Electrical Home Appliances - Punjabeproc.punjab.gov.pk/BiddingDocuments/62727_Tender Documents-Electrical... · VOCATIONAL TRAINING INSTITUTE, LALAMUSA Government of the Punjab From

VOCATIONAL TRAINING INSTITUTE

LALAMUSA

TENDER DOCUMENTS

For the Supply of

Electrical Home Appliances

for

Vocational Training Institute Lalamusa

(TECHNICAL BID)

Tender Submission: December 19, 2016 at 10:00 am

Tender Opening: December 19, 2016 at 10:30 am

Price Rs. 500/-

Tender No: VTI/LLM/TDR/12/16/09

VOCATIONAL TRAINING INSTITUTE, LALAMUSA Government of the Punjab

From Office of Principal

Tender No: VTI/LLM/TDR/11/16/ P a g e | 2

_______________________

Signature & Stamp of bidder

A d d r e s s : M o h a l l a h S a i d a G o a l K h a w a s p u r R o a d N e a r B a b a M a s o o m L a l a m u s a .

Ph: 0537-517418, Web: www.pvtc.gop.pk, E-mail: [email protected]

TERM & CONDITIONS

1. General:

I. This tender is called for the purchase of Electrical Home Appliances for Vocational

Training Institute Lalamusa.

II. Only Tax Registered Suppliers/Firms are eligible to take part in bidding.

III. Any offer which is not received as per terms and conditions of this tender documents

enquiry is liable to be ignored. No offer shall be considered if:

Received without earnest money.

It is received after the time and date fixed for its receipt.

The offer is ambiguous.

The offer is conditional.

The offer is from a firm / contractor / supplier black listed.

The offer is received by Fax or e-mail.

Offer received with shorter validity than required.

The offer is not conforming to specifications indicated in the tender document.

The tender documents are not signed by the supplier or his authorized person(s)

IV. Offer/Rates Quoted will remain valid till March 31, 2017 from the date of opening the

financial bid of tender.

V. Signed/ Stamped tender will be received in Principal Office till December 19, 2016 till

10:00 am. The tender will be opened on the same day at 10:30 am, in front of tenderer

or their representatives.

VI. The cover envelop should indicate particulars of tender and date of opening. The envelope

must be properly sealed.

VII. PVTC / VTI Lalamusa (purchaser) reserves the right to purchase full or part or ignore /

scrap / reject / cancel the tender without assigning any reason and will not accept any

objection in this regards.

VIII. The earnest money / security shall be forfeited if

The acceptance of tender is not issued during the validity period by the successful

bidder with in stipulated time period.




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The offer is withdrawn, amended or revised during the validity period of the offer

without approval of the buyer.

The contractor fails to execute the contract strictly in accordance with term and

condition of the tender.

IX. The tender shall enclose catalogues/leaflets/literature and other technical information, if

any, in respect of items offered by him

X. The contractor will be responsible for the free replacement of items if the same is found to

be substandard by the purchaser and/or at variance with the specifications given in the

tender / supply order. Items offered of a specification superior to the one specified in the

tender enquiry may be accepted subject to approving authority.

XI. Item should be brand new and in original manufacturers packing.

XII. All the items mentioned in this tender will be purchased wholly. All the prices will be

compared to the total value of the tender and purchase order will be issued to the party who

will quote lowest price of all the items in total.

XIII. Minimum One (01) year free service and supply of spare parts on payment basis must be

guaranteed by the bidder. This period may be extended by the bidder as per company

policy.

XIV. The tenderer should indicate their National Income Tax NO. and circle of Income Tax

Department.

XV. The quoted price should include all applicable taxes.

XVI. The purchaser is entitled to deduct all prevailing taxes.

XVII. The tenderer will produce import documents to ensure that store supplied is imported,

brand new and in original packing of manufacturer, in case items are imported.

XVIII. Offered rates will be on basis of free delivery to VTI Lalamusa and shall include all taxes.

XIX. Quantity of any item can be increased or decreased by the purchaser.

XX. Whole or part of tender can be cancelled by the Competent Authority of the concerned

institute without assigning any reason.

XXI. Purchase order will be issued by the VTI Lalamusa after completion of the formalities.




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XXII. Inspection of the equipment will be made by the concerned committee and payment will be

based on the report.

XXIII. The tenderer who wants to take part in the bid would provide a refundable call deposit of

5% of total quoted prices in advance in favor of Vocational Training Institute Lalamusa.

XXIV. Security deposit shall be refunded to unsuccessful bidders within 15 days after the award of

the contract/ Purchase Order.

XXV. Successful tenderer will receive the security deposit within 1 month from the completion of

supply, installation (if required), and satisfactory performance.

XXVI. One-year bank security equivalent to 10% of the total price will have to be furnished by the

successful tenderer.

2. Delivery Period

Delivery period is within 15 to 30 days from the date of issuance of purchase order and as per

the terms and conditions of purchase order.

3. Extension of Delivery Period

In special circumstances, request for extension of delivery period may be considered by

approving authority on the written request of the firm before the target date of supply.

4. Cancellation / Penalty of Delay

I. If the acceptance of the tender issued during the validity period of the tender is not

accepted by the tenderer, the earnest money will be forfeited and the stores can be

purchased at his risk and cost.

II. In case the offer is withdrawn, amended or revised during the validity period of the

tender, the earnest money shall be forfeited.

III. In case bidder fails to execute the purchase order in accordance with the terms &

conditions laid down in the purchase order, the earnest money or bank guarantee (as

the case may be) will be en-cashed and the store will be purchased at his risk and

cost.




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IV. In case of delayed supply / non supply/ partial supply, the purchaser may cancel the

supply order or impose appropriate penalty. The penalty may be up to @2% per week.

5. Payment to the Supplier:

i. Payment will be made through crossed cheque to the successful bidder on 100%

supply/ delivery, commissioning and satisfactory inspection report against the

purchase order from Vocational Training Institute Lalamusa within 30 days after the

issuance of satisfactory report.

ii. Payment against partial supply will not be made.

6. Earnest Money

I. Earnest money @ 5% of the tender will have to be deposited along with tender. It

should be in the form of Pay Order from a bank, Bank Draft / Call Deposit in the

favor VTI Lalamusa.

II. Earnest money of successful bidder shall be refunded on successful completion of

supply or submission of required bank guarantee in shape of performance bond.

Whereas earnest money of unsuccessful bidders will be refunded on the approval of

tender by Competent Authority.

7. Delivery / Inspection of store

The Equipment will be inspected by the VTI through an authorized personnel and will reject

the equipment, if not found according to the given specification. The delivery of the

equipment will be made in the premises of VTI Kotla Arab Ali Khan as mentioned in the

purchase order.

8. Deduction of Taxes:

Any taxes (If applicable such as Income Tax, Sales Tax and other taxes) will be deducted

while making payment as per Government instructions / notifications.




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9. Payment of sales & other taxes, duties, levies:

Purchase shall be made from the firms registered with income /sales tax. Sales and other such

taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the

shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST

and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required

as per government instructions.

10. Performance Bond

Performance bond (parts, services & labor) in the shape of schedule bank guarantee to the

satisfaction of VTI Lalamusa equivalent to 10% of the total purchase order amount will have

to be furnished at the time of delivery of equipment against purchase order. Guarantee will be

returned after successful completion of the warranty period as mentioned in the Purchased

Order.

11. Termination of Contract:

Competent Authority of VTI may terminate contract in case of violation of

Specification/Terms and condition of Tender Documents or for assigning any reason or

without assigning any reason and will inform the supplier about his decision in writing.

12. Dispute:

In case of any dispute before or after the execution of contract, matter will be resolved as per

PPRA Rules’ clause 48, 49.

13. Information about Firms (Company Profile):

The firms shall supply information along with tender about the following:

a) List of customers

b) Company profile mentioning at least one-year association with the manufacturer.

c) Manufacturer Authorization letter in the name of vocational Training Institute

Lalamusa for this bid.

d) Copy of NTN and GST certificate




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e) Manufacture or his authorized agent certificate to have an authorized service

centers in major Cities of Punjab.

14. Technical Evaluation:

a) Company should be supplier of mentioned products from the last one year.

b) Annual turnover of Company for the last three years.

c) Company will provide their direct and indirect presence in Lalamusa city including

i. Support Call Center

ii. Number of employees working

iii. Profiles of field engineers/technical support representative

iv. Address and technical facilities detail in each location

d) Response / rectification time for complaints handling will be 36 hours after

registration of complaint. After 36 hrs, VTI will arrange to rectify the problem at

risk and cost of bidder.

e) Successful bidder will also provide a certificate from original manufacturer that the

items are manufactured and supplied in accordance with the specification of tender

15. Bid/ Tender Opening Procedure

I. The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the financial proposal and the technical proposal;

II. the envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL

PROPOSAL” in bold and legible letters;

III. initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;

IV. the envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody

of the procuring agency without being opened;

V. the technical proposal shall be evaluated in a manner prescribed in advance as

mentioned in the tender documents, without reference to the price and any proposal

may be rejected which does not conform to the specified requirements /

specifications;




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VI. during the technical evaluation no amendments in the technical proposal shall be

permitted;

VII. The financial proposals of bids meeting the technical specifications after technical

evaluation shall be opened publicly at a time, date and venue announced and

communicated to the bidders in advance. The financial bids of unsuccessful bidders

will be returned unopened after technical evaluation.

16. Date of submission / opening:

Receipt of Tender : December 19, 2016 till 10:00 am

Opening of tender : December 19, 2016 at 10:30 am in the office of Principal VTI

Lalamusa, Mohallah Saida Gol Khawas Pur Road Near Darbar Masoom Shah, Lalamusa

District Gujrat..




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Note: i. Any extra details can be provided on company letter head. ii. Separate quotation for more than one brand can be prepared on the companies letter

head but it should be on the same format.

Name & Postal Address of Firm:

Signature

Name

Desg.

Tele No. ____________________ Cell #

Fax No._______________

NTN Stamp

GST No.________________________________ E-mail ____________________________




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Specification QTY

Tenderer’s Specification & Brand LLM Kotla

Electrical Oven

-Power 1500 to 2000 watt

-Time control & temperature control

-Supply 220 V

-Moving Grill

-Analog control for timer & temperature

with door softy & alarm indicator

OR

Equivalent to China

1 1

Electric Geezer

-Power 1500 watt

-Temperature control

-Safety valve operated with temperature

indicator

-Supply 220 V

-Water level, wall mounted type

-Storage Capacity 20 Gallon.

1

1

Electric Kettle

-Voltage 220

-Power 250-500 watt

-Thermostat control


-One litter capacity

04 06

Electrical Beater (Madhani)

-Motor ¼ Hp

-Supply 220 V

-1450 RPM

-Four pole single phase motor

-Full copper winding

-Agitator type

03 03




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Electrical Magnate Bell

-Supply voltage 220 V

-Frequency 50 C/S

-Power 50w-100w

-Gong & hammer type

-Gong / Plate size 3” – 02, 6” – 02, 8” – 02

2

4

Electrical Toaster

-Power 750w

-Supply voltage 220V

-Four slick

-Digital time & Temperature control

Auto slick outer

04

06

Electrical Water Heater

-Power 1000 w

-Supply voltage 220 V

-Electrical shock proof

-Water proof type


05 05

Emergency Light

-Power 250w to 500w

-Supply voltage 220

-Reflector type

-Portable with overcharge steps charging

indicator

-Auto charging stop

05

05

Fan Heater

-Power 500w-1000w with thermostat

control

-Portable & moveable with soft switch

-Supply voltage 220v

06 06




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Electric Heater

-Power 500w-1000w with thermostat

control

-Portable & moveable with soft switch


03 03

Flash Light

-Power 100 w


-Flasher type

-100 w Energy saver type

-50 w LED type

6

6

Juicer Grinder


-Frequency 50 C/S

-Speed 2800 RPM with cutting blade

Temper steel with complete accessories

-Rust free material

04 04

Microwave Oven

-Power 1000w – 1500w


-Safety door lock

-Digital temperature & time control

-Rotating plate type

1 1

Mixer Grinder


-Frequency 50C/S

-Speed 2800 RPM with cutting blade Rust

free

-With complete accessories

02

04




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Reflector Type Rod Heater (Pak

made)

-Power 500w – 1000w


-Metal body

-Temperature control with safety

05 05

Sandwich Maker

-Power 250 w – 500w


-Two slick type

-Temperature & time control type

-Digital type

-Plastic body

-Portable

-Outer body made by pluck

-Inside Non stiach type

05

05

Vacumme Cleaner

-1000 – 1500 w


-Blower type & drain type with complete

accessories

-2800 RPM

-Portable

03 02

Washing & Dryer Machine

-1/4hp Dryer Motor

-1/4hp washing machine motor

-Four pole motor copper winding

-Speed & time control


02 02

Washing Machine

-1/4hp motor full copper winding

-Four pole time & speed control, steel body

01

02




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Heavy Electrical Iron Power 1000w, Sole non repairable,

frequency 50 Hz.

Equivalent to Panasonic

05 05

Steam Iron Power 1000 w, sole non repairable,

frequency 50Hz.

Equivalent to Panasonic

05 05

Drill Machine

(Hilti TE50),Japan Made, China made or

Equivalent

01 00

Battery Charges

Battery Charger China, 250 Volts, 25 Ac

Amp single phase, National or Equivalent

01 01

Electric Pencil Grinder 7”

Brand: Makita, Dong Cheng DSJ-02-25, or

equivalent

800 Watt

01

01

Electric Grinder – (4”)

Brand: Dong Cheng DZE-08-100, 800 Watt

01 01

Winding Machine with Counter

Meter

-Plate form mounted with counter meter

-Rotary type with 1:5 ratio

02 02

Blow Lamp Adjustable flame with oil tank

Air stroke type

Equivalent to china

06 06

Hair Dryer Made in Japan, Model CB 1800

Chaba/Equivalent 06 06




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Signature

Name

Desg.

Tele No. ____________________ Cell #

Fax No._______________

NTN Stamp

GST No.________________________________ E-mail ____________________________

VOCATIONAL TRAINING INSTITUTE

LALAMUSA

TENDER DOCUMENTS

For the Supply of

Electrical Home Appliances

for

Vocational Training Institute Lalamusa

(FINANCIAL BID)

Tender Submission: December 19, 2016 at 10:00 am

Tender Opening: December 19, 2016 at 10:30 am

Tender No: VTI/LLM/TDR/12/16/009



Tender No: VTI/LLM/TDR/11/16/ (Financial Bid) P a g e | 2




Specification QTY Tenderer’s Specification &

Brand Warranty Unit Rate

Total Cost

Without GST GST

Total Cost

With GST LLM Kotla

Electrical Oven

Specifications as per Technical Bid

01 01

Electric Geezer


01 01

Electric Kettle


04 06

Electrical Beater (Madhani)


03 03

Electrical Magnate Bell


02 02

Electrical Toaster

Specifications as per Technical Bid 04 06

Electrical Water Heater


05 05



Tender No: VTIGJT/TDR/03/16/406 (Financial Bid) P a g e | 3

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Total Cost

Without GST GST

Total Cost

With GST LLM Kotla

Emergency Light


Fan Heater Specifications as per Technical Bid

04 04

Electric Heater Specifications as per Technical Bid

03 03

Flash Light Specifications as per Technical Bid

06 06

Juicer Grinder Specifications as per Technical Bid

04 04

Microwave Oven Specifications as per Technical Bid

01 01

Mixer Grinder Specifications as per Technical Bid

02 04

Reflector Type Rod Heater (Pak

made)


05 05




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Total Cost

Without GST GST

Total Cost

With GST LLM Kotla

Sandwich Maker


06 06

Vacumme Cleaner


02 02

Washing Dryer Machine


02 03

Washing Machine


Heavy Electrical Iron


05 05

Steam Iron


Drill Machine





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Battery Charges


Electric Pencil Grinder 7”


Electric Grinder – (4”)


Winding Machine with

Counter Meter


02 02

Blow Lamp


Hair Dryer





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Note: i. Any extra details can be provided on company letter head. ii. Separate quotation for more than one brand can be prepared on the companies letter head but it should be on the same

format.


___________________ Signature

Name

Desg.

Tele No. ____ _____________ Cell #

Fax No._______________

NTN Stamp

GST No._______________ _____________ E-mail ___ _________________________