Summer Internship Guidelines (2011) (1)

8/4/2019 Summer Internship Guidelines (2011) (1)

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SUMMER INTERNSHIP, 2011

Guidelines for PGDM Students

INJ Business School10, Knowledge Park-III, Greater Noida,

U.P. Pin Code-201308


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1. Background and RationaleThe summer internship project assumes great importance since it helps intraining valuable manpower for future of corporate India and future of the country.May be in preamble.

a. Summer Internship is an integral part of the Two Years Post-GraduateDiploma in Management (PGDM) programme of INJ Business School(INJBS).

b. The period for the training is six to eight weeks during 1st May -30th June2010.

c. Student is not allowed to change the assigned organization of training withoutprior written permission of the Director in consultation with Placement Cell,Chief coordinators and Faculty guide. In case, such a thing happens thesummer project will be considered invalid.

2. Objectives:a. To provide an extensive exposure to the student to have hands-on-experiencein a corporate environment.

b. To learn by conducting a field based research on a chosen topic related toany area of management for in-depth analysis of the problem/issues and findpossible solutions.

c. To ensure that the corporate gets adequate return from the students in termsof the money and time it spends on them during the training so that there is amutual return of experience and learning.

d. To provide a platform for the corporate to test the reliability, quality andperformance of the students and make a match for final job offer later if they

so deem fit.

3. Guidance and Supervision: During the summer internship, the student willbe under the supervision of two guides-one corporate guide and another facultyguide. The student will submit the project under the name of faculty guide.a. A person in the organization, where a student is placed for summer internship,

will act as his/her corporate guide. He/she will provide guidelines on how thestudent should work during the stay with the organization.

b. In addition, each student will be guided by a faculty member of INJBS. Thefaculty guide shall help a student chose a specific topic for the SummerProject. The student will be required to report to the faculty guide after joining

the company for the project (in the format no. 01) and as per schedule in aprescribed format (format no 02). The student is required to meet the facultyguide before departing for the summer training and take necessaryinstructions from him/her for the project.

c. The project report should be prepared based on primary research work. Thisis required for providing an opportunity to the student to use researchmethodology/techniques taught in the class in the field and learn how tocollect, collate and analyse data for finding certain possible solutions tocurrent problems and issues in the corporate environment.

d. progress report to mention comparative progress from last progress report

period to current reporting time.e. The faculty guide will consult the corporate guide from time to time forobtaining information on the progress of the Project work of the student.


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4. Conduct/Discipline:The students are required to abide by the rules of theorganization where they are undergoing their summer internship.a. The corporate organization will be taking a strong view of the punctuality and

behaviour of the student during the training and therefore the student isrequired to be on his/her best behaviour and inculcate the good norms of the

organization.b. In case a student has to take leave of absence, he/she has to take necessary

permission from the organization and the faculty guide before he/sheproceeds on leave.

c. In case the student is to take up project based work at the instance of thecompany he/she should conduct it to his/her best capabilities under theguidance of the faculty guide.

d. No student should try to copy or use information in such a way that will projectfalse and baseless conclusion for the company. All students are required tomaintain strict confidentiality of any information they come across in theorganizations in course of their training. The student involved in anymalpractice shall be duly penalised.

5. Project Report:All the students have to prepare and submit a written projectreport at the end of the Internship. This is necessary to be an analytical report. Inaddition he/she may be required by the respective company to submit a separatereport on his/her learning and experience during the internship. The report willhave to be certified by the organization. Detailed guidelines for writing Projectreport are given in the Annex-I. The report shall include broadly the following:

Title / Cover Page Declaration and Acknowledgement by the student

Undertaking for Originality (signed by student)

Industry Certificate (Signed by concerned Industry guide)

Certificate by the Faculty Guide (Signed by concerned faculty guide)

Executive Summary / Preface

Content / Index

Introduction of topic, organizational profile, and Objectives of Study

Review of Literature

Methodology

Data Analysis, Results, Findings and Limitations of study Conclusions, Suggestions and Recommendations

Bibliography

Annexure would include important reference data sheets, Questionnaire etc.

6. Last date of submission the project reports:Submission of report =30th of September 2011.

7. The Summer Internship Evaluation criteria:

Evaluation by the Corporate Guide : 100%

A Very Good (80-100%), B Good (60-79%), C Satisfactory (40-59%),D Unsatisfactory (below 40%)


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Evaluation by the Institute : 100%

A. Project Report : 60%1. Objective : 5%2. Review of the Literature / text : 10%

3. Methodology : 10%4. Survey / Data gathering & Analysis : 20%5. Logical sequence of organizing the report : 10%6. Findings & Conclusion : 5%

B. Presentation : 40%1. Logical flow of presentation : 10%2. Oral Communication : 10%3. Self Confidence : 10%4. Answer to questions : 10%


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SI- Format No - 01

INJ Business SchoolGreater Noida

SUMMER INTERNSHIP FOR PGDM STUDENTS, 2011

(INITIAL JOINING REPORT)

01. Name of the Student : Shakeel khan

02. Contact Number of Student : 9548925108

03. Roll No. : 10Bm16

04. Name of the Company : Pantaloons

05. Address for Communication : KP III,plot no.10, inj business school

06. Project Title : .

07. Project Description : .....

08. Date of Joining : 06-05-2011

09. Name of the Corporate Guide : Sindhura Chaudhary

a. Designation : HR Head

b. Address : ...

c. Telephone numbers : ......

d. Mobile number : 9650018882

e. Email address :

(Signature of the Student) (Signature of the Corporate Guide/Departmental Head)

Note: Please attach the visiting card (s) of the Corporate guide (s)/ departmentalhead. Submit this report as per schedule to concerning faculty guide.


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SI- Format No - 02

INJ Business SchoolGreater Noid

(PROGRESS REPORT)

01. Name of the Student :

02. Roll No :

03. Name of the Corporate Guide :

04. Name of the Company :

05. Objectives of the Project :

06. Scope of the Project & :assignment given bythe company

07. Work done during the period (attach separate sheets of paper ifnecessary)

08. Any Concepts/tools of analysis identified by the student for application inthe project.

(Signature of the Student) (Signature of the Corporate Guide/ Departmental Head)

Note: The soft copy of the report (Guides signature not required) should be E-mailed to the concerned faculty guide.


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SI- Format No - 03


(MID-SUMMER INTERNSHIP EVALUATION FORM)

01. Name of the organization :

02. Name of the Corporate Guide :

03. Designation :

04. Name of the Student :

05. Roll No :

06. Observations of the Corporate Guide :

a. Efforts being put in by the student :

b. Attitude towards work :

c. General discipline & attendance :

d. Improvements required :

(Signature of the Student) (Signature of the Corporate Guide/ Departmental Head)

Note: The report should be submitted within one week of completion of first 4 weeksof Summer Internship. The report should be sent to the concerned faculty guide.


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ANNEXURE - I


SUMMER INTERNSHIP, 2011

PRESENTATION & FORMAT OF THE PROJECT REPORT

The following are the guidelines for the structure of the project report. You may findthat your own project does not necessarily fit in with this classic structure. Pleasediscuss the structure of your project with your Faculty Mentor and Industry Mentor.

1. Title Page

The following information should be presented in this order with all text centered:a) The title & sub-title, if anyb) The student namec) Submitted in partial fulfillment of the requirements for the Post Graduate

Diploma in Management.d) The month & year of submission

2. AcknowledgementsIt is necessary to acknowledge members of faculty, the institute and the individualsand organizations from whom assistance has been taken.

3. Executive SummaryA summary of the project, of maximum 2 A-4 size pages are required. This shouldbriefly state the main aims and conclusions of the project.

4. List of ContentsThis should list in sequence, with page numbers, all sections of the project fromobjectives to Appendices.

5. List of Tables & FigureThe list of tables & figures (diagrams, graphs, illustrations) should follow the list of

contents & each should have its own numbering sequence.

6. ObjectivesA clear & conclusion statements of the major objective of the work should be given.

7. IntroductionDiscussion of the theory, concept, technique or issue on which the project is based.This should include a review of the literature on the topic and the development of thehypothesis, which you plan to test.

8. MethodologyA clear and concise sequential statement of the methods, which have been used totest the hypothesis, i.e. the methods used for the collection and analysis of relevantdata / information.


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9. FindingsPresentation & analysis of the salient information, which has been gathered in orderto test the hypothesis. This section will vary considerably in both length and contentdepending on the nature of the topic. It may include models or systems constructedby the student as a result of the investigation.

Significant features of the findings must be clearly indicated. Raw data, ifappropriate, should be presented in Appendices.

10. Analysis finding, conclusions, and recommendations- Evaluation of the material presented in the finding section.- Comparison of findings and conclusions with those of previous authors.- Reassessment of the hypothesis and discussion of the broader implications formanagement, industry, government organizations or other appropriate bodies.

This section should also include your conclusions recommendations andsuggestions for the further development. Where you have extendedrecommendations (this may be the case with a practical organization based project)you may wish to cover recommendations in a separate chapter.

11. ReferencesUse the following convention for listing references to published papers/ articles:List all references used in the text in alphabetical order by the authors surnamesaccording to the convention detailed as follows:Surname and initials of author(s), year of publication, title of article, name of journal-accepted abbreviations may be used, Volume number (issue number if possible):

pages.

For example:

Articles - Ducker, P (1984), Managing the Computer, Management Today,9(7): 35-42Bryan, FL Smith, JD McKinley TW (1980), Hazard analysis ofFrozen Dinners prepared at a Catering establishment, J FoodProtection. 43: 60-612

Thesis - Marsden, SR (1986), Developing Systems of Management

Control, BA thesis. Leeds Polytechnic

Books -Richards, M (1978), Organizational Goal Structures. (2nd Edn.) West:NewYork

Chapters - Young, LR (1986), Management information in his systems of control.Prentice Hall

Pages - Young, LR (1986), Systems of Control. Prentice Hall Pp 23-37

N.B. When the author is not stated, use Anon or the name of the organization

responsible for the publication.


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12. Appendices

Separate appendices are to be used for different sets of detailed information thatwould not be appropriate to include in the main text of the project. For instance:

Reproduction of a questionnaire used

Details of a population sampled List of organizations sampled

Relevant extracts from standard tables (with acknowledgement of source)

Raw or gross data from surveys summarized in the text

Appendices MUST NOT include brochures, pamphlets, etc. obtained fromorganizations. The only unlikely exception would be where you are investigatingspecifically the design of the brochures themselves. Similarly, extracts from otherarticles, etc. must not be reproduced.

General guidelines on presentation:

1. PaginationAll pages including tables, etc. and appendices, should be numbered consecutivelythroughout the project.

2. Section HeadingIt is often helpful to use section headings within a chapter such as the introduction.The hierarchy and system of numbering chapter section headings should beconsistent.

3. Table & FiguresWhere these are used, they should, as far as possible, be given the same marginsas a page of text and bound in the project as near as possible to the relevantpassage. Material which cannot be bound in this way should be contained in apocket inside the back cover. Tables and figures should be numbered separately inthe order of their presentation.

4. ReferencingThe following system must be consistently throughout the dissertation:When a reference is made to a book or article, the authors surname should be given

with the date of publication in brackets, e.g. Richards (1978) has expressed the viewthat master strategy is a vital but neglected component. Alternatively, the authorsname and date may be given in brackets after the reference, e.g. (Richards, 1978).Where referencing journals or newspaper articles, quote the name of the journal ifthe author is unknown.

5. QuotationsIf a quotation from any source is included, it must be correct one to the last comma &quotation marks must indicate exactly where the quotation begins and ends. At theends of the quotation, which should be indented from the main text and single-spaced, the author, date of publication and page reference must be given, as follow:The research findings suggest that style alone is not the answer to effectiveleadership (Handy, 1976, p 93).


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6. AbbreviationsOnly recognized abbreviations should be used and each should be given in brackets,on the first occasion, e.g. Department of the Environment (DOE).

7. Style(a) Clear, simple language should be used.(b) When an ordinary word is used in a technical or special sense, explain its

meaning briefly.(c) A general rule for numbers in the body of the text is that, up to ten, they are

expressed in words (one, six) and above ten in figures (124, 1,762). However,one hundred, five thousand, ten million etc. are expressed in words.

(d) Use paragraphs as an aid to developing an argument. As a rule, paragraphs areoften about one third to half a page in length. Within each paragraph it should beclear to the reader where the literature search ends and your own original workbegins.

(e) The project should normally be written in the past tense using the third personsingular (e.g. a questionnaire was sent to all concerned in the organisationrather than I sent questionnaires to):

Typographical detail, binding and cover1. Paper

A4 size paper should be used.

2. FontTimes New Roman in size 12, Heading in size 16 and Subheading in size 14

3. TypeProject should be in typescript or print. Copies produced by xerographic orcomparable permanent processes are acceptable. You are strongly advised tochoose a competent typist and see an example or work if possible.

4. LayoutThe margins at the binding (left hand) edge should be not less than 40mm &other margins not less than 20mm. Type should be in double line spacing, exceptfor indented quotations or footnotes, where single line spacing should be used.Typing should be on one side of the paper only.

5. BindingA total of 4 copies shall be made of each Project Report as per following details:a) Two copies should be hard bound in Maroon color with Golden embossingb) One copy should have Spiral Bindingc) One Soft copy must be prepared in a C.D.d) One copy, Hard bound as described in (a) above, should be kept as personal

copy of the student(NOTE:Project Report copies as described in (a), (b) & (c) above, have to besubmitted to the Institute.)

6. Cover titlea) The outside front cover shall bear the title of the work in block capitals, 28 pt

(7.9mm).


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b) The lettering shall read from top to bottom, i.e. as to be readable when theproject is lying flat with the front cover uppermost.

c) All the information cited in Point 1 (Title Page) on Page 12 of this PresentationFormat should be presented.

d) The logo of the Institute and the Project guides name should also be placed,

appropriately.

Documents

Summer Internship Guidelines (2011) (1)