Spreadsheets 1.01

Tell me in your own words: What is a spreadsheet? What is their purpose? Who uses them? Where do you use them? What are some benefits of using

Spreadsheets?

Introduction to Spreadsheets

What are Uses of Spreadsheets?

Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts

Advantages of Spreadsheets

Forecasting and making decisions

Fast and efficient Automatically

recalculates

What-if Analysis

A spreadsheet tool used to play out different situations to determine the outcome

Parts of the Spreadsheet Window

Active cellColumn C

Row 5

cells

Entering Data into a Spreadsheet

Labels Alphabetical text

Values A number

Formulas Statement that performs a calculation

Functions Built-in formula that is a shortcut for

common calculations

Identifying Labels and Values

labels values

Identifying Formulas and Functions

formula

function

The result of the formula

The result of the function

Identifying Parts of a Spreadsheet Formula

=B2+C2+D2

equal sign—first part of any spreadsheet formula

mathematical operators

cell reference/address—made up of the column heading and the row number

Identifying Parts of a Spreadsheet Function

=SUM(B2:B6)

equal sign

name of function

range

Mathematical Operators

+ addition

- subtraction

* multiplication (asterisk)

/ division (slash or diagonal)

Function Name DescriptionAVERAGE Average of arguments.

COUNT Counts the number of cells in a range.

IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.

MAX Maximum value of range of cells.

MIN Minimum value of range of cells.

ROUND Rounds a number to a specified number of digits.

SUM Totals a range of cells.

Spreadsheet Functions

Changing Column Width

1. Position cursor between column headings.2. Make sure your cursor changes to cross-hairs.3. Click and drag to the right.

Shortcut: double-click between the column headings!

Changing Row Height

1. Position cursor between row headings.2. Make sure your cursor changes to cross-hairs.3. Click and drag down.

Shortcut: double-click between the row headings!

Formatting Cells with Enhancements

bold bordersfont size

shading

underline

Numeric Formatting

generalcurrency

Decimal/ number

Print Orientations Portrait

A paper orientation that is taller than it is wide.

Landscape A paper orientation

that is wider than it is tall.

Print Options

without gridlines

with gridlines

Printing Column and Row Headings

with column and row headings

without column and row headings

Print Showing Formulas

formulas displayed

formulas NOT

displayed

Printing Selected Areas

highlight desired area, choose

option to print selected area

(according to your software)

Relative and Absolute Referencing

Relative cells that change when they are copied

into other cells

Absolute cells that do not change regardless of

where it is copied

Graph / Chart Is a way of presenting and comparing

data in a spreadsheet

The three most commonly used are Bar graph, line graph and pie charts

Most charts have a vertical, left edge which is called the Y axis

On the bottom of the chart that run horizontally is known as the X axis

Charts Cont…

There are small black squares that surround a chart which are called handles to make the chart larger or smaller

* The small lines that mark a unit of measurement in a chart or graph is known as a tick mark.

bar graph

- Looks like rectangles, known as bars, lined up side by side

- They are used to compare the values of various items• Walmart’s prices compared to Target’s

Line and Area Graphs line graph

useful for plotting trends (usually over a set of time)

• Weather

•area graph

like a “filled in” line graph. • Where under the line that tracks changed is

shadowed with color.

pie graph

used to represent the percentage of each item that contributes to the

total or whole.

Types of Charts/Graphs