS - 1KVA with dry batteries, Surge protection, Line Interactive Technology, At least 20 Minutes backup time or higher on 70% load, 4-6 hours recharge time with installation and other standard features.

02/-

UPS - 6 KVA with dry batteries, surge protection, processor control, Online Double Conversion Technology, 1 phase out at least 30 minutes backup time or higher on 70% load, 0.8 Power factor, Serial/USB Port, Plug and Play, UPS Monitoring Software, 6-8 hours recharge time, with other standard features. Complete deployment and installation.

01/-

Note:

1 Years Parts and Labor warranty for all components on site.

Installation / deployment / configuration of UPS will be done in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.

Maximum of 48 hours down time for all components including replacement of the whole unit.

The bidders should clearly mention Terms and Conditions of service agreements for the supplied hardware equipment after the expiry of initial warranty period.

In case of International Warranties, the local authorized dealers should mention their service and warranty setup, details of qualified engineers, etc.

Please mention the country of origin / manufacturing / assembly of the quoted brand / model.

LOT No - 2 (Communication)

PABX – One (01) Hardware digital exchange, 6 CO lines with 64 analog extensions, 2 ports digital for master set or digital phone, UPS system card builtins (with batteries & cable), CLI card, DISA & OGM card builtins, 1 master console set, PDP box 100 pairs with strips, battery bank with attachment cable, path cables set with connectors. 35 desk phones with CLI. Complete exchange deployment, installation, programming & configuration. Telephone wiring along-with tagging had already been done at the office premises.

Note: 1 Years Parts and Labor warranty for all components on site.

Installation / deployment / configuration of PABX will be done in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.





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LOT No - 3 (Networking Equipment)

Wireless Router - Tri band WiFi router with MU-MIMO wireless technology, 4 Gigabit ethernet ports, 1 WAN port for internet connectivity, 1 USB 2.0 + 1 USB 3.0 ports with external antennas. Complete deployment & installation.

04/-

Switch - 48-port Gigabit L2 Managed Switch, 48 10/100/1000Mbps RJ45 ports including 4 Gigabit SFP slots, Static Routing, Port/MAC/Protocol-Based/Private VLAN, GARP/ GVRP, Spanning Tree STP/RSTP/MSTP, IGMP Snooping V1/V2/V3, IEEE 802.1p COS/DSCP Priority, Port / Flow-bases Rate Limiting, Support for IEEE 802.1x, Support for IEEE 802.3ad, L2/3/4 ACL, Port Mirroring, Web based GUI & CLI management (Console Port, Telnet, SSH) SNMP, RMON support. Switch should have support for rack-mounting including rack mounting kits and console cable for management with complete deployment & installation.

01/-

Switch - 24-port Gigabit L2 Managed Switch, 24 10/100/1000Mbps RJ45 ports including 4 Gigabit SFP slots, Static Routing, Port/MAC/Protocol-Based/Private VLAN, GARP/ GVRP, Spanning Tree STP/RSTP/MSTP, IGMP Snooping V1/V2/V3, IEEE 802.1p COS/DSCP Priority, Port / Flow-bases Rate Limiting, Support for IEEE 802.1x, Support for IEEE 802.3ad, L2/3/4 ACL, Port Mirroring, Web based GUI & CLI management (Console Port, Telnet, SSH) SNMP, RMON support. Switch should have support for rack-mounting including rack mounting kits and console cable for management with complete deployment & installation.

01/-

Patch Panel - 48-Port Cat6 Patch Panel Loaded with complete deployment & installation.

01/-

Patch Panel - 24-Port Cat6 Patch Panel Loaded with complete deployment & installation.

01/-

Patch Cord - 1-Meter Cat6 Patch Cord 72/-



Server Rack - 42-U server rack 800x1000, 1 fix and 1 sliding tray, 4 fans for heat control, front glass door with lock, wheels with lock, 8 port power distribution unit rack mount universal socket can support 1U server to be installed inside with sliding rails. Complete deployment & installation.

01/-

Note:


Installation / deployment / configuration of all networking equipment will be done in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.


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LOT No - 4 (Photocopy Machine)

Photo Copy Machine - Digital copier with builtin color scanner & builtin printer. 21 A4 copies per minute, 600x600 DPI printing resolution, 128 MB memory, warm-up time 15 sec or less, first copy out 7 sec or less, maximum original size A3, copy sizes A3 to A5R, 25-400% zooming with 1% increments, 999 continuous copying, 600x600 DPI scanning resolution, 250 sheets paper input capacity with complete deployment & installation.

01/-

Note:


Installation / deployment / configuration of photocopy machine will be done in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.





LOT No – 5 (General Office Equipment)

Projector - 3600 lumens brightness having resolution 1280x800 WXGA with Rj45 wired interface. With USB, VGA in and HDMI interface. Should have remote control feature. With complete installation and deployment of the projector.

03/-

Projector Screen - Tripod Screen Matte White 9x12FT. 02/-

Fax Machine - 10 PPM laser printing A4, 600x600 DPI printing resolution, 250 sheet paper tray, super G3 fax 33.6 kbps modem, broadcasting transmission support with complete installation & deployment.

01/-

Shredder - 10 sheets micro cut shredder, shred size 3x9mm, shreds credit cards, 19 liter pull out waste bin with strip cut shred type.

03/-

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Scanner – Flatbed scanner up to 4800 dpi, 48 bit depth with high speed USB 2.0 connectivity.

01/-

Portable Hard Drive - 1 TB data capacity with super speed USB 3.0 (backward compatible with USB 2.0). Compatible with Windows XP/Vista/7/8/8.1/10, Mac OS X 10.6 or later.

03/-

USB Flash Drive - 4 GB USB 3.0 (backwards compatible with USB 2.0) 36/-

Conference Cam - Combines HD 1080p 30fps video with high-quality full-duplex speakerphone clarity for business-grade video conferencing, perfect for small group, UVC H.264 onboard technology helps ensure quick plug-and-play functionality on both PCs and Macs – no software to install. Should works on virtually any desktop video conferencing and UC application specially skype. With built-in, full duplex speakerphone and noise-cancelling microphone. Quickly control your meetings with the remote control – answer/end calls, set volume up/down, pan, tilt, zoom and mute. The camera height extender and 8-foot USB cable allow users to adjust camera height and distance for the most flattering video angles so they can make the best impression during meetings.

01/-

Note:


Installation / deployment / configuration of General Office Equipment will be done in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.





LOT No – 6 (Audio Conference System)

Chairman Unit with builtin speaker:

Elegantly designed desktop Chairman Microphone fully in accordance with the ergonomics and compliant to IEC 60914. The chairman microphone has a priority button to give full control of the conference proceedings and switches of all delegate microphones for the chairman unit has priority.

Shall be equipped with advanced hyper cardioid electret condenser microphone with red LED ring top for on/off indication. The microphones shall be equipped with a built Hi-Fi speaker with adjustable volume control and head phone.

01/-

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Central Control Unit (without digital builtin recording system):

Wired Central Control Unit (without digital builtin recording system)

The central control unit supply conference microphones with power supply

Embedded CPU with high capability to ensure stable system and quick operation

system has an ability to host minimum 30 delegate units

Complying to international standards of IEC 60914

01/-

Delegate Unit with builtin speaker:

The delegate units should be an elegantly designed desktop model in accordance with the ergonomics and fully compliant to IEC 60914. The delegate microphones shall be equipped with advanced hyper cardioid electret condenser with red LED ring top for on/off indication.

The delegate unit shall be equipped with a Hi-Fi speaker with adjustable volume control.

18/-

Note:


With power supply, cables, warranty card & guide book.

With complete Installation / deployment / configuration of Audio Conference System in the office of “Punjab Power Development Company Limited” at 3rd Floor Mega Tower, 63-B Main Boulevard, Gulberg, Lahore.





3 Type of Open Competitive Bidding

Single Stage - Two Envelope Bidding Procedure shall be followed. The said procedure

is reproduced as follows:

i. the bid shall be a single package consisting of two separate envelopes,

containing separately the financial and the technical proposals;

ii. the envelopes shall be marked as “Financial Proposal” and “Technical Proposal”;

iii. in the first instance, the “Technical Proposal” shall be opened and the envelope

marked as “Financial Proposal” shall be retained unopened in the custody of the

procuring agency;

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iv. the procuring agency shall evaluate the technical proposal in the manner

prescribed in this tender document, without reference to the price and shall reject

any proposal which does not conform to the specified requirements;

v. during the technical evaluation no amendments in the technical proposal shall be

permitted;

vi. after the evaluation and approval of the technical proposals, the procuring

agency shall open the financial proposals of the technically accepted bids,

publically at a time, date and venue announced and communicated to the bidders

in advance, within the bid validity period;

vii. the financial bids found technically nonresponsive shall be returned un-opened to

the respective bidders; and

viii. the lowest evaluated bidder shall be awarded the contract.

4 Submission of Bid

4.1 Labeling

a) The Tenderer shall seal the Technical Proposal in an envelope duly marked as

under:

Technical Proposal for “Procurement of Lot No - _______________ “

[Name of Purchaser] Chief Executive Officer, Punjab Power Development Company Limited, 77-Shah Jamal Colony, Lahore, Contact: 042-99204005. [Name of Tenderer] [Address of the Tenderer] [Phone No. of the Tenderer]

b) The Tenderer shall follow the same process of labeling for the Financial

Proposal.

c) The Tenderer shall again seal the sealed envelopes of Technical Proposal and

the Financial Proposal in an outer envelope, duly marking the envelope as under:

Tender for “Procurement of Lot No - _______________ “

[Name of the Purchaser]

[Address of the Purchaser]

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[Name of the Tenderer]

[Address of the Tenderer]

[Phone No. of the Tenderer]

4.2 Deadline for Submission of Bid

The original bid must be received by the Purchaser / Client at the address given below:

Chief Executive Officer, Punjab Power Development Company Limited, 77-Shah Jamal Colony, Lahore, Contact: 042-99204005.

Not later than 09th December, 2016 till 11:00 AM.

4.3 Late Bid

The bid received by the Purchaser/Client after the deadline for submission of bid

prescribed by the Purchaser/Client, pursuant to Clause 4.2, will be rejected and

returned unopened to the bidder.

5 Opening and Evaluation of Bid

5.1 Opening of Bid

The bids shall be opened by the Purchaser/Client at 11:30 AM on 09th December 2016

in the presence of the bidder's representatives at the office of the Purchaser/Client,

given below:

Conference Room, Punjab Power Development Company Limited, 77-Shah Jamal Colony, Lahore.

5.2 Evaluation of Bids

5.2.1 Technical Evaluation Criteria

All the bidders are advised in their own interest to provide the following for a fair

evaluation of their capacity for the technical evaluation. Failure to furnish any of the

requisite documents will result in disqualification of the bidder from the tender. A duly

filled copy of the mandatory documents shall be annexed and attached with the sealed

envelope by every bidder. An evaluation criterion is given below:

The Technical proposals shall be evaluated by the technical evaluation committee in the

light of following evaluation criteria:

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Evaluation Criteria

Description Criteria Company profile. Mandatory

Certificate of Registration of Firms / Company / Distributor / Dealer

Mandatory

Income Tax Registration Mandatory

General Sales Tax Registration Mandatory

Conformance to the hardware specifications (As per the technical specifications in this tender document or higher). Also attach Brochures, Literature of the hardware / equipment quoted.

Mandatory

Affidavit that the firm is not blacklisted anywhere in Pakistan and is not involved in any litigation with Government.

Mandatory

Authorization in quoted hardware of the principal / manufacturer / Authorized Firms / Company / Dealer / Distributor / reseller (Duplicate)

Mandatory

Undertaking in case of JV Mandatory

In full compliance of the Execution Schedule and Delivery Period mentioned in tender document (Affidavit)

Mandatory

Warranty certificate duly approved. Mandatory

Financial bid is attached as per the form attached.

Mandatory

Bid security is attached. Mandatory

Bidder should have the minimum annual sales amounting 3 times of the bid value. Bidder should attach the duly approved annual income statement for the latest financial year.

Mandatory

Note: Failure to provide any of the documents mentioned in the table under clause

5.2.1 will result in disqualification of bidder from the tender. Verifiable documentary

proof for all above requirements are required and technical evaluation will be done on

the basis of these verifiable proofs.

5.2.2 Financial Evaluation

Punjab Power Development Company Limited, will use the amount of bid price as the

sole evaluation criteria for the bid for each lot.

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5.3 Award of Contract

PPDCL will award the contract to the bidder whose bid after being technical evaluated

based on the criteria given in the table under clause 5.2.1 is considered to be the most

responsive with the lowest price offered.

6 Bid Security (Earnest Money)

a) The tendered shall furnish the Bid Security (Earnest Money) as under:

1. For amounts as mentioned in following table against different lots:

Lot # Name of Lot

Bid Security Amount (PKR)

1 IT Equipment 60,000/-

2 Communication 6,500/-

3 Networking Equipment 10,000/-

4 Photocopy Machine 3000/-

5 General Office Equipment 12,000/-

6 Audio Conference System 21,000/-

2. Denominated in Pak Rupees;

3. Separately against each lot given in this tender document;

4. As part of financial bid, failing which will cause rejection of bid;

5. In the form pay order / demand draft / bank draft in the name of “Punjab

Power Development Company Limited”.

6. Have a minimum validity period of one hundred twenty (120) days from

the last date for the submission of tender or until furnishing of the

performance security, whichever is later.

b) The Bid Security shall be forfeited by the Purchaser, on the occurrence of any /

all of the following conditions:

1. If the Tenderer withdraws the Tender during the period of the Tender

validity specified by the Tenderer on the Tender Form; or

2. If the Tenderer does not accept the corrections of his Total Tender Price;

or

3. If the Tenderer, having been notified of the acceptance of the Tender by

the “Punjab Power Development Company Limited” during the period

of the Tender validity, fails or refuses to furnish the Performance Security,

in accordance with the Tender Document.

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c) The Bid security shall be returned to the technically unsuccessful Tenderer with

unopened/sealed financial bid while the unsuccessful bidders of financial bid

opening procedure will be returned the Bid Security only. The Bid Security shall

be returned to the successful Tenderer upon furnishing of the Performance

Security.

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7 Form of Bid– (Annexure-A)

To

Chief Executive Officer Punjab Power Development Company Limited 77-Shah Jamal Colony, Lahore. 042-99204005. Dear Sir, Having examined the bidding documents the receipt of which is hereby duly

acknowledge, for the purchase order, we, the undersigned, offer to supply / install the

item mentioned below inconformity with the specification in the bidding documents as

per the following price.

Sr. No

Item Name

Qty. Brand/ Model

Unit Price (PKR) (inclusive of all taxes)

Total Price (PKR) (inclusive of all taxes)

1

Grand Total

We understand that the purchaser / Client intends to award the Purchase Order for the

procurement of above mentioned item to a single lowest bidder on the basis of

consolidated bids. We undertake, if our bid is accepted, we will complete the works in

accordance with the Execution / Delivery Schedule provided in the section Special

Stipulations.

If our Bid is accepted, we will provide the performance guarantee of minimum 10% of

the total value of the purchase order. Our prices are inclusive of all applicable

Government taxes from time to time and no revision shall be made on account of taxes

during the contract period.

We understand that the process of procurement is governed by PPRA Rules 2014.

However any additional conditions specified in the bidding document shall remain

applicable.

Dated this-------------day of ------------------ 2016

WITNESS BIDDER Signature ---------------------- Signature ---------------------- Name --------------------- Name --------------------- Title ------------------------- Title ------------------------- Address ------------------------ Address ------------------------

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8 Technical Proposal Submission Form – (Annexure-B)

To [Location, Date]

(Name & address of client / purchaser)

Dear Sir,

We, the undersigned, offer to provide the (insert title of tender) in accordance with your

Request for Proposal/Tender Document and our Proposal. We are hereby submitting

our Proposal, which includes the Technical Proposal and the Financial Proposal sealed

in a single envelope.

We undertake, if our Proposal is accepted, to provide supply of _________related to the

assignment.

We also confirm that the Government of Pakistan / Punjab has not declared us, or any,

ineligible on charges of engaging in corrupt, fraudulent, collusive or coercive practices.

We furthermore, pledge not to indulge in such practices in competing for or in executing

the Contract, and we are aware of the relevant provisions of the Proposal Document.

We understand you are not bound to accept any Proposal you receive.

We remain, Yours sincerely, Authorized signature (original) (In full & initials) Name & designation of signatory Name of firm Address

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9 Financial Proposal Submission Form – (Annexure-C)

To [Location, Date]

(Name & address of client / purchaser)

Dear Sir,

We, the undersigned, offer to provide the (insert title of tender) in accordance with your

Request for Proposal/Tender Document and our Proposal. Our

attached Financial Proposal is for the sum of (insert amount in words and figures). This

amount is inclusive of all taxes.

Our Financial Proposal shall be binding upon us up to expiration of the validity period of

the Proposal, i.e. 120 days.

We also declare that the Government of Pakistan / Punjab has not declared us or any

Sub-Contractors for any part of the Contract, ineligible on charges of engaging in

corrupt, fraudulent, collusive, or coercive practices. We furthermore, pledge not to

indulge in such practices in competing for or in executing the Contract, and are aware of

the relevant provisions of the Proposal Document.

We understand you are not bound to accept any Proposal you receive.

Signed In the capacity of Duly authorized to sign the proposal on behalf of the applicant. Date:

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10 Format of Covering Letter – (Annexure-D)

To

(Name & Address of Purchaser)

Subject: ______________________

Dear Sir,

a) Having examined the tender document we, the undersigned, in conformity with

the said document, offer to provide the said items on terms of reference to be

signed upon the award of contract for the sum indicated as per financial bid.

b) We undertake, if our proposal is accepted, to provide the items/services

comprise in the contract within time frame specified, starting from the date of

receipt of notification of award from the client Department / Office.

c) We agree to abide by this proposal for the period of 120 days (as per

requirement of the project) from the date of bid opening and it shall remain

binding upon us and may be accepted at any time before the expiration of that

period.

d) We agree to execute a contract in the form to be communicated by the (insert

name of the Purchaser), incorporating all agreements with such alterations or

additions thereto as may be necessary to adapt such agreement to the

circumstances of the standard.

e) Unless and until a formal agreement is prepared and executed this proposal

together with your written acceptance thereof shall constitute a binding contract

agreement.

f) We understand that you are not bound to accept a lowest or any bid you may

receive, not to give any reason for rejection of any bid and that you will not defray

any expenses incurred by us in biding.

_____________________

Authorized Signature with Official Seal

Page 21 of 25

11 Undertaking (Annexure-E)

It is certified that the information furnished here in and as per the document submitted is

true and correct and nothing has been concealed or tampered with. We have gone

through all the conditions of tender and are liable to any punitive action for furnishing

false information / documents.

Dated this _____ day of ____________________ 20__

Signature

(Company seal)

--------------------------

In the capacity of

Duly authorized to sign bids for and on behalf of:

Page 22 of 25

12 Special Stipulations

For ease of reference, certain information and Special Stipulations applicable to the

bidder / firm / vendor are set forth herein.

1 Amount of performance guarantee before the issuance of purchase order

10% of the offer / total amount / purchase order.

2 Delivery of goods / services The bidder shall arrange and pay for the transport of hardware / equipment to the office of Punjab Power Development Company Limited, Lahore. Bidder shall include in the tender a detailed logistic plan which shall include support details for transportation, mobilization and personnel scheduling during installation / configuration / deployment / implementation of hardware / equipment and the warranty period.

3 Execution / delivery schedule (including installation, configuration, deployment, commissioning & testing of the delivered items)

Within 2 weeks from the issuance of Acceptance letter.

4 Warranty period One year warranty with parts and labor on site.

5 Liquidated damages:

a) Liquidated damages for delayed delivery/ delayed after sale services in warranty period within stipulated downtime

b) Limit of liquidated damages

0.25% of the PO price attributable to goods/services in consequence of delay/maintenance, prorated on daily basis for delayed after sales services. Not to exceed in the aggregate ten percent (10%) of PO price.

Page 23 of 25

13 Performance Security

WHEREAS [Name and Address of the Contractor] (hereinafter called "the Contractor")

has agreed to supply the Goods and render the Services against Tender. ______ (here

in after called "the Contract") for the Contract Value of PKR (in figures

____________________) (in words ___________________________________)

AND WHEREAS it has been stipulated in the Tender Document that the successful

Tenderer shall furnish Performance Security, within three working days of the receipt of

the Acceptance Letter from the Purchaser, in the form of a Bank Guarantee, issued

by a scheduled bank operating in Pakistan, as per the format provided in the

Tender Document or in another form acceptable to the Purchaser, for a sum

equivalent to 10% of the contract value, valid from the date of issue until all obligations

have been fulfilled at the end of warranty period in accordance with the Contract;

AND WHEREAS [Name of the Bank] having registered office at [Address of the Bank]

(hereinafter called "the Guarantor") has agreed to give the Contractor a Guarantee;

THEREFORE the Guarantor hereby affirms to bind himself, his successors and his

assigns to the Purchaser, for the sum of PKR (in figures ____________________) (in

words___________________________________) and undertakes to pay to the

Purchaser, upon receipt of his written demand(s), any sum(s) as specified by him, not

exceeding the above limit in aggregate, without cavil / argument and without the

Purchaser having to substantiate /prove or to show grounds / reasons for such claim(s),

on the occurrence of any / all of the following conditions:

1) If the Contractor commits a default under the Contract;

2) If the Contractor fails to fulfill any of the obligations under the Contract;

3) If the Contractor violates any of the provisions of the Contract.

Provided that the Purchaser shall specify the occurred condition(s) owing to which the

said sum is due to him.

Provided further that any demand(s) / claim(s) from the Purchaser shall reach the

Guarantor within thirty working days after the expiry of the Guarantee.

This guarantee shall remain valid up to ___________________ or until all obligations

have been fulfilled in accordance with the Contract, whichever is later.

Date this ________________day of 2016

GUARANTOR Signature --------------- Name ------------------- CNIC ----------------- Designation ------------------- Address --------------------

Page 24 of 25

14 Contract Form

(THE AGREEMENT FOR _______________)

BETWEEN

PUNJAB POWER DEVELOPMENT COMPANY LIMITED

AND

HIGHEST RANKED BIDDER

Page 25 of 25

This Agreement is signed and executed at Lahore on this ___ day of ______, 201_.

BETWEEN

M/S PUNJAB POWER DEVELOPMENT COMPANY LIMITED, ENERGY DEPARMENT

GOVERNMENT OF PUNJAB, 77 Shah Jamal Colony, through its GENERAL

MANAGER (P&C), EHSAN UL MAJEED KHAN S/O ABDUL MAJEED KHAN R/O H #

318-E, PIA HOUSING SOCIETY LAHORE bearing CNIC 35202-2597013-5 duly

authorized by the company through Board Resolution dated 13 April 2016 passed by

the Board of Directors of the Company through circulation, (hereinafter referred to as

the "Client" which expression wherever the context so permits or admits, shall mean

and in include its successors in interests, administrators and assigns) OF THE FIRST

PART;

AND

(The Client and Contractor are hereinafter collectively referred to as the "Parties" and

individually as a "Party")

WHEREAS

The Client wishes to procure new __________for office located at third floor of MEGA

TOWERS, Gulberg, Lahore.