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Student Handbook v15 Local city university
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[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY] Student Handbook Year 2013-15
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CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY
STUDENT
HANDBOOK
[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY] Student Handbook Year 2013-15
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CONTENT
NO CONTENT PAGE
1 ACADEMIC RULES & REGULATIONS
1.0 Academic Standard
2.0 Academic Calendar
3.0 Programmes Offered and Entry Requirement
4.0 Programme Requirement
5.0 Attendance
6.0 Refund of Tuition Fees for Malaysian Students
7.0 International Students
8.0 Graduating
9.0 Withdrawal from the University
10.0 Examination Rules and Regulations
11.0 Code of Ethics
5
5
6
13
28
28
28
31
32
33
37
2 STUDENT FINANCIAL HANDBOOK (FEES AND PAYMENT
SCHEMES)
1.0 Tuition Fee
2.0 Payment Terms
3.0 Processing Fee
4.0 Registration Fee
5.0 Foreign Students Charges
6.0 Intensive English Programme
7.0 Add/drop of subjects
8.0 Registering Subjects from other programmes
9.0 Change of Programme
10.0 Late Course Registration
11.0 Leave of Absence/Deferment
12.0 Refund of Fees to Withdrawn and Terminated Students
13.0 Supplementary Examination/Assessment
14.0 Repeat of Subjects
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15.0 Appeal for Re-marking
16.0 Credit Exemption and Transfer
17.0 Convocation & Graduation Requirement
18.0 Academic Transcript
19.0 Late Penalty Payment
20.0 Library Fines
21.0 Cheque Returned Penalty Charges
22.0 Matrix Card Replacement
23.0 Validity of Offer
24.0 Renewal of Visa
25.0 Releasing of Passport
26.0 International Students Financial Information
27.0 Scholarship
50
50
53
53
53
53
54
54
54
55
55
55
58
3 STUDENT AFFAIRS AND ALUMNI
DISCIPLINARY
1.0 Categories of Offences
2.0 Disciplinary Action
3.0 Attendance to the Disciplinary
4.0 Consequences for Non-attendance
5.0 Plea of Guilty
6.0 Trial Proceedings
7.0 Students Evidence
8.0 Trial Report
9.0 Appeal
10.0 Payment of Fines
11.0 Academic Offences
HOSTEL RULES AND REGULATION
61
61
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72
4 STUDENTS DECLARATIONS 84
[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY] Student Handbook Year 2013-15
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ACADEMIC RULES &
REGULATIONS
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1.0 Academic Standards
In keeping with its mission and goals, the University strives to insure high academic
standards by implementing well-designed curricula, carefully selecting high quality students
and will continuously monitor and rigorously evaluate all the pertinent activities and systems.
The University has built up resources and facilities to ensure high academic standards.
2.0 Academic Calendar
The University academic year has 3 normal semesters, January, May and September
Semester as illustrated in table 1.
Table 1: Academic Scheduled*
Normal Semester Duration (Week)
January Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Semester Break
Total
May Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Hari Raya Aidilfitri Break
Semester Break
Total
September Semester
Lectures and Study Week
Mid Term Examination
Final Term Examination
Semester Break
Total
14
1
2
2
17
14
1
2
1
2
17
12
1
2
2
17
Overall Total 52
*Subject to amendment
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3.0 Programmes Offered and Entry Requirements
No Programme Entry Requirements 1. Intensive English Programme
Advanced
Intensive English Programme - Intermediate
Intensive English Programme Elementary
These programmes are offered to students who need to improve their English language proficiency.
International students who do not have any proof of English proficiency are required to sit for an English Proficiency Test and Students who are required to enroll for the Intensive English Programme must complete the programme until level 3
2. Foundation in Business
Passed SPM with 5 credits in any subjects OR
Other qualifications equivalent with O-Level recognised by the Ministry of Higher Education, Malaysia.
3. Foundation Studies in Science
Passed SPM/SPMV with at least 5 credits which includes either 3 of the following subjects (Mathematics, English, Biology, Chemistry and Physics) OR
Other equivalent qualifications recognized by the Ministry of Higher Education, Malaysia
4. Foundation in Information Technology
Foundation in Arts (Built Environment)
Passed SPM / SPMV / GCE O-Level with minimum 5 credits in any subjects including Mathematics OR
Other equivalent qualifications recognized by the Ministry of Higher Education, Malaysia
5. Foundation in Arts (English & Communication)
Passed SPM / SPMV / GCE O-Level with minimum 5 credits in any subjects including English
Other equivalent qualifications recognized by the Ministry of Higher Education, Malaysia
6. Diploma in Management Diploma in Accountancy Diploma in Human Resource Management Diploma in Business Management Diploma in Office Management
Passed SPM / SPMV/GCE O-Level with minimum 3 credits OR
Other equivalent qualifications recognized by the Ministry of Higher Education, Malaysia
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Diploma in Corporate Communication Diploma in Mass Communication Diploma in Culinary Arts Diploma in Hotel Management
7. Diploma in Information Technology Pass SPM/SPMV/O-Level OR equivalent with minimum 3 credits inclusive of mathematics OR
Pass in related certificate/foundation with a minimum CGPA 2.0 from any IPTA or IPTS recognised by the Ministry of Higher Education, Malaysia.OR
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
8. Diploma in Architectural Technology Diploma in Interior Design
Passed SPM / SPMV with minimum 3 credits inclusive of Mathematics and a pass in Art Subject / Engineering Drawing
Students who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or to present Art Portfolio
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
9. Diploma in Civil Engineering Passed SPM / SPMV with minimum three (3) credits which includes Mathematics and one (1) of the Science Subjects and passed English
Students who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or to present Art Portfolio
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
10. Diploma in Multimedia Diploma in Graphic Design
Passed SPM / SPMV / GCE O-Level with minimum 3 credits in any subjects, and a pass in Art Subject /Engineering Drawing
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Student who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or present an Art Portfolio
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
11. Diploma in Nursing Passed SPM / O-Level or equivalent qualification with five (5) credits, including Mathematics, Science and another three (3) credits in any subjects including a pass in Bahasa Melayu and English subjects
12. Diploma in Occupational Safety and Health
Diploma in Medical lab Technology Diploma in Environmental Health
Passed SPM or equivalent qualification with minimum three (3) credits in any subjects including one (1) science subject (Science, Biology, Physic or Chemistry)
13. Bachelor of Business Administration (Hons) Bachelor of Accounting (Hons) Bachelor of Science (Hons) (Accounting and Finance)
Bachelor of Engineering Management (Hons) Bachelor of Communication (Hons) (Journalism) Bachelor of Communication (Hons) in Corporate Communication Bachelor of Multimedia (Hons) Bachelor of English (Hons) in Professional Communication
Passed STPM / A-Level with a minimum pass in two (2) subjects or CGPA 2.00; OR
Passed Foundation / Matriculation / Pre-University with CGPA 2.00; OR
Passed Diploma/Executive Diploma/HIgher National Diploma/Advance Diploma OR
International Baccalaureate; OR
Other Diploma recognised by the Ministry of Higher Education Malaysia (MOHE) with a minimum CGPA 2.00
14. Bachelor of Mass Communication (Hons)
Passed STPM / A-Level with a minimum pass in two (2) subjects or CGPA 2.00; OR
Passed Foundation / Matriculation / Pre-University with CGPA 2.00; OR
Passed Diploma/Executive Diploma/HIgher
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National Diploma/Advance Diploma with minimum CGPA 2.50 AND passed SPM with credits in English OR
International Baccalaureate; OR
Other Diploma recognised by the Ministry of Higher Education Malaysia (MOHE) with a minimum CGPA 2.00
15. Bachelor of Science (Hons) (Architectural Design)
Passed STPM with minimum full passed in two (2) subjects inclusvie of Mathematics. Student who did take Mathematics in STPM level must have a credit in Mathematics taken during SPM; OR
Passed A-Level with at least a pass in two (2) subjects inclusive Mathematics. Student who did take Mathematics in STPM level must have a credit in Mathematics taken during SPM/O-Level; OR
Passed Foundation Studies from City U/recognised Foundation /Matriculation / Pre-University with at least CGPA 2.00
Passed Diploma/Executive Diploma/Higher National Diploma /Advance Diploma approved by MOHE with a minimum CGPA 2.00
16. Bachelor of Graphic Design (Hons) Passed STPM / A-Level with minimum distinctions in two subjects and minimum CGPA 2.00; OR
Passed Matriculation / Foundation studies in related fields with minimum CGPA 2.00; OR
Passed Diploma from any higher institution approved by the Ministry of Higher Education Malaysia (MOHE) with minimum CGPA 2.00; OR
International Baccalaureate (IB) with minimum 24 points; OR
Any other qualifications equivalent and recognised by the government of Malaysia; AND
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Student who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or present an Art Portfolio.
17. Bachelor of Computer Science (Hons) (Business Information Technology) Bachelor of Computer Science (Hons) (Software Engineering)
Passed STPM / A-Level with credit in two (2) subjects or equivalent with a minimum CGPA 2.00; OR
Matriculation / Foundation or equivalent qualifications with minimum CGPA 2.00 and credit in subjects of Mathematics in SPM; OR
Diploma in Computer Science, Information System, IT, Software Engineering or equivalent qualifications with minimum CGPA 2.50; OR CGPA 2.00 above but below 2.50 will be accepted subject to strict jurisdiction of City U Senate; OR
Diploma in other field with minimum CGPA 2.50 and credit in Mathematics during SPM or equivalent qualifications; OR
International Baccalaureate (IB) with minimum 24 points (for Business Info Technology); OR
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
18. Bachelor of Biomedical (Hons) Bachelor of Environmental Health (Hons)
Passed STPM / Matriculation / A-Level / Foundation or equivalent qualifications with minimum CGPA 2.50 in subjects of Biology and Chemistry and passed SPM with credits in Biology, Physics, Mathematics, Chemistry and English; OR
Diploma in related field from any recognised institutions with minimum CGPA2.75; OR
Diploma in related field from any recognised institution with CGPA below 2.75 but has at least three (3) years working experience in the related field
19. Bachelor of Occupational Safety and Health
(Hons)
Passed STPM / Matriculation / A-Level / Foundation or equivalent qualifications with minimum CGPA 2.50 in subjects of Biology
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and Chemistry and passed SPM with credits in Biology, Physics, Mathematics, Chemistry and English; OR
Diploma in related field from any recognised institutions with minimum CGPA 2.75; OR
Diploma in related field from any recognised institution with CGPA below2.75 but has at least three (3) years working experience in the related field
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
20. Bachelor of Education (Hons) in Teaching English as a Second Language (TESL)
Passed STPM/A-Level with a pass in two (2) subjects or CGPA 2.00; OR
Passed Foundation/Matriculation/Pre-University with CGPA 2.00;
Passed Diploma/Executive Diploma/Higher National Diploma/Advance Diploma or other Diploma recognised approved by the MOHE with a minimum CGPA 2.00
International Baccalaureate (IB) with minimum 24 points; OR
Other qualifications recognised by the Malaysian Government
AND credit in English at SPM Level 21. Master of Business Administration Bachelor of Business Administration from City
University or other Bachelor Degrees recognised by the Ministry of Higher Education, Malaysia with at least CGPA 2.00 OR,
An appropriate professional qualification and a minimum of 1 year work experience OR,
Any other qualifications approved by the CUCST Senate as equivalent to the level of Bachelor Degree with at least CGPA 2.00
22. Master of Science in Business Administration Bachelor degree in related field from any recognised institution with minimum
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CGPA 2.00; OR
Bachelor degree from other field from recognised institution with minimum of 1 year working experience; OR
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
23. Master of information Technology Bachelor degree in any field from any recognised institution with minimum CGPA 2.50; (Candidate with Bachelor degree from other field must take prerequisite module as preparatory and minimum of 1 year working experience Candidate with CGPA lower than 2.5 and more than 2.0 will be accepted subject to strict jurisdiction of City U Senate); OR
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.
24. Doctor of Business Administration Doctor of Philosophy (Business Administration)
Master in related field from any recognised institution with minimum CGPA 2.00; OR
Master from other field from recognised institution with minimum of 2 years working experience; OR
Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia
3.2 Age Requirement
An applicant must be at least 18 years and not yet 23 years of age on May 1 of your
year of admission to Foundation programme.
No age requirement for other programmes.
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4.0 Program Requirements
4.1 Credit Hours
Credit hours for a program are assigned on the basis of a 12-week semester. One (1)
credit hour is equivalent to one (1) contact hour, where a student attends a face to face
lecture each week. Three (3) credits mean that the student will attend 3 hours of face to
face lecture each week.
On the other hand, for lab and tutorial sessions, one (1) credit hour is equivalent to 1.5
contact hours respectively
4.2 Subject Registration
4.2.1 Students are required to register and validate subjects to be taken in every
semester on the first week of semester.
4.2.2 The total credit hours for full-time students are between12 to 18 credit hours.
Students are allowed to register for more credit hours in a semester subject to the
approval from the Dean.
4.2.3 The total credit hours for part-time students are between 3 to 9 credit hours.
4.2.4 Academic honors are considered for full time students only.
4.2.5 The minimum and maximum period to complete the programme are:-
Programme Duration of Study (semester)
Minimum Maximum
Foundation 3 5
Diploma 7 12
Bachelor 9 12
Master 4 7
Doctorate 9 15
4.2.6 Nevertheless, clause 4.2 and its sub clause are all subjected to Senate approval.
4.2.7 A penalty of RM100.00 shall be charged to the student who fails to register
subject(s) during the registration of the new semester.
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4.3 Adding and Dropping Subject
Students may add or drop subjects within the second (2) weeks of the semester.
4.4 Withdrawing From Subjects
Students may withdraw subjects after the one (1) week until the revision week of the
semester. The subjects will be recorded in the academic transcript as W. The students
are required to settle the fees for the said subject.
4.5 Types of Subjects
4.5.1 Core Subjects
Core subjects are designed for basic knowledge and understanding in the areas of
study.
4.5.2 Compulsory University Subjects
Student is required to pass these subjects to be eligible for graduation.
4.5.3 Compulsory MQA Subjects
Malaysian students are required to pass these subjects to be eligible to graduate.
The subjects are Bahasa Melayu (Only for students who did not obtain credit in the
subject at SPM level), Pengajian Malaysia and Pendidikan Islam / Moral.
4.5.4 Elective Subjects
Elective subjects are other subjects for which students are eligible to register.
4.5.5 Specialisation Subjects
Specialisation subjects are designed for a broader knowledge and a deeper
understanding pertaining to their area of specialisation.
4.6 Performance Evaluation for Undergraduate Programmes
Performance of the students will be evaluated throughout the semester by class tests,
quizzes, assignments, final examinations, term papers, project reports etc. Final
examinations will be held within the allocated time. It is compulsory for all of the students
to sit for final examinations. Students who fail to sit for their final examinations without
reasons will be given an F grade. However, students who fail to sit for their final
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examination with reasons acceptable to the Dean will be given an I(Incomplete) and will
be required to sit for supplementary examinations to change that status. Numerical
scores earned by a student in tests, exams, assignments etc, are cumulated and
converted to letter grades at the end of the semester.
Students performance is assessed in the following manner:
a. Continuous assessment through tests, assignments / project and quizzes. Normally not
more than 60% of the total marks can be allocated to this form of assessment.
b. The final examinations will be held comprehensively at the end of each semester for
each subject taken. Normally not less than 40% from the total marks are to be
allocated for the final examinations.
c. In certain cases, the final examinations can be replaced with other forms of assessment
like mini project, term paper and others.
d. Assessment via practical training must follow modes of assessment set by the School
and approved by the University.
e. Assessment via projects/coursework base, the assessment will be throughout the
semester by progress and final projects.
4.6.1 Grading System
The grades at the university will be indicated in the following manner:
Mark Grade Point Value Status
80 100
75 - 79
A
A-
4.00
3.67 Excellent
70 74
65 69
60 64
B+
B
B-
3.33
3.00
2.67 Good
55 59
50 - 54
C+
C
2.33
2.00 Pass
45 49
C-
1.67 Pass
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40 44
D
1.00
0 - 39
F
0.00 Fail
4.6.2 Passing Grade for Module
The passing grade in all subjects for undergraduate programmes is D and above.
4.6.3 Grade Point
Students receive a grade point average (GPA) calculated on the basis of the total
grade points of all subjects taken in a semester divided by the number of credit hours
counted in the semester. The cumulative grade point average (CGPA) is calculated on
the basis of total grade points accumulated from all subjects taken from all semesters
divided by the total credit hours counted.
Table 2: Calculating the GPA and CGPA
Semester 1
Subject
Grade
Grade
Point
Credit
Hour
Credit Hour
x Grade
Point
Theories of Communication A 4.00 3 12.00
Mass Media and Society B 3.00 3 9.00
Intercultural Communication C 2.00 3 6.00
Introduction to Journalism Practice C- 1.67 3 5.01
Total Point 12 32.01
GPA = Total Grade Point = 32.01 = 2.67
Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 = 2.67
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Number of Credit 12
Semester 2
Subject
Grade
Grade
Point
Credit
Hour
Credit Hour
x Grade
Point
Comm. Laws and Ethics A- 3.67 3 11.01
Broadcast Journalism B+ 3.33 3 9.99
Writing for Newspapers and Magazines C+ 2.33 3 6.99
Online Journalism C- 1.67 3 5.01
Total Point 12 33.00
GPA = Total Grade Point = 33.00 = 2.75
Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71
Number of Credit 12 + 12
4.6.4 Other Status
Other than the Grades A, B, C, D, F, the following status are also used:
4.6.4.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to complete
one or more requirements of the course due to illness and verified by a
Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete
[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY] Student Handbook Year 2013-15
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assignment at a date to be fixed by the Dean. Appropriate time extensions will
be considered.
4.6.4.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth week
until the revision week of the semester. The subject will not be calculated in the
GPA.
4.6.5 Academic Standing
Students are expected to maintain a consistently high standard in their academic work.
The academic status of a student is one of the following categories:
Satisfactory Academic Standing
A student whose semester CGPA is at least 2.00 is in Satisfactory Academic Standing.
Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic Probation. A
student on probation is not allowed to register more than 9 credit hours and is advised to
repeat the subjects below than C grade in the following semester when they are offered
to increase their CGPA. At the end of their probationary semester, a student's CGPA
must be equal to or greater than 2.00 to continue in Satisfactory Academic Standing.
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in two consecutive semesters then the
university will review the student's record and recommend further action which may
include options such as changing programme of study (subject to approval from
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Academic Board ) or taking extra classes for the said subject. First year students whose
CGPA is below 1.00 may be advised to withdraw from the university.
4.7 Performance Evaluation for Postgraduate Programmes
4.7.1 Programme Structure
The postgraduate programmes offered by the University are categorised under three
(3) structures as follows:
4.7.1.1 Structure I Degree by Research.
Students pursuing a postgraduate programme under this structure have
to take a sustained and in-depth study on a particular research topic, which
he / she will then write about in the form of thesis.
A student shall undertake the research under the supervision of a Supervisor
appointed by the Dean of School. The Supervisor will ensure students
progress throughout the course until the completion of the research within
stipulated time frame.
For the purpose of strengthening the knowledge in areas necessary for the
research, students may be required to audit some relevant subjects identified.
At the end of the programme, the student is required to submit a
thesis for examination. The thesis must be defended in an oral examination.
A student under this structure may apply for conversion from a Masters
to a Doctoral degree programme. The application must be made with the
recommendation of the Supervisor/Supervisory Committee of the
student. The Supervisor/Supervisory Committee shall make a
recommendation to the Dean, who will then forward the application to the
Academic Board for approval.
The following regulations for conversion from Masters to PhD are to be
adhered to:
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a.The student has completed at least three (3) semesters or one (1) academic
year of the Masters programme.
b. The student has shown outstanding research work that merits the
conversion; and
C.The Supervisor/Supervisory Committee must submit a comprehensive
report to the Dean highlighting the merits and achievements that will support
or justify the conversion. If approved by the Academic Board, the conversion
will take effect in the following semester.
4.7.1.2 Structure II Degree by Coursework and Research.
A student pursuing a postgraduate programme under this structure is required
to fulfill a minimum number of credit hours of coursework. Upon successful
completion of relevant coursework components, the student will be assigned a
research project leading to the submission of a dissertation for examination.
4.7.1.3Structure III Degree by Coursework.
A student pursuing a postgraduate programme under this structure is also
required to attend seminar classes (or under exceptional circumstances are
based on a prescribed mode of study). Assessment will normally be based
on assignments and/or quizzes and/or presentations and a substantial project
paper or case study. The student is required to fulfill the required number
of credit hours prescribed and sit for written examinations for the subjects
registered at the end of the semester.
4.7.2. Grading System
The grades at the university will be indicated in the following manner:
Mark Grade Point Value Status
80 100
75 - 79
A
A-
4.00
3.67
Excellent
70 74
65 69
B+
B
3.33
3.00
Good
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60 64
B- 2.67
55 59
50 - 54
C+
C
2.33
2.00
Pass
45 49
40 44
C-
D
1.67
1.00
Pass
0 - 39 F 0.00
Fail
4.7.3 Passing Grade
The passing grade in all subjects for postgraduate programmes is D and above.
4.7.4 Grade Point
Students receive a grade point average (GPA) calculated on the basis of the total
grade points of all subjects taken in a semester divided by the number of credit hours
counted in the semester. The cumulative grade point average (CGPA) is calculated on
the basis of total grade points accumulated from all subjects taken from all semesters
divided by the total credit hours counted.
Table 3: Calculating the GPA and CGPA
Semester 1
Subject
Grade
Grade
Point
Credit
Hour
Credit Hour
x Grade
Point
Theories of Communication A 4.00 3 12.00
Mass Media and Society B 3.00 3 9.00
Intercultural Communication C 2.00 3 6.00
Introduction to Journalism Practice C- 1.67 3 5.01
Total Point 12 32.01
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GPA = Total Grade Point = 32.01 = 2.67
Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 = 2.67
Number of Credit 12
Semester 2
Subject
Grade
Grade
Point
Credit
Hour
Credit Hour
x Grade
Point
Comm. Laws and Ethics A- 3.67 3 11.01
Broadcast Journalism B+ 3.33 3 9.99
Writing for Newspapers and Magazines C+ 2.33 3 6.99
Online Journalism C- 1.67 3 5.01
Total Point 12 33.00
GPA = Total Grade Point = 33.00 = 2.75
Number of Credit 12
CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71
Number of Credit 12 + 12
4.7.5 Other Status
Other than the Grades A, B, C, D, F, the following status are also used:
4.7.5.1 I (Incomplete)
An Incomplete (I) grade is assigned only when a student has failed to complete
one or more requirements of the course due to illness and verified by a
Medical Officer or for other reasons with the approval of the Dean.
The student is required to sit for a supplementary examination as
replacement for the initial examination or finish the incomplete
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assignment at a date to be fixed by the Dean. Appropriate time extensions will
be considered.
4.7.5.2 W (Withdrawal)
This status is given to students who withdraw from subjects after the fourth week
until the revision week of the semester. The subject will not be calculated in the
GPA.
4.7.5.3 AU (Audit)
This status will be given to students who have registered for a subject but do not
take part in the assessments.
4.7.6 Academic Standing
4.7.6.1 Structure I
Research work is graded either as Satisfactory S or Unsatisfactory U.
No value points are given to the research work and thus it is not
computed in the cumulative or semester grade point average. A student shall
be deemed to be in Satisfactory Academic Standing if the student achieves
S grade for research work.
4.7.6.2 Structure II & III
A students academic performance and standing are evaluated using the CGPA.
Students are expected to maintain a consistently high standard in their academic
work.
The academic status of a student is one of the following categories:
Satisfactory Academic Standing
A student whose semester CGPA is at least 2.00 is in Satisfactory Academic
Standing.
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Academic Probation
A student whose semester CGPA is below 2.00 is placed on Academic
Probation. The student is not allowed to register more than 6 credit hours and is
advised to repeat the subjects below than B grade in the following semester to
increase the CGPA. At the end of their probationary semester, a student's CGPA
must be equal to or greater than 2.00 to continue in Satisfactory Academic
Standing.
Academic Dismissal
If a student fails to maintain a CGPA of 2.00 in the following two semesters, then
the university will review the student's record and recommend further action
which may include options such as changing course of study, taking extra
courses, or in some cases, withdrawing from the university. First year students
whose CGPA is below 1.00 may be advised to withdraw from the university.
4.8 Appeals for Re-marking of Assessment
A student who is dissatisfied with the final grade awarded can appeal for re-marking of
assessment by filling the Appeal on Examination Grade form. Applications must be
made to the Registry Department within 7 days of the announcement of the final
examination results. The decision made after the review is considered final.
4.9 Special Consideration and Supplementary Assessment
The University will allow for applications for special consideration for assessment to be made on one of the following grounds:
a. Medical reason: e.g. recent hospital admission; serious injury; debilitating illness;
severe anxiety or depression.
b. Loss or bereavement: e.g. death of a close family member.
c. Hardship/trauma: e.g. recent victim of crime; severe disruption due to domestic
arrangements (eviction, house destroyed).
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Supplementary assessment may be granted to a student to provide a fair and equitable
system of assessment after taking into account factors that might impact adversely upon
student performance and results via a special consideration application.
Note 1: Where a student has been reported for plagiarism in the course and has been
found guilty and the appeal processes have been unsuccessful, a student will
not eligible for supplementary assessment.
Note 2: Where it is impractical or professionally inappropriate to offer supplementary
assessment task, a statement to this effect should be included in the course
description.
4.10 Re-admission from Academic Suspension
Students who have been suspended from the University for Academic Reasons may apply for re-admission. Such applications would be treated on an individual basis. Readmission is granted only once.
4.11 Repeating Subjects
Students may repeat subjects in order to improve their grades. They must register and
complete the subjects to accomplish the repeat. Applicable tuition and other fees are
assessed for subjects repeated. However, a student who receives F grade for
undergraduate and below B grade for postgraduate programme in any subject must
repeat that subjects and obtain a minimum of D grade for undergraduate and B for
postgraduate programme in order to meet degree requirements. CGPA is calculated
on the basis of the better grades.
4.12 Deans List
Students will be on the Deans List award if they achieve a CGPA 3.70 and have
not obtained less than a C for any subject in the current semester. The students must
also have registered for a subject load of not less than 15 credit hours in the semester.
The respective School will issue a Deans List certificate to the students receiving the
award. Students transcripts will carry the Deans List award notation.
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4.13 Credit Transfer
Credit transfer from an educational institution with a system similar to the University
may be considered prior to admission. Such candidates will have to apply with
required documents (transcripts of examination results and syllabus or outline of the
subjects pursued at the relevant institutions) and are subject to credit transfer rules of
the University. (Please refer Student Financial Handbook (Fees And Payment
Schemes) clause 16.0).
The principles for credit transfer are as follow:
4.13.1 The institution from which credits for subjects are to be transferred must be
recognised by the University.
4.13.2 Subjects for credit transfer from the recognised institutions must be accepted by
the University as credit transferable subjects.
4.13.3 Subjects accepted for credit transfer by the University must be similar or close
to one or more subjects offered in programme offered by the University.
4.13.4 The student must have obtained at least C grade in the subjects for credit
transfer.
4.13.5 Credit transfer is applicable if the date of the result of the subject
concerned was within the last 5 years.
4.13.6 Transferred credit will not be calculated in the GPA and the CGPA.
4.13.7 Transferred credit will be taken into account to fulfill the total credit
requirements for graduation.
4.13.8 The maximum transferable credit should not exceed 50% of the credit hours
required for graduation in a University programme and is subject to approval of
the Board of Academics.
4.13.9 Candidates who are granted credit transfer would be liable for paying admin fee
at a rate determined by the University.
4.14 Credit Exemption
Credit exemption refers to exemption from registration and taking subjects required for
an academic course on the basis of courses taken by the student before being
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accepted for admission into a degree program of this University as approved by the
Senate.
Applications are for the First Year students in Semester 2, using the forms which can
be obtained from the Admission Office and must be submitted to the Faculty only once
throughout the study latest by the second Friday of Semester 2. (Please refer Student
Financial Handbook (Fees And Payment Schemes) clause 16.0).
4.15 Change Programme
Students can apply for change of programme. The grades obtained for relevant
subjects taken in the previous programme may be transferred to the new programme
and they will be counted in the GPA and CGPA calculations subject to the approval
from the respective School. However, International Students must file a new complete
application and to reapply for the Student Visa.
4.16 Deferment of Study
Students may apply for deferment of study two weeks after the registration week.
Students are required to inform the University in writing. The maximum deferment of
study is two consecutive semesters. However, international students are not allowed to
defer their study without any valid reason. (Please refer to Student Financial Handbook
(Fees And Payment Schemes) clause 11.0).
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5.0 Attendance
Students are expected to attend a minimum 85% of all classes. Students must substantiate
their absence with supporting documents, medical certificates or their equivalent.
6.0 Refund of Tuition Fees for Malaysian Students
6.1 Proportionate tuition fees (based on credit hours) shall be refunded if a student
withdraws from City University College programmes within 2 (two) weeks after the
commencement of the semester.
6.2 No refund shall be made if a student withdraws from an external programme or if the
withdrawal takes place beyond the second week of the semester.
6.3 A penalty of RM100.00 per subject would be levied if a student adds or drops subject(s)
after enrollment, provided the addition or drop of subject(s) is done within 1 (one)
weeks after the commencement of a subject, or within the dateline imposed by City
University College whichever is later.
6.4 Any charge imposed by the loan provider to the student is between the loan provider
and the students and the University is not responsible for these charges.
7.0 International students
7.1 International Student Policy and Guidelines
International students intending to apply for admission to the University have to fulfill
the following requirements:
7.1.1 To complete an application form which is to be submitted together with all the
following relevant documents
1. 1 set of certified photocopies of all original academic certificates and the
translation versions in English
2. 1 photocopy of the students passport (all pages)
3. 8 passport- size photographs (non-returnable)
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4. A certified copy of your previous qualification to claim for exemption (if
applicable)
5. Completed medical report form by a registered physician (Form to be
downloaded from the University website)
6. For transferring students, a release letter from other college/University.
7.1.2 Upon acceptance of offer, the University will apply for a student visa on behalf of
the applicant. Applicants will have to pay a fee of RM 500 for visa processing.
7.1.3 Upon approval a copy of the approval letter from the Malaysian Immigration
Department will be sent to the applicant.
7.1.4 The applicant will have to inform the University on his/her expected arrival date.
7.1.5 The necessary pickup arrangements at the Kuala Lumpur International Airport
(KLIA) will then be made.
7.1.6 On arrival, all international students must submit their passport and make the
necessary payments to the Bursary Department.
7.1.7 Students are required to pay administration and registration fees (non-
refundable) and to pay tuition fees in advance (before leaving their home
country).
Late Payment Penalty of RM5.00 per day will be imposed to students if fees are
not paid within the allowable time frame.
7.1.8 The University reserves the right to amend its fees structure and policies as it
deems necessary without prior notification.
7.2 English Language Requirement
International students who do not have any proof of English proficiency as required by
the University (refer to table 3 ), are required to sit for an English Proficiency Test.
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Students who score above 60% will be exempted from the necessary English
programme. For those who score 50% to 59% will enroll for level 3, 40% to 49% will
enroll for level 2 and below 40% will enroll for level 1 of the English programme
arranged by the University.
Table 3: English Proficiency Test Requirement
Type of Test Score
Test in English as a Foreign Language
(TOEFL)
525 (PBT) or 195 (CBT)
International English Language Testing
System (IELTS)
Overall band of at least 5.5
Other English Language test that is
equivalent
Students who are required to enroll for the Intensive English Programme must
complete the programme until level 3 before they can be conferred their degree.
7.3 Accommodation
The University will assist International students with accommodation arrangement
when required.
7.4 Law and Order
International Students must not engage in any activity contravening any law enforced
in Malaysia. Any student found guilty of any criminal offence shall forthwith be
subjected to Malaysian Law or be deported from the country. Students also have to
abide by the rules and regulations of the Ministry of Higher Education (MOHE) and the
Immigration Department of Malaysia.
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8.0 Graduating
8.1 Graduation Requirements for Undergraduate Programme
Students will be awarded a Degree when they have fulfilled the following criteria:
8.1.1 Completed the minimum credit requirement for the programme.
8.1.2 Obtained an overall CGPA of not less than 2.00.
8.1.3 Fulfilled the programme's specific requirements.
8.1.4 Applied for graduation and approved by the University.
8.1.5 Paid in full all financial obligations to the University.
8.1.6 Free from any pending disciplinary action.
8.2 Graduation Requirements for Postgraduate Programme
8.2.1 Structure I Degree by Research.
A student under the degree by research programme is eligible for conferral
of a degree after fulfilling the following conditions:
8.2.1.1 Passed the Dissertation / Thesis Examination; and
8.2.1.2 Passed the Viva Voce Examination; and
8.2.1.3 Has paid all the due fees; and
8.2.1.3 Has fulfilled other requirements as specified by the University.
8.2.2 Structure II Degree by Coursework and Research.
A student under the degree by coursework and research programme is eligible
for conferral of a degree after fulfilling the following conditions:
8.2.2.1 Achieved a final CGPA of at least 3.00; and
8.2.2.2 Passed the Dissertation Examination; and
8.2.2.3 Has paid all the necessary fees; and
8.2.2.4 Has fulfilled other requirements as specified by the University.
8.2.3 Structure III Degree by Coursework
A student under the structure degree by coursework programme is eligible for
conferral of a degree after fulfilling the following conditions:
8.2.3.1 Achieved a final CGPA of at least 3.00, and
8.2.3.2 Has paid all the due fees; and
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8.2.3.3 Has fulfilled other requirements as specified by the University.
8.3 Award of Degree
The Senate shall confer a Certificate, Diploma, Bachelor, Masters or Doctoral
degree to a student upon recommendation by the School Board Committee once
all the requirements for graduation have been fulfilled.
The University will give notice to students during the semester when they have
fulfilled the requirements for graduation. Students are required to apply for Degree
graduation within the set dates. Conferral of the degree will be delayed for late
graduation application.
9.0 Withdrawal from the University
A student who wishes to withdraw from the University must submit his/her request in writing
to the Registry Office. This procedure ensures that the student's academic and financial
obligations are cleared before leaving the University.
All previous application materials will remain on file for a two year period. At any time during
this period, a student who has officially withdrawn may request readmission by completing
and submitting only the cover page of the graduate application and paying the application
fee. If after two years, a student must file a new complete application and submit the
appropriate fee to the Registry Department in order to be readmitted.
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10.0 Examination Rules and Regulations
10.1 Conduct During Examination
All students are required to adhere to the following instructions:
1. Check the examination schedule and take note of your examination dates
well in advance.
2. Bring the Student Card and Examination Slip to the examination hall.
3. Be present outside the Examination Hall at least fifteen (15) minutes prior
to the commencement of the examination.
4. Enter the examination hall, upon the announcement made by the Chief
Invigilator fifteen (15) minutes prior to the commencement of the
examination. Students are required to enter the hall using the assigned
entrance/s.
5. Students who arrive within the first thirty (30) minutes after the
commencement of the examination will be allowed to take the examination.
However, no additional time will be given to these students.
6. Students who arrive more than thirty (30) minutes after the
examination has commenced will not be allowed to take the examination.
7. Students are strictly prohibited from bringing into the examination hall any
of the following: books, papers, pictures, notes, programmable calculator,
handbag, cell phone or any other device or equipment, unless allowed by the
Chief Invigilator.
8. Students are not allowed to bring food and drinks into the Examination
Hall. Students are also not allowed to drink, eat or smoke while in the Examination
Hall.
9. Upon taking their seats in the examination hall, students are required to
produce their Identity Card or passport and Student Card, and place them on the
top right hand corner of the table throughout the duration of the examination for
inspection by the invigilators. Students without a valid Identity Card or
passport/Student Card will not allowed to take the examination unless with the
written approval from the Chief Invigilator.
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10. Ten (10) minutes prior to the commencement of the examination, students are
allowed to:
a) Read and follow the instructions on the COVER PAGE OF THE
ANSWER BOOKLET SHEET
b) Write their name, identity card number / passport, subject code, name of
programme and other pertinent information on the answer booklet, answer
sheets and other attachments submitted as or part of the answer.
c) Fill-in their particulars in the examination attendance slip and other
information as required in the answer booklet cover sheet.
d) Ensure that the correct question paper is supplied, with sufficient pages
as stated before attempting to answer the questions.
e) In the event that the student has been supplied with an incorrect examination
paper, the invigilators present must be immediately informed.
11. Students are strictly not allowed to either answer the questions before the
announcement of the commencement of the examination or to continue writing
after the announcement made by the invigilators on the termination of the
examination duration.
12. Students are not permitted to leave the examination hall within first thirty
(30) minutes after the commencement of the examination and fifteen (15)
minutes before the completion of the examination.
Students who wish to leave the examination hall for a short period
during the examination must obtain the permission from invigilators present.
13. Students are not allowed to receive any books, papers,
pictures, notes, E-dictionary, programmable calculator and other materials or
devices through any person unless the invigilator authorises them.
14. Any form of communication among students as well as between students
and other parties is strictly prohibited.
15. Students are not permitted to render or receive any form of assistance on
matters pertaining to the examination, when the examination is in progress.
16. Students must adhere to the instructions of the invigilators.
17. Students who fall ill or are not able to continue with the examination must
report to the invigilator.
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18. At the end of the examination period, the answer booklet cover sheet and/
or the answer scripts must be arranged and tied as instructed.
19. Blank, used and spoilt answer sheets and/ or answer booklet cover sheet
are not allowed to be brought out of the examination hall.
20. Items that are loaned to students by the University for purpose of use
during the examination must be returned to the invigilators at the end of the
examination.
21. Students must remain seated in the examination hall until they are allowed
by the invigilator to leave the hall.
22. Students must leave the examination hall in an orderly manner.
10.2 Academic Offence
Academic offences are acts which would have the effect of unfairly promoting or
enhancing ones academic standing within the entire community of City
University College of Science and Technology . The following is a list of some
academic offences.
1. Plagiarism. This consists of, but is not limited to, copying portions of the
writing of others with only minor changes in wording, with (a) inadequate
footnotes, quotes, or other reference forms of citation or (b) only providing a list of
references. Paraphrasing without appropriate citation is also plagiarism.
2. Giving or receiving or possessing any information which is related to the
examination questions during the conduct of examination.
3. Referring and using any prohibited reference material in or outside the
Examination Hall/Room for the purpose of cheating during the examination.
4. Communicating to other students for the purpose of cheating during the
examination.
5. Soliciting, obtaining, possessing, or distributing to another person an examination
document prior to or subsequent to the administration of the examination.
6. Substituting for, arranging for substitution by another student, or representing
oneself as another person during an examination session or comparable
circumstance.
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7. Altering or changing an examination or comparable document so as to
mislead others.
8. Altering, changing, or forging University academic records, including attendance
records, regarding oneself or others, entering the signature of any academic
officer on any official University form, or causing any false information to be
presented at an academic proceeding or intentionally destroying evidence
important to an academic proceeding.
9. Infringing upon the right of other students to fair and equal access to any
University library resources and comparable or related academic resources.
This may include, but not limited to, theft, mutilation, unreasonably delayed
responses when materials are requested by the University Library
Management or not returning materials upon deadline.
10. Attempting deliberately to prevent other users access to the University
computer system, deprive them of resources, degrade system performance, or
copying or destroying files or programmes without consent.
11. Falsification of data collected in the conduct of research or the presentation
of falsified data in papers, manuscripts, books or other documents
submitted for publication or for the degree requirements.
The above is not an exhaustive list and other instances of academic
offence may occur. Their identification will require the prudent
judgment of the University Academic Committee and University Disciplinary
Committee. The above definitions and examples apply to all CUCST students
regardless of the programmes in which they are enrolled.
10.3 Penalty
10.3.1 If a student is found and proven guilty with evidence for cheating during the period of examination, he / she will be required to leave the exam venue and his / her examination paper will be confiscated and the exam can be annulled.
10.3.2 If a student is suspected for cheating during an examination, invigilator / s will
make a remark on a designated examination report form, but the student will be
allowed to continue and finish his / her examination. The case will then be
handled by a disciplinary committee.
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10.3.3 Students who violate any part of the Examination Rules and Regulations will be
referred to the University Disciplinary Committee. If found guilty, students may be
subjected to the imposition of any one or a combination of two or more of the
following penalties:
(a) Warning
(b) Fine of not more than RM 500.00 (USD 150)
(c) Given F grade for that particular subject
(d) Nullification of the entire examination results for that semester
(e) Suspension from the University for a period of time (f) Expulsion from the University
11.0 Code of Ethics
Education at CUCST is aimed not only at developing academic and intellectual
potentials of the students. Moral and character building objective is a very important part of
the curriculum. It is in fact a primary concern of education to look at human personality as an
integrated whole, consisting of physical, emotional, intellectual, spiritual and social
dimensions.
11.1 Student Code of Ethics
(i) Responsibilities of students
Every student shall:-
a. Obey the laws of the nation.
b. Obey the rules and regulations of the University.
c. Co-operate with the University authorities in all University matters, whether personal
or on behalf of others, including providing information and evidence.
d. Wear or carry the student card at all times while in the University or while dealing
with the University administration and to produce the card when asked by
person or persons authorised to do so by the University.
e. Attend learning sessions.
f. Sit for examinations, unless barred from doing so. Where a student is barred,
he/she may apply for permission from the Registrar to have the bar lifted and to sit
for the examination.
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g. Be responsible for safeguarding and ensuring the safety of the property of
the University used by him/her.
(ii) Prohibitions
a. No student is permitted to be involved in any activity or activities or conduct
which may damage or harm the interests, harmony, or good name of the
University or its students, staff, officers or employees.
b. No student is permitted to use any lecture, tutorial or teaching materials
which are provided to him/her by the University for the purpose of publication,
distribution or dissemination, whether for payment or otherwise.
c. No student may plagiarize the intellectual property of others, including data,
ideas, publications and inventions.
d. No student may have cheat or attempt to cheat or act in a manner that can
be interpreted as cheating or attempting to cheat in an examination.
e. No student may, while on the premises of the University, receive or have in his/her
possession any alcoholic drink.
f. No student may promote or carry on gambling activities on the premises of the
University.
g. No student may, while on the premises of the University, receive or have in his/her
possession any pornographic materials.
h. No student may possess or have under his/her control any drug or poison.
i. No student may possess or have under his/her control any firearm or explosives.
j. No student or group of students may organise, conduct or participate in any
activity in the name of the University without permission or written instructions to do
so from the University.
k. No student or group of students may promote, manage, or assist in the collection of
money or contributions in the name of University without permission or written
instruction to do so from the University.
l. No student or group of students may participate in anti-University activities.
m. No student or group of students may establish any association or club or
any such body without the permission of the University.
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n. No student or group of students may make any statement to the Press in
the name of the University without the written permission from the University.
(ii) Dress Code
Student dress code at University campus
Students must observe the rules for dress code imposed by the university as follows:
- Student should wear Smart Casual and Decent Attire within University premises and
official functions.
-Sloppy, crumpled or provocative attire is not acceptable.
-Slippers, flip-flops, open toes sandals, singlet, shorts, torn jeans, etc are not
allowed.
-Students must be polite at all times.
-Students must at all times maintain the highest standard of personal hygiene and
cleanliness.
-Female students are to dress modestly at all times; see through materials and skirts
above knee length are strictly prohibited.
- All students are compulsory to display students matrix card Cleary while in campus
and when attending formal events outside the university.
-Any losses for ID card will be charged RM50.00 each.
Dress Code for Laboratory
It is required that the dress code for laboratory to be followed strictly by the condition of
laboratory Rules to secure the safety
Students Conduct
-No piecing, tattooing, accessories i.e. bracelet, earring, necklace etc.
-Beard should be managed and trimmed neatly
-No cap in university official areas
-Hair should be combed neatly
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(iv) Breach of Code
A student who violates any part of the Code is said to have committed a breach
of conduct.
11.2 Procedures for Handling Student Disciplinary Cases
1. A student who has been accused of committing a breach of the Code under any
of the rules of the University and is found guilty can be subjected to the imposition
of any one or a combination of two or more of the following penalties:
(a) Warning
(b) Fine
(c) Exclusion from any specified part or parts of the University
(d) Suspension from membership of the University for a fixed period of time
(e) Payment of compensation or damages for any damage to property
and University facilities or any third party claimant
(f) Nullification of examination results or any part of the examination results
(g) Expulsion from the University
2. Every report of wrong-doing shall be investigated and the Disciplinary Committee
shall decide whether the alleged offence is serious, minor or there is no case to
answer.
3. If the Disciplinary Committee finds that a student has committed an
offence, it shall inform the offender of the offence of which he/she is accused
and require the student to provide a written explanation within a reasonable period
of time.
4. If the Investigation Committee finds that a student has committed an
offence, it shall inform the offender of the offence of which he/she is accused
and require the student to provide a written explanation within a reasonable
period of time.
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5. If the student pleads not guilty and his/her explanation is accepted, or the
student admits his/her guilt, the Investigation Committee shall then take the
appropriate action.
6. If the student pleads not guilty and his/her explanation is not being
accepted by the Investigation Committee, the student shall be informed of
his/her offence and required to appear before the Disciplinary Committee within a
period not less than 14 days from the date of notification.
7. A student who does not make the explanation statement as in clause 4 or does
not pay the fine imposed or fails to appear before the Disciplinary Committee
shall be suspended until he/she provides an explanation or pays the fine
imposed or agrees to appear before the Disciplinary Committee.
8. in a disciplinary proceeding;
(a) If the student pleads not guilty and the Disciplinary Committee finds that
there is a case to answer, the student shall be asked to provide evidence,
the student may call witnesses or present document(s) or other
materials in his/her defense. The Disciplinary Committee can question the
student or any of the witnesses and examine any document(s) or
materials and the student may cross-examine any of the witnesses.
(b) If the student pleads guilty, the Disciplinary Committee shall explain the
facts of the case to him/her.
9. On completion of the proceedings and, if the Disciplinary Committee finds
the student guilty, before imposing sentence, the Disciplinary Committee
shall ask the student to make a mitigation plea.
10. If the Disciplinary Committee also imposes the punishment of payment of
compensation or damages to the University or a third party, the amount of
compensation determined by the Disciplinary Committee shall be an amount
that is fair and reasonable taking into account all matters related to the case
and the persons involved in it.
11. A student who is not satisfied with the decision of the Disciplinary Committee can
submit a written appeal providing the grounds of appeal to the Vice
Chancellor for consideration, on condition that such an appeal is submitted
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within 14 days from the date of sentencing. The decision of the Vice Chancellor
shall be final.
12. The Disciplinary Committee, with the consent of the Vice Chancellor may
delegate its authority to any officer or member of staff of the University to deal
with any disciplinary offence.
13. If a student makes an appeal, this does not constitute grounds for the
suspension of the implementation of any penalty imposed or the suspension
of payment of any fine or compensation ordered to be paid.
14. Fines shall be paid to the Financial Controller/Bursar who shall then make
payment to the third party, if necessary.
15. Any document(s) or other materials submitted before the Disciplinary Committee
in the course of disciplinary proceedings shall be kept in the care of the
University until such proceedings are completed or until the deadline for appeal
has passed.
16. The Disciplinary Committee shall make written notes of all disciplinary
proceedings before it. However, for the purposes of record keeping these
notes do not need to be verbatim.
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STUDENT FINANCIAL
HANDBOOK
(FEES AND PAYMENT SCHEMES)
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1.0 TUITION FEE
1.1 Please refer to the Table of Local/Foreign Students Fee Structure for the following
category of students:
1.1.1 Local Students Students who are Malaysian Citizens or who have gained
Permanent Residence status in Malaysia please refer to Local Students Fee
Structure.
1.1.2 Foreign Students Students who are citizens of any country other than
Malaysia and who have not gained Permanent Residence status in Malaysia
please refer to Foreign Students Fee Structure.
1.2 Students shall be charged for tuition fees based on Credit Hour basis calculated by
semester for both local and foreign students. However, foreign students are required to
pay in advance for one year tuition fees prior to the registration date.
1.3 For students who follow programmes by coursework, all repeat subjects shall be
charged a repeat tuition fee at the rate stated in the Table of Local/Foreign Students Fee
Structure. This fee shall be chargeable in addition to the Total Tuition Fees.
1.4 The full semester fee will be charged for every semester that exceeds the maximum
allowable semester as stated in the Table of Local/Foreign Students Fee Structure in the
student portal.
1.5 Any student who fails to fulfill ALL graduation requirements within the maximum period
as stated in Table 4.2.5 will be terminated from pursuing the programme.
1.6 Students shall be charged for the overall cost for any subject offered if he/she did not
follow the subjects offer structure. This fee shall be chargeable in addition to the Total
Tuition Fees.
1.7 Students who have hired any third party to be a mediator to resolve any issue towards
City University College of Science & Technology will be charged RM1000.00 if you do
not get prior advice from Department of Student Affairs to resolve the issue.
1.8 Examination results will only be announced to students who do not have outstanding tuition fees.
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2.0 PAYMENT TERMS
2.1 Students shall be required to make payment of fees by the deadlines stated below:
2.1.1 Local Students
Fee Type Amount
Due Date for Payment
Registration Fee Refer to Table of Local
Students Fee Structure
On Registration Day
Semester Tuition Fee By the 2nd week of the
semester
2.1.2 Foreign Students
Fee Type Amount
Due Date for Payment
Registration Fee
Refer to Table of Foreign
Students Fee Structure
Before Registration Day
(at Home Country)
International Fee
Annual Tuition Fee
(minimum RM15,000)
The actual tuition fees payable are in Ringgit Malaysia and any shortfall or excess
from any translation of foreign currencies to Ringgit Malaysia and bank charges
must be borne by the student.
Foreign students who have not complete the first year tertiary studies and drop the
program (s) after the registration date are not entitled to a refund of the annual
tuition fee.
Foreign student who are pursuing 2nd year or more tertiary studies (i.e after
completed at least 3 semesters) and have paid for the second year (or more)
annual tuition fees will get back their paid amount after deducting the actual period
of study with the university (with the minimum of 1st year annual tuition fee). This
will also include assessment fee that already been paid but not yet taken. Foreign
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students who are pursuing post graduate programme(s) are not entitled to any
refund.
2.2 Students who have secured sponsorship from any agency are required to submit a
letter of undertaking from the said agency that guarantees payment to CITY-UC. If
students have applied but yet to secure the sponsorship officially, students will still
be required to pay all fees due according to the above schedule.
2.3 In the case of local students where the sponsorship or loan is not sufficient to cover
the total tuition fees, students are required to settle the differences on monthly
equal installment throughout the year of study. As for foreign students, the
differences are required to be settled over the period of 6 months from the date of
registration.
3.0 PROCESSING FEE
LOCAL STUDENT
All applications submitted must be accompanied with a non-refundable processing fee
(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education
Sdn. Bhd.
RM100 for Foundation, Diploma or Bachelor Programmes
RM200 for Master and Doctorate Programmes (wef 2012).
INTERNATIONAL STUDENT
All applications submitted must be accompanied with a non-refundable processing fee
(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education
Sdn. Bhd.
RM500 for Foundation, Diploma or Bachelor Programmes
RM500 for Master and Doctorate Programmes (wef 2012).
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4.0 REGISTRATION FEE
Students shall be charged a Total Registration Fees at the time of registration. Students
who are being readmitted into the University, shall be charged the same rate as a new
students.
Students who further their studies from one level to another (i.e. Diploma to Bachelor)
shall also be charged a Total Registration Fees except for the processing fee.
5.0 FOREIGN STUDENTS CHARGES
International students shall be charged the Foreign Students Charges as stated in the
Table of Foreign Students Fee Structure prior to registration date.
6.0 INTENSIVE ENGLISH PROGRAMME
International students who, as a result of their English Placement Test (EPT), are
required to register for Intensive English Programme (IEP) not prescribed within their
programme of studies, shall be charged a fees as stated in the Table of Foreign
Students Fee Structure.
Foreign students who obtained exemption for English will be given 50% discount on levy
fee.
The IEP is free upon completion of his/her major programme. It will be chargeable if the
student did not complete (due to withdraw, change programme) his/her major
programme or if the student has to re-sit (due to being barred/absent without proper
documentation from the examination) the IEP programme.
7.0 ADD/DROP OF SUBJECTS
Adding or dropping of subjects has to be done within Add and drop period from the date
the semester commences. The last day for adding and dropping of subjects is the last
working day of add and drop period of the semester.
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Penalty of RM100.00 per subject will be imposed for any add or drop of subjects after
the submission of the registration form to Registry Department (4 ply form).
If any dropping of a subject is done after add/drop period, the student will be charged
100% of the course fee.
8.0 REGISTERING SUBJECTS FROM OTHER PROGRAMMES
Students who register for any subject not offered within their own programme of study
shall be charged based on the prevailing rate applicable for the said subject. The fees
charged shall be in addition to their own programme fee.
9.0 CHANGE OF PROGRAMME
Students who change from one programme to another will be charged the tuition fees
based on the newly enrolled programme. All fees paid from the previous programme will
be transferred to the new programme provided the switching is done during the add/drop
period.
10.0 LATE COURSE REGISTRATION
A penalty of RM100.00 shall be charged to the student who fails to register subject(s)
during the registration of new semester.
11.0 LEAVE OF ABSENCE/DEFERMENT
An administrative fee of RM50 will be charged for any approved deferment application.
If a student registers for subjects and requests for deferment after semester commence
and before week 2, the student will not be charged for the 100% of the course fee.
If a student did not register for any subject, as well as did not apply for deferment,
he/she shall be charged a penalty of 50% from the semester tuition fees. He/she shall be
barred from registering for subjects for the following semester.
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12.0 REFUND OF FEES TO WITHDRAWN AND TERMINATED STUDENTS
Application Fee / Registration Fee / International Student Fee
Letters of Acceptance and Offer (with or without conditions) are valid only for a period of
one semester or 3 months; whichever is shorter. Applicants who have not accepted the
offer at the point of application and still failed to do so within the offer validity period, will
have your successful offers withdrawn and the registration fee / application fee /
international fee (only applicable to international students) forfeited.
Tuition Fee Malaysian Students
For newly enrolled students, if written notice of withdrawal or deferment is given within
the add/drop period1, a full refund of fees charged less RM200 administrative charge
will be given. No refund will be given for withdrawal or deferment thereafter.
Existing students who leave the University, either through withdrawal on their own accord
or termination of candidature by the University, after the add/drop period for the semester
will be liable to pay fees charged for the entire semester.
Tuition Fee Non Malaysian Students
No refund will be granted for the annual year tuition fee paid whether the1st year foreign
tertiary student who leave the University, either through withdrawal on their own accord
or by termination of candidature by the University after the registration date
1 Add/Drop period is defined as 7 days after the commencement of the new semester.
No Level Penalty
1 Foundation RM 2,000.00
2 Diploma RM 1,500.00
3 Diploma RM 3,000.00
4 Degree RM 2,500.00
5 Degree RM 3,500.00
6 Master RM 2,000.00
7 Doctorate RM 2,500.00
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REFUND PROCESSING ADMINISTRATION CHARGE
An administration charge will be levied, pursuant to the class of student noted in the
following table, to compensate City University College for administrative process to
remove the student from the academic system, fulfil the PTPTN and Malaysia
Immigration and Custom Department (for international students) reporting obligations and
other administrative costs.
Student Class Amount (RM)
Domestic Students 100
Domestic Student with PTPTN loan 200
International 500
13.0 SUPPLEMENTARY EXAMINATION/ASSESSMENT
The University will allow for applications for special consideration for assessment to be
made on the grounds specified in the Student Handbook (clause 4.9) free of charge.
14.0 REPEAT OF SUBJECTS
Repeat of subjects will be charged based on the rate per credit hours at the date of
repeat.
15.0 APPEAL FOR RE-MARKING
The student shall pay a non-refundable administrative fee based on following table:-
COURSE AMOUNT CHARGED
Undergraduate : Foundation/ Diploma/ Bachelor RM100.00
Postgraduate : Master/Doctorate RM500.00
16.0 CREDIT EXEMPTION AND TRANSFER
CREDIT EXEMPTION FEE
Credit exemption refers to exemption from registration and taking subjects required for an
academic course on the basis of courses taken by the student before being accepted for
admission into a degree program of this University as approved by the Senate.
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Applications are for the First Year students in Semester 2, using the forms which can be
obtained from the Admission Office and must be submitted to the Faculty only once throughout
the study latest by the second Friday of Semester 2 along with the
1. Processing fee of RM50 per subject. The fee is not refundable;
2. Syllabus and marking system of the subject used for the application of credit exemption;
and
3. One copy of the related certificate/diploma/degree.
Upon acceptance of the credit exemption awarded, you have to pay a credit exemption fee
otherwise the credit exemption will not be adjusted in the transcript. The credit exemption fee
payable is charged at the rate of 40% of subject fee or exam fee of the subject whichever is
higher. The fee is not refundable. Therefore, you are advised not to enroll for subjects which you
are claiming for credit exemption until the results of the application are known.
If you do so, you are reminded that there shall be no refund of fees for courses that have been
eventually exempted. In such cases, you can exercise your own discretion as to whether to
drop/withdraw the exempted subject(s) if you are currently pursuing them.
Our policy on credit exemption fee may change from time to time. Your credit exemption will be
assessed under the policy in force at the time you submit your claim.
CREDIT TRANSFER FEE
Credit transfer refers to the transfer of credit hour along with the grade obtained for the course
taken by the student after he / she has been accepted for admission at the University. In special
situations, students that are permitted to change his / her course of study can be considered for
credit transfer subject to the conditions of credit transfer as determined by the University and the
Faculty being satisfied.
Applications must be made using the forms which can be obtained from the Admission Office
and must be submitted to the Faculty only once throughout the study latest by the second
Friday of the semester in which the student registers for; along with the
1. Processing fee of
a. RM10 per subject for internal transfer course; and
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b. RM50 per subject for external transfer course.
The fee is not refundable.
2. Syllabus and marking system of the subject used for the application of credit exemption;
and
3. One copy of the related cer