Seminar

Seminar1What is communication?The purpose : transmission & reception of InformationAn idea or information not conveyed or used is an unnecessary burden for the mindValue of information = its exchange rateWhat are the major types of communication?When and where do you need to make an oral presentation?VisualWritten reportsThesis presentation Progress reportsSale promotionsAdvertising an idea to someone with money Conference & SeminarsProject presentation Etc.Efficient way of communicationWhen presenting a technical paper we are givinga display of our knowledgeability to apply itpersonalityA technical presentationInformsPersuades

the audience on a particular technical topicPresentation stylesThere are many styles of presentations:MemorizedReadSlide-based

Each has advantages and disadvantages...

Memorized presentationsInteractive and dynamicEnthusiasmSignificant preparationStrong possibility for errorDifficult for presenting technical data

Read presentationsAccurateLess preparationNot very dynamicPoor for enthusing the audienceDifficult for presenting technical data

Slide-based presentationsGood for presenting technical dataPossibility for dynamicsLess interaction than a memorized talkSmaller probability of errorRequires more effort than a read talkThe de-facto standard for technical presentations

ProjectYou will give a 10-15 minute slide-based presentationa following questions-and-answers sessionTwo evaluators and a peer audience

Elements of oral presentationSpeakerAudienceVisual aidsMaterial

Judging Excellence in PresentationPreparedness delivery qualityabsence of lengthy pausespresentation lengtheffective use of aidsClarityease of understandingImpactability of speaker to hold audienceResponse to post-talk discussionIt is easy to say what not to do during a presentation E.g., dont read the screen dont play with your zippers

It is difficult to describe how to give a good presentation .

The 10 Commandments for giving badly presentations by David PattersonComputer Science Division, University of California-Berkeley I. Thou shalt not be neat Why waste research time preparing slides? Ignore spelling, grammar and legibility. Who cares hat 50 people think? II. Thou shalt not waste space Transparencies are expensive. If you can save five slides in each of four talks per year, you save $7.00/year! III. Thou shalt not covet bre vity Do you want to continue the stereotype that engineers can't write? Always use complete sentences, never just key words. Ifpossible, use whole paragraphs and read every word. IV. Thou shalt not expose thy naked slides You need the suspense! Overlays are too flashy. V. Thou shalt not write large Be humble: use a small font. Important people sit in front. Who cares about the riff-raff? VI. Thou shalt not use colorFlagrant use of color indicates imprecise research. It's also unfair to emphasize some words over others. VII. Thou shalt not illustrateConfucius says A picture equals a thousand words.Dijkstra says Pictures are for weak minds.VIII. Thou shalt not make eye contactYou should avert eyes to show respect. Blocking screen can also add mystery.IX. Thou shalt not skip slides in a long talk You prepared the slides; people came for your whole talk; so just talk faster. Skip your summary and conclusions if necessary.

Thou shalt not practise

This commendment is critical

Planning for an oral presentationDescribe your audienceDefine your purposeThink positivelyMake it shortMake the organization obviousMake the ideas simple and vividSummarize and be prepared for questionsBefore anything else: build your confidenceWhy you are excited about the subjectWhy you are eager to share it with your audience

Prepare for presentationPrepare an attention-getting openingIllustrate and support key points with evidences and visualsConnect key ideasPrepare a memorable close

Practice & reviewStrong openingClear key pointsLogical flowResults achievedCredible evidenceMemorable closeTimingReview your presentation visualsClarityRelevanceEye-appealVisibility and readabilityQualityMemorability

Presentation settingInspect the room ahead of timeForget about microphones and the likeRemove distractionsInspect and test the equipmentCool off the audienceAppoint a volume indicatorIn a PresentationRely on the fundamentalsMake a positive first impressionTune yourself to the audienceHold the attention of the audienceClose your presentation to make a favorable lasting impressionHave an insurance policy instead of a manuscriptUse visual aidsTalk loudly, slowly, and enthusiasticallyAspects of a Good PresentationWe will look at five aspects of a presentation:Interest and KnowledgeOrganizationVisual AidsPresentation SkillsResponse to QuestionsInterest and KnowledgeThe prerequisites are interest and knowledge

You must be interested in your topicEnthusiasm fuels enthusiasmit is contagiousBoredom is also contagious

Interest and KnowledgeExample: Wireless Local Area Networks standards

Must have a general knowledge of wireless and modulationMust have an in-depth knowledge of IEEE 802.11a/b/gMust have a general understanding of modulation techniques

Direct-sequence spread spectrumOrthogonal frequency-division multiplexing

3MT3MT: three Minutes thesisHere: we will say: three Minutes talkRulesA single static PowerPoint slide is permitted. No slide transitions, animations or 'movement' of any description are allowed. The slide is to be presented from the beginning of the talk.No additional electronic media (e.g. sound and video files) are permitted.No additional props (e.g. costumes, musical instruments, laboratory equipment) are permitted.Presentations are limited to 3 minutes maximum and competitors exceeding 3 minutes are disqualified.Presentations are to be spoken word (eg. no poems, raps or songs).Presentations are considered to have commenced when a presenter starts their presentation through either movement or speech.English

Judging Criteria ComprehensionDid the presentation provide an understanding of the background to the research question being addressed and its significance?Did the presentation clearly describe the key results of the research including conclusions and outcomes?Did the presentation follow a clear and logical sequence?EngagementDid the oration make the audience want to know more?Was the presenter careful not to trivialize or generalize their research?Did the presenter convey enthusiasm for their research?Did the presenter capture and maintain their audience's attention?CommunicationWas the thesis topic, key results and research significance and outcomes communicated in language appropriate to a non-specialist audience?Did the speaker avoid scientific jargon, explain terminology and provide adequate background information to illustrate points?Did the speaker have sufficient stage presence, eye contact and vocal range; maintain a steady pace; and have a confident stance?Did the presenter spend adequate time on each element of their presentation - or did they elaborate too long on one aspect or was the presentation rushed?Did the PowerPoint slide enhance the presentation - was it clear, legible and concise?

Some examples of 3MThttp://threeminutethesis.org/3mt-showcase

Coming WeeksYou should use ASANA tool: You will be marked based on how you are organized and active in this tool.Thursday 19 Dec:3MT Competition:Every member of each group has to give 3MT for the topic of the group project.Be creativeEvery member present his own way, no copy from other member, it is a competition.The winners of each group will compete each other.Thursday 26 Dec:Final group presentation of the project.Final report.