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Setting up
your booth
Hosted by
Admin PanelInstructions
Index:
1. Adding content to your booth
2. General Stand Information
3. Stand Content
4. Social Media
5. Stand Functions
6. Upload Media
7. Communications
8. Images
9. Booths-Documents
10.Booths-Create FAQ
11.Current Meetings
12.Create a Meeting
How to use the Booth Admin portal at blooloop’s V-Expo.
This document will take you through the different panels in the booth admin portal that allow you to
customise your booth.
You can find a Youtube playlist here with a series of videos showing you how the portal works. Each
page title also contains a link to the relevant Youtube video.
If you have any questions or need help with your booth set up please contact Alice at [email protected].
1. Adding content to your boothThe ‘Booth -General’ tab is where you can
update all the information for your booth and
upload videos and documents
Click here to
see what
your booth
currently
looks like
2. General Stand InformationClick anywhere on the grey tab to open up the options. If you ever need more information, hover over
the Black Question Mark symbol and more information appears.
You can change your booth name,
and the subtitle that goes below
your booth name
Adding booth admins: note you need to
type in their full email address and then they
show up in the drop down list to click on.
There is no limit to how many admins you
can add to your booth. They need to be
registered for the event to appear in the
drop down list too.
Booth
Introduction: This
appears in the
‘Information’ icon on
the right hand side
of your booth.
3. Stand ContentAdd booth information like your website and FAQs under ‘Stand Content’. Click anywhere on
the grey tab to open up the options.
Use the ‘Contact Description’ to change the text that appears
above the contact name and email fields on the ‘Contact’ icon
on the right hand side of your booth. The contact name is
normally an admin from the stand.
You can change the name for the FAQ icon. FAQs
are created in a different section of the admin
panel, but you add them to your booth here.
Unused FAQs have a green tick-click it and they
are moved to the current FAQ side with a red
symbol.
Useful Links-there
are optional. They
create a group of
URLs at the bottom
of your Icon Panel
on your booth. You
can change the
name to anything.
Create a Folder in
the ‘Booths-
Documents’ Tab,
add URLS, and then
select the correct
folder here.
Search keywords
help attendees find
your booth when
they search at the
event.Click ‘yes’ to hide your
meeting icon from your
Icon Panel on your booth.
Then no one can see your
meeting schedule
4. Social MediaAdd your Twitter, Facebook and LinkedIn information.
Facebook and Twitter are embedded into your booth,
LinkedIn will take attendees to a separate webpage.
You need to
embed your
twitter account-
go to
https://publish.t
witter.com/#
and add your
twitter profile
URL to the box.
Choose the
embedded
timeline option,
and the website
will generate
HTML code.
Copy this and
paste it into the
Twitter Embed
Code box on
the admin
panel.
Change the order of the Icons on your Icon Panel on your booth. Note that some of these icons, such as 360 and webcast are for deluxe booths only.
5. Stand FunctionsTick ‘Show Hall Popup’ so your Booth Introduction appears when a user clicks on your booth in the Exhibition Hall.
If you create a Lockdown Booth Password, everyone, including admins, will need a password to access your booth.
If ‘None’ is selected on ‘Auto-open area’ then the attendee will be taken
straight to your booth overview. Change it to a particular video or chat
area to promote one aspect of your booth.
6. Upload MediaYou can upload mp3, mp4 or add youtube or vimeo URLs to your booth (other video platforms are also supported).
Note that mp3 and pm4 files have a maximum size of 100MB.
Note that videos will appear on your booth in the order that you upload them here.
Click the Add
another video
text to add
videos
Make sure you
Upload Player
Image to be the
thumbnail for
your video and a
Video Name
On a Deluxe Booth,
we upload your
webinar for you and
you then choose it
from the webcast list
7. CommunicationsTalk to attendees on your booth with the Live Chat function. When none of your admins are available to answer
questions here, turn on your Wall for attendees to leave you messages.
Turn on Live Chat, or turn it off or in Read-Only Mode
Change the Chat
online and offline title
and subtext.
Change the Live Chat
title and description
Your message wall
can be on, off or read-
only.
Change the Discussion Wall
title and description, as well as
the name of the Icon button.
Add an email address to be
notified when someone posts
on your Message Wall.
Be sent an email, direct people to
a URL or a contact form when
your Live Chat is offline. Add the
email address and add an
automatic subject line.
Change your Wall Read Only
notice
7. Communications
When this button is ticked a booth admin can
moderate your Live Chat, choosing which
posts to make visible to all attendees.
Enable My Chat means every Booth Admin
has a ‘My Chat’ section in the Live Chat area
to see what they have posted easily.
Add a Chat Read Only
button and notice –
perhaps tell attendees
when the Live Chat will
next be monitored.
8. Images
Change the background
colour of your Icon Panel
on your booth.
Upload booth
imagery here.
8. Images
The instructions for the design of your booth can be found in our Exhibitor Guide:
https://blooloop.com/wp-content/uploads/2020/07/blooloop-V-Expo-exhibitor-guide-1.pdf
If you are using our partner iVent to design your booth,
please do make sure you get design info them ASAP. Don’t leave it until the last minute!
9. Booths - DocumentsAdd JPEGS, URLs and PDF files here. JPEGS and PDFs can be no larger than 10MB. Documents uploaded here
will appear under the Documents Icon on your booth. Think about the format of files you upload. PDFs are great
because they open in your browser whereas word documents and powerpoints must be downloaded and require
the user to have those programmes to view.
Add a new folder to
organise your files.
Add links to a specific
folder.
Upload JPEGs or
PDFs from your
computer.
Click the Grey
panel and drag to
move the order of
the folders on your
booth. The folders
at the top of this
page will appear
first in the
Documents
section.
10. Booths - Create FAQFind all created FAQs in the Booths – FAQs tab and create them in this tab.
Add your Question, Answer, and choose your booth
from the ‘Stand In’ box.
Click the Save button to
save the FAQ.
11. Current MeetingsWhen a meeting is created it appears in this tab. A light green meeting is active but doesn’t appear on your booth,
dark green meetings are active and appear on your booth. A meeting turns orange when it is completed, and red
when it is cancelled.
Whenever you make changes, click ‘Apply Updates’.
The system sends emails to everyone booked onto a meeting when you cancel it.Hide Meetings so they don’t appear on your booth.Copy Meetings replicates most aspects of your meeting to easily replicate a successful meeting.
12. Create a MeetingCreate your meetings in this tab.
Change the title of the
meeting, the date and time
(note the platform is in GMT).
The meeting
can last for
15, 30, 45 or
60 minutes.
Describe your
meeting.
Select your booth from this drop
down list. Choose this before the
Meeting Format. Deluxe Booths
have the option of a video chat.Choose a Booth
Admin to be the
meeting host.
Tick this button to
allow attendees to
book onto a
meeting without
approval from an
admin.
Tick this button so if
an attendee cancels
their meeting
someone else who is
interest is told.
Invite Only means a
booth admin invites
all meeting
participants, rather
than attendees
booking a spot
Standard Booths can only have
Text meetings with an attendee
limit of 30, Deluxe Booths can
have Video Meetings as well, with
an attendee limit of 4. Note the
admin host counts as one person.