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Exploring Excel

1. Introduction to Microsoft Excel: What is a Spreadsheet? What else can Excel do?

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Excel is a spreadsheet program that allows you to store, organize, and analyze information

Use Excel for Calculations, Inventory Lists, Scheduling Cost Analysis, Task list Database Financial plans & reports Charts & Graphs, and a tool for decision making

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Working with Your Excel EnvironmentThe Ribbon and the Quick Access Toolbar are where you willfind the commands you need to do common tasks. This is the Excel 2010 Ribbon. Commands such as Open and Print are in Backstage view.

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Ribbon 2007 – The office button has been replaced with the File Tab

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Once a chart is created, options within a command

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Excel Help | Page views

Normal – page layout – Page break preview - Zoom +

HELP ????

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Objectives (1 of 2)

• Spreadsheet is a computerized ledger. A spreadsheet is generic term; worksheet is an Excel term

• Divided into Rows and Columns

• Cell References

• Constants--entries that do not change

Spreadsheets Basics

Active cell

Cell name

A B C D…….

256 Columns

2007 – 16,384

1,2,3 - 65,000 Rows

2007 – 1 million

Worksheets within the Workbook. Sheet tabs can be renamed by right clicking

Numeric constant

– right aligned

Text constant

- Left aligned

A workbook is the entire file and a worksheet is the individual page within the workbook

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Navigating a spreadsheet

Arrows: One cell in the direction of the arrow Home: Beginning of current row Ctrl+Home: Beginning of the worksheet Ctrl+End: Bottommost, rightmost non-blank cell in sheet Page Down: Down one screenful

Page Up: Up one screenful

Alt+Page Down: Right one screenful Alt+Page Up: Left one screenful Enter: To beginning of next row (or beginning of data range in next row) Tab: One cell to the right Shift+Tab: One cell to the leftCtrl+Backspace You can press to bring the active cell into view if you lose track of it.

To change which cell is active, use the arrow keys, click the desired cell, or use the keyboard shortcuts from the following table.

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Creating Formulas & Functions• All formulas & functions begin with an equal “ = “ sign . Formula is an equation that performs a calculation. A

function is a predefined formula.• Addition: (formula) =A2+A3+A4+A5

• (function) =SUM(A2:A5) • Average (formula) =(A2+A3+A4+A5)/4

• (function) =AVERAGE(A2:A5)• Subtraction: (formula) =A2-A3________________________________________________________________________________Range: A series of consecutive numbers. Eg. A2:A5 represents A2,A3,A4,A5

Hierarchy of Operations – Order of precedence of the operators is as follows:^ (caret) exponentiation*(asterisk) multiplication/(slash) division (Multi. & Div. are performed in order reading from left to right)+(plus) addition-(minus) subtraction (Also performed in order from left to right)

When parentheses ( ) surround parts of a formula, however, the operation inside the parentheses takes precedence.

Tip: this sentence is a helpful mnemonic device for remembering the order.Please parenthesesExcuse exponentsMy multiplicationDear divisionAunt additionSally subtraction

More Formulas & Functions

Highest amount in a range……=MAX(A2:A10) Lowest amount in a range…....=MIN(A2:A10) Count of values in a range …..=COUNT(A2:A10) Count of any data in a range…=COUNTA(A2:A10) IF FUNCTIONS enables you to build a logical formula. The IF function

compares the value in a cell to a test that you specify, then makes a decision as to whether the value meets the test. True or

false……….=IF(logical_text,if_true,value_if_false)

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