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SAPC ONLINE APPLICATION:
Guide to Renewing Your SAPC
Introduction 1
How to Access to Bar Council’s Online Portals 1
Accessing the Member Portal
Renewing Your SAPC 3
Applying for Your First SAPC 8
Applying for Your SAPC Upon Resumption of Practice 12
Accessing the Law Firm Online Portal (Firm’s Authorised Representative)
How Your Law Firm’s Authorised Representative Can Assist to 16
Create Your SAPC Application Using the Law Firm Online Portal
Renewing Your SAPC 16
Applying for Your First SAPC 21
Applying for Your SAPC Upon Resumption of Practice 21
Understanding the “Sijil Annual (“SA”) Application and Submission History” Page 22
The SAPC Application Form 25
Section 1: Personal Particulars 26
Section 2: Academic Qualification / Admission 29
Section 3: Jurisdictions / Gainful Employment Details 31
Section 4: Practice / Employment Details & History 34
Section 5: Payment & Insurance Status 49
Section 6: Accountant’s Reports(s) 52
Section 7: State Bar Certificate(s) 57
Section 8: Declaration 60
Resubmission 63
Downloading Your SAPC 63
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SAPC ONLINE APPLICATION:
Guide to Renewing Your SAPC
Introduction With effect from 3 July 2017, all applications for Sijil Annual and Practising Certificate (“SAPC”) will
have to be made online through the Bar Council’s online portal. Members will have to log into the
Bar Council’s online portal in order to complete and submit their SAPC applications. All supporting
documents must be scanned and uploaded during the application process. When ready, the SAPC
can only be retrieved from the online portal.
How to Access the Bar Council’s Online Portal The online portal is accessible through the Malaysian Bar website at
www.malaysianbar.org.my.
(1) Member Online Portal
To access this section of the online portal, you must register as a user of the Malaysian Bar
website by completing the registration form available at www.malaysianbar.org.my/create-
an-account.html.
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Once your request for registration has been successfully processed, you will receive an
email containing your website username and password, which you will require in order to
log into the Member Online Portal.
(2) Law Firm Online Portal
The authorised representative of your law firm can assist you to complete your SAPC
application through the Law Firm Online Portal. However, please note that:
(1) ultimately you must submit your own SAPC application through the Member Online Portal; and
(2) in certain instances, sole proprietors and partners must upload their own Accountant’s Reports, through the Member Online Portal.
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Law firms that have not yet nominated an authorised representative may do so by providing
the following particulars of the authorised representative, to whom the law firm’s username
and password will be released by email:
(1) Name; (2) Designation; (3) Office address; and (4) Email address.
Please submit these details by completing and returning the Law Firm Online Portal
Registration Form (please refer to Appendix A on page 9 of Circular No 190/2017, entitled
“Sijil Annual 2018”) to the Bar Council, together with the original copy of a covering letter
on the law firm’s letterhead.
If your law firm had previously been issued with a username and password, those same
particulars can be used to access the Law Firm Online Portal.
Accessing the Member Portal
How to Create Your SAPC Application Using the Member Online Portal
(A) Renewing Your SAPC
If you have a valid SAPC 2017 and you are submitting an application for SAPC 2018,
please do the following:
(1) Go to the Malaysian Bar website at http://www.malaysianbar.org.my/. Click the “Advocates & Solicitors” button on the right-hand side of the website.
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(2) Key in your website username and password, and click “Login”. (3) Click “Access to Member Portal”.
(4) Key in your Bar Council membership number, and click “Submit”. You can refer to the serial number displayed at the top right-hand corner of your previous Sijil Annual or Practising Certificate to obtain your membership number. Omit the “BC/” that precedes your membership number.
Example: If “BC/A/12” is the number that appears on your Sijil Annual or Practising
Certificate, your membership number is A/12.
5
(5) Click “SA / PC” in the navigation menu below the words “Member Online Portal”.
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(6) Click “Next” once you have read the “SA / PC Online Application Guide”.
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(7) At the “Sijil Annual (“SA”) Application and Submission History” page, please ensure
that you correctly select the applicable year of the SAPC you are applying for
(ie “2018” if you are applying for SAPC 2018). Click “Create Application” to begin
preparing your SAPC application.
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(B) Applying for Your First SAPC If you are a newly-called applicant and you are applying for your SAPC for the first
time, you must send a request through the Member Online Portal in order to obtain
your Bar Council membership number. Please do the following:
(1) Go to the Malaysian Bar website at www.malaysianbar.org.my. (2) Click the “Advocates & Solicitors” button on the right-hand side of the website. (3) Key in your website username and password, and click “Login”.
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(4) Click “Newly-Called Request”.
(5) Key in your Bar Council pupil code, and click “Submit”. Your pupil code is contained in the letter from the Bar Council entitled “Congratulations on Your Admission as an Advocate and Solicitor of the High Court of Malaya”.
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(6) At the “Newly-Called Request” page, key in the required details and click “Submit”. Please ensure that you correctly select the applicable year of the SAPC you are applying for. The Bar Council cannot undo the records once the SAPC has been issued.
(7) You will receive a notification by email, confirming that your request has been received.
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(8) Once your request has been successfully processed, you will receive an email containing your Bar Council membership number.
(9) You may proceed to create your SAPC application, by following the steps outlined in
section (A) (entitled “Renewing Your SAPC”) of Appendix B in Circular No 190/2017,
entitled “Sijil Annual 2018”).
Begin by clicking the “Advocates & Solicitors” button on the right-hand side of the
Malaysian Bar website at www.malaysianbar.org.my.
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(C) Applying for Your SAPC Upon Resumption of Practice
If you ceased practice in 2017 or prior to the issuance of SAPC 2017, and you are
applying for your SAPC in order to resume practice, you must send a request through
the Member Online Portal in order to reactivate your Bar Council membership number.
Please do the following:
(1) Go to the Malaysian Bar website at www.malaysianbar.org.my. (2) Click on the “Advocates & Solicitors” button on the right-hand side of the website. (3) Key in your website username and password, and click “Login”.
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(4) Click “Resume Practice Request”.
(5) Key in your Bar Council membership number, and click “Submit”. You can refer to the number displayed at the top right-hand corner of your previous Sijil Annual or Practising Certificate to obtain your membership number. Omit the “BC/” that precedes your membership number.
Example: If “BC/A/12” is the number that appears on your Sijil Annual or Practising
Certificate, your membership number is A/12.
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(6) At the “Resume Practice Request” page, key in the required details and click “Submit”. Please ensure that you correctly select the applicable year of the SAPC you are applying for. The Bar Council cannot undo the records once the SAPC has been issued.
(7) You will receive a notification by email, confirming that your request has been received.
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(8) Once your request has been successfully processed, you will receive an email confirming your Bar Council membership number.
(9) You may proceed to create your SAPC application, by following the steps outlined in the section entitled “(A) Renewing Your SAPC“ on page 3, in Circular No 190/2017, entitled “Sijil Annual 2018”).
Begin by clicking the “Advocates & Solicitors” button on the right-hand side of the Malaysian Bar website at www.malaysianbar.org.my.
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Accessing the Law Firm Online Portal (Firm’s Authorised
Representative)
How Your Law Firm’s Authorised Representative Can Assist to Create Your SAPC
Application Using the Law Firm Online Portal
The authorised representative of your law firm can assist you to complete your SAPC
application through the Law Firm Online Portal. However, please note that:
(1) Ultimately you must submit your own SAPC application through the Member Online Portal; and
(2) in certain instances, sole proprietors and partners must upload their own Accountant’s Reports through the Member Online Portal.
(A) Renewing Your SAPC
If you have a valid SAPC 2017, and you are submitting an application for SAPC 2018,
your law firm’s authorised representative can assist you by taking the following steps:
(1) Go to the Malaysian Bar website at http://www.malaysianbar.org.my. (2) Click the “Law Firm Login” button on the right-hand side of the website. (3) Key in the law firm’s username and password, and click “Login”. Please refer to
section (B) entitled “Law Firm Online Portal” on page 3, for information on how to request a username and password for the law firm.
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(4) At the “Law Firm Online” page, click “SA / PC”, and then select “SA / PC Form”
from the options displayed.
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(5) Click “Next”, after reading the “SA / PC Online Application Guide”.
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(6) At the “Sijil Annual (“SA”) Application and Submission History” page, select the
applicable “Year” in order to view a summary of the status in respect of all the
SAPC applications of the law firm’s lawyers.
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(7) Select the relevant “Branch” and “Member”, and click “View Application”, in order to access your SAPC application form.
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(8) Select the applicable year, ie “2018” if the application is for SAPC 2018. Please ensure that the applicable year of the SAPC being applied for is correctly selected. The Bar Council cannot undo the records once the SAPC has been issued. Click “Create Application” to begin preparing the SAPC application.
(B) Applying for Your First SAPC
If you are a newly-called applicant and you are applying for your SAPC for the first
time, the authorised representative of your law firm can assist you once you have
received the email notification from the Bar Council containing your membership
number (please refer to section (B)(8) on page 17 of Appendix B, in Circular No
190/2017, entitled “Sijil Annual 2018”).
The authorised representative can then proceed to create your SAPC application by
following the steps outlined in section (A) (entitled “Renewing Your SAPC”) on pages
22 to 26 of Appendix C, in Circular No 190/2017, entitled “Sijil Annual 2018”). The first
step is to click the “Law Firm Login” button on the right-hand side of the Malaysian Bar
website at www.malaysianbar.org.my.
(C) Applying for Your SAPC Upon Resumption of Practice
If you ceased practice in 2017 or prior to the issuance of SAPC 2017, and you are applying for your SAPC in order to resume practice, the authorised representative of your law firm can assist you once you have received the email notification from the Bar Council confirming your membership number (please refer to section (C)(8) on page 21 of Appendix B, in Circular No 190/2017, entitled “Sijil Annual 2018”). The authorised representative can then proceed to create your SAPC application by
following the steps outlined in section (A) (entitled “Renewing Your SAPC”) on pages
22 to 26 of Appendix C, in Circular No 190/2017, entitled “Sijil Annual 2018”). The first
step is to click the “Law Firm Login” button on the right-hand side of the Malaysian Bar
website at www.malaysianbar.org.my.
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Understanding the “Sijil Annual (“SA”) Application and Submission
History” Page (A) What do I need to do at this page?
(1) Select the SAPC year you wish to apply for.
Please ensure that you correctly select the applicable year of the SAPC you are applying
for. The Bar Council cannot undo the records once the SAPC has been issued. Please do
not select “2017” if you have already been issued with a valid Sijil Annual and Practising
Certificate for 2017.
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(2) The “Status” is an indication of the progress of an application. You can always return to
this page to check on the status of your application.
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When you click on the little “information” symbol beside the description of the status, a new
window will appear, with information regarding the status that is displayed.
(3) Once you have selected your year of application, click “Create Application” to begin
preparing the SAPC application.
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The SAPC Application Form (A) What is the difference between accessing the SAPC application form via the Member Online
Portal and the Law Firm Online Portal?
The SAPC application form is the same in both the Member Online Portal and the Law Firm
Online Portal. You can prepare your own SAPC application using the Member Online Portal.
Alternatively, the authorised representative of your law firm can assist you to prepare your
SAPC application through the Law Firm Online Portal. However, please note that:
(1) Ultimately, you must submit your own SAPC application through the Member Online
Portal; and
(2) In certain instances, sole proprietors and partners must upload their own
Accountant’s Report, through the Member Online Portal.
(B) Which are the parts in the SAPC application form that I need to complete?
There are eight tabs in the application form. You are required to complete all applicable
sections in each tab, and upload scanned copies of the required supporting documents, in
order to complete the application for submission. Each of the tabs will be further explained
in this guide.
(C) What should I do if I am unable to complete the application on the same day?
You can save your application by clicking the “Save” button at the bottom of every tab and
continue your application process, later.
(D) Do I need to save each page of any tab in order to proceed to the next tab of the application
form?
Yes, you are required to save the page, failing which any changes made to the application
form will not be captured.
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Tab 1: Personal Particulars
(A) Why am I unable to change some of my details under this tab?
The details in the grey-coloured fields under “Personal Particulars” are pre-filled from the Bar
Council’s records and are not editable in this section.
How do I update the pre-filled details?
(1) Please click the link at the bottom of the page, which will bring you to the “Update Member
Profile” page of the Member Online Portal, where edits can be made.
(2) Please save the edits you make, so that the new details will be reflected in the SAPC online
application form when you continue. If any edits require verification by the Bar Council, those
changes will not be reflected until they have been verified.
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(3) If you are still unable to update your particulars, please contact the Membership
Department by email at [email protected], and we will assist you to
update the details.
(B) I am not a Malaysian. How do I proceed?
(1) Select your nationality and complete question 6(a) and 6(b) accordingly.
(2) Please note that you are not allowed to submit your application if you are not a Malaysian
and not a permanent resident of Malaysia. For further enquiries, please contact the
Membership Department at [email protected].
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(C) I am a bankrupt. How do I proceed in my application?
(1) Complete questions 16, and 16(a) to (c) accordingly.
(2) Please note that you are not allowed to submit your application if your declaration does not
match with our records, or if you do not have a court order that allows you to practise
pursuant to section 83 of the Legal Profession Act 1976 (“LPA”). For further enquiries,
please contact the Membership Department at [email protected].
(D) I was convicted before. How should I proceed?
(1) Complete questions 17 and 17(a) accordingly.
(2) Please note that records of conviction are not a hindrance to submitting your application
form.
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Tab 2: Academic Qualification / Admission
(A) Why am I unable to change some of my details under this tab?
(1) The details in the grey-coloured fields are pre-filled from the Bar Council’s records and are
not editable.
(2) If you would like to update the details on this page, please write to the Membership
Department (by post, or by email at [email protected]) for assistance.
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(B) What does “Other Qualification(s)” refer to?
This category refers to other qualifications, other than your law degree, that you can inform the Bar
Council about. You can add more fields by clicking the “+Add More” button, or you can delete the
same by clicking the “x” button.
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Tab 3: Jurisdictions / Gainful Employment Details
(A) I am gainfully employed elsewhere (other than as an advocate and solicitor in my law firm).
How do I inform the Bar Council about this?
(1) Select “I am gainfully employed.”
(2) Click “+Add More” to provide details of your employment.
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(3) You will be directed to the following form. Complete and submit your details.
(4) If you have more than one entry, click “+Add More” again.
(B) I am practising in other jurisdictions other than West Malaysia. How do I inform the Bar
Council about this?
(1) Select “I am practising as an advocate and solicitor in West Malaysia as well as in other
jurisdictions.”
(2) Click “+Add More” to provide details of the other jurisdiction.
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(3) You will be directed to the following form. Complete and submit your details
(4) If you have more than one entry, click “+Add More”.
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Tab 4: Practice / Employment Details & History
Please note that your Statutory Declaration (“SD”) will be generated by the SAPC online application system, based on the information that you provide. Once you have printed your Statutory Declaration and affirmed it in the presence of a Commissioner for Oaths, you must upload it online in order to be able to submit your SAPC application.
(A) Why am I unable to change the firm’s details here?
The details in the grey-coloured fields are pre-filled from the Bar Council’s records and are not
editable.
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(B) How do I update the pre-filled details?
The contact details of law firms can only be updated by the authorised representative of the law firm,
via the Law Firm Online Portal. Please save the edits you make, so that the new details will be
reflected in the SAPC online application form when you continue. If any edits require verification by
the Bar Council, those changes will not be reflected until they have been verified.
If the records indicate that you are attached to another firm or branch other than the firm or branch
you are currently at, or in another position other than the position you are currently in, please
contact the Membership Department at [email protected], and we will assist you
to update the details.
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(C) How do I fill in my employment history?
(1) You are required to declare your employment history from 1 January of the year preceding
the year that you were last issued with a valid SAPC.
(2) Click on the “Position” field and select the position you were in, during the period.
(3) Type your firm’s name in the “Firm Name” field; a drop-down menu will appear. Select your firm’s name from the drop-down menu.
2
3
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(D) I have changed place of practice a few times during the period. How do I notify the Bar
Council about this?
(1) Click “+Add More”.
(2) Select the practising date.
(3) Select the “Position”.
(4) Fill in the “Firm Name”.
(5) If you would like to delete a line, click “Remove”.
1
2
3
4
5
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(E) I intend to practice at a new firm beginning of next year. How do I notify the Bar Council of
this?
(1) Complete all the details under “Employment History”.
(2) Tick on the check box of “I would change my place of practice in <year> & would like to
apply my Sijil Annual and Practising Certificate <year> under the new firm”
(3) Complete all the required details.
3
3
2
3
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(F) I intend to practise at a new firm beginning of next year. This new firm will change its name
too. How do I notify Bar Council about this?
(1) Complete all the details in “Employment History”.
(2) Tick on the check box of “I would change my place of practice in <year> & would like to
apply my Sijil Annual and Practising Certificate <year> under the new firm”.
(3) Complete all the details.
(4) In order to set on record the new firm name of the firm you will be joining, tick on the
check box of “The above firm intends to change its name, as follows:”
(5) Type in the intended new firm name.
4
5
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(G) I was a sole-proprietor / partner and had maintained client accounts. How do I declare my
client accounts?
(1) If you were a sole proprietor / partner, under “Position”, select “Partner” or “Sole
Proprietor”. An additional button, “Maintain Client Account”, will appear at the right-hand
side of the Firm Name field.
(2) Click the “Maintain Client Account” button.
(3) Next, select the status of your client account(s) and complete the fields accordingly.
(4) Click the “OK” button at the bottom, to confirm and save the information.
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(H) What is the difference between the three options in the Maintain Client Account window?
In order to understand the differences between the three options under “Maintain Client
Account”, click the little “i” symbol.
A box will appear to explain the functions and differences between the three options:
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(I) I had a few offices, but for some of the offices I did not maintain client accounts. How do I
record this?
(1) Click the “Maintain Client Account” button.
(2) Select option 3, ie “Maintained Client Account for part of the Accounting Period and/or for
certain offices only”.
(3) A list of your offices will then be displayed on the page. Please select the status of client
account(s) for each and every office, and complete all the related fields.
(4) Lastly, click “OK” button to confirm and save the information.
2
3
3
4
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(J) I maintained client account(s) but the account(s) was dormant. How do I record this?
(1) Click “Maintain Client Account”.
(2) Under “Maintain Client Account Options”, select the dormant account option and
complete all the relevant fields.
(3) Click “OK” to confirm and save the information.
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(K) I maintained client account(s) but I have obtained consent from the Bar Council to be
exempted from producing an Accountant Report. How do I record that here?
(1) Click the “Maintain Client Account” button.
(2) Under “Maintain Client Account Options”, select the option for exemption.
(3) Click the “OK” button to confirm and save the information.
(L) I maintained the same client account as last year. Do I have to redeclare the client account?
(1) No, all you need to do is to click on “Maintain Client Account”.
(2) Under “Maintain Client Account Options”, select “Maintained Same Client Account”.
(3) Click “OK” to confirm and save the information.
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(M) I maintained the same client account as last year with an additional new account. Do I have to
redeclare the client account?
You would have to provide details on the additional new account.
(1) Click on “Maintain Client Account”.
(2) Under “Maintain Client Account Options”, select the same client account with additional
account option, and complete the relevant fields.
(3) Click “OK” to confirm and save the information.
(N) Do I still need to provide a Statutory Declaration (“SD”)?
Yes, you are still required to provide your SD. Please be reminded that your SD will be generated by the SAPC online application system, based on the information that you provide, and you no longer need to prepare the SD yourselves. Once you have printed your Statutory Declaration and affirmed it in the presence of a Commissioner for Oaths, you must upload it online in order to be able to submit your SAPC application.
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(O) How do I do generate my SD from the system?
(1) Ensure that you have completed Tabs 1, 3 and 4.
(2) Click “Preview & Print SD” to preview your SD.
(3) Next, print out the SD.
(4) Sign the SD.
(5) Ensure that the SD is affirmed in the presence of a Commissioner for Oaths.
(6) Ensure the SD is dated.
3
47
(P) How do I upload my SD?
(1) Scan and save your duly affirmed SD in your computer.
(2) Click “Browse” and select your SD.
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(3) Next, click “Upload”.
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Tab 5: Payment & Insurance Status
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Applicants are reminded to do the following, to ensure smooth processing of their SAPC application: (1) Ensure that the following payments have been made:*
(a) 2017 Annual Subscription: RM450; (b) 2017 Building Fund (Levy): RM250; (c) 2017 Legal Aid Fund (Levy): RM100; (d) 2017 Sports Fund (Levy): RM20; (e) 2017 LawCare Fund (Levy): RM100; (f) 2018 Compensation Fund (Contribution): RM100; (g) 2018 Discipline Fund (Prescribed Fee): RM60; and (h) Penalty pursuant to section 46(6) of the Legal Profession Act 1976 (if applicable):
RM450. *The years specified above are applicable to Members who are applying for SAPC 2018.
(2) Obtain the Professional Indemnity Insurance Cover (2018) from Jardine Lloyd Thompson Sdn Bhd (“JLT”). Members are encouraged to complete their renewal online with JLT as it is convenient and hassle-free, and enables faster processing and Members will be able to obtain their invoice at the end of the online process.
Please contact JLT directly for all enquiries pertaining to Professional Indemnity Insurance, at:
Jardine Lloyd Thompson Sdn Bhd Suite 10.2, 10th Floor, Faber Imperial Court 21A Jalan Sultan Ismail 50250 Kuala Lumpur Tel: 03-2723 3241 (dedicated for Malaysian Bar) 03-2723 3388 (general line) Fax: 03-2723 3301 Email: [email protected]
(3) If you have fines that are due and payable to the Advocates and Solicitors Disciplinary Board,
your SAPC will only be issued once you upload a copy of the official receipt in respect of your
payment.
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(A) How do I know if I have any outstanding payment(s)?
(1) The “Payment Status” will indicate if there are any outstanding payments.
(2) For further details and methods of payment, click on “Click here for details”.
You will not be able to submit your SAPC application until you have settled all outstanding
payments. It may take up to five working days for your payments to be processed.
If the payment status is still not updated after 5 working days, kindly contact the Finance
Department at 03-2050 2128 or by email [email protected].
(B) I have made payment for my professional indemnity insurance (“PII”), but it is still indicated as
“No”, under “PII Cover”. What should I do?
(1) If you have made payment to JLT for your PII, but the online application system indicates
that you do not have a PII cover, please scan and upload the PII Schedule (2018) from JLT
for our verification.
(2) Kindly ignore the “Yes” and “No” buttons if you have uploaded a copy of your PII cover.
(3) To upload, click “Browse” and select your PII schedule. Click “Upload”.
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Tab 6: Accountant’s Report(s)
(A) I do not maintain any client account. How do I proceed?
Kindly ignore this section and click the “Next” button at the bottom of the page.
(B) I am a partner of a firm. My firm has several offices, of which each office is managed by a
partner and maintains its own client account(s). Do I have to submit an Accountant’s Report
that includes client accounts of other offices although I am not a signatory to the accounts?
Yes. Members who have more than one office are required to ensure that the Accountant’s
Report covers all offices and/or branches, or that separate Accountant’s Reports are submitted
for each and every office.
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(C) What is the difference between a Master copy of the Accountant’s Report and an Individual
copy of the Accountant’s Report?
The differences are as outlined below.
(1) The Master copy will be shared among other partners and former partners of the firm for
the relevant Accounting Period (the Accountant’s Report can be uploaded via the Member
Online Portal or Law Firm Online Portal).
The Individual copy will not be shared among others partners and former partners of the
firm for the relevant Accounting Period (the Individual copy can only be uploaded via the
Member Online Portal).
(2) Once a Master copy is uploaded, it cannot be deleted.
If the uploaded Master copy is not applicable to you, please re-upload your own copy of the Accountant’s Report as an Individual copy of the Accountant’s Report.
When uploading the Accountant’s Report, please select the branch(es) that is/are applicable.
(D) Can I upload an Individual copy of the Accountant’s Report without uploading the Master
copy of the same?
Yes, you may do so.
(E) Why am I unable to view the uploaded Accountant’s Report?
You can only view the Accountant’s Report that you or your current firm has uploaded.
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(F) I prepared separate Accountant’s Reports for each and every of my offices. How do I proceed
to upload and save these reports?
(1) Click on “Upload Master AR” or “Upload Individual AR”.
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(2) Fill in the relevant information.
(3) Upload the Accountant’s Report by clicking “Browse”
(4) Next, select the branch(es) that is/are applicable for the uploaded Accountant’s Report.
(5) Click “OK” to confirm and save the information.
Please note that the firm’s authorised representative can only upload the Master copy of the
Accountant’s Report for the current firm only. In certain instances, the authorised
representative of your law firm cannot upload the Accountant’s Report through the Law Firm
Online Portal. In such instances, you must upload your own Accountant’s Report through the
Member Online Portal.
Master Copy of the Accountant’s Report
Individual Copy of the Accountant’s Report
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(G) I have moved office. I am supposed to provide the Accountant’s Report for my office at the
previous address but I do not see my old office address in the Accountant’s Report listing.
I only see my new office address in the listing. What should I do?
The online application system will only reflect the latest address of the firm. If the firm has
moved office, the old address will not be shown. You may, however, upload the Accountant’s
Report to the new office address.
(H) Is it compulsory to select “Yes” for Questions 1 to 3 before I can submit my application?
Yes, you are to ensure that all the Accountant’s Reports uploaded fulfil the conditions set out in
Questions 1 to 3. Any Accountant’s Report that does not fulfil the conditions, will not be
accepted by the Bar Council.
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Tab 7: State Bar Certificate(s)
(A) Which State Bar Certificates am I required to submit?
(1) The online application system will indicate which State Bar certificate(s) must be uploaded,
based on the Bar Council’s records, based on your position and the state where you are
practising.
(2) Browse and select the respective State Bar certificate(s) and upload them.
(B) I am a partner of a firm that has offices in Perak and Selangor. I am practising at the Selangor
office. Why am I required to provide the Perak Bar certificate as well?
Where a firm has offices in more than one state, the sole proprietor / every partner of that firm
must be a member of all the State Bars where the offices are located, and must upload scanned
copies of the State Bar certificates confirming that there are no arrears in subscriptions.
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(C) My firm moved from Kedah to Penang during the current practice year. Which State Bar
Certificate am I required to submit?
(1) You are required to submit State Bar Certificates for both Kedah and Penang. However, the
online application system will not list Kedah as the State Bar that you are required to
upload your certificate, as the system only reflects the current address. You are required to
declare that the office has moved from one state to another state.
(2) In order to update the online application system on details of relocation of office, click the
“+Add More” button.
(3) Complete the details in the relevant fields.
(4) Click “OK” to confirm and save the information.
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(5) Three additional fields will appear at the bottom. Upload the Perak Bar Certificate to one
of the fields.
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Tab 8: Declaration
This is the final step to submitting your SAPC application.
Please note that you must submit your own SAPC application through the Member Online Portal.
The authorised representative of your law firm can assist you to prepare your SAPC application
through the Law Firm Online Portal, but ultimately you must submit your own SAPC application
through the Member Online Portal.
(A) How do I submit my application?
Select the check box “I hereby make the declaration set as above”, and click “Submit”.
Upon submission of the Declaration page, the online application system will bring you back to the
“Sijil Annual (“SA”) Application and Submission History” page.
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(B) How do I know that my application is complete?
When each tab turns green in colour, this indicates that all the required sections in that tab
have been completed. If any section is not complete, the tab will be red in colour.
Please click the “Save” button at the bottom of every section, in order to save all the information
provided or changes made.
Once the sections in Tab 1 to Tab 7 have been completed and those tabs are green in colour, the
SAPC application is ready to be submitted. Only the applicant himself / herself can submit the
SAPC application, through the Member Online Portal.
Once the SAPC application has been submitted, Tab 8 (“Declaration”) will also turn green in
colour.
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(C) How do I know if my submission is successful or failed to submit?
At the “Sijil Annual (“SA”) Application and Submission History” page, the status will indicate
whether the submission is successful or failed.
(D) I have submitted my online SAPC application form. Does that mean I am unable to make any
more changes to my application form?
Yes. Once you have submitted your online SAPC application form successfully, your application
becomes a read-only document. You are no longer allowed to change anything in the form
unless your application is not in order and resubmission is required.
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Resubmission I received an email informing that my application is not in order. What should I do?
(1) Log in to the Member Online Portal.
(2) Access your SAPC form from the “Sijil Annual (“SA”) Application and Submission History” page.
(3) The red tab indicates incomplete section. Provide correct details and/or upload the required
documents.
(4) Submit your application form again.
(5) Please note that the tabs in green colour are no longer editable for re-submission cases. You
are only allowed to make changes to the tabs in red colour.
Downloading Your SAPC
(A) How do I check my application status?
(1) You can check your application status on the “Sijil Annual (“SA”) Application and
Submission History” page.
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(2) When you click on the little “i“ (information) symbol beside the description of the status, a
new window will appear, with information regarding the status that is displayed.
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(B) Where can I download my SAPC?
You can download your SAPC from the “Sijil Annual (“SA”) Application and Submission History”
page, and print the documents.
No hard copies of the SAPC will be provided.
(Updated on 3 Oct 2017)
